102225_addit_cmts_Trees.pdf
PDF 299 KB Posted
- Attached to
- Anclote Road Stormwater and Roadway Improvements - Professional Engineering Services (PID 003897A)
- Solicitation number
- 26-0128-RFQ-CCNA
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This file comprises email correspondence between Pinellas County Public Works personnel regarding scope of work revisions for the Anclote Road Stormwater and Roadway Improvements project (PID 003897A). The email chain, dated October 8-22, 2025, documents the Engineer of Record's (EOR) responses to comments from a Project Planning Team (PPT) during the preliminary design phase, with Carolyn Cheatham Rhodes, Urban Forester for Pinellas County, providing specific technical guidance on tree disposition analysis requirements. The primary deliverable discussed is a tree inventory and impact assessment task requiring the consultant to prepare an Excel spreadsheet containing species identification, diameter at breast height (DBH), critical root zone (CRZ), tree rating categories per Pinellas County Land Development Code Section 138-3654, and protected/removed status. The tree analysis must be conducted under the supervision of an ISA Certified Arborist and include canopy coverage impact estimates, tree mitigation strategies calculated per county code, and a recommended mitigation planting plan based on county-provided specifications. A Critical Root Zone buffer of three times the DBH plus the DBH shall be applied to identify impacts and areas requiring construction alternatives. Deliverables are required at 60%, 90%, and 100% design submittals, with an assumption of three additional plan sheets for mitigation planting drawings and responses to county comments during the design development process.
The correspondence indicates this task is one component of the broader 730-day professional services contract awarded to an engineering firm selected through qualifications-based procurement. The tree disposition analysis, analysis tables, and mitigation planting plan drawings must be provided on plan sheets and submitted with the 60% design submittal as an intermediate milestone prior to final deliverables at the 90% and 100% design phases. The project is funded through an EPA Clean Water State Revolving Funds State and Tribal Assistance Grant (STAG) totaling $2,240,000, supplemented by Pinellas County's Local Infrastructure Sales Surtax (Penny for Pinellas) contribution of $5,941,000, with total multi-year project costs estimated at $35,440,000. Ann Venables, Senior Project Manager in the Capital Improvements Division, serves as the primary county contact managing scope revisions and consultant deliverables coordination with the Urban Forestry program.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Anclote_Rd_SOS_100625.pdf | ||
| Sample_Agreement.pdf | ||
| 26-0128-RFQ-CCNA_3-4-26.pdf | ||
| Appendices_Final_PER__00387A_Anclote_Road_Combined_062024.pdf | ||
| 003897A_Anclote_Road_Improvements_Final_PER_062024_1.pdf | ||
| 003987A_FY26_PFO_11.20.25pdf.pdf | ||
| Sum_of_Alter_in_PER_f_One_Note.docx | DOCX document | |
| 102225_addit_cmts_Trees.pdf | ||
| Request_for_ITB_CCNA_RFP_Nov2023.docx | DOCX document | |
| Additional_requirements_rev1.docx | DOCX document | |
| Community_Grants_Procurement_Review_Checklist_October_2023.docx | DOCX document | |
| Anclote_Rd_SOS_100625.docx | DOCX document | |
| 06-Best-practice-guide-for-procure.pdf | ||
| Notice_of_Intent_to_Sole_Source_07-25-2023.pdf | ||
| Non-Competitive_Oversight_Committee_Justification_Form.docx | DOCX document |
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
From: Cheatham Rhodes, Carolyn To: Venables, Ann Subject: RE: Verification of EOR"s Responses to Comments for 003897A - Anclote Road Stormwater and Roadway
Improvements Date: Wednesday, October 22, 2025 3:08:42 PM Attachments: ScopeTaskLanguage.docx
Hey Ann, That should work, but this language (attached) may be a more concise task (would still need to call out pond siting too) and ensures we get a usable copy of the tree table information and provides consultant with a buffer diameter to inform their impact assessment.
Carolyn Cheatham Rhodes, M.S.
Urban Forester-Environmental Program Manager II
ISA CA-UFP-TRAQ # FL-9426AM
Pinellas County Public Works - Urban Forestry and Landscape Services http://www.pinellascounty.org/publicworks/urban-forestry.htm 4550 126th Ave N Clearwater, FL 33762 (727)-464-8748 (office) ccheathamrhodes@pinellas.gov
From: Venables, Ann <avenables@pinellas.gov> Sent: Wednesday, October 22, 2025 2:58 PM To: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Subject: RE: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater and Roadway Improvements
Carolyn, Do you have any additional comments/concerns?
Thanks
Ann
Ann Venables, AICP, ENV SP Senior Project Manager Capital Improvements Division Pinellas County Public Works 14 S Ft. Harrison Ave., 5th Floor, Clearwater, FL 33756 Direct: (727) 464-3640 mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pinellascounty.org%2Fpublicworks%2Furban-forestry.htm&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220800663%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0Zz%2F7OvAwJLdmYm8qoF6iKhAt8uXEGfP5JTzrO36f7c%3D&reserved=0
Task #.# Tree Disposition Analysis
The CONSULTANT shall provide a tree disposition table in an EXCEL spreadsheet using the County-provided topographic survey. Data collected for tree inventory will include species identification, diameter at breast height (DBH), critical root zone (CRZ), tree rating category per Sec. 138-3654(1)(4), Pinellas County LDC., protected, and removed. Tree rating shall be conducted under the supervision of an ISA Certified Arborist.
The CONSULTANT shall perform a tree impact analysis (includes canopy coverage impact estimates based on DBH measurements from survey – i.e., 1” tree DBH = 1’ canopy radius, and tree mitigation strategies) associated with the proposed slope stabilization alternative. Tree mitigation will be calculated per Sec. 138-3654(a)(4). The tree impact analysis (includes canopy coverage reduction and tree mitigation) shall include a summary of trees to be removed, their associated canopy area reduction and a recommended mitigation plan to restore loss of canopy.
A CRZ buffer of 3 times the DBH plus ½ the DBH shall be used to identify impacts and identify trees for protection, removal, and areas for alternatives to construction. The CONSULTANT shall provide the tree disposition table on plan sheets. The COUNTY project manager will provide guidance on this task
CONSULTANT shall provide mitigation planting plan drawings based on specifications and layout provided by the COUNTY. It is assumed this would be 3 additional plan sheets. Tree disposition table, analysis, and any mitigation planting plan drawings will first be provided with the 60% submittal.
Deliverables: 60%, 90%, 100% and Final Tree Disposition Analysis
Responses to COUNTY comments avenables@pinellas.gov
From: Venables, Ann Sent: Friday, October 17, 2025 8:41 AM To: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Subject: RE: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater
Carolyn, I had comments in there – I don’t know what happened. Please see the revised scope. I am hoping that the changes accurately reflect your comments. If any additional changes are needed please advise.
Happy Friday.
Ann
Ann Venables, AICP, ENV SP Senior Project Manager Capital Improvements Division Pinellas County Public Works 14 S Ft. Harrison Ave., 5th Floor, Clearwater, FL 33756 Direct: (727) 464-3640 avenables@pinellas.gov
From: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Sent: Thursday, October 16, 2025 4:33 PM To: Venables, Ann <avenables@pinellas.gov> Subject: FW: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater
Hey Ann, I don’t see a response to my comments.
Carolyn Cheatham Rhodes, M.S.
Urban Forester-Environmental Program Manager II
ISA CA-UFP-TRAQ # FL-9426AM
Pinellas County Public Works - Urban Forestry and Landscape Services mailto:avenables@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov
This Message Is From an External Sender This message came from outside your organization.
Report Suspicious http://www.pinellascounty.org/publicworks/urban-forestry.htm 4550 126th Ave N Clearwater, FL 33762 (727)-464-8748 (office) ccheathamrhodes@pinellas.gov
From: Microsoft Power Apps and Power Automate <microsoft@powerapps.com> Sent: Wednesday, October 8, 2025 11:33 AM To: Crowley, Tim P <tcrowley@pinellas.gov>; Pittman, Kristen Elizabeth <kpittman@pinellas.gov>;
Brown, Andrew W <awbrown@pinellas.gov>; Gabriel, Mona <mgabriel@pinellas.gov>; Bellhorn, Paul A <pbellhor@pinellas.gov>; srpissarides <srpissarides@pinellas.gov>; Smith, Arenee <asmith@pinellas.gov>; Phillips, Jared R <JRPhillips@pinellas.gov>; Thompson, Jeff S <jsthompson@pinellas.gov>; Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov>;
Crittenden, Adam C <acrittenden@pinellas.gov>; Yousef, Raed <ryousef@pinellas.gov>; Ku, Thierry <tku@pinellas.gov>; Struzzieri, Erin <estruzzieri@pinellas.gov>; Heintz, Chip <cheintz@pinellas.gov>;
Brown, David B <dbbrown@pinellas.gov>; Rivera, Anamarie <arivera@pinellas.gov>; Ramous, Edward <eramous@pinellas.gov>; Berlage, Paul N <pberlage@pinellas.gov>; Lama, Gabriel <glama@pinellas.gov>; Castro, Cecilia <ccastro@pinellas.gov>; Rothermel, Ben <brothermel@pinellas.gov>; Crowley, Tim P <tcrowley@pinellas.gov>; Pittman, Kristen Elizabeth <kpittman@pinellas.gov>; Brown, Andrew W <awbrown@pinellas.gov>; Bellhorn, Paul A <pbellhor@pinellas.gov>; Gras, Joseph P <JGras@pinellas.gov>; Rice, Joan <jrice@pinellas.gov>;
Venables, Ann <avenables@pinellas.gov> Subject: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater and Roadway Improvements
Dear PPT Reviewers, Please review the EOR's responses to your comments in the spreadsheet located in the below link. Kindly confirm acceptance of the responses, in columns F and G, by end of day 2025-10-15. Link to Comment Sheet (Old): https: //pinellasgov. sharepoint. com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared%20Documents/PPT ZjQcmQRYFpfptBannerStart
ZjQcmQRYFpfptBannerEnd
Dear PPT Reviewers, Please review the EOR's responses to your comments in the spreadsheet located in the below link. Kindly confirm acceptance of the responses, in columns F and G, by end of day 2025- 10-15.
Link to Comment Sheet (Old):
https://pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway- Improvements/Shared%20Documents/PPT
Link to Sharepoint Comment list (New):
here https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fus-phishalarm-ewt.proofpoint.com%2FEWT%2Fv1%2FKu2zMRHrX9P-51r8!qj3zSyyk4H_e5INznwdPAun7UeCYpvA-jd01i47LhqUU5-_J-tinCjS5u83HoHElqbGklPBSypwTKWWv8edfIvEm3APtaCV8_VayRDLFtX2Rf4MSxkDMnZss2Mf182FsQLzGmhSOeb-kcNeWjhiuZ1_62Q3X-ZeHFn8vyeUGd6HAmeMkILJNiTKOoUijEKOZwvLeXXowRFNz5eIOEdnQ-hDCYM9dG8YbfRCnXHNNHyjCZqXnELIRn2KwmrL1%24&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220845475%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=aOje1mtU5R08i5HXifB26NmLzDYtK9gpMfDApGGZBkI%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pinellascounty.org%2Fpublicworks%2Furban-forestry.htm&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220823706%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oeCSggNJZLI94jXnWoalt3iFACjj8dH3ri5nmvGdqfU%3D&reserved=0 mailto:ccheathamrhodes@pinellas.gov mailto:microsoft@powerapps.com mailto:tcrowley@pinellas.gov mailto:kpittman@pinellas.gov mailto:awbrown@pinellas.gov mailto:mgabriel@pinellas.gov mailto:pbellhor@pinellas.gov mailto:srpissarides@pinellas.gov mailto:asmith@pinellas.gov mailto:JRPhillips@pinellas.gov mailto:jsthompson@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:acrittenden@pinellas.gov mailto:ryousef@pinellas.gov mailto:tku@pinellas.gov mailto:estruzzieri@pinellas.gov mailto:cheintz@pinellas.gov mailto:dbbrown@pinellas.gov mailto:arivera@pinellas.gov mailto:eramous@pinellas.gov mailto:pberlage@pinellas.gov mailto:glama@pinellas.gov mailto:ccastro@pinellas.gov mailto:brothermel@pinellas.gov mailto:tcrowley@pinellas.gov mailto:kpittman@pinellas.gov mailto:awbrown@pinellas.gov mailto:pbellhor@pinellas.gov mailto:JGras@pinellas.gov mailto:jrice@pinellas.gov mailto:avenables@pinellas.gov https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared*20Documents/PPT__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1KC6YCrRw$ https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared*20Documents/PPT__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1KC6YCrRw$ https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Lists/PPT*20Review/AllItems.aspx__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1JsZbt41w$
Thank you.
Cecilia Castro Public Works – Capital Improvement Division Phone {727} 464-4025 Ccastro@pinellas.gov
If you want to unsubscribe from these emails, please use this form.
mailto:Ccastro@pinellas.gov https://urldefense.com/v3/__https:/aka.ms/flow-mail__;!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1Ii-jjc7A$
File details come from the government source that posted it. Updated .