Attachment_1_Statement_of_Work_Woods_Hole_Backup_Generator_PM_dated_27Aug2026_0002.pdf

STATEMENT OF WORK (SOW)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

NORTHEAST FISHERIES SCIENCE CENTER (NEFSC)

Woods Hole Backup Generator Preventative Maintenance

1.0 GENERAL

1.1 BACKGROUND

The contractor shall provide preventative maintenance to the existing generator (Installed 2004) at the Woods Hole, MA Laboratory. This generator provides power during the frequent power outages on Cape Cod and achieve compliance with National Fire Protection Association NFPA 110 Standard for Emergency and Standby Power Systems. Without this generator during a power outage the laboratory will not have electricity and all systems would be not functioning to include heat, air conditioning, IT server rooms, lights, exposing the property to property and life risks.

1.2 SCOPE

The Contractor shall perform major preventative maintenance for one (1) existing Kohler 350REOZV 350KW Diesel Generator.

1.3 OBJECTIVE

Completed Testing will be done to ensure that the backup power system has preventative maintenance completed and verify that it is operationally readiness. With service done to this system the facility will be able to rely on backup generators for power during the upcoming winter season. Without this work being accomplished power failure will endanger animals in the aquarium and years of scientific research and samples.

1.4 APPLICABLE DOCUMENTS

Appendix A: Pictures of existing equipment

Appendix B: Volvo Generator Engine Operator’s Manual about:blank

2.0 SPECIFIC REQUIREMENTS/TASKS

Requirements:

The contractor shall provide a report to the TPOC to include test results and recommended repairs. The contractor shall not leave the generator system inoperable for more than 24 hours if there is a forecasted named weather system or a forecasted blizzard for the Woods Hole Area.

2.1 TASK ONE - Major Preventative Maintenance for (1) Kohler Diesel Generator 350REOZV

- The contractor shall perform major preventative maintenance on the diesel generator in accordance with manufacturer's specifications, recommendations, and industry standards.

2.1.1 Prior to working that the Generator the contractor shall isolate the generator from starting by putting the Automatic Transfer Switch into Manual mode with source power from the grid only.

2.1.2 The Contractor shall empty the engine oil and Coolant, change the Oil filters, fuel filters, and air filters, then contractor shall refill with oil and coolant with the levels and type compliant with manufacturers recommendation.

2.1.3 The contractor shall ensure that the generator is put back into operatable mode by switching the Automatic Transfer Switch Back into Automatic Mode.

2.1.4 The contractor will verify that the generator is operational and

2.1.5 The contractor shall safely dispose of all waste produced to include oil.

2.5.1 - FINAL ACCEPTANCE AND INSPECTIONS

1. Inspection of work to be performed by the TPOC and/or the NEFSC Facilities Operations Manager. Any corrective action required because of the inspection shall be accomplished prior to final billing.

2. The Contractor may be notified of deficiencies in performance in writing by the TPOC.

Oral deficiency notifications will be confirmed in writing. The Contractor shall take prompt corrective action upon notice of deficiency.

3. The Contractor shall advise the Government when all work is completed. The

Government will not accept the work until it determines that all work has been satisfactorily completed within the terms of the contract.

2.6.1 OPTIONAL ITEM - Unexpected Repairs Found During Testing

3.0 CONTRACTOR PERSONNEL

The Contractor must provide qualified personnel, maintain full operational support, and designate a primary point of contact. The primary point of contact must remain responsive to all communications across email and phone, respond to Government requests or technical issues within 24 hours, and promptly notify the Contracting Officer and TPOC of any contract issues.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall have a REAL ID and wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and maintain a professional conduct that would not reflect discredit on the United States or the Department of Commerce. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce established rules, regulations and policies concerning safety and security.

4.0 OTHER APPLICABLE CONDITIONS

4.1 FACILITIES AND CONTROLS

A. The contractor shall remove and dispose of all debris and trash from the job site in a timely and legally acceptable manner to not detract from the aesthetics or the functions of the building.

B. The contractor shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution prevention control and waste disposal.

C. The contractor shall immediately inform the COR of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

D. Due to windy weather in Woods Hole, the contractor shall perform daily site cleanups to collect all wrappings, empty containers, paper, and other debris to prevent environmental contamination and off-site migration. Upon completion, all debris must be disposed of in a legally compliant manner.

E. The Contractor shall ensure that the project area and areas adjacent to the project area are maintained in a clean and safe condition.

4.3 SAFETY

A. The Contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, and EPA, local, state and federal requirements. Safety shall be the responsibility of the general Contractor.

All related personnel shall be instructed daily to be mindful of the full-time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the public on or near the site.

B. The Contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards, and Health Administration (OSHA) General Industry and Health Standards and 29 CFR, part 1926 Construction Standards. The Contractor shall promptly correct any non-complying work or conditions. The contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the COR a life-threatening condition exists, the COR will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected. Whenever Contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

C. It is the Contractor’s responsibility to ensure all employees; sub-Contractors, vendors, and other company representatives adhere to all safety rules, regulations, policies and practices.

D. Contractor shall observe lock/out tag/out regulations and as required by OSHA.

E. The Contractor shall keep the project site in a neat and orderly condition at all times.

4.4 WARRANTY

The Contractor shall provide a written warranty for service including labor and materials for a period of one year from the date of startup.

4.5 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.6 PERIOD OF PERFORMANCE

The period of performance for this contract shall be 45 calendar days from the date of award.

4.7 PLACE OF PERFORMANCE

Northeast Fisheries Science Center

166 Water Street

Woods Hole, MA 02543

4.8 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0700 and 1530 EST, Monday through Friday (except Federal holidays).

5.0 GOVERNMENT POINT OF CONTACT

Kelson Baird, Technical POC (TPOC) Email: kelson.baird@noaa.gov Phone: 206-579-9794

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The TPOC will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The Government will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Contracting Officer and TPOC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it in a prompt manner per delivery instructions.

Appendix A mailto:kelson.baird@noaa.gov Kelson Baird - NOAA Federal Information for equipment vendor will be working on:

Generator - MDL# 350REOZV S/N D12*439683@D1*A Chassis ID VP-019132

ATS - MDL#ZG1SA16041-04 S/N 1449758

ATS Display MDL# MX150 S/N K-4100 (BR2032)

Main Switchboard (GE) Reg#29768017-T Job#17885858D-1

Distrobution Switch (GE) Reg#29768017-T Job#17885858D-2

STATEMENT OF WORK (SOW)