121453 O5 - Solicitation Addendum 1 (Change in Scope).docx

This document is a Solicitation Addendum One for a Nurse Communication Devices contract issued by the State of Nebraska's Department of Veterans Affairs for the Central Nebraska Veterans Home (CNVH). The addendum modifies the original Request for Proposal (RFP) by updating the device procurement requirements to specify 45 smart screen communication devices and 110 non-screen communication devices. The solicitation seeks a comprehensive turnkey solution that includes device integration, maintenance, software and firmware upgrades, and annual staff training. The project requires vendors to provide devices with specific technical capabilities such as SIP interface, medical records software integration, team messaging, caller ID, smartphone app compatibility, and secure patient data access. The electronic solicitation responses are due on August 12, 2025, at 2:00 P.M. Central Time, with a mandatory project site visit scheduled for July 16, 2025. The contract term is four years with options to renew for two additional two-year periods.

The procurement process includes an evaluation framework allocating 100 points across Corporate Overview (25 points), Technical Response (55 points), and Cost Sheet (20 points), with potential additional 20 points for oral interviews. The solicitation suggests potential preference for Nebraska vendors, resident disabled veterans, or businesses in designated enterprise zones. The existing technological infrastructure includes an ASCOM wireless phone system, Versus Real Time Locating System, and an Accutech wander management system, which the new communication devices must successfully integrate. Pricing is expected to remain fixed for the initial two years, with vendors required to complete detailed cost sheets and provide comprehensive documentation including shop drawings, submittals, warranty documents, and as-built drawings. Any future price increases will require written notification to the State Purchasing Bureau at least 30 days in advance.