121453 O5 Cost Sheet.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Nurse Communication Devices
- Solicitation number
- 121453 O5
- Issued by
- Buffalo County, Nebraska
About this file
This is a Cost Sheet for a state contract opportunity issued by the Nebraska Department of Veterans Affairs for Nurse Communication Devices at the Central Nebraska Veterans Home. The solicitation seeks a vendor to provide and integrate 155 communication devices, specifically 110 smart screen and 45 non-screen devices, to replace the existing DiGi system while interfacing with the current Rauland V Nurse Call System. The project requires a turnkey solution with complete maintenance, software upgrades, and annual staff training. Key procurement dates include a mandatory project site visit on July 16, 2025, and electronic solicitation responses due on August 12, 2025, at 2:00 P.M. Central Time. The contract term is four years with options to renew for two additional two-year periods.
The cost sheet specifies that pricing will remain fixed for the initial two years, with any subsequent price increases requiring written notification to the State Purchasing Bureau at least 30 days in advance. The evaluation process will allocate 100 total points across Corporate Overview (25 points), Technical Response (55 points), and Cost Sheet (20 points), with potential additional points for oral interviews. The procurement suggests potential preference for Nebraska vendors, resident disabled veterans, or businesses in designated enterprise zones. The existing technological infrastructure includes an ASCOM wireless phone system, Versus Real Time Locating System, and an Accutech wander management system, with which the new communication devices must successfully integrate. Vendors must provide comprehensive documentation including shop drawings, submittals, warranty documents, and as-built drawings.
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Text version
Sheet1
| COST PROPOSAL |
| 121453 O5 Nurse Communication Devices |
Bidder's Name:
Bidders shall provide their proposed costs below. Prices submitted on the cost sheet, once accepted by the State, shall remain fixed for the first two (2) years of the contract for any equipment, maintenance and repair. Any request for a price increase subsequent to the first two (2) years of the contract must be submitted in writing to the State Purchasing Bureau a minimum of 30 days before the requested effective date. Documentation may be required by the State to support the price increase.
Costs bid under the charts titled "Implementation Costs" and "Recurring, Fixed Yearly Costs - Following Implementation" will be the only Costs considered as part of the Cost Evaluation process. Costs bid under the chart titled "Ad hoc Core Service/Product Per Unit Cost" and any discount rate listed under "Ad Hoc Non-Core Service/Product Catalog Discount" will not be considered as part of the Cost Evaluation process.
All Costs proposed below will be considered binding upon successful award of a contract and valid signature of the awarded Vendor and State.
PLEASE POPULATE PALE YELLOW CELLS
COSTS CONSIDERED AS PART OF COST EVALUATION
| IMPLEMENTATION COSTS | |
| Cost Category | Lump Sum $ Amount |
| System Implementation |
- To include all aspects of system implementation except for Hardware Hardware for Implementation
- To include all hardware needed for system implementation except for Communication Devices and Peripheral Items for such devices Required Training
- Minimum of 8 hours of intial startup training and demonstration for NDVA Staff Communication Devices with Smartscreen
- Initial Order Quantity: 45 Units
- To include two (2) batteries and two (2) lanyards/clips per device Communication Devices without Smartscreen
- Initial Order Quantity: 110 Units
- To include two (2) batteries and two (2) lanyards/clips per device 8-bay Charger for Communication Devices
- Intitial Order Quantity: 4 Units **THIS REQUIREMENT MAY BE SATISFIED WITH CHARGING BAYS OF DIFFERENT SIZES, BUT MUST PROVIDE ENOUGH CHARGING BAYS TO ACCOMMODATE CHARGING OF AT LEAST 32 BATTERIES AT ANY GIVEN TIME**
| $ - 0 | |||||||
| RECURRING, FIXED YEARLY COSTS - FOLLOWING IMPLEMENTATION ( Only If Applicable) | |||||||
| INITIAL PERIOD | OPTIONAL RENEWAL ONE | OPTIONAL RENEWAL TWO | |||||
| Cost Category | Unit of Measure | Description | Manufacturer Part/Item Number | ||||
| (if applicable) | YEAR ONE | YEAR TWO | YEAR THREE | YEAR FOUR | RENEWAL | ||
| YEAR ONE | RENEWAL | ||||||
| YEAR TWO | RENEWAL | ||||||
| YEAR ONE | RENEWAL |
YEAR TWO
| Software License/Subscription | ||
| - to include a Software Service Agreement to maintain and upgrade new software releases as made available | Year | FIRST YEAR INCLUDED IN IMPLEMENTATION |
| COSTS NOT CONSIDERED AS PART OF COST EVALUATION | |||||||
| AD HOC CORE SERVICE/PRODUCT PER UNIT COSTS | |||||||
| INITIAL PERIOD | OPTIONAL RENEWAL ONE | OPTIONAL RENEWAL TWO | |||||
| Cost Category | Unit of Measure | Description | Manufacturer Part/Item Number | ||||
| (if applicable) | YEAR ONE | YEAR TWO | YEAR THREE | YEAR FOUR | RENEWAL | ||
| YEAR ONE | RENEWAL | ||||||
| YEAR TWO | RENEWAL | ||||||
| YEAR ONE | RENEWAL |
YEAR TWO
| Onsite Service Calls / Maintenance | Hour | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| Training as requested | Hour | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| Communication Device with Smartscreen | Each | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| Communication Device without Smartscreen | Each | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| Battery for Communication Devices with Smartscreen | Each | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| Battery for Communication Devices without Smartscreen | Each | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| 8-bay Battery Charger for Smartscreen Device | Each | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| 8-bay Battery Charger for Non-Smartscreen Device | Each | FIRST YEAR INCLUDED IN IMPLEMENTATION | |
| AD HOC NON-CORE SERVICE/PRODUCT CATALOG DISCOUNT | |||
| Cost Category | Unit of Measure | Flat Rate Discount | |
| Discount % off List Price from Bidder Catalog, not to include items identified as "Core" above | % |
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