127EAY26Q0079 SRF Vault Toilet Pumping Attch 1

Six Rivers National Forest Vault Toilet Pumping

Performance Work Statement

1.0 Scope of Work

The purpose of this requirement is for the delivery of services and equipment to Smith River

NRA in the U.S. Six Rivers National Forest Service (California) that include as needed services, and/or recurring services based on seasonal or emergency needs. Services include pumping out pre-cast concrete vaults, removing any trash/debris, hazardous material, visual inspections and documentation of the condition of vault.

1.1 Project Location

The project areas are located within the Smith River National Recreation Area, Gasquet

California Del Norte County.

1.2 Period of Performance

The period of performance shall be a one base period with four option years.

1.3 Anticipated Ordering Periods

Year 1: 06/15/2026 – 12/31/2026

Year 2: 01/01/2027 – 12/31/2027

Year 3: 01/01/2028 – 12/31/2028

Year 4: 01/01/2029 – 12/31/2029

Year 5: 01/01/2030 – 12/31/2030

1.4 Federal Observed Holidays. The Government observes the following holidays:

New Year’s Day

Martin Luther King Jr. Day

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Da y

2.0 Background

For efficiency and to solicit competitive prices, the Forest Service requires this multiple-services SA for toilet buildings within the Smith River National Recreation Area and

Gasquet Ranger District. This SA will cover all Vault Toilets located in Campgrounds, on

Trails, at Day use areas, and any Forest Service property located within the Smith River NRA

Ranger District and Gasquet Ranger District. The type of service will be a scheduled pumping of vaults on an as-needed basis.

3.0 Contractor Requirements

• Contractors shall furnish all equipment, supplies, water, chemicals, incidentals, labor, transportation, and supervision needed to perform pumping, cleaning, disinfecting, inspections, and legal disposal of waste.

• Must be capable of accessing sites on paved, gravel, dirt, muddy, snow, or ice-covered roads; vehicles must support chains when required.

• Must be certified and legally permitted to handle, transport, and dispose of wastewater under State and Federal regulations.

• Must have capacity to pump a minimum of 2,000 gallons per service trip.

4.0 Service Calls

The intent of this contract is to secure the professional services of one Contractor to provide environmental services for the tasks listed below.

Task 1: Vault Toilet Pumping and Waste Disposal

Task 2: Remove any Trash and debris inside Vault.

Task 3: Removal of any hazardous waste found inside vault.

Task 4: Basic Inspections for damage to vault and report findings.

The Contractor shall furnish all equipment, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, wash down, inspect, and legally haul and dispose of effluents at an approved wastewater treatment facility and dispose of debris in accordance with State and Federal regulations and the contract specifications contained herein.

5.0 Frequency and Dates of Work

Work schedules will be outlined in each job specific Service Call that is issued under this contract. The number of locations, number of days and exact dates on which services will be required is not predetermined. Not all vaults may be serviced in any given year. The locations of work sites, specific services required, and information pertinent to each area will be included with each Service Call. At times a Service Call may include service at multiple sites near one another. To the extent feasible, the Government will group the ordering of services by location. The Service Call will include a minimum of two vaults.

For all Tasks listed below, assume water or electricity is NOT available for contractor use.

Contractor must provide their own water and electricity to complete tasks.

• Trucks and /or pumping supplies shall not be rinsed or cleaned on National Forest

System lands.

• Should any release of waste material occur on National Forest System land, the contractor is responsible for cleaning up such release and immediately notifying the

Contracting Officer Representative (COR) .

The Contractor is also responsible for making all required spill/release reporting to the appropriate regulatory agencies.

6.0 Scheduling of Work

The COR or other designated person shall notify the Contractor of the required servicing.

This initial notification shall be by phone or email. Within twenty-four (24) hours of the initial notification, the Contractor shall confirm by phone or email the date and time of the scheduled servicing. The Contractor shall complete the pumping services as soon as possible and no more than seven (7) calendar days after the initial notification. Response time for emergency service shall be within 48 hours of notice for service. Where feasible, multiple toilets within a group will be serviced on the same trip. Pumping of individual toilets outside of the scheduled group may be requested by the COR.

Hours of Work:

Work shall be scheduled so that it is accomplished between the hours of 8:00 A.M. and

7:00 P.M.; emergency pumping may occur outside of these hours.

Table 1 lists the number of recreation sites with vault toilet buildings by Area, any of which could be called for servicing.

Table 1 Smith River NRA Vault Toilet Tank Size Tank

Gals.

Comments

Panther Flat Day Use 1 L 1,000

3 sites/8 vaults Area 1

Panther Flat Day Use 2 R 1,000

Panther Flat CG Restroom South 3,000 3 Tanks

Panther Flat CG Restroom North 3,000 3 Tanks

Grassy Flat CG 1 L 1,000

2 sites/4 vaults Area 2

Grassy Flat CG 2 R 1,000

Grassy Flat CG 3 L 1,000

Grassy Flat CG 4 R 1,000

Patrick Creek Day Use 1,000

3 sites/vaults

Patrick Creek Host Site 1,000

Patrick Creek CG Restroom 1,200

Shelly Creek 1,000 Area 2

Sandy Beach 1,000 Area 2

Madrona 1,000 Area 1

Margie's 1,000 Area 1

Mary Adam's 1,000 Area 1

Myrtle Creek 1,000 Area 1

Boat Ramp 1 L 1,000 2 vaults Area 1

Boat Ramp 2 R 1,000

Craig's Beach 1,000 Area 1

Sand Camp 1,000 Area 1

Steven's Bridge 1,000 Area 2

Kelsey Trail Head 1,000 Area 2

Big Flat CG 1 L 1,000

2 sites/4 vaults

Big Flat CG 2 R 1,000

Big Flat CG 3 L 1,000

Big Flat CG 4 R 1,000

Chimney Flat 1,000 Area 2

Dry Lake 1,000 Area 2

Bear Basin Cabin 1,000 Area 2

Doe Flat Trailhead 1,000 Area 2

North Fork Day Use 1,000 2 sites/vaults

Area 2

North Fork CG 1,000

7.0 Definitions

The following definitions are used for each work activity listed below:

• Sewage: liquid, semi -liquid, and solid waste matter contained in vault.

• Debris: all other refuse found in vault, to include but not limited to items such as cans, bottles, rocks, sticks and logs, animals or animal parts, clothing, plastic bags and containers, metal products, pinecones, food products, cardboard and paper products, whole rolls of toilet paper, diapers and sanitary napkins, and other miscellaneous trash.

• Waste Material: Materials associated with sewage.

• Hazardous Materials & Potential Hazardous Materials: can include any toxic materials illegally disposed of in the toilet system requiring special handling and disposal. Including but not limited to used oil, pesticides, batteries, paints, automotive fluids, and containers with unknown materials.

8.0 Security/Safety:

Clean-outs from which servicing shall be performed are covered with a hatch. The clean-out hatch is locked/bolted in place for visitor safety. The Contractor shall be responsible for unlocking/unbolting the hatch to gain access to the clean-out and replacing the lock/bolts immediately after servicing is complete. At no time shall the Contractor leave an uncovered clean-out hatch unattended.

9.0 Equipment:

Contractor shall provide all equipment necessary to loosen the material and be capable of removing sewage and debris (rocks, bottle cans, other foreign objects) from vaults toilets.

And includes hose/tanks to carry water and provide a means of transportation of collected debris. All consumables will be furnished by the contractor.

An effective washing system is required to wash solids from the side and end walls of the vault after pumping and may be necessary to dilute solidified waste in the bottom of a flat-bottomed vault and to wash the last portion of waste down a sloped bottomed vault.

Water drafting equipment (if necessary to get water from a lake, pond, or stream) shall consist of pumps, tanks, hoses, etc. and shall be separate from toilet waste pumping and hauling equipment. Water drafting needs must be identified up front and are subject to

COR approval.

All disinfecting solutions proposed for use shall be approved by the COR.

10.0 Vault Pumping Procedures:

Vault Toilet pumping shall follow the following procedures:

(a) Vault toilets with exterior access hatch doors shall be pumped from the exterior cleanout. A Forest Service key may be needed to unlock the hatch door. If so, transfer of the key will be arranged by the COR.

Vault toilets without exterior access shall be pumped from the interior directly through the toilet riser following the procedures listed below.

• Before pumping service begins, the Contractor shall fill the vault with sufficient water to facilitate removal of all waste materials.

• Use the clam rakes or long handled grabber to remove as much of the debris as possible before attempting to pump out the waste.

• All debris removed from the vault shall immediately be placed into a leak proof container so that no contamination to the surrounding ground will occur.

• Pump vaults down to within 2 - 4 inches of the bottom of the tank.

Compacting waste material in the bottom of the vault by tamping or other methods is not allowed.

• Washing down the interior walls of the vault before the clinging waste has a chance to dry. Use the hose to break up and dilute solids in the bottom and then pump out the remaining waste again.

• The contractor shall pump out all waste to the extent practicable with the goal that no waste material shall remain in the vault after pumping services are complete. If the Contractor cannot remove all waste, the Contractor shall notify the COR.

• Post pumping and cleaning the Contractor shall charge the empty vault with a minimum of 100 gallons of clean water. Flat bottom vaults need to be charged so that there is a minimum of 10 inches of water.

• Thoroughly clean and disinfect all outside potentially contaminated areas resulting from the pumping process. Sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible. Thoroughly clean around the exterior vault, access hatchway gasket area and replace and secure the cover. The exterior vault access hatchway MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the

Contractor shall notify the COR.

(b) For pumping through the toilet riser when there is no outside access hatch or when the outside hatch is too small to allow for removal of debris, The Contractor shall follow these additional procedures:

• The Contractor shall remove the toilet riser prior to pumping or removing debris. The Contractor shall not remove debris through or pump through the toilet riser without removing the riser.

• Take precautions to prevent damage to the riser and to prevent waste spillage onto the interior floor and wall surfaces.

• Cover toilet paper with waterproof material or remove from bar prior to removal of waste and pumping.

• Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping.

• Clean up all incidental spillage and disinfect floors and riser including the riser seat and any surface that was or may have been contaminated. Every effort shall be made to sweep or wash the spilled waste back into the vault.

The Contractor shall not allow the spilled waste to be washed or swept out through the front door. Following clean up, floors and surrounding areas shall be left free of standing water.

• When any pumping or debris removal services have occurred inside the restroom the entire restroom shall be cleaned and disinfected. Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the Contractor shall notify the COR.

The door handles or knobs shall also be disinfected and dry before the

Contractor leaves the job site.

(c) While performing the pumping and waste removal tasks, the Contractor shall notify the COR if hazardous materials and potential hazardous materials are encountered. The Contractor should not attempt to remove these materials unless they are properly trained and equipped to handle them.

(d) While performing pumping and waste removal tasks, the Contractor shall make note of any readily observable deficiencies with the condition of the vault and toilet system and report those back to the COR. This includes, but is not limited to:

• Damaged or missing locks/bolts on exterior access hatch.

• Damage to access hatch or access hatch seal which prevents proper closure.

• Damage to the toilet riser affecting its ability to be securely set and function properly.

• Any noticeable major cracks or concrete spalling in the vault.

• Any exterior water intrusion into the vault.

• All materials removed from toilet vault or tank, including human waste, trash, etc. shall be properly disposed of off National Forest land in accordance with all Federal, State and local laws and ordinances.

• The Contractor shall be responsible for making disposal arrangements, including disposal of all effluent, debris, and trash, and payments of all fees.

• The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers. Handling of all waste materials shall be in accordance with all applicable health regulations.

11.0 Reporting:

Upon completion of the waste disposal, the contractor reports to COR the following:

• How many gallons of sewage and debris were removed from the corresponding location(s).

• Location of the disposal facility and documentation of disposal (manifests).

• Whether all waste was removed from the vault. If not, provide approximate volume left in vault and why waste couldn’t be removed.

• Summary of any readily observable deficiencies and damage.

12.0 COR responsibilities:

• Visually inspect exterior and interior of vault toilet building for cracks, missing or damaged components such as vent screen, toilet paper dispenser

(where provided), and riser parts, as well as for vandalism including graffiti, and other repair needs.

• Provide written report of inspection within five (5) business days of inspection date to the CO.

• The Government will be responsible for additional cost for facility maintenance including replacement of broken or vandalized items.

13.0 Government Furnished Property:

14.0 Travel:

The Government will provide site-specific keys where needed for exterior vault access and toilet building doors, as well as a single-page form for conducting basic building inspections. The keys shall be returned to the

Government at the completion of the contract.

The Contractor shall furnish all equipment and fleet, including personnel, to travel to and from national forest sites to perform services, and pump and legally haul all effluent and trash off the national forests.

Travel costs will not be reimbursed by the Government. Quotes on this contract opportunity shall include all such costs.

Contractor’s personnel and equipment are not permitted to remain on-site overnight. Camping is not permitted by Contractor or Contractor’s staff in

USDA Forest Service campgrounds nor elsewhere on U.S. Forest Service land while in an official capacity.

Recreation sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt. The Contractor will have service vehicles that can travel on snow and/or ice-covered roads, as needed. Tire chains may also be needed and/or required by California Highway Patrol during these periods. Some roads may require access by high-clearance vehicles.

Operation of toilet pumping equipment shall be in a safe and sanitary manner to ensure the safety of the public in campgrounds, trailheads, staging areas, or while traveling from site to site. Work shall be done in a manner that does not damage roads or entrances to campgrounds, staging areas, portable toilet sites, toilet buildings or residual trees or vegetation adjacent to or near the toilet locations. All applicants must be certified to handle and dispose of wastewater per State regulation.

15.0 Contractor’s Key Personnel:

The Contractor shall provide personnel who are qualified to use the Contractor’ s equipment and whose appearance is clean and orderly. The Contractor shall provide personnel key to the successful performance of the contract, specifically these include:

• licensed drivers for the class(es) of vehicle(s) each operates,

• qualified and experienced technicians to operate equipment and incidentals required to pump vault toilets and septic tanks,

• knowledgeable employees able to visually inspect and document maintenance and repair needs for basic vault toilet buildings, and

• employees who can safely clean and disinfect restroom facilities within recreation areas following guidelines issued by the Centers for Disease

Control and utilizing principles and methods contained in USDA “Cleaning

Recreation Sites” manual #2300 – Recreation, December 1995, 9523, 1206 -

SDTDC .

16.0 Invoice Requirements:

Visit https://www.ipp.gov/ to enroll. The Contractor must submit invoices online via IPP for existing and new awards. See each Individual SA Call Order for specific invoice processing instructions. Individual SA Call Orders will be issued by a USDA Agency Contracting Officer. Funds will be obligated on each individual order.

https://www.ipp.gov/