13-RFP2025-21 General Contractor for Precinct 2 Justice Facility Gregg County, Texas.pdf

1 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

REQUEST FOR PROPOSALS

The enclosed REQUEST FOR PROPOSALS (RFP) and accompanying documents are for your convenience in submitting an offer for the enclosed reference services for:

RFP# 2025-21 General Contractor For Precinct 2 Justice Facility Renovations

Located at 800 Gilmer Road, Longview, Texas

GREGG COUNTY, TEXAS

CLOSING DAY AND TIME: Sealed response will be received no later than:

2:00 P.M. CST Monday, August 04, 2025

MARK ENVELOPE:

RFP# 2025-21 GC PCT2

RETURN RESPONSE TO:

Gregg County Purchasing Office Attn: Kelli Davis, Purchasing Agent 101 East Methvin Street, Suite 205

Longview, Texas 75601

QUESTIONS: regarding this solicitation should be directed to Kelli Davis at (903) 237-2686 kelli.davis@co.gregg.tx.us on or before time and date. Information in response to any inquiry may be published as an addendum. Addendums can be found on the Gregg County website www.co.gregg.tx.us on the Purchasing Department page.

mailto:kelli.davis@co.gregg.tx.us http://www.co.gregg.tx.us/

2 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

TABLE OF CONTENTS

Cover Page Page 1

Table of Contents Page 2

RFP Exhibits Page 3

Notice of Intent Page 4

Proposal Instructions Pages 5-6

Proposed Schedule Page 7 Pre-proposal conference Deadline to submit questions

Terms and Conditions Pages 8 -10

Required Insurance Page 11

Bond Requirements Page 12

General Project Information Page 12

Scope of Services Pages 13-15

Proposal Submission Requirements Pages 16-17

Evaluation Criteria and Process Page 18

RFP Forms Section: Pages 19 - 25

FORM A Compliance with Federal and State Laws Form (required) FORM B RFP Signature Form (required)

FORM C Conflict of Interest Notice (required) FORM D Conflict of Interested Parties (required for Awarded Vendors) FORM E Proposed Construction Amount Form (required) FORM F Bid Affidavit Form (required)

FORM G Addenda Acknowledgement Form (Required only if addenda issued)

Advertisement Page 26

This Table of Contents is intended as an aid to Respondents and not as a comprehensive listing of the RFP package. Respondents are responsible for reading this entire document and complying with all specifications.

3 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

RFP EXHIBITS

Exhibit A: Standard Terms and Conditions Exhibit B: Gregg County Vendor Registration Procedures with Bonfire Exhibit C: Civil Drawings Exhibit D: Index Exhibit E: Electrical Exhibit F: Lighting Exhibit G: Mechanical Exhibit H: Plumbing Exhibit I: Structural Exhibit J: Technology Exhibit K: Project Manual Specs.

Exhibit L: Special Conditions

4 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

GREGG COUNTY, TEXAS

REQUEST FOR PROPOSALS

NOTICE OF INTENT

Issue Date: July 11, 2025 8:30am CST

Title: RFP# 2025-21 General Contractor Services for Precinct 2 Justice Facility in Gregg

County, Texas

Issuing and Using Agency: Gregg County Attn: Purchasing Department Kelli Davis NIGP-CPP, CPPB, Purchasing Agent 101 East Methvin, Suite 205 Longview, Texas 75601

Gregg County desires to engage qualified and experienced companies to provide General Contractor Services.

This document is issued in compliance with the County Purchasing Act, Texas Local Government Code Chapter 262 and Section 2269 Subchapter D of the Government Code.

SEALED PROPOSALS addressed to the Purchasing Agent of Gregg County, Texas must be received in the Purchasing Department at, 101 East Methvin, Suite 205, Longview, Texas 75601 or submitted online by uploading the required Bid/RFP/RFQ on the Gregg County Bonfire Portal (see Exhibit B for Bonfire Vendor registration procedures). Respondents must first be registered as a vendor of Gregg County to utilize the online Bonfire bid portal. Gregg County strongly encourages Respondents to utilize the online Bonfire portal. Vendor registration is FREE. Submittals are due no later than Monday, August 04, 2025 by 2:00PM CST.

It is the respondents’ sole responsibility to review this site and retrieve all related documents prior to the RFP due date.

Solicitation documents are now posted on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/.

Respondents must first be registered to utilize the online bid system. Facsimiles will not be accepted. Paper documents may also be obtained from the Office of the Gregg County Purchasing Agent.

All documents relating to this RFP including but not limited to, the RFP document, questions and their responses, addenda and special notices will be posted on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/ and available for download by Respondents and other interested parties. It is the respondents’ sole responsibility to review this site and retrieve all related documents prior to the RFP due date.

Need Help?

Gregg County uses a Bonfire eProcurement for accepting and evaluating Bids/RFP/RFQ’s digitally. Please contact Bonfire at support@gobonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc .

https://cogreggtx.bonfirehub.com/ mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc

5 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

PROPOSAL INSTRUCTIONS

Submission Requirements: If Respondent plans to submit a paper proposal, Respondents shall send one (1) set of SEALED documents with original signatures and one (1) flash drive (jump, thumb) with their RFP submission.

Gregg County strongly encourages Respondents to utilize the online Bonfire vendor portal. Respondent should upload their proposals on the Gregg County Bonfire portal at https://cogreggtx.bonfirehub.com/. Respondents must first be registered to utilize the Bonfire portal. Please refer to Exhibit B for the registration process. All mailed/hand delivered responses shall be sealed and marked RFP# 2025-21 GC PCT 2 and delivered to the address below by the closing date specified. A facsimile transmission is not an acceptable response to this RFP Process and will not be considered.

Gregg County Purchasing Kelli Davis, CPPB, NIGP-CPP

Purchasing Agent 101 East Methvin, St. 205 Longview, Texas 75601

Sealed RFP Required: All RFPs must be sealed when returned to Gregg County. All proposals must be received in the office of the County Purchasing Agent or on the Gregg County Bonfire portal no later than 2:00P.M.CST, Monday, August 04, 2025 (see purchasing office address above)

Pre-Proposal Conference: A pre-proposals conference to explain or clarify the RFP and to answer other questions will be held on July 18, 2025 at 10:00 am CST. Attendance at this conference is not mandatory, but strongly recommended. The Pre-Proposal Conference will be held at the building site, 800 Gilmer Road, Longview, Texas.

Addenda – No oral representations as to the meaning of the RFP will be made to any Respondent. Any explanation desired by a Respondent must be submitted in writing. (see questions deadline) Any changes, interpretations, or corrections to this document will be made by addenda. Addendums can be found on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/. All such addenda issued by the County prior to the submittal deadline shall be considered part of the RFP. The County shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum

Public Bid Opening: RESPONSES WILL BE received and publicly acknowledged at the Gregg County Purchasing Department at 101 East Methvin, Suite 205, 2nd Floor Courthouse, Longview, Texas 75601 at 2:00PM CST August 04, 2025. Respondents, their representatives and interested persons may be present.

Late bids/proposals/: Any responses received after the date and/or hour set for in this bid document will not be accepted. The late Respondent will be notified and will advise Gregg County Purchasing as to the disposition by either pick up, return at bidder’s expense, or destroyed with written authorization.

Mail & Delivery of RFP: If responses are sent by mail to the Purchasing Department, the Respondent shall be responsible for actual delivery of the RFP Submission to the Purchasing Department before the advertised due date and time. If mail is delayed either in the postal service or in the internal mail system of Gregg County beyond the date and hour set for the RFP opening, responses thus delayed will not be considered and will be disposed of as authorized.

6 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

Questions/Contact Info: Respondents are encouraged to review this entire RFP Document. All questions regarding this RFP must be in writing and sent by email to Purchasing Agent Kelli Davis at kelli.davis@co.gregg.tx.us or on the Gregg County Bonfire portal https://cogreggtx.bonfirehub.com/. Contact with other personnel of the County other than the Purchasing Agent regarding the RFP, may be grounds for elimination from the selection process.

Submission Instructions for Respondents: Please follow instructions to submit proposals via the Gregg County online Bonfire portal. Please note the type and number of files allowed. The maximum upload file size is 1000MB.

Please do not embed any documents within uploaded files as they will not be accessible or evaluated. Respondents may upload RFP’s at https://cogreggtx.bonfirehub.com/. See step by step process instructions in Exhibit D.

Submissions must be uploaded, submitted, and finalized prior to the closing time of the Bid/RFP/RFQ. Gregg County strongly recommends that Respondents allow for sufficient time and at least one (1) day before closing time to begin the upload process and to finalize your submission.

Each item of requested information will only be visible after the closing time. Uploading large documents may take significant time depending on the size of the files and your internet connection speed. After submitting, Respondent will receive an email confirmation receipt with a unique confirmation number. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. JavaScript must be enabled. Browser cookies must be enabled.

7 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

PROPOSED SCHEDULE:

This is just a proposed schedule. Gregg County reserves the right to change or extend the dates listed below at any time.

RFP issue date July 11, 2025 Deadline to submit questions July 30, 2025 by 5:00pm CST Pre-proposal Conference July 18, 2025 at 10:00am CST 800 Gilmer Rd.

Site Visits Email Purchasing Agent to request kelli.davis@co.gregg.tx.us RFP proposal deadline August 04, 2025 by 2:00PM Committee evaluations August 05-08, 2025 Committee Recommend to CC August 18, 2025 Anticipated Start Date September 1, 2025

Pre-proposal Conference will be at the project site:

800 Gilmer Road in Longview, Texas (old vera bank)

8 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

TERMS & CONDITIONS

Late Proposals:

Gregg County reserves the right to not accept late proposals. Each Respondent is responsible for ensuring that responses to this RFP have been delivered by the date, time and to the location as specified in this Request for Proposal Document. The receipt of the responses submitted will be acknowledged as received only and does not constitute any acceptance by Gregg County as an offer. Documentation will become a part of the Commissioners Court minutes only after selection is made, if any.

Contracting Authority:

Only the Commissioners Court of Gregg County, Texas acting as a body may enter into any type of agreement or contract on behalf of Gregg County. Department heads, other elected or appointed officials, are not authorized to enter into any type of agreement or contract on behalf of Gregg County, or to agree to any type of supplemental agreements or contracts for goods or services. Contracts are subject to review by the County’s attorney prior to signature by the authorized County official.

Disadvantages Business Enterprise (DBE) Gregg County is wholly committed to developing, establishing, maintaining, and enhancing minority business involvement in the total procurement process. The County, its contractors, their suppliers and sub-contractors, vendors of goods, equipment, services, and professional services, shall not discriminate on the basis of race, color, religion, national origin, age, handicap, or sex in the award and/or performance of contracts. However, competition and quality of work remain the ultimate standards in contractor, sub-contractor, vendor service, professional service, and supplier utilization. All vendors, suppliers, professionals, and contractors doing business or anticipating doing business with Gregg County shall support, encourage and implement steps toward our common goal of establishing equal opportunity for all citizens of Gregg County.

BAFO:

Gregg County reserves the right to request Best and Final Offers from Respondents including any necessary re-scoring as a result of the Best and Final Offers received.

Cost of Preparation:

All costs of preparation of a response to this request are solely those of the Respondent including but not limited to any expenses incurred for interviews, presentations or negotiations. Gregg County assumes no responsibility for any such costs incurred by the Respondent. The Respondent also agrees that Gregg County assumes no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

Confidentiality during Evaluation Process:

All documents submitted as part of the Respondent’s offering will be deemed confidential during the evaluation process except for the pricing. Per 2269 of the Government Code: The governmental entity shall receive, publicly open, and read aloud the names of the offerors and any monetary proposals made by the Respondents.

Rejection of Responses:

Gregg County reserves the right to accept or reject any or all proposals, with or without cause, to waive technicalities, or to accept the proposal which, in its sole judgment, best serves the interest of the County, or to award a contract to the next most qualified Respondent if a successful Respondent does not execute a contract within 15 business days after approval of the selection by the Gregg County Commissioners Court.

9 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

Ethics/Gratuities:

Gregg County may, by written notice to the Awarded Respondent, cancel any contract without liability to Awarded Respondent if it is determined by Gregg County that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Respondent, or any agent or representative of the Respondent, to any officer or employee of Gregg County with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is canceled by Gregg County pursuant to this provision, Gregg County shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Awarded Respondent in providing such gratuities.

Compliance with RFP terms:

Respondents are cautioned that exceptions to these terms, conditions, and attachments may result in rejection.

Any awarded respondent will be expected to execute a contract separate from this document but includes this document as part of the contract.

Confidentiality:

Any material that is to be considered confidential in nature must be clearly marked as such and may be treated as confidential to the extent allowable in the Texas Public Information Act. Pricing information is not considered to be confidential. Trade secrets or confidential information MUST be placed in a separate envelope marked “CONFIDENTIAL INFORMATION” and each page must be marked “CONFIDENTIAL INFORMATION”.

Please be advised that Gregg County cannot and will not make any agreement to withhold information from the public that is contrary to the County’s responsibility under the Act.

Non-responsive / Proposal Rejections:

Proposals may be deemed non-responsive, among other reasons, for any of the following reasons:

1. Proposals containing inconsistencies.

2. Unbalanced value of terms.

3. Respondents may be disqualified and not considered, among other reasons, for any of the following specific reasons:

• Reason for believing collusion exists among the Respondents.

• Reasonable grounds for believing that any Respondent is interested in more than one submission for the work contemplated.

• The Respondent being interested in any litigation against the county.

• The Respondent in arrears on any existing contract or having defaulted on a previous contract.

• Lack of competency as revealed by a financial statement, experience.

• Respondents shall not owe delinquent property tax in Gregg County.

• Respondent past performance record with Gregg County.

Period of Performance: The period of performance of any contract resulting from this RFP is tentatively scheduled to begin on or about September 1, 2025 with until satisfactory completion by Gregg County. Project must be completed within 300 days from start date. The County will issue a Notice to Proceed after all the paperwork is completed and the Bonds are received.

Information security – Awarded Respondent shall agree to make every reasonable effort in accordance with accepted security practices to protect the Network credentials and access methods provided by the County from unauthorized disclosure and use. Awarded Respondent further agrees to notify the County immediately upon

10 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility discovery of a breach or threat of breach which could compromise the integrity of the County’s Network, including but not limited to, theft of Respondent owned equipment that contains County information.

Withdrawal of Proposals: Respondents may withdraw any submitted Proposals prior to the Proposal submission deadline. Respondents may not withdraw once the Proposals have been publicly opened, without the approval of Gregg County. Respondents will be allowed to withdraw Proposals that contain substantial mathematical errors in extension. However, once a Proposal has been withdrawn, it can no longer be considered.

Irregularities: The County reserves the right to waive any irregularities that do not materially affect the scope or pricing of submitted Proposals.

Alterations or Withdrawals of Proposal: Any submitted Proposal may be withdrawn, or a revised Proposal substituted if a written notice is submitted to the County Purchasing Office prior to the submittal deadline. Any interlineations, alteration, erasure, or other amendment made before the submittal deadline, must be signed or initialed by the Respondent or the Respondent’s authorized agent, guaranteeing authenticity. Any alteration made should be submitted back to the County either through the Bonfire Portal or in a sealed envelope. Proposals cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline.

Validity Period: Once the submittal deadline has passed, any Proposal shall constitute an irrevocable Proposal to provide the commodities and/or services set forth in the Scope of Services at the price(s) shown in the Proposal on the terms set forth in the Proposal, such Proposal to be irrevocable until the earlier of the expiration of sixty

(60) days from the submittal deadline, or until a contract has been awarded by the County.

Proposal Evaluation and Contract Award Process: An award of a Contract to provide the goods or services specified herein will be made using competitive sealed Proposals, in accordance with Chapter 262 of the Texas Local Government Code, Chapter 2269 of the Texas Government Code, and with the County’s Purchasing Policy, as applicable. The County may consider all permissible aspects of a Proposal, including, but not limited to: (1) price; (2) the Respondent’s experience; (3) the quality of the Respondent’s goods and /or services; (4) County’s past performance history with Respondent; (5) the Respondent’s safety record; (6) the Respondent’s proposed personnel; (7) whether the Respondent’s financial capability is appropriate to the size and scope of the project;

and (8) any other factor specifically listed in the RFP and or deemed necessary by Gregg County Officials.

Decline to submit response: If no response is to be submitted, do no return the solicitation. A letter should be sent to the Gregg County Purchasing Agent whether future solicitations for the type of supplies/services are desired. Failure of the recipient to notify Gregg County that future solicitations are desired could result in removal of the recipient from the mailing list for the type of supplies or services.

11 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

REQUIRED INSURANCE COVERAGE

Awarded Respondent shall at its sole expense obtain and maintain the following Insurance Policies:

Commercial General Liability Amounts of coverage shall be no less than:

$1,000,000 per Occurrence $2,000,000 General Aggregate $2,000,000 Products/Completed operations Aggregate $1,000,000 Personal and Advertising Injury Designated Construction Projects General Aggregate Limit

Business Automobile Liability

$1,000,000 per accident

Workers Compensation

Statutory limits $1,000,000 each accident and disease Alternate employer endorsement

Excess Liability

$1,000,000

Professional Liability

$1,000,000

Awarded Respondents Policy must include Gregg County as “Additional Insured” on all types of insurance (except workers compensation). Awarded Respondent shall furnish Gregg County with all policy endorsements, Certificates of Coverage and shall pay for and maintain all coverages until completion of project. If Awarded respondent should contract out any work to a third party (sub-contractor) they shall ensure third party (sub-contractor) carries the insurance required for this Project and shall furnish evidence of the coverage.

12 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

BOND REQUIREMENTS

Payment and Performance Bonds: Payment and Performance Bonds for the performance of the Work, and for payment of those who provide labor or materials, will be required within 14 to 21 business days after a contract is executed; if any.

The Payment Bond shall be in an amount equal to 100% of the Estimated Project Construction Budget; and the Performance Bond shall be in an amount equal to 100% of the Estimated Project Construction Budget.

Builders Warranty: Minimum of a 1 year Warranty is required

GENERAL PROJECT INFORMATION

Project Title: Gregg County Precinct 2 Justice Facility

Project Address: 800 Gilmer Road, Longview, Texas (old vera bank)

Project Owner: Gregg County, Texas 101 East Methvin, Longview, Texas

Architect: HLH Design 1522 Colony Circle, Longview, Texas

Civil: Hayes Engineering, 2126 Alpine Road, Longview, Texas

MEP: EMA Engineering, 328 S. Broadway, Tyler, Texas

13 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

SCOPE OF SERVICES

Gregg County, hereinafter “Owner” is seeking proposals from qualified construction firms and/or contractors hereinafter “Respondent” to provide General Contractor Services, necessary for the renovations/construction of the Gregg County Precinct 2 Justice Facility located at 800 Gilmer Road in Longview, Texas and in accordance with the terms, conditions, and requirements set forth in this Request for Proposals (RFP).

Detailed Project Description:

The existing, 3,489 SF. building located at 800 Gilmer Road in Longview, Texas will be completely remodeled with an addition to the North and South side of the building, approximately 3,923SF. The project includes removing all interior walls, finishes etc. down to the original structure. The existing drive thru lanes, except the ones on the lower level will remain. The exterior façade will have new finishes including stone, brick and Nichiha.

The main structural and electrical will remain. The building will house the Gregg County Tax Assessor Offices, Precinct 2 Commissioner, Constable and Justice of the Peace.

Project will be completed during regular Business hours Monday – Friday (8am – 5pm CST) unless County approves another schedule. (Please note the County’s Holiday scheduled located on the Gregg County website)

The General Contractor (GC) shall provide all labor, materials, equipment, supervision, and project management necessary to complete the construction project in accordance with the project plans, specifications, and applicable codes. The GC shall perform the following services including but not limited to:

1. Pre-Construction Services

• Review project drawings, specifications, and other related documents.

• Attend pre-construction meetings with the County and design team.

• Develop a preliminary construction schedule.

• Assist with value engineering and cost-saving opportunities.

• Identify potential construction risks and propose mitigation plans.

• Coordinate with utility providers for service requirements, disconnections, and new connections if needed.

• Provide general construction related administration services including construction contract administration.

2. Permitting and Regulatory Compliance

• Secure and pay for all required construction permits.

• Ensure compliance with federal, state, and local building codes and regulations.

• Arrange inspections as required by authorities having jurisdiction.

• Work with regulatory agencies to comply with all applicable laws and rules.

• Ensure construction will be in accordance with the building and design specifications, AIA standards, Americans with Disabilities Act, Texas Accessibility Standards Act, National Electrical Code, current state energy code, International Building Code, Uniform Mechanical Building Code, National Plumbing Code and city, county, state, and federal building construction and fire codes.

14 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

3. Construction Phase Services

• Mobilize personnel, equipment, and materials to the job site.

• Manage and supervise all subcontractors and self-performed work.

• Maintain a safe and clean construction site in compliance with OSHA standards.

• Maintain site security and access control.

• Provide regular progress updates and attend scheduled construction meetings (weekly or bi-weekly meetings will be required)

• Participate in regularly scheduled, periodic project meetings with architect and County.

• Preparation of inspection reports or assessments.

• Advise on safety precautions and programs in connection with the project to prevent injury, damage or loss to employees, materials, equipment, building and/or property as required.

• Full time onsite supervision required for the duration of the project.

4. Quality Control

• Implement quality assurance and quality control procedures to ensure work is performed to required standards.

• Notify the County of any material substitutions or deviations from the plans/specifications and obtain written approval prior to substitution.

• Correct and cure deficiencies identified by project architect and County.

5. Change Order Management

• Submit all change order requests with detailed scope, justification, and cost/time impact.

• No work outside the original contract scope shall be performed without written authorization from the

County.

6. Project Schedule Management

• Maintain and update the project schedule regularly.

• Inform the County promptly of any potential delays and provide mitigation strategies.

7. Payment and Cost Control

• Submit monthly payment applications with appropriate documentation.

• Maintain accurate records of all costs, subcontractor agreements, and purchase orders.

15 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

• Review and monitor construction progress against budget.

• Manage and adhere to all Davis Bacon requirements, certified payroll reviews, and any other requirements associated with projects receiving state and federal funds.

8. Closeout Services

• Ensure all work is completed per contract documents and approved by the County.

• Complete all punch list items within the agreed timeframe.

• Provide all required closeout documentation, including:

o As-built drawings o Operation and maintenance manuals o Warranty information o Final inspections and approvals

• Conduct final walkthrough with the County and Architect.

9. Warranty Period

• Respond promptly to warranty claims and defects identified within the warranty period (warranty required for a minimum of 1 year)

• Coordinate all warranty repairs and corrections at no cost to the Owner.

The selected contractor will work closely with the project architect, Gregg County Officials, or designated individuals to provide the required services.

Work will include, but not be limited to the following:

Earthwork Utilities Coordination Permitting retrieval Inspections Demolition

HVAC

ADA railings and ramps Painting & Tape Float & Texture Flooring Lighting Hardware Signage Plumbing Electrical and wiring Framework & Dry Wall Construction of walls and bathrooms Insulation

16 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

PROPOSAL SUBMISSION REQUIREMENTS

This section outlines specific instructions for proposal submissions. Respondents not adhering to these instructions may be disqualified without further consideration. The following criteria will be used by Gregg County staff to evaluate the proposals and make a recommendation to the Gregg County Commissioners Court.

Respondents interested in responding to this RFP shall include the following information along with their submission. All the information should be current within the past twenty four (24) months. The Respondent shall submit responses in the order listed below.

Proposal Format:

Please organize your proposal using the following sections in the order listed:

1. Cover Letter: Provide a one- or two-page cover letter to include the following:

• Company Introduction

• Include a brief summary of the Respondent’s understanding of the project

• The name, title, phone number, fax number, email address, and street address of the person in the Respondent’s’ organization who will respond to questions about the proposal

2. Respondent Profile: Provide the following information about your Respondent:

• The Respondent’s Legal name, email address, business address, phone number and fax number of company

• Number of years in business

• Pending or past litigation withing past 5 years

• Number of employees

• The location of the offices that would provide the project services

• A brief statement of the Respondents’ background, demonstrating longevity and financial stability

3. Respondents Qualifications/Experience: Experience and references must be within the past 5 years.

• For at least three (3) relevant projects include a brief project description that demonstrates capabilities in project services.

For each project include the following:

• Vendor reference & contact information

• Project Budget (over or under)

• Amount of Project Change Orders required by Contractor

• List Vendor’s experience on projects with Texas County Governments

4. Proposed Project Team:

• Resumes and roles of key personnel

• List experience on projects with Texas County Governments

5. Project Approach and Timeline

a. Proposed work plan, coordination methods, and your company’s timeline to complete the project

b. Describe your company’s approach to the prevention of accidents and injuries. Describe how your company engages its employees in project safety and how the safety expectations of the company are subsequently met.

6. Cost Proposal – use FORM E of this RFP packet

17 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

a. Itemized pricing including base bid and any alternates

b. List and explain any other fees

c. Provide contingency amount

d. Provide bonding and insurance amount

7. Insurance and Bonding

a. Certificate of Insurance

b. Proof of ability to obtain required Performance and Payment Bonds

8. Respondents References:

a. List three references include contact information

9. Signed Forms

a. All required forms and certifications as outlined in this RFP packet:

FORM A Compliance with Federal and State Laws Form (required) FORM B RFP Signature Form (required) FORM C Conflict of Interest Notice (required) FORM D Conflict of Interested Parties (required for Awarded Vendors) FORM E Proposed Construction Amount Form (required) FORM F Bid Affidavit Form (required) FORM G Addenda Acknowledgement Form (required only if there is addenda issued)

18 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

EVALUATION CRITERIA AND PROCESS

After public opening of submissions, an evaluation committee will score and rank the returns based on the criteria listed below. After a short list has been determined, the committee may interview one, some or all of the top ranked firms. The evaluation committee will determine the most highly qualified firm based on the information submitted and will begin contract negotiations. If a contract cannot be negotiated with the highest ranked firm then the County will formally end negotiations and will notify the second ranked firm for negotiation, and so on.

Gregg County reserves the right at its sole discretion to determine if pursuing contract negotiations in in the best interest of the County. The County is under no obligation to pursue contract negotiations. Gregg County reserves the right to request Best and Final Offers from top Respondents including any necessary re-scoring as a result of the Best and Final Offers received.

During the evaluation process the county may at its discretion, request one or all of the firms to make oral presentations. The County also reserves the right to request additional information or clarifications from Respondents or to allow corrections of errors or omissions as deemed in the best interest of the County. Gregg County reserves the right at its sole discretion to determine if presentations are in the best interest of the county and is under no obligation to request presentations from all Respondents. Gregg County reserves the right to request presentations from one or all firms.

Gregg County reserves the right at its sole discretion to determine the process for proposal evaluation and may elect to accelerate the evaluation process by combining or eliminating any or all of the evaluation phases. Gregg County reserves the right without prejudice to reject any or all submittals to this RFP. Gregg County reserves the right to award multiple contracts for these services.

Gregg County reserves the right to negotiate, amend, accept, or reject all or any part of the bids, waive minor technicalities, and award the bid that best serves the interest of the County.

Evaluation Criteria

1. Cover Letter, Business Profile 5 points

2. Experience/Qualifications 20 points

3. Proposed Project Team 10 points

4. Project Approach and Timeline 10 points

5. Proposed Project Cost 50 points

6. RFP Compliance, Forms Completion 5 points

Total Possible Score = 100

PLEASE NOTE:

Interpretation of Exhibit A: “Gregg County Standard Terms and Conditions” have traditionally been made part of every Gregg County Awarded Contract. To the extent that the “Gregg County Terms and Conditions” are found to be in direct conflict with any of the terms and conditions in the agreed contract then the terms and conditions of any contract will control. Any awarded Parties will need to agree that any contract should be interpreted so that that the provisions of both documents supplement and support each other, with the greatest protections interpreted in favor of the County.

19 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

FORM A COMPLIANCE WITH FEDERAL AND STATE LAWS

Certification of Eligibility By submitting an RFP in response to this solicitation, the Respondent certifies that at the time of submission, they are not on the Federal Government’s list of suspended, ineligible, or debarred entities. In the event of placement on list between the time of RFP submission and time of award, the Respondent will notify Gregg County Purchasing Agent. Failure to do so may result in terminating this contract for default.

Verification No Boycott Israel As required by Chapter 2270, Government Code, the selected firm must verify that it does not boycott Israel and will not boycott Israel through the term of this Agreement. For purposes of this verification, “boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

Foreign Terrorist Organizations Pursuant to Chapter 2252, Texas Government Code, the selected Firm must represent and certify that, at the time of execution of an Agreement neither the Firm, nor any wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapters 806 or 807 of the Texas Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 806.051, 807.051, or 2252.153 of the Texas Government Code.

The term "foreign terrorist organization" in this paragraph has the meaning assigned to such term in Section 2252.151 of the Texas Government Code.

Disclosure of Interested Parties The law states that a governmental entity may not enter into certain contracts with a non-exempt business entity unless the business submits a disclosure of interested parties to the governmental entity. By submitting a RFP in response to this solicitation, the Respondent agrees to comply with HB 1295, Government Code 2252.908. Respondent agrees to provide Gregg County Purchasing Agent, and/or requesting department, the “Certificate of Interested Parties,” Form 1295 as required, within ten (10) business days from notification of pending award, renewal, amended or extended contract.

Energy Company Boycotts Pursuant to Section 2276.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies, and (2) will not boycott energy companies during the term of the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Firearm Entities and Trade Associations Discrimination Pursuant to section 2274.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent verifies that: (1) it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Signature:____________________________________ Date:___________________________

Name and Title (please print):______________________________________________________

Business Name:__________________________________ Contract/RFQ No:_______________

20 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

FORM B

RFP SIGNATURE FORM (non-collusion)

The undersigned, on behalf of and as the authorized representative of Respondent, agrees this Request for Proposal Submission becomes the property of Gregg County after the official opening.

The undersigned Respondent has familiarized itself with the local conditions under which the work is to be performed;

satisfied itself of the conditions of delivery, handling and storage of equipment and all other matters that may be incidental to the work, before submitting a proposal.

The undersigned agrees, on behalf of Respondent, that if this Request for Proposal Submission is accepted, to furnish all materials and services upon which price(s) are offered, at the price(s) and upon the terms and conditions contained in the Scope of Work. The period for acceptance of this Request for Proposal Submission will be for 90 calendar days.

The undersigned Respondents that they are duly authorized to execute a contract with Gregg County and that this Request for Proposal Submission has not been prepared in collusion with any other Respondent, nor any employee of Gregg County, and that the contents of this Request for Proposal Submission have not been communicated to any other Respondent or to any employee of Gregg County prior to the official opening of this Proposal.

Respondent hereby assigns to Gregg County all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.

The undersigned Respondents that they have read and do understand the scope of work and any attachments contained in this solicitation. Failure to sign and return this form could result in the rejection of the entire submission.

Signature:_______________________________________ Date:______________________________

LEGAL NAME AND ADDRESS OF RESPONDENT:

Name _______________________________________Title_____________________________

Tel. No._________________________________ Email:._______________________________

Address:_____________________________________________________________________

COMPANY IS:

Business included in a Corporate Income Tax Return? _____YES _____NO

Corporation organized & existing under the laws of the State of ____________________

Partnership consisting of __________________________________________________

Individual trading as ________________________________________________________Principal offices are in the city of ______________________________________________

21 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

FORM C

CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ

For vendor or other person doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.

OFFICE USE ONLY

Date Received

1. Name of person doing business with local governmental entity. RFB / RFP / Contract #

2. Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)

3. Name of local government officer with whom filer has employment or business relationship.

Name of Officer

This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire?

Yes No

B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

Yes No

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more?

Yes No

D. Describe each employment or business relationship with the local government officer named in this section.

4.

Signature of person doing business with governmental entity Date Signed

22 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

FORM D

To: Vendors of Gregg County, Texas

From: Kelli L. Davis, CPPB, CPP, Purchasing Agent

Re: Certificate of Interested Parties Form

Dear Respondents;

Original completed Certificate of Interested Party Forms (FORM 1295) should be filed using the link below:

https://www.ethics.state.tx.us/filinginfo/1295/

Applicable Law 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code.

The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million, or (3) is for services that would require a person to register as a lobbyist under Chapter 305 of the Government Code. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

Starting on January 1, 2016, the commission made available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form. The completed Form 1295 with the certification of filing must be filed with the governmental body or state agency with which the business entity is entering into the contract.

https://www.ethics.state.tx.us/filinginfo/1295/ https://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/statutes/Gov-Code-2252.908.php

23 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

FORM E

PROPOSED CONSTRUCTION AMOUNT

Proposed or negotiated costs must remain firm through project completion.

Base Bid: $_____________

Bond Fees: $_____________

Contingency: $ 50,000.00

*Other: $_____________

Total: $_____________

Bid for Alternate 1: Patio Fence enclosure referenced on page 9 of Specifications

Alternate No. 1: $_____________

Bid for Alternate 2: Pneumatic Tube System referenced on page 9 of Specifications

Alternate No. 2: $_____________

Please provide the estimated time for construction in calendar days after issuance of contract and permits.

# of days to complete project: __________________ (to be completed in 300 days from project start date)

*Other: Please explain any Other fees listed above:

Work to be estimated at normal business hours (M-F, 8:00am to 5:00pm)

24 Gregg County, Texas RFP 2025-21 General Contractor Services for Precinct 2 Justice Facility

FORM F

GREGG COUNTY BID AFFIDAVIT (REQUIRED)

The undersigned certifies that they are a duly authorized officer/agent and authorized to execute the foregoing on behalf of the Respondent. The proposal prices contained in this bid has been carefully reviewed and is submitted as correct. Respondent further certifies and agrees to furnish all services beginning approximately September 1, 2025. The Project must be completed within 300 days of the project start date. The County and Architect will approve Final Acceptances (including any amendments and/or negotiations) and upon the conditions contained in the Scope of Services of this REQUEST FOR PROPOSAL. The period of acceptance of this bid will be 60 calendar days from the date of the bid opening.

I hereby certify that the foregoing bid has not been prepared in collusion with any other Respondent or individual(s) engaged in the same line of business prior to the official opening of this proposal. Further, I certify that the Respondent is not now, nor has been for the past six (6) months, directly or indirectly concerned in any pool, agreement or combination thereof, to control the price of services/commodities bid on, or to influence any individual(s) to bid or not to bid.

Proposals provided (check all that apply):

General Contractor for Precinct 2 Justice Center, Gregg County, Texas

Company Name

Company Address (street, Town, state, zip)

Telephone Number

E-mail address

Fax Number

Contact Name

Title

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