13-Scope - ITB No. 2026-036 Palm Trees for 400 Block of Peruvian.pdf
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- Attached to
- Palm Trees for 400 Block of Peruvian Avenue
- Solicitation number
- ITB No. 2026-036
- Issued by
- Palm Beach County, Florida
About this file
This is a Scope of Work document for Invitation to Bid (ITB) No. 2026-036 issued by the Town of Palm Beach, Florida, for the furnishing and installation of palm trees along the 400 Block of Peruvian Avenue. The project requires qualified landscape contractors to remove existing ylang-ylang stumps and install approximately eleven (11) Royal Palm trees (Roystonea regia) with a minimum of 25 feet of clear trunk and approximately five (5) Green Malayan Coconut Palm trees (Cocos nucifera) with a minimum of 15 feet of clear trunk. All plant material must be "Florida No. 1" grade or equivalent and free from pests, diseases, and mechanical damage. The contractor must supply all materials, labor, tree bracing, utility locates, right-of-way permits, and debris removal. A non-mandatory pre-bid meeting will be held virtually via Microsoft Teams, with attendance strongly encouraged. The Town reserves the right to award to the lowest responsive and responsible bidder and to accept or reject any and all bids. Successful contractors must provide a minimum one-year warranty covering tree survival from the date of substantial completion, excluding failure due to force majeure events or owner neglect.
The contractor is responsible for all costs associated with removal, transportation, installation, initial watering, stump and root ball disposal, and any required repairs to infrastructure or private property resulting from the work. Work hours are restricted based on seasonal periods, with no work permitted on Sundays or legal holidays. The contractor must obtain a no-cost right-of-way permit, provide an installation schedule for the Town's weekly traffic disruption report by Wednesday one week prior to installation, and ensure all employees wear uniforms with the company name and safety vests meeting FDOT standards. A qualified foreman fluent in English must supervise the crew and be authorized to make on-site decisions. All work must comply with Town specifications, with non-compliance resulting in required re-performance at no additional cost or potential contract termination. Online bid submission is required through Euna Procurement (Bonfire) via the Town website.
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Text version
TOWN OF PALM BEACH
ITB No. 2026-036 Palm Trees for 400 Block of Peruvian Avenue
ITB No. 2026-036 Palm Trees for 400 Block of Peruvian Avenue 1
I. PURPOSE AND INTENT
The Town of Palm Beach is seeking qualified landscape contractors to remove and replace existing ylang-ylang stumps, where applicable, and to furnish and install new palm trees in various locations throughout 400 Block of Peruvian Avenue within the Town. For each location, the Contractor shall provide all appropriate equipment, bracing, materials, labor, and debris removal to an off-site facility.
II. SCOPE OF WORK
Vendor to supply all materials and labor, tree bracing and locates. Trees are to be installed in the 400 block of Peruvian Avenue in the right of way. All plant material must be "Florida No. 1" grade or equivalent, free from pests, diseases, and mechanical trunk damage.
The successful contractor shall remove, transport and replace all trees using best management practices and is responsible for the initial “watering in” of the root-ball(s) for all new trees. In most cases, water supply is available from nearby utilities: however, if necessary, the successful contractor shall make arrangements for the supply of water prior to the start of work. Removal and disposal of existing stump/root ball is contractor responsibility.
The successful contractor shall not allow any bracing into streets, sidewalks or any other way that may impede parking, vehicular traffic or pedestrian access to sidewalks. Contractor is responsible for obtaining all utility locates and Right of Way (ROW) permits prior to the start of work at each location.
PALMS TO BE FURNISHED AND INSTALLED:
Royal Palm Installation
• Contractors shall supply and install new Royal Palm (Roystonea regia) trees with a minimum of 25 feet of clear trunk (CT).
• New palms shall be installed in locations as close as reasonably possible to the original removed palms.
• Where feasible, planting shall be completed within the previously excavated root cavities.
Green Malayan Coconut Palm Installation
• Contractors shall supply and install Green Malayan Coconut Palm (Cocos nucifera) trees with a minimum of 15 feet of clear trunk (CT).
• New palms shall be installed in locations as close as reasonably possible to the original removed palms.
• Where feasible, planting shall be completed within the previously excavated root cavities.
III. OTHER
1) Successful contractor should inspect sites before submitting proposal. Locations may have stumps and or root balls.
2) Successful contractor shall call for locates. The Town shall not be responsible for any damage to infrastructure of private property; it shall be this contractor’s responsibility for any and all required repairs to said infrastructure of private property.
ITB No. 2026-036 Palm Trees for 400 Block of Peruvian Avenue 2
3) The Town of Palm Beach shall designate a Contract Coordinator for the Public Works Department. The Contract Coordinator shall act on behalf of the Town with respect to monitoring Contractor performance under this contract. The administration of this contract is vested in the Contract Coordinator.
4) The Contract Coordinator principal duties shall be:
a. Liaise with Contractor.
b. Coordinate and approve all work under the Contract.
c. Assure consistency and quality of Contractor’s performance.
5) The successful contractor shall notify the Contract Coordinator in the event of scheduling delays, changes or comments/complaints received from the general public.
6) Successful contractor’s employees shall present a neat, clean, well-groomed appearance and shall conduct themselves in a respectable manner while performing the duties of this bid and while on Town property.
7) Successful contractor’s employees shall wear uniforms at all times while on the job. Name of Contractor shall be on shirts. Shirts are to be worn at all times while working in the Town of Palm Beach.
8) Any questions regarding this project shall be directed to the Contract Coordinator.
9) A safety vest, meeting FDOT standards, shall be worn at all times when employee is working in roadways or right-of-ways.
10) Shall obtain a no cost ROW permit. Application available at townofpalmbeach.com.
11) Shall provide an installation schedule for the Town to include in its weekly traffic disruption report. This schedule must be submitted by Wednesday one week prior to installation.
12) All vehicles shall be plainly marked with the company name.
13) The successful contractor shall have their crew supervised by a qualified foreman, able to communicate in
English. As a fully authorized agent of the Contractor, the foreman must be capable of making on-site decisions to perform the work in accordance with the specifications contained in this solicitation.
14) If any area that the successful contractor’s services does not meet Town specifications, Contractor will be required to perform the work until specifications are met at no additional cost to the Town of Palm Beach.
Failure to comply with this requirement will result in contract termination.
15) All equipment shall be commercial grade and shall be maintained in good, safe operating conditions. The
Contractor shall provide enough equipment and manpower to meet the requirements of the job.
16) Hours of work shall be:
In Season (Monday before Thanksgiving through April 30th)
• No Construction or Landscaping on Sundays, legal holidays, including the Friday after Thanksgiving
• Construction and Landscaping allowed Monday – Friday, 9:00 a.m. to 5:00 p.m.
• Construction and Landscaping, quiet work only allowed Monday– Friday, 8:00 a.m. to 9:00 a.m.
All other times of the year:
• No Construction or Landscaping on Sundays, legal holidays, including the Friday after Thanksgiving
• Construction and Landscaping allowed Monday – Friday, 9:00 a.m. to 6:00 p.m.
• Construction and Landscaping, quiet work only allowed Monday – Friday, 8:00 a.m. to 9:00 a.m.
http://www.townofpalmbeach.com/
ITB No. 2026-036 Palm Trees for 400 Block of Peruvian Avenue 3
Quiet work means work not tending to disturb people in the vicinity thereof.
17) Warranty - The Contractor shall provide a warranty covering all palm trees furnished under this contract for a period of no less than one (1) year from the date of substantial completion. If the Contractor’s standard warranty period exceeds one (1) year, the full standard warranty period shall apply.
The Contractor agrees that any palm tree determined to be defective or that fails to survive during the warranty period shall be replaced at no cost to the Town, including all labor, materials, and transportation expenses.
This warranty excludes failure due to force majeure (Acts of God) including hurricanes and freezes and excludes failures resulting from owner neglect.
| I. PURPOSE AND INTENT |
| The Town of Palm Beach is seeking qualified landscape contractors to remove and replace existing ylang-ylang stumps, where applicable, and to furnish and install new palm trees in various locations throughout 400 Block of Peruvian Avenue within the To... |
| II. SCOPE OF WORK |
| III. OTHER |
File details come from the government source that posted it. Updated .