Amend 2 Q and A.pdf
PDF 122 KB Posted
- Attached to
- Repair HVAC Systems, Gainesville, FL
- Solicitation number
- 1232SA26Q0704
About this file
This is a Questions and Answers document for a federal construction project involving USDA.
Project Scope and Components:
Building 1, Pump P-3 replacement has been added to the project scope, with further details to be provided in a subsequent amendment. The project originally included three phases but Building 11 – Phase 2 will not be priced at this time. Only two separate bids will be submitted corresponding to CLINs 0001 and 0002. The work primarily involves HVAC equipment replacement, electrical upgrades, and roofing system installation using torch-applied methods (not hot kettle application). All materials must comply with Buy American Act requirements.
Staffing, Safety, and Operational Requirements:
A single person may hold a maximum of two roles, typically combining the Superintendent and Quality Control Manager positions. All employees must complete OSHA 10-hour Construction Safety certification, with supervisors requiring 30-hour OSHA training. Contractors must provide contract-specific Quality Assurance/Quality Control Plans and Safety Plans as required submittals. Work is preferred during normal business hours (Monday–Friday) with site badges provided as needed. Temporary heating and/or cooling will be required during construction. The site is federally owned property, so local permitting is not required. Offerors must be registered and active in SAM.gov at the time of bid submission. Only projects 100% complete can be submitted for corporate experience. Performance period extensions are evaluated case-by-case upon request. The current HVAC Controls contractor is Siemens, with contact information provided (Jonathan Moore, Jacksonville, FL). Existing conduit and conductor suitability for reuse has not been verified, requiring contractor allowances for potential replacement.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questions and Answers
1. Please confirm whether replacement of Building 1 pump P-3 is included in the current project scope. If it is included, please provide the applicable pump schedule, design criteria, basis-of-design information, capacity requirements, electrical requirements, and any associated piping, insulation, controls, testing, and startup requirements that should be included in the bid. If it is not included, please confirm whether the Government intends for this item to be priced separately as an additive/clarification item or excluded from the current bid.
Response: USDA has requested Building 1, P-3 be added to the project.
Further information shall be provided in a subsequent amendment.
2. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?
Response: No, a single person can typically hold a maximum of two roles ("dual-hatted"), and this is usually limited to combining the Superintendent and Quality Control (QC) Manager roles.
3. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?
Response: Performance period extensions are evaluated case-by-case upon request.
4. Please provide the site visit attendee sign in sheet.
Response: No, the site visit attendee sheet is for internal use only.
5. Is this project tax exempt?
Response: No.
6. When do you anticipate on site work starting?
Response: This will be determined by the awardee’s work schedule/plan.
7. Are third party inspections required?
Response: Refer to revised spec section 23 08 00
8. Is permitting required?
Response: No.
9. Does the government have a preferred Direct Digital Control for HVAC company? If so please provide the contact information.
Response: Siemens; Our contact person is Jonathan Moore at 8940 Western Way, Jacksonville, FL 32256; (850) 228-0849; Jonathan_Moore@siemens.com
10. The specifications reference a hot kettle application while the roofing system is specified as a torch-applied system; please clarify the discrepancy.
Response: The statements in the specifications regarding hot kettle(s) are all general statements regarding kettle safety and general kettle operation.
Disregard these statements for hot iron applied roofing systems.
11. The solicitation lists only CLINS 0001 and 0002, but Specifications Section 01 00 11
- 1.1.3 states "Submit a separate, stand-alone bid for each work phase. The scope of each phase is summarized below." and lists three phases (1.1.3.1, 1.1.3.2, and 1.1.3.3). Please confirm that only two separate bids are to be submitted and that Building 11 - Phase 2 is no longer a part of the solicitation.
Response: Building 11 - Phase 2 will not be priced at this time.
12. For ACCH-1, please confirm the required equipment grounding conductor size. The drawings appear to show a conflict between #2 ground and #1 ground. Please confirm which size is required.
Response: Waiting on response from our A&E firm. Further information shall be provided in a subsequent amendment.
13. Please confirm who is responsible for the required fire alarm submittal package and QFPE review/sign-off, if required by the specifications.
Response: Waiting on response from our A&E firm. Further information shall be provided in a subsequent amendment.
14. Please confirm if there are any required outages, after-hours work, escort requirements, or building access limitations that should be included.
Response: We prefer the work to be performed during normal business hours which is Monday – Friday; a site badge can be given as needed.
15. Please confirm whether existing conduits and circuits shown to be reused have been verified to be suitable for reuse, or if the electrical contractor should carry an allowance for replacement where existing conduits/conductors are found unusable.
Response: The location is unsure whether the existing conduit/conductors are useable.
mailto:Jonathan_Moore@siemens.com
16. Please confirm the full extent of the controls scope, including all required integration, programming, commissioning, and coordination responsibilities.
Response: The design intent is to replace equipment and reuse the existing control system. The existing programming must be changed to accommodate any new setpoints and control schemes to accommodate the new equipment.
Commissioning will be required as specified in spec section 23 08 00. All coordination of the controls integration will be the responsibility of the contractor.
17. Please confirm whether any VE options will be considered and, if so, identify any preferred VE alternatives.
Response: All offerors must submit pricing based on the solicitation and supporting documentation.
18. Please confirm the AHJ responsible for permitting, plan review, and inspections for this project.
Response: The site is federally owned property, so local permitting should not be required.
19. Please confirm whether AHU-1 is equipped with an internal transformer or other means capable of providing 120V power for a 20A convenience receptacle located within 25 feet of the unit.
Response: DOR assumes this question pertains to building 1 since the other AHU-1 (in B11) is not a Rooftop AHU. AHU-1 is not specified to be equipped with an 120V transformer.
20. Please confirm whether the Contractor is responsible for providing temporary cooling or spot coolers during construction. If required, please advise whether an allowance should be carried by all bidders.
Response: Yes, during differing seasons, temporary heating and/or cooling will be required.
21. Please confirm whether all materials incorporated into the project must comply with Buy American Act requirements or any other domestic sourcing requirements.
Response: Yes, all materials must comply with Buy American Act requirements.
22. Please confirm whether OSHA 10 certification is required for all Contractor and subcontractor personnel working on-site.
Response: As per the specifications Sec 01 01 00 Page 2 D. Training: 1. “All employees of the general contractor or subcontractors shall have the 10-hour
OSHA certified Construction Safety course and /or other relevant competency training. Supervisors shall have completed the 30-hour OSHA training.”
23. Sheet T-101 on the Building 11 drawings under "Protection of Existing Facilities" states: "Contractor must protect all existing construction during work including, but not limited to, finishes, equipment….." Please confirm whether any allowances should be included for repair or replacement of existing finishes that may be impacted by construction activities.
Response: The contractor will be required to repair finished damaged during construction.
24. Please confirm whether bidders are required to be registered and active in SAM.gov as a condition of bid submission and/or contract award.
Response: Yes, offerors must be SAM.gov registered at time of submitting a quote.
25. Project 100% complete can be used under corporate experience.
Response: Yes, only projects 100% complete can be submitted for corporate experience.
26. In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?
Response: Yes, a single person can typically hold a maximum of two roles ("dual-hatted"), and this is usually limited to combining the Superintendent and Quality Control (QC) Manager roles.
27. Are contractors required to issue a contract specific QA/QC Plan?
Response: Yes, this is listed as a required submittal in spec section 01 45 00.
28. Are contractors required to issue a contract specific Safety Plan?
Response: Yes, this is listed as a required submittal in spec section 01 35 26.
29. Is this project tax exempt?
Response: No
30. Will the sign in sheet be released in an amendment?
Response: No, the site visit attendee sheet is for internal use only.
31. Will temporary Heating and Cooling be required?
Response: Yes, during differing seasons, temporary heating and/or cooling will be required.
32. Who is the current HVAC Controls Contractor?
Way, Jacksonville, FL 32256; (850) 228-0849; Jonathan_Moore@siemens.com
33. What is the current HVAC Controls for the building?
Way, Jacksonville, FL 32256; (850) 228-0849; Jonathan_Moore@siemens.com
File details come from the government source that posted it. Updated .