13-Addendum 1.pdf

Indian River County Procurement Division procurement@indianriver.gov

ADDENDUM NO. 1

Issue Date: June 11, 2026

Project Name: Indian River County Fire/EMS Station #15

Bid Number: 2026026

The information and documents contained in this addendum are hereby incorporated in the invitation to bid. This addendum is acknowledged by execution of the Bid Form/Bid Compliance Form. The purpose of this addendum is to:

answer questions received to date provide meeting minutes modify bid documents extend the deadline for receipt of bids.

Modifications to Bid Documents:

Updated Index to Drawings Cover Sheet

Attachments:

Index to Drawings

Questions and Answers

1. What is the engineers estimate for the cost for the contractor to complete the project?

$5,286,092.00

2. We hold a “Certified Building Contractor” license in the State of Florida. Can you please clarify if our CBC license can be considered for qualification?

Yes.

3. Could I please submit the following two questions for this new project?

263213, 2.1, A – Can Cummins be added as an approved supplier of the generator?

263600, 2.1, A – Can Cummins be added as an approved supplier of the ATS?

Cummins generator and ATS are not to be priced at this time. All substitutes will be considered after bid opening. Bid the plans as specified with no substitutions at this time.

F:\Building&FacilitiesDept\Projects\CP-2522 Fire Station 15\4-Construction\Meetings\Pre-Bid\CP-2522_MIN_20260609.doc

Board of County Commissioners 1801 27th Street

Vero Beach, Florida 32960-3365 Telephone: (772) 567-8000

PRE-BID MEETING AGENDA MINUTES

CP-2522: INDIAN RIVER COUNTY FIRE/EMS STATION #15

June 9, 2026 at 10:00 AM

1801 27th St., Vero Beach, FL 32960

THIS MEETING WAS RECORDED AND ADDED TO PROJECT RECORDS

Project Name Indian River County Fire/EMS Station #15

Bid Number 2026026

Introductions/Sign In Sheet

This is a Pre-bid meeting; Attendance at this conference by all bidders is HIGHLY ENCOURAGED.

Contract Details Bid Opening: Tuesday, July 7, 2026 at 2:00 PM Contract Time: 400 days to substantial completion 430 days to final completion

Contacts Bidding Process All communications concerning this bid shall be directed to Indian River County Procurement Division through Bonfire.

Project Description: The proposed project includes the construction of a 9,983 square foot new Fire Station/EMS building located at 9010 87th Street, Vero Beach, FL. The space will be split between dorm, office, facility and equipment storage, as well as a four bay apparatus room. The building will consist of a single-story concrete block structure with a standing seam metal roof over self-sealing underlayment. Civil site work will include the construction of a concrete driveway and parking lot.

Proposed work will also include installation of drainage structures, construction of a stormwater detention basin, utility pipework for forcemains and watermains, and the construction of a lift station.

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Project Consultants

Civil Engineers MBV Engineering, Inc.

1835 20th Street Vero Beach, FL 32960

Architects EDB Architects & Associates 65 Royal Palm Pointe, D Vero Beach, FL 32960

Utilities Indian River County Department of Utility Services

FPL

Project Requirements

Bidder must be registered with and use, at their sole expense, the Department of Homeland Security’s E-Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees, as required by Section 448.095, F.S.. The Owner, Contractor, and Subcontractors may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The Contractor is responsible for obtaining proof of E-Verify registration for all Subcontractors. This requirement applies to any provider of services or goods.

Contractor Qualifications:

o Bidders shall be a qualified General Contractor registered in the State of Florida.

o Bidders shall provide a list of five successfully completed projects of similar scope within the State of Florida along with a valid contact name and phone number for the Owners of those projects, and the completion date for each project.

o Bidders are to provide list of Subcontractors per Bid Documents, Section 00458 – List of Subcontractors.

o Contractor and all Subcontractors must be licensed with the Indian River County Building Division.

Summary of required Contractor’s bid forms can be found on the submittal’s checklist (Section 00200, Instructions to Bidders, Article 15 – Submittal of Bid).

Governing Standards and Specification for this project will be current FDOT Standard Specifications for Road and Bridge Construction (apply to drainage work, compaction and testing, concrete, asphalt and site work).

Contractor shall be required to submit a material and storage staging area for approval.

Contractor shall maintain access for sanitation, US Postal Service, and emergency vehicles at all times.

Contractor shall submit a “Hurricane Preparedness” plan prior to the Notice to Proceed.

Hurricane Preparedness report will include what the Contractor will do to secure the site starting at 72 hours before the storm, then 48 hours before, then 24 hours before the storm. Contractor must show how the site will be locked down with everything being safe and secure. Contractor must also include their protocol after the storm to re-establish the site.

PERMITS – Florida Department of Environmental Protection, 0470348-001-DWC Florida Department of Environmental Protection, 0039206-1135 http://www.e-verify.gov/

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Indian River County Right-of-Way, 2025110004 Indian River County Type B Stormwater Management System Permit, 98567 Indian River County Department of Utility Services, 26-0007 St. Johns River Water Management District, 18847-4

County Building Permit can only be issued to the licensed Contractor performing the work.

Contractor to make application to the Building Department to have Permit 2025-10-14391 transferred to Contractor.

Work hours are Monday to Friday, 7:00 AM-5:00 PM.

The Notice to Proceed tentative issuance is TBD based on lead times for production.

Award of contractor and subsequent NTP may not be until August or September, 2026.

Invoicing: Contractor shall submit invoices monthly – one (1) original Contractor’s Application for Payment, including Surety’s Consent and all applicable releases of liens.

Pay applications aligning with the end of the calendar month is desired. Quantities will be agreed upon between Contractor and the IRC Project Manager prior to approval submission.

Any change orders, revisions, time extensions and weather days need to be submitted to Indian River County in writing. Weather letters will be issued monthly.

Submittals, RFI’s and Pay Apps will be submitted via email to the Project Manager.

Submittals will be submitted in PDF format and/or Contractor can use their own construction software, i.e., Procure, Red Teams, etc.

Review and comment with questions and clarifications as soon as possible, no further comments 10 days prior to bid opening (Bid opening is July 7, 2026, deadline is June 27, 2026). Questions must be submitted on Bonfire.

There will be an Addendum (that will include the Meeting Minutes).

Discussion A signed NDA is required for Contractors prior to receiving the building plans. Subcontractors who review the plans are not required to sign an NDA but are covered by the Contractor’s NDA.

Building construction will use the 16 Divisions of the CSI Code. Civil engineering work will use DOT Unit Pricing. Any error in the Bid Schedule will be amended and distributed to all bidders.

Site is now under lock. Requests for site visits will go through Bonfire, then someone in Capital Projects will accompany the site visit.

Current site work includes septic abandonment, existing structure demolition and removal and well abandonment. Site will be Dept. of Health compliant prior to construction start.

This Fire House is a prototype of a previously built Fire House 7, except Fire Station 7 has 3 bays, and this Fire House will have 4 bays. Architect requests no substitutions when bidding, because they may not be accepted. Bid according to the specs/plans. Substitutions may be considered after bidding. All questions go though Bonfire, do not call the Architect of Record.

Generally speaking, the building plans call for concrete block construction with wood trusses and metal roof. There are some firewalls and firewall requirements, so make sure to look over the plans very closely.

It is crucial that the bid docs/schedule/forms are filled out completely and correctly Time is of the essence. IRC desires a fast build time with quality.

Bid Bond and Performance Bonds are required.

Meeting adjourned.

INDIAN RIVER COUNTY FIRE / EMS

ARCHITECTS AND ASSOCIATES, P.A.

EDLUND DRITENBAS BINKLEY

65 Royal Palm Pointe, Suite D, Vero Beach, Florida 32960 Phone: (772) 569-4320 AR# AAC000886

STATION #15

Consulting Engineers

OCI ASSOCIATES, INC.

Ft. Pierce West Palm Beach Ft. Myers Tampa Washington D.C.

www.ociassociates.com

427 Centerpointe Circle, Suite 1825

Altamonte Springs, FL 32701

(407) 332-5110 Fax: (407) 332-7704

CERTIFICATE OF AUTHORIZATION #6261

Orlando

9010 87th St Vero Beach, FL 32967

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VERO BEACH, FLORIDA 32960

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TAMPA, FLORIDA 33607

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5523 WEST CYPRESS ST., #200

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STATION #15

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INDIAN RIVER COUNTY FIRE RESCUE/EMS 9010 87TH ST VERO BEACH, FL 32967

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070424VB

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JULY 2, 2025

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COVER

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ONE

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ARCHITECTS AND ASSOCIATES, P.A.

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EDLUND DRITENBAS BINKLEY

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65 ROYAL PALM POINTE, SUITE "D"

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VERO BEACH, FLORIDA 32960

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PHONE: (772) 569-4320

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AR-AA C000886

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SEAL:

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FOR:

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REVISIONS

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____________ THESE PLANS AND

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THE INFORMATION SHOWN HEREIN ARE THE

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PROPERTY OF EDLUND DRITENBAS BINKLEY ARCHITECTS,

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P.A. AND REPRODUCTIONS, DISCLOSURES OR USE

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THEREOF IN WHOLE OR IN PART IS EXPRESSLY PRO-

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HIBITED WITHOUT WRITTEN PERMISSION.

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COMM. NO:

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DATE:

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NO.

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BLDG DEPT REVISIONS

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ADDENDUM #1

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BID SET

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Discussion