SOW_Gamerco_Facilities_Compound_Security_Camera_Installation2.pdf

Bureau of Indian Affairs Navajo Regional Office

SCOPE OF WORK

Security Camera Installation – Gamerco Facility Compound

Purpose The Bureau of Indian Affairs (BIA), Navajo Region Facility Management Office, seeks the service of qualified and licensed professional contractors. The contractor will be responsible for the procurement and installation of all required network infrastructure for a security camera system installation for the BIA, Gamerco Warehouse site. The contractor will be responsible for the exterior design placement of the cameras (to include the number and type of cameras), installation and configuration of recording systems, cameras, and applicable software to be provided to the BIA, Navajo Region Office (NRO).

Network cabling and necessary infrastructure will be installed, and cameras will be added to a system that consists of Internet Protocol (IP) cameras, digital storage media, system control software, communications equipment, power supplies and all materials necessary to provide a complete and efficiently functioning system.

Intent The intent of this specification is to provide a basis from which perspective bidders can submit competitive bids that arc similar in scope and equipment. It is incumbent upon the prospective bidders to provide and install the additional equipment needed so that a complete working system that meets the stated purpose and views of the individual cameras and the functionality necessary for the system users. Where applicable, the bidder shall bring to the attention of the BIA any errors, omissions or conflicting points within the technical specification that is discovered. In summary, the specification is a guide from which to determine the scope of the project and the BIA's intent with respect to video surveillance coverage and system user capabilities.

In conclusion, a successful bidder will be required to provide a complete and efficiently functional system, with recommended placement of the exterior cameras, type of cameras, and assistance in the technical services for recording as well as the installation of a Networking system due to the fact these facilities have no existing network. Change orders will not be permitted to cover equipment that was omitted by the bidder. It should be noted that the bidders will have to make appointments with BIA to complete a site tour, if needed, as well as this specification to use as a resource for generating their bid. Questions and requests for information shall be submitted prior to bid submission in accordance with these specifications. Again, all bids should provide for a complete and efficiently functional system that meets the performance and functionality requirements.

Pre-bid Proposal Coordination Submit all questions to Lynelle Benallie, Contracting Officer, email: Lynelle.benallie@bia.gov. For site visits, contact Michelle Begaye, Acting Facility Management Branch Manager at telephone 505-mailto:Lynelle.benallie@bia.gov

399-1390 or Norton Emerson at 505-979-0017, their offices are located in the Federal Building at Gallup, New Mexico. Interested Contractors are strongly encouraged to conduct site visits at no charge to the BIA via advance notice to Mr. Emerson at 505-979-0017.

SECTION 1

Contractor Qualifications:

a. At the time of submission of the bid the contractor shall have the following qualifications:

a) Minimum 5 years’ experience in the design, installation, testing and maintenance of data communications systems and associated inside and outside network cabling and systems.

b) Possess a complete and full working knowledge of data/networking systems, cabling and infrastructure planning in accordance with specifications.

c) Has performed successful installation and maintenance on at least three (3) projects similar in scope and size, with portfolio submissions available.

d) Holds and maintains a valid Contractors license and can exhibit validity upon request.

e) Possesses the ability to create “as built” documentation including hardcopy and digital media.

f) Possess calibrated acceptance testing equipment (No Pass/Fail test results accepted, full test reports only) as delineated within Building Wiring Standards for Ethernet network topology and can perform acceptance testing.

g) Contractor must be Certified and provide proof of certification

h) Contractor must maintain professional liability insurance and worker’s compensation insurance if employing others.

SECTION II

Project Overview:

The BIA Branch of Facility Management (BOFM) is in immediate need to install a Security System throughout the Gamerco facilities. As such, BOFM requires a contractor who can effeciently design of placement of recommended outdoor cameras, installation of the cameras with Network installation to have the system be functional, assist/or provide a Video Management software, and network-based systems as well as provide training to staff of four. As NRO employees operate on an 8-hour basis, the surveillance system will need to be available 24-hour, 7-days to perform requested services in case any emergencies arise.

Location of Service: BIA Gamerco Facility Building located in Gamerco, New Mexico GPS Location: 35.577338530502686, -108.75905914225731

Map View:

Ariel View:

Side View:

SECTION II

System General Requirements:

Manufacturer & Warranty Requirements:

Main system components, including software, may be manufactured by the same manufacturer or multiple manufacturers. All main system components, including software, NVRs, and cameras, must be able to function with system components from other manufacturers. All system components, including hard disk drives, shall be supported by a factory warranty.

System Software:

System software shall have the ability to granularly control access to cameras by Active Directory domain credentials.

System software will provide video feeds to end users via a web browser and/or client software.

Contractor is responsible for configuration of Software to meet the viewing and surveillance requirements in accordance with the plans and specifications. This includes installation/configuration of server components and of client components.

Server and PC:

Server and client workstations, if needed, shall be provided by BIA. These PC shall meet or exceed the minimum PC requirements set forth by the manufacturer.

Video Recording:

A video data stream will be recorded at a high resolution and frame rate locally at each site for a period of at least 2-10 days or the recommendation of the contractor. A video archive server or PC workstation shall not be required to write the video data from the cameras to the appliance. IP cameras shall be equipped to facilitate recording directly from the cameras.

Cameras:

The completed system shall consist of IP cameras as specified and distributed in accordance with the plans and specifications. Cameras will connect to the local area network at each site via the closest IDF to the camera.

Contractor shall provide and install all cabling equipment (patch panels, etc.) to connect new cameras to existing network infrastructure, if any. If there is no network infrastructure, the contractor will work with BIA to install cameras at recommended areas of visibility.

Contractor shall be responsible for mounting and focusing cameras at the general locations. Final camera locations shall be coordinated between IPC system provider and the BIA.

Incidental Materials, Equipment and Work:

It’s the intent of this project to provide a complete and functional system that meets the requirements and expectations of BIA. The contractor shall include in their proposal all equipment, components, materials, labor, and services to provide, install and make a completely functional system.

It is the responsibility of the contractor to furnish a complete system. It is, therefore, incumbent upon the contractor to leverage their experience and expertise and to include all incidentals necessary to complete the work.

Incidental materials equipment and work includes all mounting poles bollards, brackets, camera mounts, ancillary and specialized equipment necessary to complete the work.

SECTION III:

Technical Specifications:

PART 1 - General A. All equipment and materials shall be standard components that are regularly manufactured and utilized in the manufacturer's system.

B. All equipment and components shall have been thoroughly tested and proven in actual use.

C. All equipment and components shall be marked.

D. Installation CDs or DVDs supplied with the system shall contain system documentation available in PDF format and shall include the Acrobat Reader program.

PART 2-Products Manufacturer Will be provided by the contractor.

The VMS shall support IP network connectivity, including LAN, WAN, VPN, Internet, and Wireless (WiFi and Cellular) technologies.

PART 3 – Additional Requirement(s) Project Schedule Within 30 calendar days of awarding the contract, the contractor shall provide to the BIA a complete installation schedule. This schedule must be approved by the BIA prior to commencing any work.

Meeting: The contractor shall provide weekly updates to the assigned BIA Point of Contact (POC). The method of the weekly updates shall be at the discretion of the BIA POC.

Project Sign off: Prior to final acceptance each site will be inspected for quality of work, documentation, testing reports, and system performance. One pre-acceptance site walk will be performed by the engineer or his designee after whom any subsequent site inspections may be charged to the contractor. In order to receive site sign-off, the system is expected to be 100% operational. Sign off will be performed by the engineer of record or as designated. Contractor to provide complete “as built” documentation for project in paper and digital form prior to system signoff.

PART 4 - Warranty

1. The completed work as specified herein including all materials and labor shall be warranted by the Contractor for a period of not less than (1) one year from the date of acceptance, to be free from defects in material, workmanship, and performance. Manufactures warranty shall extend beyond the (1) year period for an additional (2) two years.

2. The (1) one-year warranty period shall begin upon the CO’s written final acceptance of the completed work.

a) For purposes of warranty considerations, the date of final acceptance shall be defined as the date on which the system test has been completed, the punch list items have been corrected, and all of the required documentation has been received and approved by the Owner. A memo of record from the Owner's representative shall formally acknowledge the acceptance of the completed work and the date of acceptance.

The warranty shall not begin upon the beneficial use of the system.

b) In the event, corrective action on a reported defect has not been taken prior to the warranty expiration date, the warranty period shall be extended at no additional charge until all reported defects have been corrected.

c) The Contractor shall provide a statement indicating which items are covered by warranties in excess of the base contract requirements.

3. The camera will be provided with warranty.

Warranty Service

4. In the event that defects in the materials and /or workmanship are identified during the warranty period, the Contractor shall provide all labor and materials as may be required for prompt correction of the defect at no additional cost to the Owner. The Contractor shall perform the correction of defects such that interruption of the Owner's normal business operation is minimized. The contractor shall be responsible for their own travel expenses incurred for repairs.

5. During the warranty period, the Owner shall have the sole authority to determine if the system failures are defined as catastrophic or non-catastrophic. Catastrophic system failures are defined as any system failure that places Owners employees or facilities at an increased risk. The Contractor shall, upon receipt of a request for service from the Owner, have service personnel to the Owner's premises, repair and restore the device or equipment to service as follows:

a) Catastrophic failures: Response shall be (4) four hours with a repair time not to exceed 8 hours. The response shall be in effect 24 hours per day 7 days a week.

b) Non-catastrophic failure -response shall be (8) eight hours with a repair time not to exceed (24) twenty-four hours that are defined as 8am to 5pm Monday through Friday

6. All warranty service and repair work shall be performed by personnel who have been manufacturer trained, certified and experienced in the operation and maintenance of the installed system(s)

a) Warranty service shall include the replacement of any and all parts and/or components as required to restore normal system operation. In the event that, the system parts or components must be removed for repair, the owner will release the contractor system spares to be installed by the contractor. It is the responsibility of the Contractor to have the defective components repaired and returned over to the Owner.

b) In the event that the Contractor determines and successfully demonstrates to the Owner that service or repair is required as a result of misuse, abuse or abnormal wear and tear, the Contractor shall be compensated for such service or repairs at the Contractor's hourly service rate

c) Immediately following the completion of the warranty repair or service call, the Contractor's service personnel shall submit a written report to the Owner which details the service work performed, the cause of the trouble and any outstanding work which is required to restore complete and normal operation. Owner personnel must sign off on all repair or service calls to verify completion of work.

d) Contractor is responsible for installing provided system components (cameras, software, etc.) in a manner that meets the requirements of the manufacturer’s warranty. Warranty claims denied by the manufacturer during the warranty period will be the responsibility of the contractor if the claim is denied due to faulty or ineffective installation.

END OF STATEMENT OF WORK