11-Attachment E - Minimum Mandatory Requirements and Technical Criteria.docx
DOCX document 3 MB Posted
- Attached to
- Urinalysis Laboratory Equipment
- Solicitation number
- KL27-104
- Issued by
- Utah
About this file
This document is an attachment to a Request for Proposals issued by the State of Utah Division of Purchasing on behalf of the Department of Corrections for urinalysis laboratory equipment. The RFP seeks vendors to provide urinalysis laboratory equipment according to the specified scope of work, with an anticipated single contract award to the highest-scoring responsive and responsible vendor. Offerors are required to complete a mandatory site visit signup sheet and submit it to klucus@utah.gov no later than 2:00 PM MST on September 23, 2026. All offerors must attend an in-person site visit on Thursday, October 15, 2026, at the Utah State Correctional Facility in Salt Lake City, beginning at 10:00 AM local time; attendance is mandatory, and offerors not arriving on time will be required to leave. All attendees must successfully pass a background check to gain facility entry. Vendors must adhere to all specifications in the scope of work, supply all required reagents within five days of order receipt, and ensure that testing sensitivity for all drugs meets or exceeds National Institute on Drug Abuse standards. The procurement will process applications in two stages: an initial review of responsiveness, followed by technical proposal evaluation.
The technical evaluation phase uses 800 total possible points across six criteria: training (150 points), service and maintenance (200 points), installation (150 points), work history (50 points), subcontractor compliance (150 points), and software system capabilities (100 points). Offerors must achieve a minimum score of 560 points, or 70 percent of total points possible, to advance to the cost proposal evaluation stage. Proposals scoring below the minimum technical threshold will be deemed non-responsive and eliminated from further consideration. The evaluation will assess vendors' ability to train urinalysis technicians on equipment operation and maintenance, provide ongoing support and maintenance for approximately 600 tests per week, complete installation within a specified timeframe, demonstrate experience in high-volume urinalysis labs in correctional or forensic environments, ensure subcontractor compliance, and offer a robust software system with data export capabilities and network compatibility.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-Attachment F - Cost Sheet.xlsx | XLSX spreadsheet | |
| 4-Att.-B-Agency-IT-Terms-and-Conditions (6).docx | DOCX document | |
| 3-Att.-A-Agency-Terms-and-Conditions-GS (18).docx | DOCX document | |
| 8-CUCF UA Lab Layout.pdf | ||
| 2-Vendor Prerequisites - RFP Agency.pdf | ||
| 9-Attachment D - Scope of Work1.docx | DOCX document | |
| 6-Attachment C - UDC-Standard-Terms-and-Conditions-Agency-Contract (8).docx | DOCX document | |
| 12-KL27-104 Interactive Scoresheet (Informational Only).xls | XLS spreadsheet | |
| 10-Site Visit Signup Sheet.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 7-KL27-104 Interactive Scoresheet (Informational Only).xls | XLS spreadsheet |
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Attachment E - Minimum Mandatory Requirements and Technical Criteria
Minimum Mandatory Requirements
· A REQUIRED Site Visit Signup Sheet MUST be completed and sent to klucus@utah.gov no later than 2:00pm MST on September 23rd, 2026. This allows time for UDC’s clearance office to complete the required security clearances.
· Offeror’s MUST attend an in-person site visit on Thursday, October 15, 2026 located at the Utah State Correctional Facility (USCF), located at 1480 N 8000 W Salt Lake City, UT 84116. We will meet in the Stephen R. Anderson Building lobby (at the front of the complex past the security checkpoint) and begin promptly at 10:00 am local time. Please allow sufficient time to drive through the security checkpoint upon arrival. Any Offeror not on time will be asked to leave the premises immediately. To attend the in-person site visit and perform any onsite work during contract term, all attendees must successfully pass background check in order to gain entry to correctional facilities. Please note, a site visit to CUCF will not be necessary as there are not the same space constraints.
· Offeror’s must adhere to all specifications and requirements found in Attachment D - Scope of Work
· Offeror’s must supply all reagents listed in scope of work within five (5) days of receipt of order.
· Testing sensitivity for all drugs must be equal to or surpass National Institute on Drug Abuse (NIDA) standards Technical Criteria The following technical criteria will be used to score vendor submissions. Please provide answer each in full detail: (800 possible points)
1. Training - How will your company train UA Techs on the operation and any maintenance of your UA machine? Describe in detail the training that will be needed to initially begin lab operations, including the length of time needed. Also describe any training that can be offered to new UA techs upon request, and any associated costs. (150 pts.)
2. Service/Maintenance - What maintenance steps will be required of UA techs to run the machine, and how frequently will each task be required? Assume an average rate of running ~600 tests per week on a single machine. What aspects of regular maintenance, if any, will be performed by your company/subcontractor? Attach any sample maintenance schedules. (200 pts.)
3. Installation - Describe in detail your plan to complete installation of the machine. What is the maximum number of days that will be required to complete the installation? Include descriptions of any proposed/required modifications to the lab that will be needed to complete installation. What is the maximum number of days required to initially train UA techs to get the lab running again? (150 pts.)
4. Work History - Provide examples of any other high-volume UA labs which use the machine proposed in your RFP, especially those in correctional/forensic environments. When was installation completed, and what is the approximate number of tests run per week? (50 pts.)
5. Subcontractor Compliance - Describe which, if any, parts of the scope of work for this contract that your company plans to utilize subcontractors to complete. What is your company’s plan for ensuring subcontractor compliance with the requirements of the scope of work? When/if UA techs require any maintenance/information from subcontractors, how or to whom should they submit such requests? Where are any listed subcontractors headquartered/located? (150 pts.)
6. Software System - What is the proposed software system to collect/display test results? What are its capabilities for displaying/sorting information, and what are any network requirements? What are the available options included for exporting data/test results to other platforms (such as Microsoft Excel)? Is there potential capability to export data to third party cloud-based information management systems, and how are other comparable labs utilizing these capabilities? What support is offered for any requested system repairs, and is this subcontracted out to another company? (100 pts.)
Please note, the Technical Evaluation Criteria as stated above has a total of 800 Points Possible. An Offeror MUST receive a minimum of 70 percent of the total points possible (560 Points) in order to advance to the Cost Stage.
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