SF 30 Amendment PA02 Solicitation 12639525Q0145.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PA02

The purpose of this amendment is to extend the Quotation Due Date from July 9, 2025 at 12:00 p.m. CDT to July 23, 2025 at 12:00 p.m. CDT. It is anticipated that a Questions & Answers (Q&A) document will be posted to the solicitation attachments within SAM.gov on or about July 16, 2025.

No other changes are made; all other terms and conditions remain unchanged.

USDA APHIS

250 MARQUETTE AVE SUITE 410

MINNEAPOLIS, MN 55401

12639525Q0145

1 10

07/14/2025

06/18/2025

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

STANDARD FORM (SF) 30 CONTINUATION SHEET

SOLICITATION 12639525Q0145

AMENDMENT PA02

JULY 14, 2025

The purpose of Amendment PA02 is as follows:

a.) Upload a copy of questions submitted by Vendors and the USDA’s answers to the Vendor-submitted questions. The document “Questions and Answers Amendment PA02 Solicitation 12639525Q0145 July 14 2025” is uploaded within the solicitation attachments as of July 14, 2025.

b.) Section A.11 QUALIFICATIONS OF JANITORIAL STAFF of the Performance Work Statement is changed as follows:

From:

Supervisory Employees:

A supervisor is a person designated in writing by the Contractor who has authority to act for the contractor on a daily basis. The contractor must designate an alternate supervisor to act in the absence of the designated supervisor. This alternate will have the same responsibilities and authorities. Janitorial personnel may be used as an alternate supervisor for a period not to exceed five (5) consecutive working days.

The USDA Technical Point-of-Contact must approve any proposed supervisor and alternate, to include the janitorial staff before the person(s) undertake any duties or responsibilities related to this contract.

Janitorial Employees:

The Contractor’s janitorial employees must be capable employees, trained and qualified in janitorial services.

Licenses, permits, bonding and/or certification:

The contractor and subcontractors and ALL contractor and subcontractor personnel engaged in the activities specified by this contract are be required to have certificates of training, licenses, certifications, permits, and bonding as required by the state, county, city, and other local jurisdictions, all entities of the Federal Government and/or as specified in this contract for each activity they will be directly engaged in or supervise.

Uniforms:

All contractor employees, including supervisors, must present a clean and neat appearance and wear distinctive uniform clothing for ready identification. The contractor must ensure that every employee is in uniform prior to performing work under the terms of this contract.

To:

Supervisory Employees:

A supervisor is a person designated in writing by the Contractor who has authority to act for the contractor on a daily basis. The contractor must designate an alternate supervisor to act in the absence of the designated supervisor. Supervisory Employees must have a minimum of one year of experience supervising janitorial services of a similar scope and magnitude to this requirement. This alternate will have the same responsibilities and authorities. Janitorial personnel may be used as an alternate supervisor for a period not to exceed five (5) consecutive working days.

The USDA Technical Point-of-Contact must approve any proposed supervisor and alternate, to include the janitorial staff before the person(s) undertake any duties or responsibilities related to this contract.

Janitorial Employees:

The Contractor’s janitorial employees must be capable employees, trained and qualified in janitorial services.

Licenses, permits, bonding and/or certification:

The contractor and subcontractors and ALL contractor and subcontractor personnel engaged in the activities specified by this contract are be required to have certificates of training, licenses, certifications, permits, and bonding as required by the state, county, city, and other local jurisdictions, all entities of the Federal Government and/or as specified in this contract for each activity they will be directly engaged in or supervise.

Uniforms:

All contractor employees, including supervisors, must present a clean and neat appearance and wear distinctive uniform clothing for ready identification. The contractor must ensure that every employee is in uniform prior to performing work under the terms of this contract.

c.) The provision included within the Performance Work Statement, FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021), is changed as follows:

From:

52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be issued to the Vendor whose quote is determined to provide best value to the Government, price and other (technical) factors considered.

Technical factors, including the Technical Approach Narrative (Factor 1), Key Personnel (Factor 2), Experience & Past Performance (Factor 3), when combined, are significantly more important than cost or price (Factor 4).

● Factor 1, Technical Approach Narrative: This Factor considers the Technical Approach narrative provided by the Vendor. The Vendor must provide a Technical Approach narrative, not-to-exceed five (5) pages in length, to specifically address how they will accomplish the scope of services required within this Statement of Work. The Technical Approach narrative must also address how the Vendor will manage staffing and provide coverage for absences (short and long-term).

● Factor 2: Key Personnel - This Factor considers the Key Personnel (Supervisory) proposed by the Vendor; consideration will be given to the demonstrated experience and qualifications of the proposed Key Personnel on relevant projects of similar nature to the services required in this solicitation.

Proposed Key Personnel will be evaluated as to qualifications and experience in all areas necessary to effectively perform the required work.

○ Factor 2 Instructions - For this evaluation factor, the contractor must provide the names and qualifications of the Key Personnel identified within the Performance Work Statement (ref. Sec. 1.6 CONTRACTOR KEY PERSONNEL) and proposed for this requirement in the form of resumes. Resumes for each key team member must include educational qualifications and experience, as applicable. The Vendor must clearly present the separate credentials of each proposed key team member and must provide a concise summary of each proposed key team member’s separate duties and responsibilities as proposed for this requirement for services. Resumes for all proposed key team members must, at a minimum, demonstrate that the proposed key team member meets the experience outlined and information required for each position as outlined within the Performance Work Statement.

● Factor 3: Experience and Past Performance – Experience and Past Performance will be evaluated for all projects submitted to demonstrate similar experience to ascertain the probability of successfully performing the required efforts of the Performance Work Statement.

The past performance evaluation will be specifically based upon the satisfactory completion of services performed compared to the services required under this solicitation, the record of conforming to contract requirements and standards of good workmanship, and the commitment to customer satisfaction. The Past Performance evaluation will also consider any past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that performed major or critical aspects of the requirement when such information is relevant. For joint ventures, past performance records of both firms will be considered. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

○ Factor 3 Instructions - Vendors must use “Attachment 2 – Vendor Experience & Past Performance Sheet” and include a minimum of two

(2) but no more than five (5) references for experience with projects of the same or similar service and magnitude. Each project must have been performed within the past five (5) years from the date of this solicitation.

Vendors must complete the “Customer Identification” section within the attachment for each project referenced.

Note: In the case of a Vendor without a record of relevant past performance or for whom information on past performance is not available, the Vendor’s quotation will not be evaluated favorably or unfavorably on past performance.

● Factor 4, Price Quotation: This is not an evaluation factor. However, failure to submit completed, required documents may result in the Vendor being considered non-responsive and eliminated from further consideration.

Vendors must submit their price quotations by utilizing the Attachment 1 – Vendor Quotation Sheet attached to this solicitation. The Vendor must only fill in the shaded areas of the pricing template for the initial Base Period and all option periods.

● Miscellaneous Documents: This is not an evaluation factor. However, failure to submit completed, required documents may result in the Vendor being considered non-responsive and eliminated from further consideration.

Quotation Submissions must include the following:

o Attachment 1 – Vendor Quotation Sheet (completed);

o Attachment 2 - Vendor Experience Sheet (completed);

o Technical Approach narrative (shall not exceed 5 pages in length);

o Standard Form 1449 (Complete blocks 17a., 30a., 30b., and 30c.);

o Signed Standard Form 30 for any amendments issued for this solicitation.

The resulting award will be a Firm Fixed-Price contract. The Government may use various price analysis techniques and procedures to evaluate price reasonableness.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

To:

52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be issued to the Vendor whose quote is determined to provide best value to the Government, price and other (technical) factors considered.

Technical factors, including the Technical Approach Narrative (Factor 1), Key Personnel (Factor 2), Experience & Past Performance (Factor 3), when combined, are significantly more important than cost or price (Factor 4).

● Factor 1, Technical Approach Narrative: This Factor considers the Technical Approach narrative provided by the Vendor. The Vendor must provide a Technical

Approach narrative, not-to-exceed five (5) pages in length, to specifically address how they will accomplish the scope of services required within this Statement of Work. The Technical Approach narrative must also address how the Vendor will manage staffing and provide coverage for absences (short and long-term).

● Factor 2: Key Personnel - This Factor considers the Key Personnel (Supervisory employee(s)) proposed by the Vendor; consideration will be given to the demonstrated experience and qualifications of the proposed Key Personnel on relevant projects of similar nature to the services required in this solicitation. Proposed Key Personnel will be evaluated as to qualifications and experience in all areas necessary to effectively perform the required work.

○ Factor 2 Instructions - For this evaluation factor, the contractor must provide the names and qualifications of the Key Personnel (Supervisory Employee(s) only) identified within the Performance Work Statement (ref.

Sec. A.11 QUALIFICATIONS OF JANITORIAL STAFF) and proposed for this requirement in the form of resumes. Resumes for each key team member must include educational qualifications and experience, as applicable. The Vendor must clearly present the separate credentials of each proposed key team member and must provide a concise summary of each proposed key team member’s separate duties and responsibilities as proposed for this requirement for services. Resumes for all proposed key team members must, at a minimum, demonstrate that the proposed key team member meets the experience outlined and information required for each position as outlined within the Performance Work Statement.

● Factor 3: Experience and Past Performance – Experience and Past Performance will be evaluated for all projects submitted to demonstrate similar experience to ascertain the probability of successfully performing the required efforts of the Performance Work Statement.

The past performance evaluation will be specifically based upon the satisfactory completion of services performed compared to the services required under this solicitation, the record of conforming to contract requirements and standards of good workmanship, and the commitment to customer satisfaction. The Past Performance evaluation will also consider any past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that performed major or critical aspects of the requirement when such information is relevant. For joint ventures, past performance records of both firms will be considered. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

○ Factor 3 Instructions - Vendors must use “Attachment 2 – Vendor Experience & Past Performance Sheet” and include a minimum of two

(2) but no more than five (5) references for experience with projects of the same or similar service and magnitude. Each project must have been performed within the past five (5) years from the date of this solicitation.

Vendors must complete the “Customer Identification” section within the attachment for each project referenced.

Note: In the case of a Vendor without a record of relevant past performance or for whom information on past performance is not available, the Vendor’s quotation will not be evaluated favorably or unfavorably on past performance.

● Factor 4, Price Quotation: This is not an evaluation factor. However, failure to submit completed, required documents may result in the Vendor being considered non-responsive and eliminated from further consideration.

Vendors must submit their price quotations by utilizing the Attachment 1 – Vendor Quotation Sheet attached to this solicitation. The Vendor must only fill in the shaded areas of the pricing template for the initial Base Period and all option periods.

● Miscellaneous Documents: This is not an evaluation factor. However, failure to submit completed, required documents may result in the Vendor being considered non-responsive and eliminated from further consideration.

Quotation Submissions must include the following:

o Attachment 1 – Vendor Quotation Sheet (completed);

o Attachment 2 - Vendor Experience Sheet (completed);

o Technical Approach narrative (shall not exceed 5 pages in length);

o Standard Form 1449 (Complete blocks 17a., 30a., 30b., and 30c.);

o Signed Standard Form 30 for any amendments issued for this solicitation.

The resulting award will be a Firm Fixed-Price contract. The Government may use various price analysis techniques and procedures to evaluate price reasonableness.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

d.) No other changes are made; all other terms and conditions remain unchanged.