12-01 Proposal.pdf
PDF 86 KB Posted
- Attached to
- 26003139 Cars and Trucks
- Solicitation number
- 26003139
- Issued by
- Mason County, Texas
About this file
This is a bid proposal issued by the City of Midland, Texas for the procurement of cars and light trucks to be delivered to the Garage Division at 1701 Orchard Lane, Midland, Texas. Bids for the vehicles are to be submitted through the Bonfire platform with a closing date and time of April 9, 2026 at 2:00 PM. The City of Midland will evaluate submitted bids against comparable pricing from the Texas Comptroller of Public Accounts contract and the Houston Galveston Area Council (HGAC) contract to determine the most advantageous purchase option. Bidders are required to provide brand name product numbers and descriptive literature clearly marked for each item included in their proposal. Any bidder failing to submit either a bid or a no-bid response will be subject to removal from the City's bid list for this category of material and equipment.
The City of Midland has established non-negotiable contract and insurance requirements, and any modifications to the contract documents by bidders will result in rejection of the proposal as non-responsive. Selected bidders must be prepared to execute all contract requirements, provide properly executed bonds if applicable, and furnish required insurance documentation within 21 days of the transmittal letter date. Worker's compensation insurance is required if mandated by the contract documents and Texas state statute; bidders unable to provide such coverage are requested to submit a no-bid response. Late proposals will not be accepted under any circumstances. Bidders should direct inquiries to the City of Midland Purchasing Department at (432) 685-7234 or purchasing@midlandtexas.gov. The City reserves the right to award the contract to an alternative bidder if the selected bidder cannot meet contract requirements.
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Text version
Date: 3/11/2026
300 NORTH LORAINE
P. O. BOX 1152
MIDLAND, TX 79702
BID NO: 26003139
CLOSING DATE: CLOSING TIME:
April 9, 2026 2:00 PM
BIDS WILL BE RECEIVED UNTIL 2:00 PM on 4/09/2026 THROUGH BONFIRE FOR GOODS AND SERVICES DESCRIBED BELOW
WHICH WILL BE DELIVERED TO: Garage Division, 1701 Orchard Lane, Midland TX
DESCRIPTION
Cars, and Light Trucks in accordance with the attached detail sheet and specifications ***Note***Your bid prices will be compared to either the Texas Comptroller of Public Accounts contract or the Houston Galveston Area
Council (HGAC) contract to determine the most advantageous purchase for the City of Midland. The City of Midland reserves the right to purchase from the State contract or the HGAC contract where it is deemed advantageous to the City of Midland.
Texas Comptroller of Public Accounts contract can be viewed via the internet at http://www.window.state.tx.us/procurement/ contracts/txsmartbuy/
Copies of the HGAC bid can be viewed via the internet at www.hgacbuy.org, General Purpose and Emergency Vehicles
TOTAL
NOTICE TO BIDDERS:
1. FAILURE TO RESPOND WITH EITHER A BID OR "NO BID" WILL SUBJECT YOUR FIRM TO REMOVAL FROM THE BID LIST FOR THIS TYPE
OF MATERIAL, EQUIPMENT OR SUPPLY ITEM.
2. IF THIS PURCHASE REQUIRES A CONTRACT, THE ATTACHED CONTRACT AND INSURANCE REQUIREMENTS ARE NON-NEGOTIABLE.
MODIFICATIONS BY BIDDER/CONTRACTOR OF ANY MATERIAL TERM(S) TO THE CONTRACT DOCUMENTS WILL BE DEEMED A NON- RESPONSIVE BID. NON- RESPONSIVE BIDS WILL BE REJECTED. BIDDER/CONTRACTOR MUST BE WILLING TO SIGN THE CONTRACT AS IS AND WITHOUT MODIFICATIONS, PROVIDE PROPERLY EXECUTED BONDS (IF APPLICABLE) AND PROVIDE INSURANCE SPECIFICALLY AS REQUIRED WITHIN THE CONTRACT DOCUMENTS WITHIN 21 DAYS OF THE DATE OF THE TRANSMITTAL LETTER.
3. IF THE SELECTED BIDDER/CONTRACTOR CANNOT MEET THE REQUIREMENTS OF CONTRACT, THEN THE CITY RESERVES THE
RIGHT TO AWARD THIS PURCHASE TO ANOTHER BIDDER.
4. LATE PROPOSALS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES.
5. IMPORTANT NOTICE: IF THE CONTRACT DOCUMENTS REQUIRE WORKER’S COMPENSATION INSURANCE, BIDDER/CONTRACTOR MUST CARRY WORKER’S COMPENSATION INSURANCE TO BE ELIGIBLE FOR THIS CONTRACT. IF YOU CANNOT PROVIDE WORKER’S COMPENSATION INSURANCE AS REQUIRED BY STATE OF TEXAS STATUTE, WE RESPECTFULLY REQUEST THAT YOU “NO BID” THIS
WORK.
6. BIDDER/CONTRACTOR/COMPANY IS RESPONSIBLE FOR ACQUIRING AND ACKNOWLEDGING ALL ADDENDA.
7. PUBLIC INFORMATION: To the extent that Bidder is submitting a bid for a contract described by Section 552.371 of the Texas Government Code, Bidder agrees as follows in accordance with Section 552.372(b) of the Texas Government Code: The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid, and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.
FOR ADDITIONAL INFORMATION, CONTACT (432) 685-7234 OR EMAIL PURCHASING@MIDLANDTEXAS.GOV
NOTE: EACH BIDDER IS TO INDICATE BRAND NAME PRODUCT NUMBER AND ATTACH DESCRIPTIVE LITERATURE CLEARLY MARKED TO SHOW EACH ITEM ON THIS BID.THE UNDERSIGNED HEREBY OFFERS TO FURNISH AND DELIVER THE ARTICLES OR SERVICE AS SPECIFIED ABOVE AT THE PRICES AND TERMS HEREIN STATED AND IN STRICT ACCORDANCE WITH THE SPECIFICATIONS AND CONDITIONS OF BIDDING ALL WHICH ARE MADE A PART OF THIS OFFER. THIS OFFER IS NOT SUBJECT TO WITHDRAWAL WITHOUT
PERMISSION.
COMPANY NAME: __________________________________________________________________________________________ ADDRESS:_________________________________________________________________________________________________ CITY: _____________________________________________________________ STATE: _____________ ZIP_________________ PHONE NO: _______________________________________________ EMAIL: __________________________________________ DELIVERY CAN BE MADE: ___________________________________________________________________________________ AUTHORIZED SIGNATURE: __________________________________________________________________________________
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