C05m Attachment 11 Golder 1240BH26R0013.pdf

Blanchard Springs Caverns Tunnel Rehabilitation

Revised 03-30-2021

Ozark – St. Francis National Forest Fifty-Six, Arkansas

USDA Forest Service 000101 - 1 (R08) Southern Region 127J1819F0082 Title Page

SECTION 000101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

BLANCHARD SPRINGS CAVERNS TUNNEL REHABILITATION

PROJECT NUMBER: 127J1819F0082

USDA FOREST SERVICE

OZARK-ST. FRANCIS NATIONAL FOREST

(R08) SOUTHERN REGION

SYLAMORE RANGER DISTRICT

DATE: MARCH 30, 2021

PREPARED BY:

GOLDER ASSOCIATES INC.

END OF SECTION

Revised 03-24-2021

USDA Forest Service 000110 - 1 (R08) Southern Region 127J1819F0082 Table of Contents

SECTION 000110

TABLE OF CONTENTS

PART 1 PROCUREMET AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 – PROCUREMENT AND CONTACTING REQUIREMENTS

A. 000101 – Project Title Page

B. 000110 – Table of Contents

PART 2 Specifications

2.01 DIVISION 01 – GENERAL REQUIREMENTS

A. 011000 – Summary

B. 012000 – Price and Payment Procedures

C. 012500 – Substitution Procedures

D. 013000 – Administrative Requirements

E. 013216 – Construction Progress Schedule

F. 013300 – Submittals

G. 014000 – Quality Control/Assurance

H. 014529 – Testing Laboratory Services

I. 015000 – Temporary Facilities and Controls

J. 015619 – Temporary Noise and Contaminant Barrier

K. 015713 – Temporary Erosion and Sediment Control

L. 016000 – Product Requirements

M. 017000 – Execution and Closeout Requirements

N. 017113 – Mobilization and Demobilization

O. 017800 – Closeout Submittals

P. 017900 – Demonstration and Training

2.02 DIVISION 03 – CONCRETE

A. 031000 – Concrete Framework

B. 032000 – Concrete Reinforcing

C. 033000 – Cast-in-Place Concrete

D. 033713 – Shotcrete

2.03 DIVISION 04 – MASONRY

A. 040120 – Maintenance of Unit Masonry

B. 040513 – Masonry Mortaring

C. 044300 – Stone Masonry

2.04 DIVISION 08 – OPENINGS

USDA Forest Service 000110 - 2 (R08) Southern Region 127J1819F0082 Table of Contents

A. 082200 – Fiberglass Reinforced Plastic (FRP) Doors and Fiberglass Resin Transfer Molded Door Frames

B. 084236 – Balanced Door Entrances

2.05 DIVISION 09 – FINISHES

A. 095100 – Suspended Tile Ceilings

B. 097700 – Special Wall Surfacing

2.06 DIVISION 26 – ELECTRICAL

A. 260536 – Cable Trays for Electrical Systems

2.07 DIVISION 31 – EARTHWORK

A. 310000 – Earthwork

B. 310913 – Instrumentation and Monitoring

C. 313313 – Ground Support with Rock Bolting and Geosynthetic Mesh

2.08 DIVISION 32 – EXTERIOR IMPROVEMENTS

A. 329219 – Seeding

-END OF SECTION-

USDA Forest Service 000110 - 1 (R08) Southern Region 127J1819F0082 Summary

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Blanchard Springs Caverns Tunnel Rehabilitation

B. Government’s Name: USDA Forest Service.

1.02 SUMMARY OF WORK

The Project consists of the implementation of repair, ground support, instrumentation and monitoring tasks and the replacement of airlock and security doors at the Blanchard Springs Caverns. Multi-disciplinary design was completed by the ENGINEER, which has been finalized into Complete Stamped and Signed Construction Documents. The repairs, replacements, and modifications shall be constructed as designed and specified, according to all applicable law and requirements. The following is a summary of the work to be completed.

A. Elevator Room and Dripstone Cave Entrance: Work includes replacement of the airlock door system; installation of permanent ground support in the form of rockbolts, mesh and shotcrete through the entry tunnel; scaling of loose rock; demolition and replacement of existing suspended ceiling and utilities/ducting; demolition of existing chain link canopy;

instrumentation near the interface with the natural cavern; and protection of existing features and the natural cave environment. Due to the complexity of this area, work is divided into three sections.

1. Elevator Room. Scope to include:

i. Install water control at or past first airlock door, including all controls during operation (water pumping, etc.).

ii. Protect floor, elevator doors, and wing walls during scaling.

iii. Demolish suspended ceiling and remove or protect overlying ducting/utilities, as needed.

iv. Scale Elevator Room to remove loose rock from the ceiling and upper sidewalls.

v. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

vi. Install 8-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers in first two perimeter rows adjacent to elevator and stair/utility shaft.

vii. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

viii. Pressure wash and clean all areas at close of work.

ix. Install shoe-clean trough at inby end of work area at end of each day if returned to service, to prevent transport of any oil, dust, etc. into the cave.

x. Reinstall ductwork and utilities (if removed) using cable trays and install new suspended tile ceiling.

2. Outer Airlock Door to Inner Airlock Door. Scope to include:

i. Install water control at or past inner airlock door, including all controls during operation (water pumping, etc.).

ii. Protect overlying electrical utilities, as needed.

USDA Forest Service 000110 - 2 (R08) Southern Region

iii. Scale tunnel to remove loose rock from the ceiling and upper sidewalls.

iv. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

v. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

vi. Demolish pipe and chain link cover.

vii. Demolish existing inner and outer airlock doors and frames.

viii. Evaluate existing concrete and masonry bulkheads after door demolition and repair/replace if weak structural conditions are observed.

ix. Install new inner and outer airlock doors and frames.

x. Replace handrail.

xi. Pressure wash and clean all areas at close of work.

xii. Install shoe-clean trough at both ends of work area at end of each day, if to be returned to service, to prevent transport of any oil, dust, etc. into the cave.

xiii. Install cable tray for support of existing utility lines.

3. Inner Airlock Door to Cave Interface. Scope to include:

i. Install water control and temporary noise and containment barrier at the edge of the work area.

ii. Protect floor wing walls and utilities during scaling.

iii. Scale tunnel to remove loose rock from the ceiling and upper side walls.

Protection of underlying structures. Existing timbers and steel beams to be removed.

iv. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

v. Install two rows of 8-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers at the cavern interface end of this area.

vi. Install a minimum of 4-inches of fiber-reinforced shotcrete with 1-inch thick unreinforced finish coat on the left-hand sidewall (facing the cave).

vii. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

viii. Install crack gauge monitoring device(s) across exposed bedding planes at the cavern interface.

ix. Install mechanical telltale monitoring device(s) at the cavern interface.

x. Pressure wash and clean all areas at close of work.

xi. Install shoe-clean trough at inby end of work area at end of each day, to prevent transport of any oil, dust, etc. into the cave.

B. Dripstone Bridge: Work includes tuckpointing of the masonry, especially on the lower sides of the abutment on the side of the bridge towards the Dripstone Cave Entry where some mortar loss was evident.

C. Dripstone Cave Bypass Tunnel: Work includes replacement of the door between the tunnel and the surface shaft; installation of permanent ground support in the form of rockbolts and mesh through the tunnel; scaling of loose rock; instrumentation at both ends near the interface with the natural cavern; and protection of existing features and the natural cave environment. Scope to include:

USDA Forest Service 000110 - 3 (R08) Southern Region

1. Install water control and temporary noise and containment barrier at interface between tunnel and natural cave at both ends of the tunnel, including all controls during operation (water pumping, etc.).

2. Scale tunnel to remove loose rock from the ceiling and side walls.

3. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

4. Install two rows of 8-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers at both ends of the tunnel.

5. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

6. Demolish existing door and frame.

7. Evaluate existing masonry bulkheads after door demolition and repair/replace if weak structural conditions are observed.

8. Install new door and frame.

9. Install crack gauge monitoring device(s) across exposed bedding planes at the cavern interface on both ends of the tunnel.

10. Install mechanical telltale monitoring device(s) at the cavern interface on both ends of the tunnel.

11. Pressure wash and clean all areas at close of work.

12. Install shoe-clean trough at both ends of work area at end of each day, to prevent transport of any oil, dust, etc. into the cave.

D. Dripstone Cave Exit: Work includes replacement of the airlock and security door system;

installation of permanent ground support consisting of rockbolts, mesh and shotcrete through the exit tunnel; scaling of loose rock; demolition of existing steel canopy structure and replacement with structural concrete; demolition of existing chain link canopy; instrumentation near the interface with the natural cavern; and protection of existing features and the natural cave environment. Due to the complexity of this area, work is divided into three sections.

1. Cave Interface to Inner Airlock Door. Scope to include:

i. Install water control and temporary noise and containment barrier at interface between tunnel and natural cave, including all controls during operation (water pumping, etc.).

ii. Scale tunnel to remove loose rock from the ceiling and side walls.

iii. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

iv. Install two rows of 8-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers at the cavern end of the tunnel.

v. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

vi. Install crack gauge monitoring device(s) across exposed bedding planes at the cavern interface.

vii. Install mechanical telltale monitoring device(s) at the cavern interface.

viii. Pressure wash and clean all areas at close of work.

ix. Install shoe-clean trough at end of each day, to prevent transport of any oil, dust, etc. into the cave.

2. Inner Airlock Door to Outer Airlock Door. Scope to include:

USDA Forest Service 000110 - 4 (R08) Southern Region

i. Install water control at or before the first airlock door, including all controls during operation (water pumping, etc.).

ii. Scale tunnel to remove loose rock from the ceiling and side walls.

iii. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

iv. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

v. Demolish existing inner and outer airlock doors and frames.

vi. Evaluate existing concrete and masonry bulkheads after door demolition and repair/replace if weak structural conditions are observed.

vii. Install new inner and outer airlock doors and frames.

viii. Replace handrail.

ix. Pressure wash and clean all areas at close of work.

x. Install shoe-clean trough at end of each day, to prevent transport of any oil, dust, etc. into the cave.

3. Outer Airlock Door to Security Door. Scope to include:

i. Install water control at or before the outer airlock door, including all controls during operation (water pumping, etc.).

ii. Demolish steel beam and plate roofing with supporting masonry/steel column supports, with caution due to unknown conditions behind this structure.

iii. Scale tunnel to remove loose rock from the ceiling and side walls.

iv. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

v. Install a minimum of 7 inches of fiber-reinforced structural shotcrete with 1-inch-thick non-fiber finish coat on the ceiling and side walls in this area.

vi. Demolish existing security door and frame.

vii. Evaluate existing concrete and masonry bulkheads after door demolition and repair/replace if weak structural conditions are observed.

viii. Install new security door and frame.

ix. Replace handrail.

x. Pressure wash and clean all areas at close of work.

xi. Install shoe clean trough at inby end of work area at end of each day, to prevent transport of any oil, dust, etc. into the cave.

4. Security Door to Cave Exit. Scope to include:

i. Scale tunnel to remove loose rock from the ceiling and upper sidewalls.

ii. Install 6-foot long, #5 fully resin grouted threaded rebar rockbolts on 4-foot centers.

iii. Install geosynthetic mesh on the ceiling, supported by the rockbolt plates.

iv. Demolish pipe and chain link cover.

v. Pressure wash and clean all areas at close of work.

USDA Forest Service 000110 - 5 (R08) Southern Region

vi. Install shoe-clean trough at both ends of work area at end of each day, if to be returned to service, to prevent transport of any oil, dust, etc. into the cave.

E. Discovery Cave Exit: Work includes replacement of airlock and security door systems and protection of existing features and the natural cave environment. Scope to include:

1. Install water control and temporary noise and containment barrier between inner airlock door and natural cave, including all controls during operation (water pumping, etc.).

2. Demolish existing inner and outer airlock doors and frames.

3. Demolish existing security door and frame.

4. Evaluate existing concrete and masonry bulkheads after door demolition and repair/replace if weak structural conditions are observed.

5. Install new inner and outer airlock doors and frames.

6. Install new security door and frame.

7. Replace handrail.

F. Surface Sinkhole Area: Work includes the filling of the sinkhole with crushed limestone and the construction of a water diversion berm to divert surface water from the adjacent roadway and limit man-made water inflows. Seeding of disturbed areas.

1.03 CONTRACT DESCRIPTION

A. Contract Type: A Firm-Fixed Price.

1.04 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on Construction Drawings.

B. Scope of alterations work is indicated on Construction Drawings.

1.05 OWNER OCCUPANCY

A. Government intends to occupy the Project upon Substantial Completion.

B. Cooperate with Government to minimize conflict and to facilitate Government’s operations.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Construction Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Provide access to and from site as required by law and Government:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Time Restrictions:

1. Limit conduct to between the hours 6:00 pm and 8:00 am.

D. Utility Outages and Shutdown:

1. Prevent accidental disruption of utility services to other facilities.

1.07 SPECFICATION SECTIONS APPLICABLE TO ALL CONTRACTS

A. Unless otherwise noted, all provisions of the sections listed below apply to all contracts.

Specific items of work listed under individual contract descriptions constitute exceptions.

USDA Forest Service 000110 - 6 (R08) Southern Region

B. Section 012000 – Price and Payment Procedures.

C. Section 013000 – Administrative Requirements.

D. Section 013216 – Construction Progress Schedule.

E. Section 014000 – Quality Control/Assurance.

F. Section 015000 – Temporary Facilities and Controls.

Revised 03-25-2021

USDA Forest Service 012000 - 1 (R08) Southern Region 127J1819F0082 Price and Payment Procedures

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of application for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Correlation of CONTRACTOR submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 01 78 00 – Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Contracting Officer’s Representative for approval.

C. Forms filled out by hand will not be accepted.

D. Revise schedule to list approved Change Order, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Contracting Officer’s Representative for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applicants.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute clarification by signature of authorized officer.

USDA Forest Service 012000 - 2 (R08) Southern Region

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

I. Submit one electronic and three hard-copies of each Application for Payment.

J. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 013000.

2. Construction progress schedule, revised and current as specified in Section 013216.

3. Current construction photographs specified in Section 013000.

4. Partial release of liens from major subcontractors and vendors.

5. Affidavits attesting to off-site stored products.

K. When Contracting Officer’s Representative requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and lite item by number and description.

1.05 MODIFICATION PROCEDURES

A. Submit name of the individual authorized to receive change documents and who will be responsible for informing others in the CONTRACTOR’s employ or subcontractors of changes to Contract Documents.

B. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Contracting Officer’s Representative will issue instructions directly to the CONTRACTOR.

C. For other required changes, Contracting Officer’s Representative will issue a document signed by Government instructing the CONTRACTOR to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

D. For changes for which advance pricing is desired, Contracting Officer’s Representative will require a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. The CONTRACTOR shall prepare and submit a fixed price quotation within in 5 days.

E. The CONTRACTOR may propose a change by submitting a request for change to Contracting Officer’s Representative, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation. Document any requested substitutions in accordance with Section 012500.

F. Computation of Change in Contract Amount: As specified in the Agreement Conditions of the Contract.

1. For change requested by Contracting Officer’s Representative for work falling under a fixed price contract, the amount will be based on the CONTRACTOR’s price quotation.

2. For change requested by the CONTRACTOR, the amount will be based on the the CONTRACTOR’s request for a Change Order as approved by Contracting Officer’s Representative.

USDA Forest Service 012000 - 3 (R08) Southern Region

G. Substantiation of Costs: Provide full information required for evaluation.

1. On request provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead for profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wages rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

H. Execution of Change Orders: Contracting Officer’s Representative will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

I. After execution of Change Order, promptly revise Schedule of Values and Application for Payments forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

J. Promptly revise progress schedules to reflect any changes in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

K. Promptly enter changes in Project Record Documents.

1. Prevent accidental disruption of utility services to other facilities.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION – NOT USED

USDA Forest Service 012500 - 1 (R08) Southern Region 127J1819F0082 Substitution Procedures

SECTION 012500

SUBSTITUTION PROCEDURES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 013000 – Administrative Requirements: Submittal procedures, coordination.

B. Section 016000 – Product Requirements: Fundamental product requirements, production options, delivery, storage, and handling.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by the CONTRACTOR to materials, products, assemblies and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond the CONTRACTOR control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the CONTRACTOR will not be considered.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A substitution Request for products, assemblies, materials and equipment constitutes a representation that the submitter:

1. Has investigate proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Government.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

B. A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

USDA Forest Service 012500 - 2 (R08) Southern Region

1. Note explicitly any non-compliant characteristics.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. The CONTRACTORs Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Government’s, Contracting Officer’s Representative’s, and the CONTRACTOR’s names.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing the essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Sustainable design features.

6) Warranties.

7) Other salient features and requirements.

8) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, where required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Government for accepting substitution.

2) Change to Contract Time due to accepting substitution.

E. Limit each request to a single proposed substitution item.

USDA Forest Service 012500 - 3 (R08) Southern Region

1. Submit an electronic document, combining the request form with supporting data into a single document.

3.02 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract): The CONTRACTOR’s form is acceptable, provided it contains all required information.

B. Contracting Officer’s Representative will consider requests for substitutions only within 15 days after date of Agreement.

C. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Contracting Officer’s Representative, in order to stay on approved project schedule.

D. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Contracting Officer’s Representative, in order to say on approve project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Government through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Other construction by Government.

b. Other unanticipated project considerations.

E. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.03 RESOLUTION

A. Contracting Officer’s Representative may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Contacting Officer’s Representative will notify the CONTRACTOR in writing of decision to accept or reject request.

1. Contracting Officer’s Representative’s decision following review of proposed substitution will be noted on the submitted form.

3.04 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.05 CLOSOUT ACTIVITIES

A. See Section 017800 – Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

USDA Forest Service 012500 - 4 (R08) Southern Region

USDA Forest Service 013000 - 1 (R08) Southern Region 127J1819F0082 Administrative Requirements

SECTION 013000

ADMINSTRATIVE REQUIREMENTS

A. General administrative requirements.

B. Electronic document submittal service.

C. Preconstruction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Construction progress schedule.

G. CONTRACTOR’s daily reports.

H. Progress photographs.

I. Coordination drawings.

J. Number of copies of submittals.

K. Request for Interpretation (RFI) procedures.

L. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 013216 – Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 016000 – Product Requirements: General product requirements.

C. Section 017000 – Execution and Closeout Requirements: Additional coordination requirements.

1.03 REFERENCE STANDARDS

A. AIA G716 – Request for Information 2004

B. AIA G810 – Transmittal Letter 2001.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 – Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of constructive activities.

B. Make the following types of submittals to Contracting Officer’s Representative:

1. Requests for Interpretation (RFI)

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer’s instructions and field reports.

7. Progress schedules.

USDA Forest Service 013000 - 2 (R08) Southern Region

8. Coordination drawings.

9. Correction Punch List and Final Correction Punch List for Substantial Completion.

10. Closeout submittals.

1.05 CONTRACTING OFFICER

A. Project Coordinator: Contracting Officer.

B. Cooperate with the Contracting Officer in allocation of mobilization areas of site; for field offices and sheds, for site access, and parking facilities.

C. During, construction, coordinate use of site and facilities through the Contracting Officers.

D. Comply with Contracting Officer’s procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Contracting Officer for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 011000 – Summary.

F. Coordinate field engineering and layout work under instructions of the Contracting Officer.

G. Make the following types of submittals to Contracting Officer’s Representative through the Contracting Officer:

1. Request for Interpretation.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer’s instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides for submittals for review, information, and closeout, this procedure applies to Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, the CONTRACTOR’s correction punchlist, and any other document any participant wishes to make of the project record.

USDA Forest Service 013000 - 3 (R08) Southern Region

2. The CONTRACTOR and Contracting Officer’s Representative are required to use this service.

3. It is the CONTRACTOR’s responsibility to submit documents in allowable format.

4. Subcontractors, supplies, and Contracting Officer’s Representative’s consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed emailed electronic documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Cost: The cost of the service is to be paid by the CONTRACTOR; include the cost of the service in the Contract Sum.

C. Submittal Service: The Selected service is:

D. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Contracting Officer’s Representative and the CONTRACTOR participating;

further training is the responsibility of the use of the service.

E. Project Closeout: Contracting Officer’s Representative will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for the OWNER.

3.02 PRECONSTRUCTION MEETING

A. Attendance Required:

1. The OWNER.

2. Contracting Officer’s Representative.

3. The CONTRACTOR.

B. Agenda:

1. Execution of OWNER--CONTRACTOR Agreement.

2. Submission of executed ponds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Submission of initial Submittal schedule.

6. Designation of personnel representing the parties to Contract

7. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

8. Scheduling

9. Scheduling activities of the ENGINEER.

C. Record minutes and distribute copies within two days after meeting participants, with two copies to Contracting Officer’s Representative, the OWNER, participants, and those affected by decisions made.

3.03 SITE MOBILIZATION MEETING

USDA Forest Service 013000 - 4 (R08) Southern Region

A. Attendance Required:

1. The CONTRACTOR.

2. The OWNER.

3. Contracting Officer’s Representative.

4. The CONTRACTOR’s superintendent.

5. Major subcontractors.

B. Agenda:

1. Use of premises by the OWNER and the CONTRACTOR.

2. OWNER’s requirements.

3. Construction facilities and controls provided by the OWNER.

4. Temporary utilities provided by the OWNER.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

C. Record minutes and distribute copies within two days after meeting to participants, with copies to Contracting Officer’s Representative, the OWNER, participants, and those affected by decisions made.

3.04 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum bi-monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. The CONTRACTOR.

2. The OWNER.

3. Contracting Officer’s Representative.

4. The CONTRACTOR’s superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

USDA Forest Service 013000 - 5 (R08) Southern Region

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measure to regain projected schedules.

8. Planned progress during succeeding work period.

9. Effect of proposed changes on progress schedule and coordination.

10. Other business relating to work.

E. Record minutes and distribute copies within two days after meetings to participants, with two copies to Contracting Officer’s Representative, the OWNER, participants, and those affected decisions made.

3.05 CONSTRCUTION PROGRESS SCHEDULE – SEE SECTION 013216

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remained of work.

B. If preliminary schedule requires revisions after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after join review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.06 DAILY CONSTRUCTION REPORTS

A. Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

B. In addition to transmitting electronically a copy to the OWNER and Contracting Officer’s Representative,

1. Submit in format acceptable to the OWNER.

C. Prepare a daily construction report recording the following information concerning events at Project site and project progress:

1. Date.

2. High and low temperatures, and general weather conditions.

3. List of subcontractors at Project site.

4. List of separate contractors at Project site.

5. Approximate count of personnel at Project site.

a. Include a breakdown of supervisors, laborers, journeymen, equipment operators and helpers.

1. Major equipment at Project site.

2. Material deliveries.

3. Safety, environmental, or industrial relations incidents.

4. Meetings and significant decisions.

5. Unusual events (submit a separate special report).

USDA Forest Service 013000 - 6 (R08) Southern Region

6. Stoppages, delays, shortages, and losses. Include comparison between schedule work activities (in the CONTRACTOR’s most recently updated and published schedule) and actual activities. Explain differences, if any. Note days or periods when no work was in progress and explain the reasons why.

7. Emergency procedures.

8. Change Orders received and implemented.

9. Testing and/or inspections performed.

10. Signature of the CONTRACTOR’s authorized representative.

3.07 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Photography Type: Digital; electronic files.

C. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Contracting Officers Representative.

D. In addition to periodic, recurring views, take photographs of each of the following events:

1. Structural framing in progress and upon completion.

2. Door installation in progress and upon completion

3. Shotcreteing in progress and upon completion

4. Rockbolting in progress and upon completion.

5. Final completion, minimum of ten (10) photos.

E. Take photographs as evidence of existing project conditions as follows:

1. Interior views: As required.

2. Exterior views: As required.

F. Views:

1. Provide a non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Contracting Officer’s Representative for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of filed, and minimum distortion.

5. Point of View Sketch: Provide sketch identifying point of view of each photograph.

G. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Point of View Sketch: Include digital copy of point of view sketch with each electronic submittal; include point of view identification in each photo file name.

4. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

3.08 COORDINATION DRAWINGS

USDA Forest Service 013000 - 7 (R08) Southern Region

A. Provide information required by Contracting Officer for preparation of coordination drawings.

B. Review drawings prior to submission to Contracting Officer’s Representative.

3.09 REQUEST FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space(interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issues which as arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal

RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to the OWNER.

a. Use AIA G716 – Request for Information.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request the CONTRACTOR’s signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following:

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section – 016000 – Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those included in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with the requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information this is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

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a. The OWNER reserves the right to assess the CONTRACTOR for the costs (on time-and-materials basis) incurred by the Contracting Officer’s Representative, and any of its consultants, due to processing of such RFIs.

E. Content: Include identifies necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in Contact Documents.

2. OWNER’s, Contracting Officer Representative’s, and CONTRACTOR’s names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. CONTRACTOR’s suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example, routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

H. Review Time: Contracting Officer’s Representative will respond and return RFIs to the CONTRACTOR within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in the CONTRACTOR’s belief it is likely to lead to a change to Contract or Contract Time, promptly issue to this effect, and follow up with an appropriate Change Order request to the OWNER.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issues forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

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3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI log.

4. Notify Contracting Officer’s Representative within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.10 SUBMITTAL SCHEDULE

A. Submit to Contracting Officer’s Representative for review a schedule for submittals in tabular format.

1. Coordinate with the CONTRACTOR’s construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make correction or revisions to initial submittals, and time for their review.

3.11 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Design data.

3. Shop drawings.

4. Samples for selection.

5. Samples for verification.

B. Submit to Contracting Officer’s Representative for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for the record documents purposes described in Section 017800 – Closeout Submittals.

3.12 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Sustainability design submittals and reports.

3. Certificates.

4. Test reports.

5.…