USDAAPHIS_MABCA BID RFI LOG (09.04.25).xlsx
XLSX spreadsheet 42 KB Posted
- Solicitation number
- 12639525R0015
About this file
This file is a Request for Information (RFI) log for a USDA Aircraft Hangar Rehabilitation project at Moore Air Base in Edinburg, Texas. The solicitation (Number 12639525R0015) involves a comprehensive renovation divided into three distinct phases: Phase 1 covers exterior and structural repairs including roof replacement and exterior window/door replacements; Phase 2 addresses interior room renovations in the front hangar area, including updating HVAC, adding fire suppression, and preparing infrastructure for future security systems; Phase 3 involves landscape work, interior surface repairs, installing large overhead fans, conducting maintenance on hangar roll doors, and installing a fire suppression system with an underground storage tank.
The RFI document contains 176 detailed questions and responses from various technical disciplines including architectural, structural, mechanical, electrical, fire protection, and civil engineering domains. Key technical considerations include asbestos containing materials (referenced in a 2019 report), buy American requirements, specific material specifications, fire protection system design, electrical system upgrades, and phasing flexibility. The government indicates all phases will be awarded, the building will not be occupied during construction, and the contractor has some latitude in developing specific implementation approaches. The project requires compliance with various codes including NFPA 409, and the government will remove all existing equipment, furniture, and debris prior to construction start.
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Bid Period RFI's
| REHAB AIRCRAFT HANGER - BID PERIOD RFI LIST | Solicitation |
| Cushing Terrell (USDAAPHIS_MABCA) | |
| September 4, 2025 |
| RFI # | Reference Doc | Ref Doc Section | Discipline/Reviewed by | Question | Response | Drawings |
| 1 | Notes to Offer | Solicitation | USDA APHIS | What is the last day to submit RFI's? | September 1, 2025 | Division 01 - General Requirements |
| 2 | Notes to Offer | Solicitation | USDA APHIS | Due to email size limitations, should the proposal be broken into Volume 1 with administrative requirements and the price proposal, while Volume 2 contains Relevant Experience, Technical Approach and Past Performance sections? | That's up to you | Division 06 - Wood, Plastics, & Composites |
| 3 | 01 40 00 Quality Requirements | Division 01 - General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | What is min. On-Site staffing required for the project? | The Project Foreman or Project Superintendent must be on site during all construction activities. | Division 10 - Specialties |
| 4 | 01 50 00 Temporary Facilities and Controls | Division 01 - General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Confirm that the government will share the same field office as the contractor | Other than occasional meetings, the Government will not share the same field office as the Contractor. The Government will utilize their own office space(s) at the site. | Division 12 - Furnishings |
| 5 | 01 74 19 Construction Waste Management and Disposal | Division 01 - General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Does the government have an approved landfill identified? | No. The General Contractor will be responsible for identifying an approved landfill. | Division 21 - Fire Suppression |
| 6 | 02 42 96 Historic Removal and Dismantling | Division 02 - Existing Conditions | Cushing Terrell / Construction Administration / Stephen Cox | States that It is not expected that hazardous materials will be encountered in the Work. SOW states due to the age of the building, test all areas in the project for lead and asbestos. Note: Glazing in existing window units may contain non-friable Asbestos Containing Materials (ACM). pelase confirm if hazardous material will be encountered and is there Hazardous Survey Report? | Asbestos containing materials (ACM) have been encountered at the site. Please reference attached asbestos containing materials (ACM) report dated March 13, 2019: "19-1977-USDA-MoorefieldHanger-AsbRep.pdf" | Division 23 - Heating, Ventilation and Air Conditioning (HVAC) |
| 7 | Scope of Work | Solicitation | USDA APHIS | States to provide a separate cost estimate for Option Item Lightning Protection System. Please clarify that the Price section will include Three estimates. | This will be removed by amendment | Division 25 - Integrated Automation |
| 8 | Division 26 - Electrical | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Lightning Protection is an option. Is there a Specification? | The Lightning Risk Assessment provided in the attachments in the project narrative is the only information provided. No additional lightning protection specifications are provided. | Division 26 - Electrical | |
| 9 | E001 | Drawings | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Electrical Sheet Index calls out Sheet E302. Please clarify this sheet does not exisit and is part of the Option for design. | Sheet E302 does not exist and is part of the Option for design. | Division 27 - Communications |
| 10 | 3.3 TEMPORARY UTILITY INSTALLATION | Division 01 - General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Per section 2.1(B) temporary facilities, please confirm whether a storage shed and a fabrication shed are required for the jobsite. If necessary, provide designated locations for placement to ensure proper coordination. | A storage shed and/or a fabrication shed is not required. | Division 28 - Electronic Safety & Security |
| 11 | Not Used | Not Used | Not Used | Not Used | Not Used | Division 31 - Earthwork |
| 12 | Scope of Work | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Section 4.2 states due to the age of the building, test all areas in the project for lead and asbestos. For bidding purpose, provide quantaties/percentage on hazardous material to establish a baseline pricing | Please reference attached asbestos containing materials (ACM) report dated March 13, 2019: "19-1977-USDA-MoorefieldHanger-AsbRep.pdf" | Division 34 - Transportation |
| 13 | A401, | Drawings | Cushing Terrell / Construction Administration / Stephen Cox | Section 4.2 states due to the age of the building, test all areas in the project for lead and asbestos. For bidding purpose, and the potential of hazardous material, we recommend remove and replace all interior windows vs refurbishing the windows. | This recommendation may be acceptable following award of the construction project. The Government Contracting Officer (CO) will evalute accordingly. For bidding purposes, the contractor shall price what is currently indicated on the contract documents. | Division 35 - Waterway and Marine Construction |
| 14 | 01 50 00 Temporary Facilities and Controls | Division 01 - General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | To have an effective Best Management Practices in preventing run-off, are there any specific location around the areas to focus on from the recent flooding for our storm water pollution prevntion plan SWPPP? | None that we are aware of. | Division 40 - Process Interconnection |
| 15 | S | Solicitation | USDA APHIS | Are we required to submit a PPQ or CPAR with each project included in Past Performance? | What to submit for past performance is up to you. | Division 41 - Material Processing and Handling Equipment |
| 16 | SECTION 024296 – HISTORIC REMOVAL AND DISMANTLING | Solicitation | Cushing Terrell / Project Architect / Tyler Mortenson | SECTION 024296 - HISTORIC REMOVAL AND DISMANTLING - please confirm if the site or project is a Historical/ Landmark project? | Project is not a listed historic landmark / building. However, the building has historic attributes the government would like to be preserved which led to the inclusion of this spec. | Division 42 - Process Heating, Cooling and Drying Equipment |
| 17 | A201 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Drawings appear to call for two different panel colors (upper and lower) with the accent line on a slope. Is the intent for panels to be diagonally cut and lapped in the field by the installer? | Yes. | Division 43 - Process Gas & Liquid Handling, Purification and Storage Equipment |
| 18 | A201 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Is there any information available regarding the existing panel colors? Are we looking to match or stay within certain color families for the Field Color and Accent Color? | Panel colors are to be selected by the government from the manufacturer's full range per spec 133419. | Division 44 - Pollution and Waste Control Equipment |
| 19 | A301 and A302 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Drawings seem to indicate interior walls with sheeting to be replaced, but it's not 100% clear. Please define any interior walls with new metal panel and trim included in scope of work. | Interior metal panels are only to be replaced where other work necessitates that. See areas noted 4 and 7 on 2/A302. | Division 46 - Water and Wastewater Equipment |
| 20 | A601 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Will perimeter trims at hangar doors need to wrap the door framing or just cap off the new metal panels? | Perimeter trim should wrap just the new metal panels. | Division 48 - Electrical Power Generation |
| 21 | 13 34 19 2.4 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Is there a total paint build thickness required for the new metal panels? Specs call out three-coat PVDF finish but no further detail. | Finish should be a three-coat fluoropolymer meeting ASTM A755/A755M. A build thickness beyond those ASTM requirements is not needed. | |
| 22 | 13 34 19 2.4 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Can we confirm what the existing major rib spacing and panel height of the existing panels are? This will help determine what the panel type is. Drawings appear to show a 7.2 profile exposed fastener panel. | Contractor to determine matching on site. | |
| 23 | Division 13 - Special Construction | Cushing Terrell / Project Architect / Tyler Mortenson | Is the building insulated and can we clarify what type and thickness of insulation is present? This will affect panel fastener lengths. | Existing building is uninsulated. New insulation will be provided in the office spaces per GC101 and the wall assemblies, but this is intended to be installed inside of the completed metal panel walls based on the phasing. | ||
| 24 | 01 50 00 Temporary Facilities and Controls-1.2 USE CHARGES | Division 01 - General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Per Spec Section - 015000-1.2 USE CHARGES A. "Installation, removal, and use charges for temporary facilities to be included in the Contract Sum unless otherwise indicated." Can you please confirm the rate,budget or limit for utility use charge amount we are required to include in the contract lump sum. | The General Contractor's temporary facilities can utilize existing Government power, water and sanitary sewer during construction. | |
| 25 | Section L. SPECIAL INSPECTIONS AND TESTS | Drawings | Cushing Terrell / Construction Administration / Stephen Cox | Section L. SPECIAL INSPECTIONS AND TESTS- In the drawing states "THE CONTRACTOR SHALL EMPLOY QUALIFIED SPECIAL INSPECTORS DURING CONSTRUCTION TO PERFORM STRUCTURAL OBSERVATIONS FOR THE ELEMENTS NOTED BELOW."- Can you please confirm whether the Contractor’s Quality Control personnel can fulfill the role of the special inspector to complete the special inspections. | The code required special inspections must be performed by a qualified third-party inspector. These are in addition to routine inspections and are performed by qualified special inspectors. The General Contractor is responsible for the cost of the special inspections. | |
| 26 | Section 233113-Metal Ducts-3.8 Duct Schedule | Division 23 - Heating, Ventilation and Air Conditioning (HVAC) | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Section 233113-Metal Ducts-3.8 Duct Schedule: Under Paragraph 3.8-E “Outdoor Air Ducts (Not Filtered, Heated or Cooled)” on Page 10, Items 3 & 4 reference a requirement for 1 ½” duct liner for Supply and Return Ducts. This specification of duct liner is unclear as it is listed under “Outdoor Air Ducts (Not Filtered, Heated or Cooled).” Address the following questions: Confirm Outside Air intake ducts to the Fan Coil Units will not require internal duct liner as these ducts are specified to have external insulation per Section 230713-Duct Insulation. | Outside air ducts to the fan coil units will not require internal lining as they are already specified to have external insulation. | |
| 27 | Section 233113-Metal Ducts-3.8 Duct Schedule | Division 23 - Heating, Ventilation and Air Conditioning (HVAC) | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Confirm this requirement is not referencing Supply and Return Air duct for Fan Coil Units as these ducts are specified to have external insulation per Section 230713-Duct Insulation. | Supply air ducts and return air ducts for fan coil units will not require lining as they are already specified to have external insulation. | |
| 28 | Section 233113-Metal Ducts-3.8 Duct Schedule | Division 23 - Heating, Ventilation and Air Conditioning (HVAC) | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | If duct liner is required: |
Clarify duct liner schedule.
Provide duct liner specification (There is currently not a specification in the project manual).
Confirm ducts requiring 1 ½” liner will not require external insulation.
| Confirm duct liner will only be applicable to rectangular ducts. | No duct liner will be required for this project. Therefore, no specification is needed for duct liner. | |||||
| 29 | Section 233113-Metal Ducts-3.8 Duct Schedule | Division 23 - Heating, Ventilation and Air Conditioning (HVAC) | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Confirm all HVAC controls will be stand-alone and will not require integration into an existing control system. | It is the intention for all HVAC controls to be stand-alone. | |
| 30 | Section 233113-Metal Ducts-3.8 Duct Schedule | Division 23 - Heating, Ventilation and Air Conditioning (HVAC) | Cushing Terrell / Construction Administration / Stephen Cox | Provide project manual specifications for the Ceiling, Inline and Circulator fans. | Please reference attached (2) documents "233423 - HVAC Power Ventilators.pdf" and "233439 - High-Volume, Low-Speed Fans.pdf" | |
| 31 | F001 | Drawings | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | There is some conflicting information. | ||
| • | Drawing F001 General Notes A. NFPA 409 criteria is specified | |||||
| • | Drawing F001 General Notes X, Y, EE are from the UFC 4-211 military requirements. | NFPA 409 provides the minimum design standards. Follow the general notes for pipe material requirements of note X and Y. Following NFPA standard is acceptable regarding General note EE and the UFC requirements will not be required. DJK 8/21/2025 | ||||
| 32 | F101.2 | Drawings | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Note 27 specifies a 205-gallon horizontal bladder tank (which does not exist, and the system will need 300 gallons of foam concentrate). | Provide 300 gallon foam concentrate tank. DJK 8/21/2025 | |
| 33 | Section 211320 - 7 2.4 HEF CONCENTRATE | Division 21 - Fire Suppression | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | B.1. is not clear since it refers to a ratio controller (used with bladder tanks) and induction valve venturi device (used for atmospheric tanks) in the same sentence | The intent is the ratio controller device for bladder tank systems. DJK 8/21/2025 | |
| 34 | Section 211320 - 7 2.4 HEF CONCENTRATE | Division 21 - Fire Suppression | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | C.1 doesn't help either since it describes an atmospheric tank made for a foam concentrate pump system. This is a totally different type of foam system than the aforementioned types. | The intent is a bladder tank system. DJK 8/21/2025 | |
| 35 | Section 211320 - 7 2.4 HEF CONCENTRATE | Division 21 - Fire Suppression | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Section 3.7 & Section 3.8 are UFC 4-211 military requirements. | Sections 3.7 and 3.8 testing requirements shall be followed. A preliminary foam test will not be required; only the final foam test. The intent is to have the contractor collect and dispose of the HEF solids and liquid waste. The Government does not have containers for final disposal. DJK 8/21/2025 | |
| 36 | Not Used | Not Used | Not Used | Not Used | Not Used | |
| 37 | Not Used | Not Used | Not Used | Not Used | Not Used | |
| 38 | A301 and A302 | Not Used | Not Used | Not Used | Not Used | |
| 39 | A601 | Not Used | Not Used | Not Used | Not Used | |
| 40 | 13 34 19 2.4 | Not Used | Not Used | Not Used | Not Used | |
| 41 | 13 34 19 2.4 | Not Used | Not Used | Not Used | Not Used | |
| 42 | General | Not Used | Not Used | Not Used | Not Used | |
| 43 | 52.225-11 | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Does this job have a buy American requirement? If yes then how stringent is it? | Yes. This is a federally funding construction project. The General Contractor shall comply with all Buy American Act (BAA) requirements. | |
| 44 | Schedule | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Will we be able to schedule extended outages? If so will they have to be after hours at night? | Extended outages may be acceptable, but this will need to be coordinated with the Government. The outages do not necessarily need to occur after hours. | |
| 45 | 21 13 20 - 12 | Division 21 - Fire Suppression | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Acceptance test criteria include UFC criteria that is not addressed within NFPA 409, specifically the 90-second silhouette coverage and meter depth within 4-minutes. Drawings do not indicate aircraft size or placement within the hangar. Is that information available for FP contractor proper design and HEF generator placement and if so, will it be made available prior to project bid date? | Following NFPA standard is acceptable regarding General note EE and the UFC requirements will not be required. The government will provide an aircraft layout. DJK 8/21/2025 | |
| 46 | F200 | Drawings | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Project drawing F200 Section3 indicate the use of an air vent at each HEF generator. This method has not been recommended by the foam manufacturer for many years. If the manufacturer no longer recommends or requires the use, is it the intent that this vent still be included? | Air Vents may not be required for the size of this system. Final utilization shall be at the contractors discretion based on final performance of the system. DJK 8/21/2025 | |
| 47 | 21 13 20 | Division 21 - Fire Suppression | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Will this hangar have trench drains that can be closed off during HEF discharge acceptance testing to serve as low points for collection and subsequent evacuation of the HEF solution or is there other containment from where the FP contractor can evacuate? Concern relates to logistical challenges of liquid removal and avoidance of unintentional runoff. | ||
| The hangar has a trench drain and valve to an underground storage containment tank for collection of system runoff. See plumbing sheets. DJK 8/21/2025 | ||||||
| 48 | 21 13 20-13 | Division 21 - Fire Suppression | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Project specifications refer to both fire protection contractor provided cleanup of the HEF solid and liquid effluent waste products as well as government provided waste containers. Further language also seems to indicate that the FP contractor is to handle final disposal which seems to conflict with the previous “government provided” statements. Is it the intent that the FP contractor is to place HEF waste in government containers but then handle final disposal arrangements? | The intent is to have the contractor collect and dispose of the HEF solids and liquid waste. The Government does not have containers for final disposal. DJK 8/21/2025 | |
| 49 | F001 | Drawings | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | The number of generators and calculation methodology shown on the drawings indicate the UFC calculation method is being followed. This method does not align with NFPA 11/409 and also does not include the inside air penalty factor requirement from the foam manufacturer; this would conflict with the specification requirement to follow NFPA and also would require more HEF generators. Please confirm whether NFPA or UFC calculation methodology is to be utilized. | Utilize the NFPA 409 calculation utilizing inside air. An additional Generator will be required. Provide manufactures testing documentation for use of inside air. DJK 8/21/2025 | |
| 50 | Attachment 1 - SOW | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Attachment 1 Scope of Work, Section 10.1 References requirements for a full estimate and schedule that assume all phases of the project can be completed concurrently and second estimate that requires the project to be completed in phases. The phasing descriptions in section 4.1 describes the work that needs to be completed in each phase; however, it does not state other requirements that may need be completed prior to moving to the next phase. Please provide all requirements that need to be completed in each phase prior to moving to the next phase to include: Testing, Inspections, Close-out (if any), Submittal Review and Acceptance of Testing, Inspections, etc. Timelines for user move out or any other delays that will be incurred prior to moving into the areas where the next phase of work will be performed, Phasing requirements and delays preventing the contractor from moving into the next phase of the project once the scope is complete will have a time and cost impact. | The phasing plans are suggested phasing plans. The General Contractor may submit alternate phasing to be reviewed by the Government following construction contract award. | |
| 51 | Site Visit | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | During the site visit it was mentioned that areas within the building may be occupied during construction. Please provide any restrictions that will be encountered during the project that would prevent the contractor from working in all areas where work needs to performed if the not phased and restrictions that will be encountered if it is determined the project will be phased. | The building will not be occupied during the construction period. | |
| 52 | Attachment 1 - SOW | Solicitation | USDA APHIS | Does the USDA intend to award all phases of the project or is the USDA considering awarding only a single phase or combination Phase 1, 2 and 3 based on available funds? | All phases will be awarded. | |
| 53 | Attachment 1 - SOW and Solicitation | Solicitation | USDA APHIS | Attachment 1 Scope of Work, Section 10.1 References section 12.2 for schedule requirements that will be required after NTP. Do the same schedule requirements apply for the proposal? If not, please provide schedule requirements and acceptable format for the schedule that is required for the proposal as mentioned in Evaluation Factors for Award. | The format is up to you. | |
| 54 | C001 | Drawings | Cushing Terrell / Civil/ Dugan Mahony | Sheet C001 General Note 4 states, “THE CONTRACTOR IS RESPONSIBLE FOR THE PREPARATION AND MAINTENANCE OF A STORMWATER POLLUTION PREVENTION PLAN (SWPPP) THROUGHOUT THE DURATION OF THE PROJECT.”. A specification for environmental protection was not provided. Please confirm this is applicable. | Our scope of work for this project is under 1 acre of disturbance so our scope would not trigger a SWPPP. However, an overall SWPPP may be required for the other work occuring at Moore Air Base. Please reach out to the owner for clarification of the SWPPP requirements in place. | |
| 55 | Attachment 1 - SOW | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | SOW Paragraph 4.51 requires the contractor to perform 3rd party commissioning on the HVAC systems, however a specification section was not provided. Please provide specification for this scope. | General commissioning will be required for each of the disciplines per the project specification. Third-party commissioning will not be required under the General Contractor's scope of work. The Government may contract separately with a third-party commissioning authority and the General Contractor will only be required to coordinate/assist with the third-party commissioning activities as they relate to the project scope. | |
| 56 | IN402 | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Sheet IN402 indicates a number of toilet accessories are to be provided, however the specification section was not included. Please provide specification. | Please reference attached document "102800 - Toilet Bath and Laundry Accessories.pdf" | |
| 57 | A110 | Drawings | Cushing Terrell / Construction Administration / Stephen Cox | Sheet A110 notes a new corrugated roof to be installed, however a specification section was not provided for this material. | The new corrugated roof specifications are included in specification section "133419 - Metal Building Systems" | |
| 58 | General | Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Is the roof area being repaired under warranty? Please provide any information related to the material or warranty. | Yes. Please reference attached document "USDA-MoorefieldHanger-Lapolla 10-Year Roof Warranty.pdf" | |
| 59 | E600 | Drawings | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | E600 Key Note 5 states, “Contractor is responsible for contacting utility company for service transformer evaluation”. Can Utility Company provider information be provided? | The Utility Company is Moore Air Base. Please cooridnate with the Government Contracting Officer (CO). Utility Company provider information will be added to Sheet E600 Keynote 5. | |
| 60 | Attachment 1 - SOW and Solicitation | Solicitation | Cushing Terrell / Fire Protection / Steve Bingham | In looking over solicitation 12639525R0015, Rehabilitate Aircraft Hanger. Who would we need to contact to have Kidde Commercial Fire Systems added to the acceptable list of Fire Alarm Systems? Kidde and Est (currently listed) are sister companies. | Kidde Commercial Fire Systems is an acceptable fire alarm system provided they meet all the performance requirements of the contract documents. The General Contractor shall coordinate the formal substitution/approval process with the Government Contracting Officer. | |
| 61 | Cushing Terrell / Construction Administration / Stephen Cox | Please advise if there is an ACM & HAZMAT Materials report? | Please reference attached asbestos containing materials (ACM) report dated March 13, 2019: "19-1977-USDA-MoorefieldHanger-AsbRep.pdf" | |||
| 62 | Cushing Terrell / Construction Administration / Stephen Cox | Please advise if General Contractor is to provide cost to provide a Hazardous Materials Survey prior to Construction in which if anything is identified the General Contractor will send a separate price after the survey for abatement? | Please reference attached asbestos containing materials (ACM) report dated March 13, 2019: "19-1977-USDA-MoorefieldHanger-AsbRep.pdf" | |||
| 63 | Attachment 1 - SOW and Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Please advise if there is any initial intent behind the phasing listed on the pricing forms? Are the three phases how USDA expects the Bidders to phase the project? Or is it up to the General Contractor to create phasing plan and include language of plan in technical approach? | The phasing plans are suggested phasing plans. The General Contractor may submit alternate phasing to be reviewed by the Government. | ||
| 64 | Attachment 1 - SOW and Solicitation | Cushing Terrell / Construction Administration / Stephen Cox | Please advise on who's responsibility it is to remove all existing Hangar Equipment and/or Owner FFE prior to Construction during each individual phase? If General Contractor is to move FF&E, please advise to on if a storage facility will be supplied by facility? | The Government will remove all equipment/FFE prior to construction start. | ||
| 65 | Cushing Terrell / Construction Administration / Stephen Cox | There are phases listed on each level of floor plan but information for these floor plans in which apply to exterior or interior scope of work. Please clarify what interior scope of work is to be priced in which phase. Also, please confirm the roof and windows are to be priced as apart of Phase I. | The phasing plans are suggested phasing plans. The General Contractor may submit alternate phasing to be reviewed by the Government. | |||
| 66 | Demo plans | Demo plans | Cushing Terrell / Project Architect / Tyler Mortenson | Wall Type W2 show 5/8" Drywall on one side of wall with R-5 Insulation to be adhered to other side of 'existing' wall. The demolition plans tell us to remove existing walls in their entirety at these locations. Please advise on what is finish on both sides of wall. | Finish to be painted 5/8" type x gypsum board on both sides of wall. Insulation and gypsum board should be fastened to new metal stud wall. | |
| 67 | A Series Drawings | A Series Drawings | Cushing Terrell / Project Architect / Tyler Mortenson | Wall Type W1 shown at Plan SE & Plan SW Corner of Shop in which we believe should be changed to Wall Type P1 or F2. Please confirm., | Wall type W1 noted in this location is correct. | |
| 68 | Cushing Terrell / Project Architect / Tyler Mortenson | Please confirm R38 Insulation is to be applied above new ceilings in Phase 2 Rooms | Confirmed. See energy code review on GC101 and notes on A111.2. | |||
| 69 | Cushing Terrell / Project Architect / Tyler Mortenson | Please advise on Wall Type for Sliding Door Patch back at Shop | Sliding door is to remain and will not be replaced with a wall/wall type. Existing corrugated metal panels should be replaced per notes on A101.2. | |||
| 70 | Cushing Terrell / Project Architect / Tyler Mortenson | Please advise on Wall Patching for Note #4 on A401. The existing metal corrugated siding at wall is in rough condition. Is scope to remove and replace? | Scope is to remove and replace where required for other work. At the note in question, there is electrical work that may require panel replacement. | |||
| 71 | Cushing Terrell / Project Architect / Tyler Mortenson | Please advise if waterproofing membrane listed in specification for Ceramic Tile is intended to be installed on floors and wall, one or the other, along with height on walls. Is a waterproofing membrane intended to be installed prior to any other flooring system or just tile? | Waterproofing membrane is for tile only, to be installed at tile floor and all shower walls floor to ceiling. | |||
| 72 | F100 | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Drawing F001 General Notes A. NFPA 409 Criteria is specified. Drawing F001 General Notes, X,Y EE are from the UFC 4-211 Military requirements for Sprinklers. Please advise which is to be followed. | NFPA 409 provides the minimum design standards. Follow the general notes pipe material requirements of note X and Y. Following NFPA standard is acceptable regarding General note EE and the UFC requirements will not be required. DJK 8/21/2025 | ||
| 73 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Drawing F101.2, Note 27 specifies a 205-Gallon horizontal bladder tank (which does not exist) and the system will need 300 gallons of foam concentrate. | Provide 300 gallon foam concentrate tank. DJK 8/21/2025 | ||
| 74 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Specification Section 211320 Pg 375 2.4 B1 refers to a ratio controller (used with bladder tanks) and induction valve venturi device (used for atmospheric tanks) in same sentence. Please advise which tanks are required. | The intent is the ratio controller device for bladder tank systems. DJK 8/21/2025 | ||
| 75 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Specification Section 211320 Pg 375 2.4 C1 describes an atmospheric tank made for foam concentrate pump system. This is a different type of foam system then the aforementioned types. Please advise on which type of foam system is required. | The intent is a bladder tank systems. DJK 8/21/2025 | ||
| 76 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Specification Section 211320 Section 3.7 & 3.8 refer to UFC 4-211 Military Requirements. Please advise if this is applicable. | Sections 3.7 and 3.8 testing requirements shall be followed. A preliminary foam test will not be required; only the final foam test. The intent is to have the contractor collect and dispose of the HEF solids and liquid waste. The Government does not have containers for final disposal. DJK 8/21/2025 | ||
| 77 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Please advise if fire alarm system if all wiring for fire alarm system is to be installed in conduit and what type of minimum. | See sheet FA00, General Notes - Fire Alarm item B, for conduit and wiring requirements. DJK 8/21/2025 | ||
| 78 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Specification Sections 211320 & 21313 discuss testing of sprinkler systems. Please advise on how foam discharge testing will be conducted. Will hangar be cleared out to ensure no damage to existing items? Will one be required per phase? | Hangar will be cleared out for testing. DJK 8/21/2025 | ||
| 79 | Cushing Terrell / Construction Administration / Stephen Cox | Please advise on if third-party inspectors are to be hired by USDA or General Contractor? | All third-party inspectors shall be hired by the General Contractor. | |||
| 80 | Fire | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Based on site walk there was no existing fire suppression system observed. Please confirm there is no existing fire suppression nor fire alarm system currently inside the Hangar. Alos please advise, if a fire watch is required during he installation of the new system. | No existing Fire Sprinkler system is installed. The existing Fire Alarm system installed will be removed completely. A new system will be required for this project. See fire Alarm Sheets. A fire watch will not be required. DJK 8/21/2025 | ||
| 81 | Structural | Cushing Terrell / Construction Administration / Stephen Cox | Please confirm shoring of both bowstring and girder trusses are required to be installed prior to structural work taking place. | This question appears to be related to construction "means and methods" and shall be the responsibility of the General Contractor. | ||
| 82 | A Series | Specs | Cushing Terrell / Project Architect / Tyler Mortenson | Please advise on type and thickness of glazing required in new exterior windows. Specifications list multiple types and drawings do not indicate. | Insulating glass per 3.7 to be used at walls around conditioned space (see GC101). Monolithic glass per 3.6 to be used at all other windows. | |
| 83 | E Series | Drawings/specs | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Please advise if there is any data/telecommunications scope required, there is currently nothing indicated on plans. | Project scope includes relocation and maintaining the existing data/telecommunications system. Sheet ED100 Keynote 8 relocates the Communications Room equipment. Sheet E301 Keynote 2 identifies new Communications Closet location. Sheet E301 also identifies several data port locations. Sheet E501 Detail 6 provides elevation of equipment in Communications Closet. | |
| 84 | A601 | Drawings | Cushing Terrell / Project Architect / Tyler Mortenson | On Drawing A601 Door, Frame, and Hardware Schedule show Room #15 Electrical Room as Hardware Group #7. Please confirm this is an existing sliding door or if hardware group is to be changed? | Door 15-1 should use hardware group 4. | |
| 85 | A601 | Drawings | Cushing Terrell / Project Architect / Tyler Mortenson | On Drawing A601 Door, Frame, and Hardware Schedules show Glaze Types IGL for Doors. Type A Doors and Type C Doors do not have glazing in them only Type B. Please confirm the glazing types only apply to the Type B Doors. | Glazing types only apply to B doors. Doors 2, 9, 10, 14, and 15-1 will not have glazing. | |
| 86 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Based on Contract Documents Section 011000-Summary it is assumed that building will not be occupied until completion of project. Please confirm. | The building will not be occupied during the construction period. | ||
| 87 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Due to the depth of excavation of the septic tank, does USDA have any existing borings of this area. If so, can they be provided? | Existing soil borings are not available. | ||
| 88 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | It is our understanding RFIs are accepted until August 18th (Close of Business) per RFP Block 13. Please confirm. | RFI's will be accepted through September 1, 2025 | ||
| 89 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals? | No. | ||
| 90 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Are there any phasing requirements? | The phasing plans are suggested phasing plans. The General Contractor may submit alternate phasing to be reviewed by the Government. | ||
| 91 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | If the building remains occupied, how many people will be in the building? | The building will not be occupied during the construction period. | ||
| 92 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Are there any temporary heating/cooling requirements? | No. | ||
| 93 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project? | Yes. The Government Contracting Office will consider extending the period of performance (PoP) following contract award. | ||
| 94 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions. | Existing soil boring reports are not available. The General Contractor will be responsible for all excavation activities. Below grade hazardous materials and/or obstructions will be evaluated by the Government Contracting Officer (CO). | ||
| 95 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please provide bidding quantities for deteriorated underlayment (roofing)/base course (paving). | The General Contractor is responsible for all quantities. | ||
| 96 | A Series | Cushing Terrell / Construction Administration / Stephen Cox | Please confirm the manufacturer of the existing roofing system and who carries the current warranty of the roofing system. | Please reference attached document "USDA-MoorefieldHanger-Lapolla 10-Year Roof Warranty.pdf" | ||
| 97 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation. | Please reference attached asbestos containing materials (ACM) report dated March 13, 2019: "19-1977-USDA-MoorefieldHanger-AsbRep.pdf" | ||
| 98 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please provide the contact information for the building controls contractor. | The Government does not have an existing building controls contractor at the site. | ||
| 99 | General Requirements | USDA APHIS | Please provide the contact information for the building fire alarm company. | N/A | ||
| 100 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please provide the site visit attendee sign-in sheet. | This has been posted on SAM by the Government Contracting Officer (CO). | ||
| 101 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please provide photos of the job site and existing conditions. | |||
| Is this project tax exempt? | Existing site images are not available. The project is sales tax exempt. | |||||
| 102 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please confirm exact limits for laydown/staging areas, parking, haul routes, and access points, including any restrictions during flight or operational hours. | The Government will provide laydown areas, staging areas adjacent to the project site. This will be coordinated with the Government Contracting Officer (CO) following construction contract award. | ||
| 103 | General Requirements | USDA APHIS | Are there gate hours, escort requirements, or delivery blackout periods that impact mobilization and large equipment deliveries? | Normal Business Hours of Operation is 7:00 till 3:30 but there is flexibility on the schedule and can be made depending on the work. | ||
| 104 | General Requirements | USDA APHIS | Since not all utilities are shown, please provide latest as‑builts and identify known uncharted utilities; confirm daylighting/potholing expectations. | Once contract is awarded plans can be provided for utilities. | ||
| 105 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Confirm whether comprehensive lead and asbestos surveys cover all affected assemblies (incl. glazing in steel windows). Provide reports. | Please reference attached asbestos containing materials (ACM) report dated March 13, 2019: "19-1977-USDA-MoorefieldHanger-AsbRep.pdf" | ||
| 106 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Should abatement be included in base scope or treated as an allowance/CO if non‑friable ACM becomes RACM during removal? | Abatement should be included in the base scope. | ||
| 107 | Structural | Cushing Terrell / Structural / Danielle Johnson-Hazelwood | There are discrepancies between demo and structural repair details for the trench drain termination. Please confirm governing detail and scope. Does the truss reinforcement between gridlines A–B mirror B–C? If not, provide unique member sizes and connections. | See responses from Structural RFI's 137 through 139. | ||
| 108 | Electrical | Cushing Terrell / Construction Administration / Stephen Cox | Please define criteria/quantity for 'as needed' wall panel patching and whether an allowance or unit pricing will be provided. | The existing wall panels are assumed to be in good condition. The patch and repair scope will only include patch and repair as required for other new scope items (already indicated on the contract documents) that may affect the existing wall panels (i.e.... penetrations, etc.). | ||
| 109 | Electrical | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Please confirm duty point (flow/pressure), driver type, controller, and exact civil/electrical interface points. | Electrical point of contact is located at existing pad mount utility transformer on sheet E300 Keynote 7. The A/E team would like to request clarification from the general contractor on this question? | ||
| 110 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Is limited overlap between Phases 1–3 permissible? What is the Government’s review duration for the phasing plan and updates? | Yes, some overlap between phases may be acceptable to the Government. Government review durations are (14) calendar days. The phasing plans are suggested phasing plans. The General Contractor may submit alternate phasing to be reviewed by the Government following construction contract award. | ||
| 111 | Electrical | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Will the Government remove the interior trailer and disconnect/cap utilities before NTP, or is contractor coordination required? | Sheet ED100 Keynote 7 directs the contractor to remove all power feeding the trailer. | ||
| 112 | Electrical | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Please provide conduit sizes, pathways, pull string requirements, device back‑box types, and designated head‑end location for future security. | Security system is not in scope. | ||
| 113 | Electrical | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Clarify telecom demarc location, rack/enclosure type, cabling category, AP counts/locations, and any USDA IT standards to follow. | Project scope includes relocation and maintaining the existing data/telecommunications system. Sheet ED100 Keynote 8 relocates the Communications Room equipment. Sheet E301 Keynote 2 identifies new Communications Closet location. Sheet E501 Detail 6 provides elevation of equipment in Communications Closet. | ||
| 114 | Electrical | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Confirm whether existing capacities must be re‑calculated with new loads and fully rebalanced, or replaced in kind per drawings. | Existing electrical distribution system to be disconnected, removed and replaced with new per drawings. | ||
| 115 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Do concealed‑work photos require Government inspection prior to cover‑up, or is photo upload sufficient for acceptance? | Photo upload is sufficient. | ||
| 116 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Will Government provide historic preservation oversight or design reference samples for finish matching? | There will not be historic preservation oversight from the Government. Any design reference samples for matching are already at the site. | ||
| 117 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Please identify any concurrent Government work that may affect access, utilities, or schedule windows. | There will be no other work that will affect the contractor's access, utilities, or schedule window | ||
| 118 | General Requirements | Cushing Terrell / Construction Administration / Stephen Cox | Request the list of equipment the Government will retain for decontamination and storage; confirm decon standards and storage location. | The Government will remove all equipment/FFE, tools, trash and debris prior to construction start. | ||
| 119 | F Series | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Confirm if the new fire pump and underground fire service piping are to be connected to an existing base loop or to a new dedicated service line from the water source. | See contract document sheet F001, F101.2 and civil sheet C301. A new fire water service and fire pump will be connected to the existing base water system. DJK 8/21/2025 | ||
| 120 | F Series | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Provide required fire pump acceptance testing parameters (flow, pressure, duration) and confirm if testing water discharge will be acceptable to site storm drainage. | Pump testing parameters shall be per NFPA 20. DJK 8/21/2025 | ||
| 121 | F Series | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Clarify if seismic bracing is required for sprinkler piping in the hangar area (NFPA 13 compliance in this geographic zone). | See sheet F001, general note U. See also Structural sheet S001. Seismic bracing is not required. DJK 8/21/2025 | ||
| 122 | Mechanical | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Identify the discharge location for trench drain and floor drain piping—will this connect to an existing sanitary sewer, oil-water separator, or new containment system? | See drawing P101 PLUMBING PLAN - PHASE 3. Floor drains were removed and replaced with a trench drain. | ||
| 123 | Mechanical | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Confirm if freeze protection (heat tracing or insulation) is required for any exterior or unconditioned-space plumbing piping in this climate zone. | Heat trace not required. | ||
| 124 | Mechanical | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Clarify if any eyewash or safety shower stations are required in the hangar/shop areas per code or USDA requirements. | There are existing eyewash stations that will remain in place. | ||
| 125 | Mechanical | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Drawings show large HVLS fans with individual controls—confirm if integration into the BAS is required or if local wall-mounted controls are acceptable. | Local wall-mounted controls are acceptable. | ||
| 126 | Mechanical | Cushing Terrell / Construction Administration / Stephen Cox | Confirm required method for equipment access to mechanical platforms—permanent stairs, ship ladders, or removable sections. | All exterior mechanical equipment will be mounted at grade level. All interior mechanical equipment will be accessed from each room through the accoustical ceiling tiles (ACT) above. | ||
| 127 | Mechanical | Cushing Terrell / Mechanical & Plumbing / Jay Listoe and Tony Krattiger | Provide criteria for HVAC balancing: full NEBB-certified TAB report or basic airflow verification only. | Full NEBB Certified TAB is required. | ||
| 128 | E Series | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Confirm whether new panelboards and disconnects are to be fed from existing upstream gear or if a new service section is to be provided. | New service section is to be provided. Sheet E600 Keynote 1 directs the contractor to replace all panelboards and Main Swithboard 'MS1'. | ||
| 129 | E Series | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Clarify if existing feeders to be reused require insulation resistance (megger) testing prior to retermination. | Sheet E600 Keynote 4 identifies the only feeders to be reused. Contractor is directed to extend existing as required. Refer to Specification section 260519 for installation and testing requirements. | ||
| 130 | E Series | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Specify grounding and bonding requirements for the new fire pump controller per NFPA 70 Article 695. | Sheet E400 Keynote 1 directs the contractor to install power supply per NEC 695.6. Keynote 6 directes the contractor to provide protection per NEC 695. | ||
| 131 | E Series | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Confirm if a new telecom service entrance is required or if all work is limited to interior backbone and horizontal cabling. | A new telecom service entrance is not required as all work is limited to interior. Project scope includes relocation and maintaining the existing data/telecommunications system. | ||
| 132 | E Series | Cushing Terrell / Electrical / Juliet Parks and Troy Kinkade | Identify whether rack, patch panels, and network switches are government-furnished or contractor-furnished. | Rack, patch panels, and network swithces are government furnished. | ||
| 133 | F Series | Cushing Terrell / Fire Protection / Dan Kopp and Steve Bingham | Provide pathway fill requirements (max %) for new conduit sleeves penetrating fire-rated assemblies. | Provide per NEC (NFPA 70) requirements. Conductors in conduits shall be in accordance with NFPA 70 (NEC) Chapter 9 for conduit fill. Sleeves through rated assemblies for the purpose of routing fire alarm raceways shall be in accordance with the firestop system assembly’s UL listing requirements. There is no NFPA standard requirement for “fill” requirement of the sleeves themselves. All raceways shall be installed in accordance with the applicable section(s) of NFPA 70 and NFPA 72. |
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