10-SELECTION PROCESS AND CRITERIA.pdf

1.0 SELECTION PROCESS:

1.1 Interested Applicant Firms shall submit their qualifications and any other information required herein to the Town on or before the date and the time specified.

1.2 A Selection Committee will review the submittals and select qualified Applicant Firms for the projects based on the initial selection criteria. The Applicant Firms will be ranked on their submittals and selection criteria.

1.3 The Town may request presentations from the Applicant firms. The Town will send a notification to those Applicant Firms that are selected for presentations by the Selection Committee. The Town may waive minor irregularities or reject some or all proposals and/or projects.

1.4 After the Town has selected the qualified Applicant Firms, the Town shall solicit bids from all the pre-qualified firms for specific projects.

1.5 The Town is not bound to accept any Submittal Package to the RFQ or further proceed with the process if the Applicant Firms do not meet Town requirements and standards. Further, the Town reserves the right, at its sole discretion, to:

a. Accept or reject any and all submittals, in whole or in part;

b. Discuss different or additional terms to those included in this RFQ or received in any response;

c. Amend or modify any terms of this RFQ;

d. Reject this RFQ and issue a second RFQ;

e. Request clarification of the information submitted as part of the RFQ; and/or

f. Extend the date for receipt of RFQ's.

2.0 SELECTION CRITERIA:

2.1 The responses to the Town’s "Request for Qualifications" shall be evaluated based upon the following criteria:

2.1.1 Personnel / Resources: The general and specific project related capability of the personnel of the Applicant Firm, including previous experiences in similar projects.

Indicate the key personnel and describe their responsibilities. Applicant Firm teams shall demonstrate their abilities by providing the technical qualifications of the Applicant Firm team, principal sub-contractors, equipment suppliers, and individual team members.

Consideration will also be given to the qualification of the subcontractors that will perform, if any, and availability of resources and equipment under the control of the Applicant Firm.

2.1.2 Experience: Performance with respect to projects comparable in type, size and complexity completed during the past three (3) years. The Town will give utmost consideration to experience related to the construction completed on schedule and within budget. Applicant Firm shall provide evidence of its experience in the form of construction budgets and schedules of similar projects. Demonstrate knowledge of State, County, and Town requirements, including governing codes, and ordinances.

2.1.3 Financial Status: An indication of the resources and the necessary working capital available and how it will relate to the Applicant Firm's financial stability through the completion of the project shall be included in the RFQ response. Consideration will also be given to prior bankruptcies, defaults on loans and loan obligations, and bonding capacity and claims.

Include the most recent and 2 prior years reviewed or audited Financial Statements (including notes) with letter from CPA. Show evidence of financial resources and capabilities to complete the work.

If selected as a finalist, the Town will order a Dun & Bradstreet report and will request reimbursement from the finalist for the cost of the report.

2.1.4 Legal: Describe the claims history of the Applicant Firm, including arbitrations, lawsuits, and claims that are pending. Demonstrate compliance with the required insurance coverage.

2.1.5 References: Provide client, trade and bank references.

2.2 Oral Presentations/Interviews: Upon completion of the evaluation of all written proposals, the Selection Committee shall determine whether to recommend award to the Proposers with the highest scores, or to invite those firms in the “Competitive Range” to give an oral presentations. Only those firms with the highest rated scores in accordance with the stated criteria and their weights will be invited to give oral presentations and to participate in interviews. The Evaluation Criteria may be changed for the oral presentations evaluation phase. References and site visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights as determined by the Selection Committee. Additionally, during the oral presentations, the proposers shall include (but not be limited to) their approach to the project. The proposed Project Manager should be in attendance. Finalists will be informed as to the revised criteria prior to their oral presentation.