10-RFP-188-25 Addendum 1.pdf

RFP 188-25 - ADDENDUM #1

Boulder County Housing Authority Civil Engineering for Phase 2 and 3 of Willoughby Corner

August 6, 2025

The attached addendum supersedes the original Information and Specifications regarding RFP-188-25 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Proposals must be submitted electronically on or before the Close Date provided on the Boulder County Bonfire portal.

Important: No archives (zip files) or links to external sites or files will be accepted. This includes Google Docs and similar sites. All submittals must be received as an attachment in a widely-accessible format such as PDF, Word, or Excel.

Electronic submittals must be received on the Bonfire portal. Submittals sent to any other box will be rejected. It is the sole responsibility of the proposer to ensure their documents are received before the deadline referenced above. Boulder County does not accept responsibility under any circumstance for delayed or failed submittals. No exceptions will be made.

The Board of County Commissioners reserve the right to reject any and all bids, to waive any informalities or irregularities therein, and to accept the bid that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/

Questions and Answers for RFP 188-25 - ADDENDUM #1 o Questions #1 - #33 – questions asked during pre-proposal meetings o Questions #34 - #47 -questions posted in Bonfire

1. Question: Will the Civil Engineer lead or provide secondary support at community meetings for PUD modifications?

• Answer: The Civil Engineer will take the lead on formal conversations with the City of Lafayette and will serve as the keeper of information, responsible for compiling all documents and maintaining the base CAD file. The level of direct community engagement is not yet determined and may evolve depending on the scope of the PUD amendment.

2. Question: What utility infrastructure is required for Phases 2 and 3?

• Answer: The backbone utilities were installed as part of the new roads in Phase 1. Phase 2 and 3 utility infrastructure will need to be fully designed. The existing utility design contemplated the usage requirements of Phases 2 and 3 consistent with the approved PUD densities.

3. Question: Will Norris remain involved as a consultant?

• Answer: No. Norris has completed its contracted scope for Phase 1.

4. Question: Why is BCHA seeking a new design team if much of the civil work for Phases 2 and 3 was considered during master planning?

• Answer: The Willoughby Corner project began in 2017. For Phases 2 and 3, BCHA determined it was appropriate to solicit proposals from the current market.

5. Question: Please clarify the required fee structure.

• Answer: Proposals must include both a total cost and a detailed fee schedule with hourly rates.

6. Question: What level of construction administration is expected?

• Answer: Construction Administration (CA) services should be proposed as an hourly rate with a “not to exceed” amount. A standard CA scope for a project of this size and complexity should be assumed, including at least one monthly site meeting.

7. Question: Will the civil scope address the needs of neuroinclusive housing (IDD)?

• Answer: Details regarding specific neuroinclusive design requirements will be developed once the IDD consultant is engaged.

8. Question: Should multidiscipline firms respond to all RFPs?

• Answer: Yes. Multidiscipline firms must submit separate responses for each RFP.

9. Question: Should platting for Phases 2 and 3 be included in the Civil scope?

• Answer: Yes. Platting should be included within the Civil Engineer’s scope of work.

10. Question: What is the environmental survey scope?

• Answer: At this time, only an updated Phase I Environmental Site Assessment should be included in base fee.

11. Question: Will a copy of BCHA’s standard contract be available?

• Answer: Yes. Please refer to the RFP exhibits for the standard contract.

12. Question: Should construction staking be included in the Civil Engineer’s scope?

• Answer: No. Construction staking will be included in the General Contractor’s scope.

13. Question: Is the Geotechnical Report part of the Civil Engineer’s scope?

• Answer: Yes. The Civil Engineer shall include geotechnical services in its fee.

14. Question: Does the Civil Engineer need to prepare As-Builts?

• Answer: The Civil Engineer shall prepare record drawings based on the General Contractor’s as-built markups.

15. Question: Will existing geotechnical, environmental, and traffic studies be provided?

• Answer: Yes. These can be provided after contract award.

16. Question: Should subconsultants be identified in the proposal?

• Answer: Naming the subconsultants at this time is at proposer’s discretion. The Civil Engineer is responsible for including and managing all subconsultants necessary to fulfill the scope of work.

At a minimum, subconsultants should include a surveyor, geotechnical engineer, traffic engineer, and environmental consultant.

17. Question: Was there a master plan completed?

• Answer: Yes. An accepted preliminary site plan and phasing plan exist for Willoughby Corner.

PUD is included as an attachment to the RFP.

18. Question: Was the detention pond designed to be phased?

• Answer: No. The detention pond was designed during Phase 1 to serve all three phases.

19. Question: Who is responsible for coordinating the master plan?

• Answer: Coordination will be a collaborative effort between the Civil Engineer, Landscape Architect, and Architect. Overlap among disciplines is expected.

20. Question: Who are the development partners?

• Answer: Vertikal: Development partner for Phase 3 (for-sale component). - Brikwell:

Development partner for Phase 2 (multi-family rental with IDD set-aside units).

21. Question: What horizontal scope is included?

• Answer: All horizontal improvements for Phases 2 and 3, including the extension of Willoughby Boulevard, are included.

22. Question: Who will hold the contract with the selected Civil Engineer?

• Answer: Contracts will be with BCHA.

23. Question: Should one contractor perform both civil and environmental services?

• Answer: Yes. Civil proposals should include the environmental services required for this scope.

24. Question: Has the City mentioned expediting approvals?

• Answer: No. Expedited review is not anticipated.

25. Question: What is the proposal deadline?

• Answer: Proposals are due August 15, 2025, at 2:00 PM.

26. Question: Can Phase 1 site plans be shared?

• Answer: Yes, they can be provided after award.

27. Question: Does the Civil Engineer’s survey scope include construction staking?

• Answer: No. The Civil Engineer’s survey scope includes overall survey work but not construction staking or materials testing.

28. Question: Do Phases 2 and 3 have structural scopes?

• Answer: Yes. Structural engineering will be addressed under the Architect RFP for Phase 2 and the Design-Build RFP for Phase 3.

29. Question: Is the PUD and draft site plan in place for Phases 2 and 3?

• Answer: Yes. Both are in place.

30. Question: What lessons were learned from Phase 1?

• Answer: It will be important to maintain a solution-oriented approach with the City and all project partners as Phase 2 and 3 move forward.

31. Question: What role will Civil Engineer play in project meetings?

• Answer: The Civil Engineer is expected to participate in pre-development consultant meetings, OAC meetings, and City Council meetings as required. Civil and subconsultants must clearly outline their meeting participation in the fee structure.

32. Question: What is the anticipated selection process after proposals are submitted?

• Answer: BCHA anticipates selecting the Civil Engineer team promptly following the RFP deadline.

33. Question: Will Phases 2 and 3 proceed simultaneously?

• Answer: Yes. Phases 2 and 3 are intended to run concurrently, which is why this RFP encompasses both phases.

34. Question: Will the 8am Teams meeting be recorded on 7/30, and can we obtain a copy of the recording/transcript? Could you please advise when you will be posting the vendor questions - with answers, from the above-mentioned site visit, last week?

• Answer: Boulder County does not record virtual meetings to respect participants’ privacy.

However, we do document questions asked during the meeting and provide them to vendors in this addendum (see questions #1 – #33).

35. Question: Due to two different types of properties (For Rent/For Sale), are the meetings going to be separate or combined? Will there be multiple phases implemented? This will be important with regard to entitlements, etc.

• Answer: BCHA anticipates working through entitlements on Phase 2 and 3 simultaneously, which involves combined design team meetings. This should involve a singular PUD amendment.

36. Question: Are Phase 1 CAD files available?

• Answer: Yes. They will be provided after RFP is awarded.

37. Question: Are survey files available?

• Answer: Yes. They will be provided after RFP is awarded.

38. Question: Was Phase 1 built yet? As-builts available?

• Answer: Phase 1 vertical construction is complete. There are some common amenities being completed now. As-builts will be available after RFP is awarded.

39. Question: What will be needed from the Environmental Consultant?

• Answer: At this time, only an updated Phase I Environmental Site Assessment should be included in base fee.

40. Question: Is previous Traffic Report available? Did it include Phases 2 & 3?

• Answer: Traffic report will be available upon award and does include phase 2 and 3.

41. Question: Is there an existing Drainage Report?

• Answer: Yes, drainage report will be available upon award.

42. Question: Is there a page length restrictions for the proposal?

• Answer: There is not a page length restriction. Please keep your responses directed to the information requested in the RFP.

43. Question: Can we include project examples?

• Answer: Yes. If included, please limit project examples to maximum of three.

44. Question: As far as for rent & for sale communities, will the entitlement processes/meetings be separate or combined?

• Answer: BCHA anticipates working through entitlements on Phase 2 and 3 simultaneously, which involves combined design team meetings. This should involve a singular PUD amendment.

45. Question: Can we submit a letter of recommendation from Client(s)?

• Answer: Yes, please limit any letters of recommendation to maximum of three.

46. Question: Survey - Should Construction Staking & Record Drawings be a separate section for Construction Assistance billed on a T&M basis?

• Answer: Record Drawings should be included in the fee proposal. Construction staking shall not be included in the civil engineering scope; it will be included in the general contractors’ scopes.

47. Question: Proposed fee structure: There is a discrepancy between what is requested in the fee structure section (hourly rates) and what is requested in Bonfire, where the schedule submission is requesting an all-inclusive total cost. What do we enter into Bonfire if this is an hourly rate proposal?

• Answer: Proposals must include both a total fee for full scope and, additionally, a detailed fee schedule. As part of the total fee, Construction Administration (CA) services should be proposed as an hourly rate with a “not to exceed” amount. A standard CA scope for a project of this size and complexity should be assumed, including at least one monthly site meeting.