102225_addit_cmts_Trees.pdf
PDF 299 KB Posted
- Attached to
- Anclote Road Stormwater and Roadway Improvements - Professional Engineering Services (PID 003897A)
- Solicitation number
- 26-0128-RFQ-CCNA
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This file consists of internal email correspondence among Pinellas County Public Works personnel regarding scope language revisions for the tree disposition analysis task within the Anclote Road Stormwater and Roadway Improvements professional engineering services contract (PID 003897A). The correspondence, dated October 8-22, 2025, documents the Project Planning Team's review and verification of the Engineer of Record's responses to departmental comments on the project scope. Key personnel involved include Ann Venables (Senior Project Manager), Carolyn Cheatham Rhodes (Urban Forester-Environmental Program Manager II), and multiple county department reviewers tasked with confirming acceptance of the consultant's proposed responses by October 15, 2025. The tree disposition analysis task requires the consultant to provide a comprehensive tree inventory table in Excel format using county-provided topographic surveys, conduct tree impact analysis based on species identification and diameter at breast height measurements, calculate critical root zone buffers using a formula of three times the diameter at breast height plus the diameter at breast height, develop tree mitigation strategies per Pinellas County Land Development Code Section 138-3654, and prepare mitigation planting plan drawings. All tree work must be supervised by an ISA Certified Arborist, with deliverables required at the 60 percent, 90 percent, and 100 percent design submittal stages, as well as in the Final Tree Disposition Analysis.
Cheatham Rhodes provided revised language to ensure the consultant delivers usable tree table information and a defined buffer diameter to inform impact assessment and identification of trees for protection, removal, and construction alternatives. The scope clarifies that the county project manager will provide guidance on the tree disposition task and that the county will supply mitigation planting plan specifications and layout, with an assumption of three additional plan sheets for mitigation drawings. The consultant must respond to all county comments on tree-related deliverables throughout the design process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Anclote_Rd_SOS_100625.pdf | ||
| Sample_Agreement.pdf | ||
| 26-0128-RFQ-CCNA_3-4-26.pdf | ||
| Appendices_Final_PER__00387A_Anclote_Road_Combined_062024.pdf | ||
| 003897A_Anclote_Road_Improvements_Final_PER_062024_1.pdf | ||
| 003987A_FY26_PFO_11.20.25pdf.pdf | ||
| Sum_of_Alter_in_PER_f_One_Note.docx | DOCX document | |
| 102225_addit_cmts_Trees.pdf | ||
| Request_for_ITB_CCNA_RFP_Nov2023.docx | DOCX document | |
| Additional_requirements_rev1.docx | DOCX document | |
| Community_Grants_Procurement_Review_Checklist_October_2023.docx | DOCX document | |
| Anclote_Rd_SOS_100625.docx | DOCX document | |
| 06-Best-practice-guide-for-procure.pdf | ||
| Notice_of_Intent_to_Sole_Source_07-25-2023.pdf | ||
| Non-Competitive_Oversight_Committee_Justification_Form.docx | DOCX document |
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Text version
From: Cheatham Rhodes, Carolyn To: Venables, Ann Subject: RE: Verification of EOR"s Responses to Comments for 003897A - Anclote Road Stormwater and Roadway
Improvements Date: Wednesday, October 22, 2025 3:08:42 PM Attachments: ScopeTaskLanguage.docx
Hey Ann, That should work, but this language (attached) may be a more concise task (would still need to call out pond siting too) and ensures we get a usable copy of the tree table information and provides consultant with a buffer diameter to inform their impact assessment.
Carolyn Cheatham Rhodes, M.S.
Urban Forester-Environmental Program Manager II
ISA CA-UFP-TRAQ # FL-9426AM
Pinellas County Public Works - Urban Forestry and Landscape Services http://www.pinellascounty.org/publicworks/urban-forestry.htm 4550 126th Ave N Clearwater, FL 33762 (727)-464-8748 (office) ccheathamrhodes@pinellas.gov
From: Venables, Ann <avenables@pinellas.gov> Sent: Wednesday, October 22, 2025 2:58 PM To: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Subject: RE: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater and Roadway Improvements
Carolyn, Do you have any additional comments/concerns?
Thanks
Ann
Ann Venables, AICP, ENV SP Senior Project Manager Capital Improvements Division Pinellas County Public Works 14 S Ft. Harrison Ave., 5th Floor, Clearwater, FL 33756 Direct: (727) 464-3640 mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pinellascounty.org%2Fpublicworks%2Furban-forestry.htm&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220800663%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0Zz%2F7OvAwJLdmYm8qoF6iKhAt8uXEGfP5JTzrO36f7c%3D&reserved=0
Task #.# Tree Disposition Analysis
The CONSULTANT shall provide a tree disposition table in an EXCEL spreadsheet using the County-provided topographic survey. Data collected for tree inventory will include species identification, diameter at breast height (DBH), critical root zone (CRZ), tree rating category per Sec. 138-3654(1)(4), Pinellas County LDC., protected, and removed. Tree rating shall be conducted under the supervision of an ISA Certified Arborist.
The CONSULTANT shall perform a tree impact analysis (includes canopy coverage impact estimates based on DBH measurements from survey – i.e., 1” tree DBH = 1’ canopy radius, and tree mitigation strategies) associated with the proposed slope stabilization alternative. Tree mitigation will be calculated per Sec. 138-3654(a)(4). The tree impact analysis (includes canopy coverage reduction and tree mitigation) shall include a summary of trees to be removed, their associated canopy area reduction and a recommended mitigation plan to restore loss of canopy.
A CRZ buffer of 3 times the DBH plus ½ the DBH shall be used to identify impacts and identify trees for protection, removal, and areas for alternatives to construction. The CONSULTANT shall provide the tree disposition table on plan sheets. The COUNTY project manager will provide guidance on this task
CONSULTANT shall provide mitigation planting plan drawings based on specifications and layout provided by the COUNTY. It is assumed this would be 3 additional plan sheets. Tree disposition table, analysis, and any mitigation planting plan drawings will first be provided with the 60% submittal.
Deliverables: 60%, 90%, 100% and Final Tree Disposition Analysis
Responses to COUNTY comments avenables@pinellas.gov
From: Venables, Ann Sent: Friday, October 17, 2025 8:41 AM To: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Subject: RE: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater
Carolyn, I had comments in there – I don’t know what happened. Please see the revised scope. I am hoping that the changes accurately reflect your comments. If any additional changes are needed please advise.
Happy Friday.
Ann
Ann Venables, AICP, ENV SP Senior Project Manager Capital Improvements Division Pinellas County Public Works 14 S Ft. Harrison Ave., 5th Floor, Clearwater, FL 33756 Direct: (727) 464-3640 avenables@pinellas.gov
From: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Sent: Thursday, October 16, 2025 4:33 PM To: Venables, Ann <avenables@pinellas.gov> Subject: FW: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater
Hey Ann, I don’t see a response to my comments.
Carolyn Cheatham Rhodes, M.S.
Urban Forester-Environmental Program Manager II
ISA CA-UFP-TRAQ # FL-9426AM
Pinellas County Public Works - Urban Forestry and Landscape Services mailto:avenables@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov
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From: Microsoft Power Apps and Power Automate <microsoft@powerapps.com> Sent: Wednesday, October 8, 2025 11:33 AM To: Crowley, Tim P <tcrowley@pinellas.gov>; Pittman, Kristen Elizabeth <kpittman@pinellas.gov>;
Brown, Andrew W <awbrown@pinellas.gov>; Gabriel, Mona <mgabriel@pinellas.gov>; Bellhorn, Paul A <pbellhor@pinellas.gov>; srpissarides <srpissarides@pinellas.gov>; Smith, Arenee <asmith@pinellas.gov>; Phillips, Jared R <JRPhillips@pinellas.gov>; Thompson, Jeff S <jsthompson@pinellas.gov>; Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov>;
Crittenden, Adam C <acrittenden@pinellas.gov>; Yousef, Raed <ryousef@pinellas.gov>; Ku, Thierry <tku@pinellas.gov>; Struzzieri, Erin <estruzzieri@pinellas.gov>; Heintz, Chip <cheintz@pinellas.gov>;
Brown, David B <dbbrown@pinellas.gov>; Rivera, Anamarie <arivera@pinellas.gov>; Ramous, Edward <eramous@pinellas.gov>; Berlage, Paul N <pberlage@pinellas.gov>; Lama, Gabriel <glama@pinellas.gov>; Castro, Cecilia <ccastro@pinellas.gov>; Rothermel, Ben <brothermel@pinellas.gov>; Crowley, Tim P <tcrowley@pinellas.gov>; Pittman, Kristen Elizabeth <kpittman@pinellas.gov>; Brown, Andrew W <awbrown@pinellas.gov>; Bellhorn, Paul A <pbellhor@pinellas.gov>; Gras, Joseph P <JGras@pinellas.gov>; Rice, Joan <jrice@pinellas.gov>;
Venables, Ann <avenables@pinellas.gov> Subject: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater and Roadway Improvements
Dear PPT Reviewers, Please review the EOR's responses to your comments in the spreadsheet located in the below link. Kindly confirm acceptance of the responses, in columns F and G, by end of day 2025-10-15. Link to Comment Sheet (Old): https: //pinellasgov. sharepoint. com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared%20Documents/PPT ZjQcmQRYFpfptBannerStart
ZjQcmQRYFpfptBannerEnd
Dear PPT Reviewers, Please review the EOR's responses to your comments in the spreadsheet located in the below link. Kindly confirm acceptance of the responses, in columns F and G, by end of day 2025- 10-15.
Link to Comment Sheet (Old):
https://pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway- Improvements/Shared%20Documents/PPT
Link to Sharepoint Comment list (New):
here https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fus-phishalarm-ewt.proofpoint.com%2FEWT%2Fv1%2FKu2zMRHrX9P-51r8!qj3zSyyk4H_e5INznwdPAun7UeCYpvA-jd01i47LhqUU5-_J-tinCjS5u83HoHElqbGklPBSypwTKWWv8edfIvEm3APtaCV8_VayRDLFtX2Rf4MSxkDMnZss2Mf182FsQLzGmhSOeb-kcNeWjhiuZ1_62Q3X-ZeHFn8vyeUGd6HAmeMkILJNiTKOoUijEKOZwvLeXXowRFNz5eIOEdnQ-hDCYM9dG8YbfRCnXHNNHyjCZqXnELIRn2KwmrL1%24&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220845475%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=aOje1mtU5R08i5HXifB26NmLzDYtK9gpMfDApGGZBkI%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pinellascounty.org%2Fpublicworks%2Furban-forestry.htm&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220823706%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oeCSggNJZLI94jXnWoalt3iFACjj8dH3ri5nmvGdqfU%3D&reserved=0 mailto:ccheathamrhodes@pinellas.gov mailto:microsoft@powerapps.com mailto:tcrowley@pinellas.gov mailto:kpittman@pinellas.gov mailto:awbrown@pinellas.gov mailto:mgabriel@pinellas.gov mailto:pbellhor@pinellas.gov mailto:srpissarides@pinellas.gov mailto:asmith@pinellas.gov mailto:JRPhillips@pinellas.gov mailto:jsthompson@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:acrittenden@pinellas.gov mailto:ryousef@pinellas.gov mailto:tku@pinellas.gov mailto:estruzzieri@pinellas.gov mailto:cheintz@pinellas.gov mailto:dbbrown@pinellas.gov mailto:arivera@pinellas.gov mailto:eramous@pinellas.gov mailto:pberlage@pinellas.gov mailto:glama@pinellas.gov mailto:ccastro@pinellas.gov mailto:brothermel@pinellas.gov mailto:tcrowley@pinellas.gov mailto:kpittman@pinellas.gov mailto:awbrown@pinellas.gov mailto:pbellhor@pinellas.gov mailto:JGras@pinellas.gov mailto:jrice@pinellas.gov mailto:avenables@pinellas.gov https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared*20Documents/PPT__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1KC6YCrRw$ https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared*20Documents/PPT__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1KC6YCrRw$ https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Lists/PPT*20Review/AllItems.aspx__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1JsZbt41w$
Thank you.
Cecilia Castro Public Works – Capital Improvement Division Phone {727} 464-4025 Ccastro@pinellas.gov
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