11-Attachment H - Reference Check Score Sheet - for informational purposes only.docx

This is a Reference Check Score Sheet developed by the State of Utah for evaluating contractor performance on rangeland services projects. The sheet is designed to assess qualified vendors being considered for Utah's Rangeland Pre-Qualification list, which includes services such as Mastication, Lop & Scatter, Chaining, Harrowing, Cut & Pile, Cut & Chip, Tamarisk/Russian Olive Removal, and Drill Seeding. The reference evaluation process utilizes a standardized scoring methodology to assess contractor capabilities across five key performance dimensions: overall work quality and specification compliance, ability to meet project timelines and schedules, initiative and proactive project management, adaptability to changing conditions and weather challenges, and communication effectiveness with project managers. The scoring instrument accommodates the unpredictable nature of rangeland work, recognizing that weather variations and terrain challenges require contractor flexibility and responsiveness.

The Reference Check Score Sheet employs a five-point numerical scale with standardized definitions: 1 = Fail (inadequate, fails to meet requirements), 2 = Unsatisfactory (major performance problems), 3 = Satisfactory (meets requirements), 4 = Good (exceeds requirements), and 5 = Excellent (performance exceeds requirements in multiple areas). Reference providers answer each of the five evaluation questions and may provide additional comments. This assessment tool serves as an informational resource for the State of Utah's Division of Purchasing to evaluate contractor qualifications for inclusion on the 12-month Rangeland Pre-Qualification list, which is reopened annually for new vendor submissions and can be reopened at any time at the State's discretion.