A_04_SOW_Yakama_Furniture_REV2_0008.docx

U.S. DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

STATEMENT OF WORK

FOR THE YAKAMA AGENCY

Yakama Furniture, Design, Installation and Removal

I. GENERAL REQUIREMENTS

The Yakama Agency requires Furniture, the Design, Installation and Removal at two locations, one at the Yakama Agency in Toppenish, Washington (Yakima County) and the other at the Glenwood Ranger Station in Glenwood, Washington (Klickitat County).

II. SCOPE

The Contractor shall provide all personnel, equipment, tools, materials and supervision necessary to perform required services under this contract. The Selected Contractor will provide site/floorplan design, delivery, and on-site assembly of system furniture installation. They will also provide removal of old furniture at both locations. The work shall be performed in a manner that will ensure value or effectiveness in use of staff or facility time. The contractor shall have only competent and qualified personnel perform the work.

III. DESCRIPTION OF TASKS

The contractor shall provide the following:

1. Create Office Furniture Design/Layout of offices at the Yakama Agency

2. Create Office Furniture Design/Layout of offices at the Glenwood Ranger Station

3. Old furniture removal and new furniture installation at the Yakama Agency

4. Old furniture removal and new furniture installation at the Glenwood Ranger Station

IV. GENERAL SPECIFICATIONS

Vendor to provide site/floorplan design, delivery, and on-site assembly of furniture and installation for 7 offices (including 1 remote Ranger Station location), along with the necessary removal of existing furniture.

a. Vendor to include shipping to:

Location#1 DOI – Bureau of Indian Affairs – Yakama Agency 401 Fort Road Toppenish, WA 98948

Location#2 DOI – Bureau of Indian Affairs – Glenwood Ranger Station 34 Bird Creek Road Glenwood, WA 98619

b. Material to be delivered unassembled in original packaging.

c. Site visit necessary for measurement verification of all floor plans.

d. Furniture must be delivered and installed on or before 15 February 2024.

Weekends are not available for delivery or installation.

V. SPECIFIC REQUIREMENTS / TECHNICAL SPECIFICATIONS

a. Design Please note: The attached floorplan layout in the Yakama Agency Furniture Breakdown is an example only. An onsite visit is necessary to ensure provided floor plan is accurate and achievable. Any design should consider ADA spacing requirements, and building limitations (i.e., column locations, electrical doghouse locations, electrical load and use limitations). The contractor shall design a functional space that meets the needs stipulated herein. To accurately assess the size and scope of this project, Offerors are strongly encouraged to attend a site visit. The Government reserves the right to not award to an Offeror who fails to document a sound approach based on an understanding of the size and scope. Offerors who cannot attend the additional organized site visit can request an alternate day/time for them to look at the location.

b. Workspace Details While each desk space will have its own needs, in general, three configurations will be provided. Managerial / Supervisory positions will include a U-shaped Executive Desk with bow front and 2 guest chairs, 1 lockable cabinet, 1 lockable lateral file, and 1 lockable pedestal file. General employees (non-managerial) will include an L-shaped shaped desk, 1 lockable cabinet, 1 lockable lateral file, and 1 lockable pedestal file. Kiosk / Visitor station will include a straight 48”-60” straight desk and 1 pedestal file.

· The total number of desk spaces and storage will be dictated by the design plan approved and/or created by the contractor.

· All system furniture must have matching elements to create cohesive overall design.

· All storage and filing cabinets need the ability to lock.

· A portion of all desk configurations must have at least one table surface that has an adjustable height (either electronically or manually) to meet sit/stand needs of the user.

· Access to electrical plugs and/or electrical load limits may limit the selection of furniture (i.e., built in light bars, built in power strips, electronic height adjustable surfaces).

· Any temporary walls or dividers should be 6’-7’ with glass panels on top to incorporate as much light as possible into the workspace.

· All surfaces (hard and soft) should be made of a material that is capable of being wiped down and disinfected (i.e., laminate & leather/vinyl).

c. Removal and Installation

· Removal and Installation of furniture must be scheduled in phases due to the work requirements of the Facility Maintenance program.

· All removal, break, and installation dates must be scheduled in advance for planning purposes (at least 30 days in advance of start date).

· Removal of furniture must be done for the entire Agency and Glenwood Ranger Station consecutively (total time for removal within 2 weeks or 14 days).

· One week break (7 full days, at least 5 business days) must be provided for internal Facilities Maintenance program to address maintenance needs in each office.

· After allotted break time has passed since removal, installation will occur for all offices consecutively (total time for installation allotted to 2 weeks, or 14 days).

d. Delivery

· Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am to 4:30 pm. (Except Holidays).

· Furniture deliveries must be separated by basement level and first floor offices, due to the Yakama Agency elevator currently being out of service.

· All first floor office furniture will need to be delivered through the front door and main lobby.

· All basement office furniture will need to be delivered through the BIA bay (not the Yakama Nation Property Bay).

· All Glenwood Ranger Station office furniture will need to be delivered to Glenwood, WA 98619.

VI. FURNITURE QUANTITIES

a. U Shaped Executive Desks Qty. 13 Height Adjustable Table Surface Bookcase Hutch (for all except 2 at Glenwood) Mobile File Pedestal

b. L Shaped Desks with hutch & height adjustable table surface Qty. 44 Heigh Adjustable Table Surface Need option for Bookcase Hutch Mobile File Pedestal

c. Straight Desks (48”-60”) Qty. 7 Height Adjustable

d. Lateral File and Storage Cabinet set Qty. 55 Lateral File on Bottom (Lockable) Storage Cabinet on Top (Lockable)

e. Lateral File (2 Drawer) Qty. 6 Lockable

f. Filing Cabinet Qty. 2 Lockable Mobile

g. Credenza Qty. 4 36”-48” Tall Lockable

h. Fireproof File Cabinet (5 Drawer) Qty. 20 Fire King 1 Hour UL Rated Lockable

i. Storage Cabinet (72”-84”) Qty. 21 Lockable

j. Short Storage Cabinet (36”-48”) Qty. 29 Bar Height Glass Doors Lockable

k. Narrow Bookcase Qty. 3 8”-12” deep 36”-48” tall

l. Bookcase (72”-84”) Qty. 44 Glass Doors preferred

m. Conference Table (8’) Qty. 4 Tabletop Plugs and Ports

n. Conference Table (11’) Qty. 3 Tabletop Plugs and Ports

o. Conference Table (14’) Qty. 2 Tabletop Plugs and Ports

p. Standing Height Desk Qty. 1 Standing height table with map storage underneath 4’x6’

q. Guest Chair Qty. 126 Leather or Vinyl (Has been descoped and removed)

r. Armchair with Tablet Table Qty. 17 Stowaway table Non-Porous covering Rated at least 350 lbs (Has been descoped and removed)

s. End Table Qty. 2 2’x2’

t. Privacy Panels with Window Qty. in Total Feet: 138 ft 6”-7” Feet Tall Window in upper portion

u. Temporary Walls with Door Qty. in Total Fee: 25 ft 96”-108” Capable of maintaining a locking door

v. Utility Storage Cabinet (72”-84”) Qty. 14 Lockable

w. Heavy Duty Shelving (72”-84”) Qty. 8 Metal open shelving

x. Mail Sorter Qty. 4 Freestanding Mail sorter on top portion Storage drawers on bottom portion

y. Office Pod Qty. 1 Freestanding table with 2 benches Acoustic panels for added privacy Mobile (on wheels)

VII. INSPECTION AND ACCEPTANCE

Acceptance of services shall be provided by the COR. The contractor shall provide a delivery ticket to the accepting official for verification and signature

END OF SOW

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