Amendment 01 Updated Attachment 05 DBC AVIARY PV SYSTEM.docx

ATTACHMENT 05

DESIGN / BUILD PROJECT SCOPE

for

REPLACE ROOFS & INSTALL PHOTOVOLTAIC SYSTEM

Iguaca Aviary Rio Grande, PR

Table of Contents

Solicitation/Contract Form Under Separate Cover

Supplies or Services and Prices/Costs Bid Schedule CONTRACT LINE ITEM NO. 1 – Design Phase This section explains what is included in each contract line item, limits or cut-off points (where one item ends and another begins). If no item exists for a portion of the work, include the costs in a related line item.

Design Kick-Off Meeting and Site Visit.

Conceptual (Preliminary) Design Verification Documents.

(50%) Design Development Documents.

Draft (100%) Construction Documents.

Complete Stamped and Signed (Final) Construction Documents.

Other (describe).

CONTRACT LINE ITEM NO. 2 – Construction Phase Provide line items in a format that coincides with proposed Schedule of Values that will serve as the basis for payment requests.

Roof Replacement.

Photovoltaic System.

Connections and integration to existing utility systems.

One year turnkey Operation and Maintenance

Statement of Work Project Information Administrative Information:

Project Name: Replace Roofs & Install Photovoltaic System.

Project Number: To be determined.

Unit Name: (US Fish & Wildlife Service) Iguaca Aviary.

USDA Forest Service Points of Contact:

Contracting Officer (CO):Takele TK Woldu, P:828.257.4205, E: takele.woldu@usda.gov.

Project Manager (PM): Peter LaShoto, P: 706.969.9083, E: peter.lashoto@usda.gov.

Region 8 Address:

United States Department of Agriculture Forest Service Southern Region Engineering 1720 Peachtree Street, NW Suite 716 North Atlanta, Georgia 30309 General Requirements Scope:

Note, All on-site design and construction work must comply with all COVID-19 guidelines, restrictions and regulations produced by CDC, OSHA, Executive Orders issued by the Governor of Puerto Rico, and US Fish and Wildlife Service. DBC employees are prohibited from using Aviary toilet facilities and must sanitize areas, per above noted guidelines.

In accordance with the terms and conditions of the Contract, the Design-Build Contractor (DBC) shall perform the work of this Request for Proposal (RFP) for the USDA Forest Service as described below.

All Architect-Engineer (A-E) Services required in this RFP shall be performed by licensed Engineers registered in Territory of Puerto Rico.

The A-E remains fully responsible for determining if the standards or provisions cited below have been revised or updated. Any such conflicts between the website and the identified standard or provisions shall be brought to the attention of the Contracting Officer.

Contract Magnitude (Funding Limitations):

The DBC Team is responsible for providing all design and construction services required for the final total lump-sum firm-fixed amount negotiated with the DBC. The total contract amount for all design and construction services is estimated to be between $250000 and $500000.

Location:

This project is located at PR-9966, Km 7.2, Rio Grande, Puerto Rico 00987.

The address is Aviario de Luquillo, Carretera PR-9966 Km 7.2, Bo. Jimenez, Rio Grande, PR 00987.

Background:

Iguaca Aviary is a US Fish & Wildlife facility that revitalizes Threatened and Endangered (T&E) species, specifically the Puerto Rican Green Parrot. The complex was constructed circa 2005. It is located within the boundary of the El Yunque National Forest.

Parrot Breeding Season occurs annually from December through June. Noise and major exterior activity is strictly prohibited during this time of year.

El Yunque National Forest is a tropical rain forest. Hurricanes Irma and Maria impacted the entire forest. Aviary facilities must be constructed with consideration of the potential for catastrophic hurricanes.

Rain water from the roofs is collected for non-potable uses (such as cleaning parrot cages, etc.). The existing roof systems are failing. They were constructed of silicone spray over urethane foam insulation, over a concrete deck. The existing roof design is inappropriate for the location.

Project Summary The project consists of the design and construction to:

1) Building 1 and 2 roofs shall be stripped to the concrete deck; then covered with insulation, cover board, and 80 mil thick TPO with 55 mil thick fleece back liner.

2) Provide a complete Photovoltaic and Battery Energy Storage System, interconnected with the existing Aviary electrical system. All design and construction work shall be in accordance with the attached document “Photovoltaic and Battery Energy Storage System Design Specifications”.

3) Special conditions. All work occurring within the existing Aviary compound shall be coordinated with USFWS staff to prevent impacts to the Puerto Rico Parrot and other Threatened and Endangered species. Activities that may create noise or disturbance will be only be allowed from June through December to avoid impacts to parrot breeding periods. All exterior construction work should be completed during this period. Mitigations for COVID-19 and sanitation requirements shall meet Centers for Disease Control (CDC) specifications and guidelines. DBC shall comply with all requirements of the latest Executive Order from the Governor of Puerto Rico regarding mitigation and control to prevent the spread of the Coronavirus (COVID-19). DBC shall provide all employee training, personal protection equipment and self-certification submissions to DTRH required by the Executive Order. No use of Aviary restroom facilities or other facility buildings will be permitted. DBC shall provide and maintain portable toilet facilities for construction workers. Contractor must provide separate portable toilet facilities for their employees. Contractor employees must maintain 6 foot separation distance and wear face masks when interacting with Government staff.

Scope includes a multi-disciplinary design based on USDA Forest Service provided TPO Roof and Photo Voltaic Battery Energy Storage System Design Specifications. DBC shall finalize into a complete set of construction drawings, specifications, schedule of items, and construction cost estimate. Include a building and site design that is compliant with all building codes, agency space policy, security requirements, and agency requirements as outlined. Upon final approval of the Complete Stamped and Signed Construction Documents, the building and site shall be constructed as designed and specified, according to all applicable law and requirements.

The project will include, but not be limited to, the following:

Review the data and material provided in the RFP package.

Upon award, determine and provide design schedule of work.

Submit list of required permits.

Analyze site and electrical utilities Submit (Preliminary) Conceptual Design, (50%) Design Development, (100%) Draft Construction Documents and (Final) Design Drawings and Specifications for Government review and approval.

Provide schedule of construction work.

Secure work area and provide for continued access to the facility.

Construct project.

Create and provide operations and maintenance manual.

Provide As-Constructed drawings.

Design work shall include, but not be limited to, the following:

Building 1 and 2 roofs:

Replace roofs per Specifications provided by the USDA FOREST SERVICE.

Complete photovoltaic and battery energy storage system. Include automatic transfer devices required to integrate backup and renewable energy systems interconnected with the existing Aviary electrical system, per the technical specifications written by Nation Renewable Energy Lab and provided by USDA FOREST SERVICE.

Evaluate options to use renewable energy sources as the primary power to the site during the Design Development phase. Provide necessary site improvements to facilitate use of renewable energy system during Design Development as the site’s primary power energy source. Connection to the existing utility grid shall remain, and back-up generator system design shall be capable of providing full power to the facility.

Complete lightning protection and grounding system as required by code.

Packaging and Marking Not Used

Inspection and Acceptance Progress Payments Design Phase: Progress payments during the design phase of the work will be based on submission, review, and acceptance of design deliverables.

Construction Phase: Progress payments during construction will be based on the percentage of work completed on items listed on the approved schedule of values. Actual construction completed and in place will form the basis for payment. Verification of the % complete shall be initiated by the DBC under the direction of a representative of the CO, unless the CO waives this requirement in a specific instance. The DBC shall make the computations for payment based on the governments verification of work completed and in place for any periods for which progress payments are requested.

The DBC shall furnish the originals of all field notes and all other records relating to the basis for payment, to the CO, who shall use them as necessary to determine the final amount of progress payments. The DBC shall retain copies of all such material furnished to the CO.

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

Deliveries or Performance Schedule Design Phase:

General: All documents shall be prepared using the English System of Weights and Measurements and shall be prepared in accordance with the USDA Forest Service Design Standards.

Design Kick-Off Meeting and Site Visit:

The Design Kick-Off Meeting and Site Visit shall be conducted at the project site no later than ten (10) days after issuance of the Notice to Proceed (NTP). If COVID-19 restrictions are in place, meeting may need to be virtual.

Conceptual Design Verification Documents (CDV):

The CDV Documents shall be submitted no later than fourteen (14) calendar days after Design Kick-Off Meeting and Site Visit and shall verify direction received and decisions made during the Design Kick-Off Meeting.

Deliverables: The following deliverables are required for USDA Forest Service Review.

Drawings: Roof Plans, Photovoltaic array, Battery and inverter layout detail/plan.

Draft Design Narrative.

E-mail PDF’s of all documents submitted to Contracting Officer and Project Manager.

Government Review: The USDA Forest Service Review shall be completed no later than seven (7) calendar days after submission of Conceptual Design Verification Documents.

50% Design Development Documents (DD):

The DD Documents and written responses to the USDA Forest Service Conceptual Design Document Review Comments to be submitted no later than twenty one (21) calendar days after receipt of USDA Forest Service Review CDV Review Comments.

Deliverables: The following deliverables are required for USDA Forest Service Review.

Design Development Drawings.

Divisions 2 through 49 Outline Specifications.

Product File.

Revised Design Narrative.

Written responses/resolutions to all USDA Forest Service CDV Review comments.

E-mail PDFs of all documents submitted to Contracting Officer and Project Manager.

Government Reviews:

Government Review. The USDA Forest Service Review shall be completed no later than ten (10) calendar days after submission of Conceptual Design Verification Documents.

The DD Review will also include a review by US Fish & Wildlife Service Aviary Facility Manager to verify the adequate physical and utility infrastructure necessary for the exhibit design is included in the DD Documents. These comments will be included in the USDA Forest Service comments. The comments generated have the potential to generate changes to the DDs.

The DD Review will also include review by an engineering team and National Renewable Energy Lab Integrated Applications Center (NREL) Renewable Energy Recommendations. The comments generated by NREL have the potential to generate changes to the DDs.

NREL recommendations will include but not be limited to concepts referenced in the following source documents. The DD Documents shall reflect a thorough understanding of and planning for the ‘Solar Ready’ concepts described herein.

Microgrid-Ready Solar PV - Planning for Resiliency.

Solar Ready Buildings Planning Guide.

Solar Ready: An Overview of Implementation Practices.

100% Draft Construction Documents (DCD):

All DD Review comments shall be addressed and incorporated in the Construction Documents. Written responses to the USDA Forest Service Design Development Review Comments to be submitted no later than seven (7) calendar days after the Design Development Review Conference.

Draft Construction Documents submitted no later than twenty-one (21) calendar days after the Design Development Review Conference.

Deliverables: The following deliverables are required for USDA Forest Service Review.

Final Construction Drawings.

Final Divisions 2 through 49 Construction Specifications organized utilizing Construction Specifications Institute (CSI) MasterFormat 2004 Edition. DBC shall utilize and modify their own Divisions 2 through 49 Construction Specifications templates.

Final Product File.

Final Design Calculations.

Final Design Narrative.

Final Energy Model Written responses/resolutions to all USDA Forest Service DD Review comments.

Upload PDFs of all documents submitted to designated folder on USDA Forest Service Box Site.

Government Review: USDA Forest Service Review shall be completed no later than seven (7) calendar days after receipt of Draft Construction Documents.

Complete Stamped and Signed Construction Documents (SCD):

Complete Stamped and Signed Construction Documents and written responses to the USDA Forest Service DCD Review comments submitted no later than seven (7) calendar days after receipt of USDA Forest Service Draft Construction Document review comments.

Address and incorporate DCD Review comments into the Complete Stamped and Signed Construction Documents and submit, for approval, per the following table, the record set of Complete Stamped and Signed Construction Documents for construction, USDA Forest Service archiving and general use.

After acceptance of the Complete Stamped and Signed Construction Documents, the USDA Forest Service will issue a Notice to Proceed for the Construction Phase.

Construction Phase:

Construction shall be completed no later than and one hundred twenty (120) calendar days after acceptance of the Complete Stamped and Signed Construction Documents.

Project Schedule:

General: The DBC shall provide a color coded project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as a summary construction schedule with important milestones included for both phases.

Development and Updates: Fully develop the construction portion of the schedule and submit to the CO before the Preconstruction meeting or any construction begins. The project schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be 10 days before the progress payment request date.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of design and construction activities of the DBC. The project schedule will assist the DBC and the CO in monitoring the progress of the work, evaluating proposed changes, and processing the DBC's monthly progress payment requests.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The DBC shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The DBC's project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The DBC's project schedule shall consist of, but not be limited to, the following for each activity:

Identify each and every activity number with numerical.

Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

Activity duration in whole working days, except for non-construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

In developing the project schedule, the DBC shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The DBC shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the DBC's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown. Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates:

Monthly Updates: The monthly updating of the Project Schedule shall be an integral part and basic element of the estimate upon which progress payments shall be made under this contract. If, in the judgment of the CO, the DBC fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the DBC shall be deemed to have not provided the required information upon which the progress payment may be made, and shall be subject to retainage of a portion of the payment.

Time Impact Analysis for Contract Modifications, Changes, Delays, and DBC Requests Requirements: When contract modifications or changes will delay the project schedule, the DBC shall submit to the CO a written time impact showing the influence of each delay on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the DBC. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

Float: Float is not for the exclusive use or benefit of either the USDA Forest Service or the DBC. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

As-Constructed Drawings shall be completed no later than (7) calendar days after Project Completion.

Project Meetings Design Kick-Off Meeting and Site Visit:

After the award of the contract and acceptance of the Performance and Payment bonds, the CO will arrange a Design Kick-Off Meeting with the DBC.

Location: Project site. (Attendance may be virtual if COVID-19 restrictions are in place.)

Duration: One (1) day.

Purpose and Expected Outcome: The Design Kick-Off Meeting will be conducted to confirm design programming, interview key stakeholders, document site and program constraints and confirm final SOW.

Meeting Minutes: The DBC shall keep minutes of all items discussed and decisions made. Meeting Minutes shall be forwarded to the USDA Forest Service for review and approval.

The Meeting Agenda shall include the following as a minimum:

Review and emphasize the project needs and design objectives.

Permit documents preparation and expediting for PREPA, and others as needed.

Schedule of Values.

Submit Design Schedule to Contracting Officer and Project Manager. Note: No portion of the work can begin construction until Complete Construction Documents are approved for that portion and any other portion of the work that may be affected by it.

Modifications during design.

Submittals during design.

Areas available for use by the DBC.

Access requirements.

Payments to the DBC.

(50%) Design Development Review Conference:

After the receipt of the DD Documents and subsequent DD Reviews by the Government, the CO will arrange a Design Development Review Conference with the DBC.

Location: Teleconference.

Duration: One day.

Purpose and Expected Outcome: The Design Development Review Conference will be conducted to review all Government Design Development Review Comments to answer and clarify any questions or issues.

Meeting Minutes: The DBC shall keep minutes of all items discussed and decisions made. Meeting Minutes shall be forwarded to the USDA Forest Service for review and approval.

Other Design Reviews:

Shall be made by e-mail, and/or teleconference; time as needed.

Preconstruction Meeting:

The following Project Requirement deliverables shall be submitted to the Contracting Officer and Project Manager, a minimum of one (1) week prior to the Preconstruction Meeting.

Letter designating DBC Project Superintendent.

Project Schedule with construction portion fully developed.

Accident Prevention Program.

A list of subcontractors for this project (must be same as in DBC proposal).

Quality Control Plan.

After the Complete Stamped and Signed Construction Documents are accepted and prior to the start of construction, the CO will arrange an on-site Preconstruction Meeting with the DBC. The meeting agenda will include the following as a minimum:

Correspondence procedures.

Roles and responsibilities.

Lines of Authority.

Progress Payments.

Submittal process.

Resolution to any additional comments provided by USDA Forest Service.

Construction Schedule: Provide electronic copy in Excel.

Labor standards.

Payroll reports.

Modifications.

Accident reporting.

Rules and regulations.

Medical emergency processes, availability, emergency numbers, and contacts.

Permits, burning construction waste, rules of the road, alcohol use, housekeeping, firearms, pets, natural and cultural resource concerns.

Bridge, access road and site constraints.

Visitation and public relations.

Saturdays, Sundays, holidays and night work.

Traffic control.

Progress Meetings:

The DBC shall participate in weekly telephone conference calls with the CO, and other project team members to update them on the following meeting agenda items:

Approval of Meeting Minutes of previous meetings.

Submittal status.

Review of off-site fabrication and delivery.

Requests for Information (RFI’s) and issues.

Modifications.

Work in progress and projected.

Schedule update (provide updated CPM schedule).

Status of Project Record Drawings and O&M Manuals.

Other business relating to work.

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-14 Suspension of Work (APR 1984) AGAR 452.211-75 Effective Period of Contract (FEB 1988) The effective period of performance of this contract is from date of notice of proceed through 05/30/2021.

Approval of Work by Subcontractors and Consultants The prime contractor is responsible and accountable for all work performed under this contract. Subcontractors and consultants shall affix their professional registration seal on work performed under the direction of the prime contractor. The prime contractor shall provide a separate written approval and acknowledgement that any such documents have been prepared in accordance with sound engineering and/or architectural methods, procedures and practices.

Contract Administration Data Not Used

Special Contract Requirements Reference Standards ICC IBC-2018: 2018 International Building Code ICC IEBC-2018: 2018 International Existing Building Code ICC IECC-2018: 2018 International Energy Conservation Code National Electrical Code (NFPA): 2019 Edition National Electrical Code (NFPA) 101 Life Safety Code: 2018 Edition FY2012 Edition of R8 Design Standards for Facilities Design Imperatives Utilize the following at all stages of the design and construction processes:

Compliance Consistency Reviews.

Constructability Strategies.

Quality Control.

Risk Analysis.

Scope and Budget Consistency Reviews.

Sustainable Design Practices.

Value-Based Decision-Making Methodology.

Facility Performance All work performed shall comply with applicable laws, regulations, and USDA Forest Service policies and guidelines.

Elements and Products In addition to requirements specified in other chapters, provide products and elements that comply with the following:

Where "no substitutions" is indicated, use only the product (or one of the products) specified.

Elements Made Up of More Than One Product:

Where an element is specified by performance criteria, the project shall use construction either proven-in-use or proven-by-mock-up, unless otherwise indicated.

Proven-In-Use: Proven to comply by having actually been built to the same or very similar design with the same materials as specified and functioning as specified.

Proven-by-Mock-Up: Compliance reasonably predictable by having been tested in full-scale mock-up using the same materials and design as specified and functioning as specified. Testing need not have been accomplished specifically for this project; when published listings of independent agencies include details of testing and results, citation of test by listing number is sufficient (submittal of all test details is not required).

The DBC may choose whether to use elements proven-in-use or proven-by-mock-up, unless either option is indicated as specifically required.

Where test methods accompany performance requirements, those test methods shall be used to test the mock-up.

Where a type of product is specified, without performance criteria specifically applicable to the element, the project shall use the type of product specified.

Where more than one type of product is specified, without performance criteria specifically applicable to the element, the DBC shall use one of the types of products specified.

Where a type of product is specified, with applicable performance criteria, the DBC shall use either the type of product specified or another type of product that meets the performance criteria as proven-in-use or proven-by-mock-up.

Where more than one type of product is specified, with applicable performance criteria, the DBC shall use either one of the types of products specified or another type of product that meets the performance criteria as proven-in-use or proven-by-mock-up.

Where neither type of product nor performance criteria are specified, the DBC shall use products that will perform well within the specified life span of the building.

Products:

Where a product is specified only by a manufacturer name and model number/brand name, the DBC shall use only that model/brand product.

Where the properties of a product are specified by description and/or with performance criteria, the DBC shall use products that comply with the description and/or performance criteria.

Where manufacturers are listed for a particular product, the DBC shall use a product made by one of those manufacturers that also complies with other requirements.

Where actual brand name products are not identified by either the CO or the DBC, the DBC shall identify the products to be used.

In the Proposal:

The DBC shall identify one or more product types for each system, assembly, or element.

For each product type, the DBC shall identify brief descriptive or performance specifications.

For major manufactured products that are commonly purchased by brand name, and any other products so indicated, we will identify at least one manufacturer that will be used.

During Design Development or Construction Documents Submissions:

Where more than one product type is identified for a particular system, assembly, or element, the DBC shall identify exactly which type will be used.

For each product type, the DBC shall identify descriptive or performance specifications; early submittals shall be brief specifications, but complete specifications shall be provided prior to completion of construction documents.

For each product type, the DBC shall identify at least one manufacturer that will be used.

For major manufactured products that are commonly purchased by brand name, and any other products so indicated, the DBC shall provide manufacturer's product literature on at least one actual brand name product that meets the specifications, including performance data and sample warranty.

During Construction:

The DBC shall identify actual brand name products used for every product, except commodity products specified by performance or description.

Where a product is specified by performance requirements with test methods, and if so specified, the DBC shall provide test reports showing compliance.

The DBC shall provide manufacturer's product literature for each brand name product.

The DBC shall provide the manufacturer's certification that the product used on the project complies with the contract documents.

Before End of Closeout:

The DBC shall provide copies of all manufacturer warranties that extend for more than one year after completion.

Minimize Construction Impacts The following mitigation measures shall be implemented to minimize the impacts of construction activities:

Special Status Species: To protect any unknown or undiscovered threatened, endangered, or special status species, the construction contract will include provisions for the discovery of such. The DBC should contact the forest for direction for evaluation of any special species at the site.

Take all necessary reasonable measures to reduce air and water pollution by any material or equipment used during construction. Keep volatile wastes in covered containers.

Schedule of Values After contract award and before the Design Meeting, submit a Schedule of Values based on the Contract Price Schedule. Breakdown each lump-sum item into component parts of design deliverables or construction work for which progress payments may be requested. The total costs for the component parts of work shall equal the contract line item amount for that lump-sum item. The CO may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, overhead or profit as a separate item.

Do not break down unit price items. Use only the contract line item amount for unit price items.

The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

An acceptable Schedule of Values shall be agreed upon by the DBC and CO before the first progress payment is processed. A cost loaded project schedule is an acceptable substitute for a schedule of values.

Construction Support Staging Areas:

Construction sites will be limited to the smallest feasible area. Ground disturbance and site management will be carefully controlled to prevent undue damage to vegetation, soils, and archeological resources and to minimize air, water, soil, and noise pollution.

Staging is limited in or near the construction area for a construction office or trailer. Construction equipment and material storage shall be located in previously disturbed areas near the construction site. All staging areas shall be returned to pre-construction conditions once construction is complete. Standards for this, and methods for determining when the standards are met, shall be developed in consultation with the CO.

Structures:

Trailers, Storage, Field Offices, Staging Area and Sheds: Location to be approved by the CO and USFWS.

DBC's Field Office: Field office shall be structurally sound construction, and weather tight. The location will be determined by USDA Forest Service prior to issuing a Start Work Notice.

Storage Sheds: If used, provide weather tight sheds or other covered facilities for storage of materials subject to weather damage.

If used, all temporary water, sewer, sanitary facilities and electric utilities, shall be completely removed upon project completion. Remove temporary utility connections.

The location of the Staging Area for construction equipment will require CO approval.

Construction Camp: Establishment of a construction camp will not be permitted.

Construction Zones:

Construction zones shall be fenced with CO approved construction barrier fencing, plastic or portable fencing, before any construction activity. The fencing shall define the construction zone and confine activity to the minimum area required for construction. All protection measures shall be clearly stated in the construction specifications, and workers will be instructed to avoid conducting activities beyond the construction zone as defined by the construction zone fencing.

Fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. Erect and maintain fencing, barricades, lights, signals, and warning signs in accordance with MUTCD-2003.

Parking of Construction Vehicles: Parking of vehicles shall be limited to existing roads, in legally designated areas, and within approved staging area(s).

Submittals during Construction Material Submittal and Approval Procedures: The following submittals will require government approval prior to procurement or performance of the work:

Submittals pertaining to all roofing materials and accessories, and all photovoltaic system components.

Submit all submittals required in the Project and Performance Requirements and those marked (GOV) in the Specifications. Submit sufficient information based upon the performance specifications for the Government to make an informed decision on compliance or lack of compliance for the items above.

Submit construction submittals a minimum of fifteen (15) days prior to the need for approval.

Contracting Officer's Review:

Any work done or orders for materials or services placed before CO for approval shall be at the DBC's own risk.

After reviewing submittals, the CO will return one (1) copy of the transmittal and one (1) copy of applicable (marked up) submittal sheets to the DBC. All submitted items will be retained. The DBC is responsible for producing additional copies for his/her own use.

Samples: Samples shall be large enough to illustrate clearly the functional characteristics and full range of color, texture, or pattern. Manufacturers' Catalog Sheets: Submit only pertinent pages; mark each copy of standard printed data to identify specific products proposed for use. The CO reserves the right to require additional submittals. After review, the CO shall notify the DBC of approval, approved with notations, or disapproved - resubmit.

Submittals:

The returned submittal will be marked in one of three (3) ways as defined below APPROVED: Acceptable with no corrections.

APPROVED AS NOTED: Minor corrections or clarifications are required. All comments are clear and no further review is required. The DBC shall address all review comments when proceeding with the work.

REVISE AND RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The CO will identify the reasons for disapproval. The DBC shall revise and resubmit with changes clearly identified.

Construction Project Information System (CPMIS) Functional Requirements System Intent:

The Forest Service intends to use a system to manage the project and provide a common collaboration and interaction platform for all project team members, including USDA Forest Service staff, external partners and cooperators, architecture and engineering consultants, constructors and construction managers, suppliers, and subcontractors.

This system will be the USDA Forest Service’s system of record and be used for all infrastructure project and contract management functions. All information will be gathered, stored, routed, and used from within the system.

Requirements:

Collaboration tool that can be used by DBC, Contracting Officer and Project Manager. DBC and A-E designers are required to use this service.

Ability to track documents and correspondence with a history function or log through all project phases. Examples include, but are not limited to:

Design Submittals Construction Scheduling Construction Submittals Requests for Information Change Requests Supplemental Instructions Field Reports Photos Contract Documents and Revisions Backup Materials for Invoices All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email. It is DBC's responsibility to submit documents in allowable format.

Subcontractors, suppliers, and DBC’s consultants will be permitted to use the service at no extra charge.

Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

Training: One, one-hour, web-based training session will be available for all participants, including DBC, Contracting Officer and Project Manager.

Project Closeout: DBC will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for Government.

Construction Coordination Notification: The Contracting Officer (CO) will provide all necessary written notification and/or direction to the DBC. An on-site independent CO’s Representative (COR) will co-ordinate the DBC’s construction efforts with the forest staff’s daily operations the DBC. However, the COR will have no authority to accept or reject work, or to authorize changes to the terms and conditions of the contracts, or to obligate the USDA Forest Service for time or money.

Digital Images Provide sufficient number of images to thoroughly document existing conditions, and an adequate number of images per week to document construction. Maintain index with each set of construction images that identifies the number, date, time, and description for each. Maintain one (1) set of images on CD-R/DVD-R in the field office at the Project Site, available at all times for reference.

Take appropriate digital images documenting construction progress and problems, such as capturing items that will not be seen later, etc. Send digital images to recipients on a weekly basis, as directed by CO, of each work activity via e-mail in an approved format.

Quality Control General:

The DBC is responsible for the quality of all work. Inspect and test all work to ensure that the quality of materials, workmanship, construction, finish, and functional performance complies with applicable specifications and drawings.

Test reports shall be completed by person performing the test.

The CO may designate locations of tests.

Quality Control Staff:

The DBC's designated Quality Control Supervisor shall be on the project site whenever contract work is in progress.

The DBC's job supervisory staff may be used to assist the Quality Control Supervisor supplemented, as necessary, by additional certified testing technicians.

Testing Laboratory and Equipment:

Employ certified independent laboratories to perform sampling and testing. The testing laboratory organization shall be certified for the type of testing work to be done.

All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against certified standards in accordance with NBS requirements. Upon request, measuring and testing devices shall be made available for use by the Government for verification tests.

Submittals:

Quality Control Plan: Prior to the Preconstruction meeting, submit for approval a written Contractor’s Quality Control (CQC) plan.

If the plan requires any revisions or corrections, the DBC shall resubmit the plan within ten (10) days.

The Government reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

No change in the approved plan may be made without written concurrence by the CO.

The plan shall include:

A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

A copy of a letter of direction to the DBC's Quality Control Supervisor outlining assigned duties.

Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

Methods of performing, documenting, and enforcing quality control of all work.

Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

No change in the approved plan may be made without written concurrence by the CO.

Test Reports. Submit Test Information Sheets with Quality Control Reports. Submit failing test results and proposed remedial actions within four hours of noted deficiency.

E-mail Project Manager and Contracting Officer the complete test results, no later than one (1) calendar day after the test was performed.

If the CQC plan and Quality Control Reports are not submitted as specified, the CO may retain all payments until such time a plan is accepted and implemented, or may retain payments for work completed on days there are no Quality Control reports.

Off-Site Inspection Reports: Submit prior to shipment.

Execution:

Off-Site-Control: Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication.

On-Site Control: Notify the CO at least 48 hours in advance of the preparatory phase meeting.

Notify the CO at least 24 hours in advance of the initial and follow-up phases.

Quality Control Phases:

Preparatory Phase: Perform before beginning each feature of work.

Review control submittal requirements with personnel directly responsible for the quality control work. As a minimum, the DBC's Quality Control Supervisor and the foreman responsible for the feature of work shall be in attendance.

Review all applicable specifications sections and drawings related to the feature of work.

Ensure that copies of all referenced standards related to sampling, testing, and execution for the feature of work are available on site.

Ensure that provisions have been made for field control testing.

Examine the work area to ensure that all preliminary work has been completed.

Verify all field dimensions and advise the CO of discrepancies with contract documents.

Ensure that necessary equipment and materials are at the project site and that they comply with approved shop drawings and submittals.

Document all preparatory phase activities and discussions on the DBC's Quality Control Report.

Initial Phase: As soon as work begins, inspect and test a representative portion of a particular feature of work for quality of workmanship.

Review control testing procedures to ensure compliance with contract requirements.

Document all initial phase activities and discussions on the DBC's Quality Control Daily Report. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

Follow-Up Phase: Inspect and test as work progresses to ensure compliance with contract requirements until completion of work.

Additional Preparatory and Initial Phases: Additional preparatory and initial phases may be required on the same feature of work for the following reasons:

Quality of on-going work is unacceptable.

Changes occur in the applicable quality control staff, on-site production supervision, or work crew.

Work on a particular feature of work is resumed after a substantial period of inactivity.

Documentation:

Maintain Quality Control Reports, Test Report Information Sheets, and Accessibility Inspection Reports of quality control activities and tests.

Enforcement: The DBC shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the quality control staff or the CO.

Working Hour Restrictions All work and deliveries shall be limited to the weekday hours of 7:00 am to 5:00 pm unless otherwise approved by the CO. No work shall occur on federal holidays or weekends without prior approval.

Temporary Services Temporary Materials: May be new or used, but must be adequate in capacity for the required usage, must not create unsafe conditions, and must not violate requirements of applicable codes and standards.

Vehicles and Equipment: Provide one fire extinguisher on each vehicle or piece of equipment. Extinguishers shall have a minimum UL rating of 2-A: 10-B: C. A capable and qualified person shall be placed in charge of fire protection. The responsibilities shall include locating and maintaining fire protective equipment and establishing and maintaining safe torch cutting and welding procedures.

Hazard Control: Take all necessary precautions to prevent fire during construction. Do not store flammable or combustible liquids in existing structures. Provide adequate ventilation during use of volatile or noxious substances.

Smoking: Smoking within buildings or temporary storage sheds is prohibited.

Welding: Cutting by torch or welding shall be performed only when adequate fire protection is provided.

Electricity and Lighting: Make arrangements with utility company for metered connection to existing utility and pay all costs. Coordinate work with CO. Temporary electrical work shall meet requirements of the current version of NFPA 70 (NEC) Article 590. When temporary connections are removed, restore existing utility services to their original condition.

Telephone: The DBC shall make arrangements with the local telephone company and pay all costs if the DBC wants to have job-site telephone service.

Water: DBC shall provide potable water and pay all costs.

Sanitary Facilities: Provide and maintain secure temporary toilet facilities in accordance with State Health Department and USDA Forest Service regulations. Enclosures shall be weatherproof, sight proof and of sturdy construction. Completely remove sanitary facilities on completion of work. Contractor’s employees will not be allowed to use Aviary toilet facilities.

Coordination Coordinate construction efforts with the CO and Project Manager to minimize impact to the work of the Aviary personnel.

Preservation of Adjacent Features Confine all operations to work limits of the project. Prevent damage to natural surroundings. Restore damaged areas outside the work limits, repairing or replacing damaged trees and plants, at no additional expense to the Government.

Existing Utilities Disruptions of services shall be kept to a minimum. The DBC shall coordinate with the local utility companies. All disruptions shall be arranged at least 48 hours in advance with USDA Forest Service and must be approved by CO.

Prevent accidental utility disruptions by locating existing utilities and protect during construction.