138_W_Addison_St.-_Install_Furnace_and_A_C_Unit.pdf

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CITY OF JACKSON

2025-COMMUNITY DEVELOPMENT-030

138 W ADDISON ST.- INSTALL FURNACE AND A/C UNIT

RELEASE DATE: February 6, 2025

RESPONSE DEADLINE: February 18, 2025, 9:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2025-COMMUNITY DEVELOPMENT-030 Title: 138 W Addison St.- Install Furnace and A/C Unit

Table Of Contents

1. Invitation to Bid

2. Instructions to Bidders

3. Pricing Proposal

4. Vendor Questionnaire

5. Attachments

Attachments:

A - F19_-_FURNACE_-_AC-_REPLACEMENT_138_W_Addison (1) Specs

B - Housing Rehab Equal Opportunity Clause (Executive Order 11246)

E - CDBG Additional Forms

Invitation to Bid

Sealed proposals for 138 W Addison St.- Install Furnace and A/C Unit will be received by the City of

Jackson Purchasing Coordinator, Kari Kerstetter, via the City of Jackson e-Procurement Portal, https://procurement.opengov.com/portal/cityofjackson.

The work includes the following partial listing of items with approximate quantities: REMOVAL OF

EXISTING AND INSTALL NEW HIGH EFFICIENCY FURNACE AND A/C UNIT

Bidders may obtain Instructions to Bidders, Proposal Forms, Specifications and Contract Forms on the City of Jackson e-Procurement Portal, https://procurement.opengov.com/portal/cityofjackson.

Bidders will be required to meet the City of Jackson's pre-qualification requirements prior to bid opening. Bidders must be prequalified through SAM.GOV registration completion

The City of Jackson does not discriminate on the basis of race, religion or national origin, color, age, sex, height, weight, marital status, and physical or mental handicap as to: access, availability, employment, or participation in any of its programs and activities.

City of Jackson

Heather Ehnis

Purchasing Agent

Instructions to Bidders

1. Project

The work includes the following partial listing of items with approximate quantities:

138 W. Addison St. - Remove and replace existing unit with high efficiency furnace and a/c unit

The scope of this work shall include all labor, equipment and materials necessary to complete this project according to the specifications listed in the contract documents. All labor, equipment and materials necessary for completion of the work, but not specifically listed as a pay item, will be deemed to be included in one or more of the pay items listed in the bid sheet.

2. No Pre-Bid Meeting- Housing Rehab

No pre-bid meeting will be held; contractors may contact the homeowner to schedule a date and time to access the property to better understand the project’s scope of work, if necessary. Homeowner: Lisa Weathers Phone: 517-392-0680

3. Proposals

a. Proposals should be submitted to Submit Electronic Responses via the City’s e-Procurement

Portal, https://procurement.opengov.com/portal/cityofjackson.

b. Proposals, affidavits, certificates and all appendices must be fully and properly filled out and executed.

c. Proposals must be bid on a unit price basis as applied to the estimated quantities. Where errors of extension of totals are made, the unit price bid multiplied by the estimated quantity shall govern. The preliminary estimates of quantities indicated, although given with as much accuracy as possible, are to be regarded as approximately only, and are given for the general guidance of the bidders and as a basis upon which the different proposal may be compared. The City reserves the right to increase or diminish any or all of these quantities within reasonable limits and the Contractor will be paid for the actual work completed and accepted by the City at the prices stated in his Proposal.

Upon the discovery of an obvious error in a bid document that could result in a change in the amount of a bid, the staff of the Purchasing Department shall contact the bidder in writing and advise the bidder that it has seven working days from the date of the letter to correct the error. This correction shall be in writing directed to the Purchasing Agent and shall be postmarked no later than seven working days from the date of the letter referred to in the first sentence of this paragraph.

If no correction is received in a timely fashion, then the Purchasing Agent shall reject the bid. If a correction is received and the Purchasing Department deems the same to be appropriate and proper in every way, the Purchasing staff shall attach same to the original bid document and shall then proceed to tabulate the bids as corrected.

d. Proposals may be withdrawn up to the time for opening bids announced in the Invitation for Bids.

Proposals shall remain in effect for 90 days after opening.

e. Each bidder shall be held to have examined the site of the proposed work and adjacent areas in order to arrive at a clear understanding of the conditions under which the work is to be done. He shall be held responsible to have compared the site with the drawings and specifications and to have satisfied himself as to the conditions of the site, existing obstructions, the actual elevations, and any other conditions affecting the carrying out of his work. No allowance or extra consideration on behalf of the Contractor shall be allowed by reason of error, negligence, oversight, or carelessness on the part of the Contractor.

4. Award

a. The contract will be awarded to the Responsible Bidder submitting the lowest proposal complying with the conditions of the Invitation for Bids and Instructions to Bidders, provided the bid is reasonable and it is in the interest of the Owner to accept it. The bidder to whom the award is made will be notified at the earliest practicable date. The Owner, however, reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in the interest of the Owner. Anything contained herein to the contrary notwithstanding, Owner may award the contract to a bidder submitting the non-lowest proposal, provided Owner pays the difference between the lowest proposal and the selected proposal.

b. The Owner and the City also reserve the right to reject the bid of any bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature; who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to subcontractors, material, men or employees.

5. Contract

The successful bidder will be required to enter into a contract with the property owner by executing a

Construction Contract Rehabilitation of Residential Property and shall comply with all terms and conditions contained therein.

Pricing Proposal

The Undersigned has examined the plans, specifications, and the location of the above-described work, and is fully informed as to the conditions relating to its performance, and understands the quantities shown in the estimate and on the plans are accurate to the best belief and knowledge of the Engineer but are not guaranteed.

The undersigned hereby proposes to furnish all equipment, materials, supplies, labor, and services necessary to commence and complete the project as described in the Contract Documents; and in strict conformity with the requirements of the Specifications and such other special provisions and supplemental specifications as may be a part of this proposal for the above described project at the following unit prices all labor, equipment and materials necessary for completion of the work, but not specifically listed as a pay item, will be deemed to be included in one or more of the pay items listed in the bid sheet.

Bidder has examined and carefully studied the Bidding Documents, other related data identified in the

Bidding Documents.

Line Item Description Quantity Unit of

Measure Unit Cost Discount

Total

1 Furnace and AC unit

(Labor & Materials) per attached specifications

1 LOT

TOTAL

Vendor Questionnaire

1. SAM.gov UIN*

Please provide your sam.gov Unique ldentity Number (UlN), if you have received it. lf you have applied for your UIN and have not received it, please indicate the date of application.

*Response required

2. Additional Documents