14-DISD Specification Scope of Work Formal Deviation Request Form.xlsx

This is a Specification Scope of Work Formal Deviation Request Form prepared by Dallas Independent School District (DISD) in Texas for the procurement of Fresh Dairy Products & Juice with district-wide delivery for Food and Child Nutrition Services. The RFP solicits vendors to supply dairy and juice products on an as-needed basis to support the district's food and child nutrition programs, which may be funded through local, state, federal, and grant resources. The contract term is structured as an initial one-year agreement with two successive one-year renewal options, not to exceed three years total. Either party must provide written notice at least ninety days prior to expiration of the current term if they do not intend to renew. The form itself is a template for vendors or the district to formally request deviations from the specifications or scope of work, requiring documentation of the deviation reason, recommended changes, and impact assessment across areas such as form, functionality, lead time, and cost. All variation requests require written approval and acceptance before implementation.

The procurement is being conducted in accordance with Title 2 of the Code of Federal Regulations Part 200, USDA, and Texas Department of Agriculture requirements. All vendors are encouraged to participate, including sole source providers. The document emphasizes that general and administrative (G&A) costs and variation requests require formal written approval, indicating a structured procurement process with defined change control procedures. No specific pricing terms, set-asides, quantities, response dates, or award dates are detailed in this deviation request form, as it functions primarily as an administrative tool for managing scope modifications rather than as a standalone solicitation document.