01_77_00__CLOSEOUT_PROCEDURES.pdf

Design Build Two Step

Section 01 77 00-Page 1

SECTION 01 77 00 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Substantial Completion procedures.

2. Final completion procedures.

3. Warranties.

4. Final cleaning.

B. Related Sections:

1. Division 1 Section "Operation and Maintenance Data".

2. Division 1 Section "Project Record Documents".

3. Division 1 Section "Demonstration and Training".

4. Division 1 Section “Project Management and Coordination”.

5. Division 1 Section “Submittal Procedures”.

6. Division 1 Section “Quality”.

7. Division 1 Section “General Commissioning Requirements”.

1.3 SUBSTANTIAL COMPLETION

A. Preliminary Procedures: Before requesting inspection for determining date of Substantial

Completion, complete the following. List items below that are incomplete with request.

1. Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

2. Advise Contracting Officer of pending insurance changeover requirements.

3. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

4. Obtain and submit releases permitting Contracting Officer unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

5. Prepare and submit Project Record Documents, operation and maintenance manuals, final completion construction photographic documentation, damage or settlement surveys, property surveys, and similar final record information.

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6. Deliver tools, spare parts, extra materials, and similar items to location designated by

Contracting Officer. Label with manufacturer's name and model number where applicable.

7. Make final changeover of permanent locks and deliver keys to Contracting Officer. Advise

Contracting Officer's personnel of changeover in security provisions.

8. Complete startup testing of systems.

9. Submit test/adjust/balance records.

10. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

11. Advise Contracting Officer of changeover in heat and other utilities.

12. Submit changeover information related to Contracting Officer's occupancy, use, operation, and maintenance.

13. Complete final cleaning requirements, including touchup painting.

14. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

B. Request for Inspection: Submit a written request for inspection for Substantial Completion to the

Contracting Officer at least 14 calendar days prior to the requested date of inspection. On receipt of request and verifying that all required testing has been completed, the Contracting Officer’s

Representative (COR) will either proceed with inspection or notify Contractor of unfulfilled requirements. COR will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by COR that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for final completion.

1.4 FINAL COMPLETION

A. Preliminary Procedures: Before requesting final inspection for determining final completion, complete the following:

1. Submit certified copy of COR's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by COR. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

2. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

3. Instruct Contracting Officer's personnel in operation, adjustment, and maintenance of products, equipment, and systems.

4. Prior to completion of the contract, the Contractor shall furnish an “as-built” record of materials used in the construction. Submission of this data is a condition for final payment under the contract. Where several manufacturers’ brands, types, or classes of the item listed have been used in the project, the specific areas where each item was used shall be designated. Designations shall be keyed to the areas and spaces depicted on the contract drawings.

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B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request, COR will either proceed with inspection or notify Contractor of unfulfilled requirements. COR will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

1.5 LEED CLOSEOUT PROCEDURES

A. General Contractor shall maintain all records required for documenting project with regard to

LEED Certification requirements, including but not limited to the following:

1. Construction Waste Management Recycling Rates

2. Manufacturer’s recycled content certifications.

3. MSDS sheeting highlighting VOC compliance.

4. Manufacturer’s certification of regionally manufactured and harvested products and corresponding material information.

5. Meeting Certification of FSC certified wood.

6. Verification of cost of LEED credit materials actually installed on the project and cost of all materials.

7. Provide copies of logs tracking Material Credit submittals, Waste Management and

Recycling.

1.6 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. Organization of List: Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

1. Organize list of spaces in sequential order, starting with exterior areas first.

2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems.

3. Include the following information at the top of each page:

a. Project name.

b. Date.

c. Name of COR.

d. Name of Contractor.

e. Page number.

4. Submit list of incomplete items in the following format:

a. PDF electronic file.

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b. Six (6) paper copies of product schedule or list, unless otherwise indicated. COR will return two copies.

1.7 WARRANTIES

A. Submittal Time: Submit written warranties on request of COR for designated portions of the

Work where commencement of warranties other than date of Substantial Completion is indicated.

B. Partial Occupancy: Submit properly executed warranties within 15 days of completion of designated portions of the Work that are completed and occupied or used by Contracting Officer during construction period by separate agreement with Contractor.

C. Organize warranty documents into an orderly sequence based on the table of contents of the

Project Manual.

1. Bind warranties and bonds in heavy-duty, three-ring, vinyl-covered, loose-leaf binders, thickness as necessary to accommodate contents, and sized to receive 8-1/2-by-11-inch paper.

2. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark tab to identify the product or installation. Provide a typed description of the product or installation, including the name of the product and the name, address, and telephone number of Installer.

3. Identify each binder on the front and spine with the typed or printed title "WARRANTIES,"

Project name, and name of Contractor.

4. Scan warranties and bonds and assemble complete warranty and bond submittal package into a single indexed electronic PDF file with links enabling navigation to each item.

Provide table of contents at beginning of document.

D. Provide additional copies of each warranty to include in operation and maintenance manuals.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

1. Use cleaning products that meet Green Seal GS-37, or if GS-37 is not applicable, use products that comply with the California Code of Regulations maximum allowable VOC levels.

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PART 3 - EXECUTION

3.1 FINAL CLEANING

A. General: Perform final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions.

1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

a. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

c. Rake grounds that are neither planted nor paved to a smooth, even-textured surface.

d. Remove tools, construction equipment, machinery, and surplus material from

Project site.

e. Remove snow and ice to provide safe access to building.

f. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.

g. Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.

h. Sweep concrete floors broom clean in unoccupied spaces.

i. Vacuum carpet and similar soft surfaces, removing debris and excess nap; shampoo if visible soil or stains remain.

j. Clean transparent materials, including mirrors and glass in doors and windows.

Remove glazing compounds and other noticeable, vision-obscuring materials.

Replace chipped or broken glass and other damaged transparent materials. Polish mirrors and glass, taking care not to scratch surfaces.

k. Remove labels that are not permanent.

l. Touch up and otherwise repair and restore marred, exposed finishes and surfaces.

Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration.

1) Do not paint over "UL" and other required labels and identification, including mechanical and electrical nameplates.

m. Wipe surfaces of mechanical and electrical equipment and similar equipment.

Remove excess lubrication, paint and mortar droppings, and other foreign substances.

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n. Replace parts subject to operating conditions during construction that may impede operation or reduce longevity.

o. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from water exposure.

p. Replace disposable air filters and clean permanent air filters. Clean exposed surfaces of diffusers, registers, and grills.

q. Clean ducts, blowers, and coils if units were operated without filters during construction or that display contamination with particulate matter upon inspection.

1) Clean HVAC system in compliance with NADCA Standard 1992-01.

Provide written report upon completion of cleaning.

r. Clean light fixtures, lamps, globes, and reflectors to function with full efficiency.

Replace burned-out bulbs, and those noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fixtures to comply with requirements for new fixtures.

s. Leave Project clean and ready for occupancy.

t. Any cleaning operation should not compromise the LEED credits, especially with respect to Indoor Air Quality conditions, VOC limits listed in the specification and the Construction IAQ Plan. No cleaning products or processes are to compromise the LEED credit criteria or exceed listed VOC limits or use ozone-depleting substances. Reference the Contractor’s IAQ Management Plan.

C. Construction Waste Disposal: Comply with waste disposal requirements in Division 01 Section

"Construction Waste Management and Disposal."

3.2 USE OF EQUIPMENT BY GOVERNMENT

A. The Government may take over and operate, with Government employees, such equipment as is necessary for heating or cooling such areas of the building as require the service, as soon as the installation is sufficiently complete.

B. The Contracting Officer will advise the Contractor by letter, prior to the use of equipment, which items of equipment will be operated, and the date and time such operation will begin.

C. Government operation of equipment will not relieve the Contractor of the guarantee on materials and workmanship elsewhere provided for in this contract.

END OF SECTION 01 77 00