13-SCOPE OF WORK.pdf
PDF 80 KB Posted
- Attached to
- Planning, Zoning and Permitting Services
- Solicitation number
- RFP 250339
- Issued by
- Dallas County, Texas
About this file
This Scope of Work document outlines professional planning, zoning, and permitting services for Dallas Independent School District (Dallas ISD) in Texas. The contract is structured as a three-year agreement with two optional one-year extensions, allowing for a maximum five-year term. The District requires services on an "as needed" basis for district-wide use, and the successful firm must perform work only upon issuance of a purchase order. The scope encompasses nine primary service categories: zoning approvals and special use permits; subdivision applications and platting; permit expediting and negotiation; final inspections and certificates of occupancy; traffic impact analyses when required by jurisdictions; traffic management plans for school development projects; easement creation, relocation, and abandonment services; traffic signage and school zone modifications; and additional services including land use studies, feasibility studies, board of adjustment cases, variances, and authorized political representation.
The contract applies to projects funded through local, state, federal, and grant-funded programs, and the procurement follows Title 2 of the Code of Federal Regulations Part 200 requirements. Deliverables specified across service categories include complete application packages, public meeting materials, status reports, approval documentation, plat documents, permit tracking reports, inspection documentation, traffic impact analysis reports, traffic management plans, and agency-approved signage plans. The District encourages all vendors to participate, including sole source providers. Either party must provide ninety days' written notice if they do not intend to renew the contract upon expiration of the current term. No specific pricing terms, budget amounts, or incumbent information are provided in the scope of work document.
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SCOPE OF WORK
The successful firm(s) shall provide professional services including, but not limited to, the following:
3.1 Zoning, Development Plans, and Special Use Permits (SUP)
Provide services necessary to obtain zoning approvals, zoning amendments, development plan approvals, special use permits, and related entitlements.
Services shall include:
• Preparation and submission of applications.
• Coordination and acquisition of supporting documents and exhibits.
• Development and coordination of zoning documents including Conditions and Site/Development Plans with Architects, Engineers, Surveyors, and District Staff.
• Posting of required zoning signs and notices.
• Meetings with municipal staff.
• Representation before Planning and Zoning Commissions, City Councils, and other governing bodies.
• Attendance at public hearings.
• Attendance and facilitation of neighborhood and community meetings.
• Negotiation of zoning conditions and development requirements.
Deliverables
• Complete application packages.
• Public meeting materials.
• Status reports.
• Approval documentation.
• Final entitlement approvals.
3.2 Subdivision Applications and Platting
Provide services associated with subdivision plats, replats, amending plats, and other land division requirements.
Services include:
• Preparation and submission of plat applications.
• Coordination of surveys and legal descriptions.
• Coordination with public agencies.
• Attendance at staff review meetings.
• Representation at required hearings.
• Resolution of review comments.
Deliverables
• Application packages.
• Plat documents.
• Agency correspondence.
• Approved plats.
3.3 Permit Expediting and Permit Negotiation
Provide permitting management services for District projects.
Services include:
• Permit strategy development.
• Pre-submission reviews.
• Coordination with project teams.
• Permit application preparation and submission.
• Review of jurisdictional requirements.
• Expediting permit reviews.
• Tracking permit status.
• Coordination of responses to review comments.
• Facilitation of meetings with regulatory agencies.
• Resolution of permit-related issues.
Deliverables
• Permit tracking reports.
• Comment response logs.
• Permit approval documentation.
3.4 Final Inspections and Certificates of Occupancy
Coordinate all activities necessary to achieve project occupancy approvals.
Services include:
• Coordination with municipal inspectors.
• Inspection scheduling.
• Resolution of inspection comments.
• Facilitation of Temporary Certificates of Occupancy (TCO).
• Facilitation of Partial Certificates of Occupancy.
• Facilitation of Final Certificates of Occupancy.
• Assistance with final inspections.
Deliverables
• Inspection reports.
• TCO documentation.
• Final CO documentation.
3.5 Traffic Impact Analysis (TIA)
When required by the applicable jurisdiction, provide Traffic Impact Analysis services.
Services include:
• Coordination with municipalities.
• Traffic studies.
• Data collection and analysis.
• Recommendations for roadway improvements.
• Preparation of reports.
• Presentation to municipal staff and governing bodies.
Deliverables
• Traffic Impact Analysis Report.
• Supporting exhibits and calculations.
• Agency approval documentation.
3.6 Traffic Management Plans
Prepare traffic management plans required for school development projects.
Services include:
• Site traffic circulation analysis.
• Vehicle stacking and queue analysis.
• Parent drop-off and pick-up circulation planning.
• Staff and visitor circulation planning.
• Pedestrian safety evaluation.
• School bus circulation planning.
• Development of traffic control recommendations.
Deliverables
• Traffic Management Plan.
• Traffic circulation exhibits.
• Agency-approved plans.
3.7 Easements and Easement Abandonments
Provide services related to easement creation, relocation, dedication, and abandonment.
Services include:
• Preparation of abandonment applications.
• Coordination with utility providers.
• Acquisition of required supporting documents.
• Meetings with municipal officials.
• Attendance at hearings.
• Negotiation of conditions required for approval.
Deliverables
• Application packages.
• Supporting exhibits.
• Approved abandonment ordinances or instruments.
3.8 Traffic Signage and School Zones
Provide services concerning traffic-control improvements associated with District facilities.
Services include:
• School zone modifications.
• Crossing locations.
• Student loading zones.
• Transportation-related signage.
• Speed limit review requests.
• Coordination with transportation and public works departments.
Deliverables
• Traffic signage plans.
• School zone modification requests.
• Approval documentation.
3.9 Additional Services
The District may request additional professional services including but not limited to:
• Land use studies.
• Development feasibility studies.
• Site due diligence.
• Board of Adjustment cases.
• Variances.
• Special exceptions.
• Development consultations.
• Governmental relations.
• Public outreach.
• Political representation and advocacy, when specifically authorized by Dallas ISD.
• Expert witness services.
• Other planning, entitlement, and permitting-related services.
Work shall be performed only upon issuance of a purchase order by the District.
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