10 - BKTZ122014 Specifications (1).pdf

SPECIFICATIONS

FOR

CONVERT FOR DEPLOYMENT PROCESSING CENTER

BUILDING 740

PROJECT NO: BKTZ122014

TENNESSEE AIR NATIONAL GUARD

118TH WING

13 MARCH 2019

BKTZ122014

00003-1

SECTION 00003

TABLE OF CONTENTS

00001 TITLE PAGE 1

00003 TABLE OF CONTENTS 5

00004 LIST OF DRAWINGS 2

00200 INFORMATION AVAILABLE TO BIDDERS 1

DIVISION 1 – GENERAL REQUIREMENTS

01000

01010 2

01035 1

01037 2

01040 1

01060 4

01200 3

01300 5

01340 2

01354 4

01355 2

01356 1

01357 1

01359 2

01360 1

01361 2

01363 1

01400 3

01500 3

01600 2

01616

GENERAL REQUIREMENTS (SEE SOLICITATION)

SUMMARY OF WORK

ADDITIVE BID ITEM

WEATHER DELAYS

COORDINATION

REGULATORY REQUIREMENTS

PROJECT MEETINGS

SUBMITTALS

SUBMITTAL MATRIX

LEED CREDIT SUMMARY

LEED CERTIFICATION PROCEDURES

LEED SUBMITTAL FORMS

LEED MATERIAL COST SUMMARY FORM

LEED METAL CONTAINING PRODUCT LIST

LEED NEW PRODUCT CONTENT FORM

LEED NEW PRODUCT SOURCE FORM

LEED PROHIBITED CONTENT INSTALLER CERTIFICATION

QUALITY CONTROL SERVICES

CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

MATERIALS AND EQUIPMENT

VOLATILE ORGANIC COMPOUND (VOC) CONTENT RESTRICTIONS

TABLE OF CONTENTS

DOCUMENT

NUMBER TITLE PAGES

TABLE OF CONTENTS 00003-2

01617 ACCESSORY MATERIAL VOC CONTENT CERTIFICATION FORM 1

01700 CONTRACT CLOSEOUT 3

01720 PROJECT RECORD DOCUMENTS 3

01730 OPERATION AND MAINTENANCE DATA 2

01732 WASTE MANAGEMENT 4

01734 INDOOR AIR QUALITY 3

DIVISION 2 – SITEWORK

02080 ASBESTOS REMOVAL 10

02225 DEMOLITION 3

02505 ASPHALTIC CONCRETE PAVING WITH GRAVEL BASE 5

02577 EMULSIFIED ASPHALT SEAL COAT 6

02582 PAVEMENT MARKINGS 2

02665 WATER DISTRIBUTION SYSTEM 14

02730 SANITARY SEWER SYSTEM 12

02940 SODDING 3

DIVISION 3 – CONCRETE

03100 CONCRETE FORMS AND ACCESSORIES 6

03200 CONCRETE REINFORCEMENT 4

03300 CAST IN PLACE CONCRETE 14

DIVISION 4 - MASONRY

04065 MORTAR AND GROUT 4

04201 PRECAST CONCRETE LINTELS 2

04810 UNIT MASONRY ASSEMBLIES 7

DIVISION 5 - METALS

05120 STRUCTURAL STEEL 6

05210 STEEL JOIST FRAMING 4

05310 STEEL DECKING 5

05500 METAL FABRICATIONS 4

TABLE OF CONTENTS 00003-3

DIVISION 6 - WOOD & PLASTICS

06100 ROUGH CARPENTRY 3

06410 CUSTOM CABINETS 6

06415 COUNTERTOPS 4

DIVISION 7 - THERMAL & MOISTURE PROTECTION

07212 BOARD AND BATT INSULATION 3

07540 THERMOPLASTIC MEMBRANE ROOFING 3

07900 JOINT SEALANTS 3

DIVISION 8 - DOORS AND WINDOWS

08110 STEEL DOORS AND FRAMES 4

08211 FLUSH WOOD DOORS 3

08700 HARDWARE 7

DIVISION 9 - FINISHES

09260 GYPSUM BOARD ASSEMBLIES 5

09300 TILE 4

09511 SUSPENDED ACOUSTIC CEILINGS 5

09650 RESILIENT FLOORING 3

09651 RESINOUS FLOORING 4

09685 CARPET TILE 3

09900 PAINTS AND COATINGS 7

DIVISION 10 – SPECIALTIES

10170 PLASTIC TOILET COMPARTMENTS 3

10400 IDENTIFICATION DEVICES 2

10523 FIRE EXTINGUISHERS, CABINETS AND ACCESSORIES 2

10800 TOILET, BATH, AND LAUNDRY ACCESSORIES 2

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 – FURNISHINGS

TABLE OF CONTENTS 00003-4

NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION

13010 COMMUNICATIONS ROUGH-IN 5

13020 INTERCOM SYSTEM 2

13030 MASS NOTIFICATION SYSTEMS 16

13040 CABLE TV WIRING 2

13050 INTERCOM SYSTEM 2

DIVISION 14 - CONVEYING SYSTEMS

NOT USED

DIVISION 15 – MECHANICAL

15010 GENERAL PROVISIONS 8

15050 BASIC MATERIALS AND METHODS 4

15140 SUPPORTS AND ANCHORS 2

15180 INSULATION 3

15400 PLUMBING 6

15500 FIRE PROTECTION AND SPRINKLER 8

15658 REFRIGERANT PIPING 1

15720 PACKAGE ROOF TOP UNITS 3

15790 DUCTLESS SPLIT SYSTEM 3

15800 AIR DISTRIBUTION 5

15900 CONTROLS AND INSTRUMENTATION 3

15990 TESTING, ADJUSTING AND BALANCING 3

DIVISION 16 – ELECTRICAL

16010 GENERAL CONDITIONS 3

16020 POWER SERVICE AND GROUNDING 2

16031 CONDUCTORS 2

16032 CONDUIT 2

16033 WIRING BOXES 1

TABLE OF CONTENTS 00003-5

16034 WIRING DEVICES 2

16041 PANELBOARDS 2

16042 SAFETY SWITCHES 1

16045 TRANSIENT VOLTAGE SURGE SUPPRESSION (TVSS) 5

16051 LIGHTING FIXTURES 2

16052 EMERGENCY LIGHTING BATTERY PACK 1

16060 COMMUNICATIONS ROUGH-IN 1

16062 FIRE ALARM SYSTEM 12

16072 CONNECTIONS TO GOVERNMENT FURNISHED EQUIPMENT 1

APPENDIX

A. ASBESTOS-CONTAINING MATERIALS AND LEAD BASED PAINT SURVEY,

GEOSERVICES PROJECT NO. 24-17684

B. CONTRACTOR HAZARDOUS MATERIAL TRACKING SHEET

END OF SECTION

LIST OF DRAWINGS 00004-1

DOCUMENT 00004

LIST OF DRAWINGS

The following is a list of Contract Drawings on which this contract is to be based. These drawings are entitled “CONVERT FOR DEPLOYMENT PROCESSING CENTER, BUILDING 740, Project No. BKTZ122014” with revision dates (if any), as noted. The latest posted drawings represent the contract documents. Contractors shall replace all previous drawings with the latest published drawings.

Drawing

Sub-Title

Revision Date

COVER

INDEX

SU1.1

LOCATION MAP, DRAWING LIST AND NOTES

TOPOGRAPHIC SURVEY

C1.0 SITE DEMOLITION PLAN

C1.1

C1.2

C2.1

C2.2

SITE LAYOUT PLAN

SITE GRADING AND DRAINAGE PLAN

SITE DETAILS

SITE DETAILS

AD1.1

AD1.2

AD1.3

AD1.4

AD1.5

A0.1

A1.1

A2.1

A2.2

A3.1

A4.1

A5.1

A6.1

A7.1

A7.2

A8.1

S1.1

S1.2

S2.1

S3.1

S4.1

S5.1

DEMOLITION FLOOR PLAN

DEMOLITION REFLECTED CEILING PLAN

DEMOLITION ROOF PLAN

DEMOLITION EXTERIOR ELEVATIONS

DEMOLITION EXTERIOR ELEVATIONS

LIFE SAFETY PLAN

FLOOR PLAN

EXTERIOR ELEVATIONS

EXTERIOR ELEVATIONS

BUILDING SECTIONS

WALL SECTIONS

ROOF PLAN

REFLECTED CEILING PLAN

ENLARGED PLANS AND INTERIOR ELEVATIONS

INTERIOR ELEVATIONS

DOOR AND FINISH SCHEDULES AND DETAILS

STRUCTURAL GENERAL NOTES

STRUCTURAL GENERAL NOTES

FOUNDATION PLAN

ROOF FRAMING PLANS

FOUNDATION SECTIONS AND DETAILS

FRAMING SECTIONS AND DETAILS

LIST OF DRAWINGS 00004-2

Drawing

Sub-Title

Revision Date

S5.2

S5.3

FP1.1

FP2.1

P1.0

P1.1

P1.2

P2.1

M1.1

M2.1

M3.1

E1.1

E1.2

E1.3

E2.1

E2.2

IT1.1

IT2.1

IT2.2

IT3.1

FLOOR PLAN – FIRE PROTECTION

SCHEDULES & DETAILS – FIRE PROTECTION

FLOOR PLAN - DEMOLITION

FLOOR PLAN – SERVICES

FLOOR PLAN – WASTE AND VENT

SCHEDULES AND DETAILS

FLOOR PLAN - HVAC

SCHEDULES AND DETAILS – HVAC

SCHEDULES AND DETAILS – HVAC

FLOOR PLAN – LIGHTING

FLOOR PLAN – POWER & COMMUNICATIONS

FLOOR PLAN – FIRE ALARM & HVAC

LEGENDS, SCHEDULES & DETAILS

DETAILS & FEEDER DIAGRAM

FLOOR PLAN – INFORMATION TECHNOLOGIES

IT LEGENDS AND DETAILS

IT DETAILS

IT SCHEDULES

INFORMATION AVAILABLE TO BIDDERS 00200-1

SECTION 00200

INFORMATION AVAILABLE TO BIDDERS

PART 1 GENERAL

1.1 SUMMARY

A. Provided in the APPENDIX section of these specifications are the geotechnical report and the environmental survey entitled:

1. Asbestos-Containing Materials and Lead Based Paint Survey, GEOServices Project No. 24-17684

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF DOCUMENT

SUMMARY OF WORK 01010-1

SECTION 01010

SUMMARY OF THE WORK

A. The "Project," of which the "Work" of this Contract is a part, is titled BKTZ122014, CONVERT

FOR DEPLOYMENT PROCESSING CENTER, BUILDING 740.

B. The "Work" of this Contract is defined in the Contract Documents to include furnishing and paying for all necessary materials, labor, tools, equipment, and other items, and constructing complete in every detail and ready for Government’s beneficial use, as specified herein, and/or indicated on the contract documents listed elsewhere in these specifications.

C. Related work:

1. Documents affecting work of this Section include, but are not necessarily limited to, General Conditions, Supplementary Conditions, and other Sections in Division 1 of these Specifications.

1.2 INTENT OF CONTRACT DOCUMENTS

A. If there are any conflict or discrepancy within or between any of the Contract Documents involving the quality or quantity of work required, it is the intention of the Contract that the work of highest quality or greatest quantity shown or specified shall be furnished, unless such conflict or discrepancy shall have been brought to the Contracting Officer’s attention and clarified by Addendum prior to the opening of bids.

B. Whether or not the work “All” is used in the specifications, coverage is intended to be complete, except where partial coverage is specifically and expressly noted. In all cases where an item is referred to in the singular number, it is intended that the reference shall apply to as many such items as are required to complete the work. Words such as “Install”, “Provide”, “Furnish”, and “Supply” shall be construed as meaning complete furnishing, installing, and constructing unless modified by additional information.

C. Where brand names or equal appear throughout these specifications and drawings, they are used only as establishing a standard of quality and shall not be construed as limiting competition.

1.3 VERIFICATIONS OF DIMENSIONS

A. Before proceeding with any work dependent upon the data involved, the contractor shall field check and verify all dimensions, grades, line levels, or other conditions of limitations at the site and building to avoid construction errors. If any work is performed by the contractor or by his Subcontractors prior to adequate verification of applicable data, any resultant extra cost for adjustment of work to conform to existing limitations shall be borne by the contractor without reimbursement or compensation by the Government

1.4 SUBSTANTIAL COMPLETION OF THE WORK

A. Upon substantial completion of any phase of the work, the Government shall assume complete responsibility for the maintenance and operation of the heating, ventilating and air conditioning system and service utilities in that portion of the project.

B. The Government shall also become responsible for all other maintenance and damage and ordinary wear and tear and, with the exception of items under guarantee, the cost of repairs or restoration during the period between substantial and final completion.

SUMMARY OF WORK 01010-2

C. Upon substantial completion, payments for work in the substantially complete portion of the work shall be released to the Contractor, except for the retainage and an amount to cover the cost of the incomplete or deficient items included in the punch list made at the inspection to determine substantial completion. The amount shall be approximately the value of the punch list items as estimated by the Contracting Officer.

D. The Contractor shall arrange a schedule to complete punch list items in the designated time by working during regular working hours.

1.5 BUILDING PRODUCT USE

A. It is the responsibility of the Contractor to inform himself concerning the applications of the products he uses to follow the directions of the Contracting Officer and manufacturer.

B. In the event of disagreement between the Contract Documents and the manufacturer’s directions, the Contractor will obtain written instructions from the Contracting Officer before proceeding with the installation.

C. If the Contractor has knowledge of or reason to believe the likelihood of failure, he will transmit such knowledge to the Contracting Officer, and ask for written instructions before proceeding with the work.

ADDITIVE BID ITEM (ABI) 01035-1

SECTION 01035

ADDITIVE BID ITEMS (ABIs)

Part 1 GENERAL

A. This section includes identification of each Option by number, and describes the basic changes to be incorporated into the Work if a particular item is made a part of the work by specific provisions in the Agreement between the Government and the Contractor.

B. Related work:

1. Documents affecting work of this Section include, but are not necessarily limited to, General Conditions, Supplementary Conditions, and Sections in Division 1 of these Specifications.

2. Materials and methods to be used in the Base Bid and in the ABIs also may be described on the Drawings and/or in pertinent other Sections of these Specifications.

1.2 SUBMITTALS

A. All ABIs described in this Section are required to be reflected on the Proposal Form as submitted by the Bidder.

B. Do not submit ABIs other than as described in this section.

1.3 DELIVERY, STORAGE, AND HANDLING

A. If the Government elects to proceed on the basis of one or more of the described ABIs, make modifications to the Work required in providing the selected Option or Options to the approval of the Contracting Officer and at no additional cost to the Government except as proposed in the Bid.

1.4 ADVANCE COORDINATION

A. Immediately after award of the Contract, or as soon thereafter as the Government has made a decision on which if any of the ABIs will be selected, thoroughly and clearly advise necessary personnel and suppliers as to the nature of ABIs selected by the Government.

1.1 ADDITIVE BID ITEMS

A. ABI 1 – Install motorized bleachers and associated appurtenances in the Assembly (Rm 107).

B. ABI 2 – Apply resinous flake flooring with Base emblem in the Assembly (Rm 107).

PART 3 EXECUTION (NOT USED)

WEATHER DELAYS 01037-1

SECTION 01037

WEATHER DELAYS

1.1 EXTENSIONS OF CONTRACT TIME

A. If the basis exists for an extension of time, an extension of time on the basis of weather may be granted only for the number of Weather Delay Days in excess of the number of days listed as the Standard Baseline for that month.

1.2 STANDARD BASELINE FOR AVERAGE CLIMATIC RANGE

A. The Government has reviewed weather data available from the National Oceanic and Atmospheric Administration and determined a Standard Baseline of average climatic range for the State of Tennessee.

B. Standard Baseline shall be regarded as the normal and anticipatable number of calendar days for each month during which construction activity shall be expected to be prevented and suspended by cause of adverse weather. Suspension of construction activity for the number of days each month as listed in the Standard Baseline is included in the Work and is not eligible for extension of Contract Time.

C. Standard Baseline is as follows:

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

12 11 8 7 7 6 7 5 4 5 6 11

1.3 ADVERSE WEATHER AND WEATHER DELAY DAYS

A. Adverse Weather is defined as the occurrence of one of more of the following conditions which prevents exterior construction activity or access to the site within twenty-four (24) hours:

1. Precipitation (rain, snow or ice) in excess of one-tenth inch (0.10”) liquid measure.

2. Temperatures which do not rise above 32 degrees F by 10:00 a.m.

3. Temperatures which do not rise above that specified for the day’s construction activity by

10:00 a.m., if any is specified.

4. Sustained wind in excess of twenty-five (25) m.p.h.

5. Standing snow in excess of one inch (1.00”).

A. Adverse Weather may include, if appropriate, “dry-out” or “mud” days when all the following conditions are met:

1. For rain days above the standard baseline.

2. Only if there is a hindrance to site access or Sitework, such as excavation, backfill and footings.

3. At a rate no greater than 1 make-up day for each day or consecutive days of rain beyond the standard baseline that total 1.0 inch or more, liquid measure, unless specifically recommended otherwise by the Contracting Officer.

B. A Weather Delay Day may be counted if adverse weather prevents work on the project for fifty percent (50%) or more of the Contractor’s scheduled work day, including a weekend day or holiday, if Contractor has scheduled construction activity for that day.

1.2 DOCUMENTATION AND SUBMITTALS

A. Submit daily jobsite work logs showing which and to what extent construction activities have been affected by weather on a monthly basis.

WEATHER DELAYS 01037-2

B. Submit actual weather data to support claim for time extension obtained from nearest NOAA weather station or other independently verified source approved by Contracting Officer at beginning of project.

C. Use Standard Baseline data provided in this section when documenting actual delays due to weather in excess of the average climatic range.

D. Organize claim and documentation to facilitate evaluation of a basis of calendar month periods, and submit to the Contracting Officer.

E. Contractor shall install a rain gauge on-site and document daily weather conditions.

Not used.

Not used.

COORDINATION 01040-1

SECTION 01040

COORDINATION

1.1 PROJECT COORDINATION

A. The Contractor shall coordinate his actions with the Contracting Officer as specified in the Contract Documents.

1.2 COORDINATION OF WORK OF SUBCONTRACTORS

A. It is the responsibility of the Contractor to coordinate the work of his subcontractors. To this end, the Contractor shall require the subcontractors examine and familiarize themselves with the project drawings and they are to frequently consult with each other and all other trades so that the work can be properly coordinated.

B. The Contractor shall carefully check the work of his subcontractor in order to deliver to the Government the contract work complete and properly installed in conformance with the Contract requirements.

1.3 CUTTING AND PATCHING

A. It is the intention of the Contract that conduit, sleeves, thimbles, and chases for the mechanical, plumbing, and electrical work be installed in new concrete, masonry or stud wall work as the work progresses. The mechanical, plumbing, and electrical subcontractors shall respectively install the required conduit, sleeves and thimbles in concrete forms and in masonry work and shall inform the Contractor of the size and location of any required chases to be formed in the concrete and masonry work. If this procedure is not followed, the mechanical, plumbing, and electrical subcontractors shall do all cutting of new concrete and masonry work required to install their work.

B. Cutting of new work shall be held to the minimum necessary and shall be done neatly. The Contractor shall be responsible for the proper patching and finishing of all cut work whether or not cut by his own workmen or by subcontractors.

C. Furr out walls or ceilings where necessary for the new work. Consult with the Contracting Officer about any furr outs not shown on the drawings to keep furr outs to a minimum.

D. All temporary shoring and bracing required during the cutting of openings in the existing structure shall be the responsibility of the contractor.

1.4 JOB SITE ADMINISTRATION

A. The Contractor shall give his personal superintendence to the work at all times or have a competent superintendent on the job at all times during the execution of the work, with authority to act for him. A competent superintendent shall not be replaced during the execution of the work except for acceptable reasons. Any change in superintendence shall require written approval by the Contracting Officer. The superintendent shall remain on the project until all work has been completed, including the Final Check List Items.

REGULATORY REQUIREMENTS 01060-1

SECTION 01060

REGULATORY REQUIREMENTS

1.1 GENERAL

A. Where codes and standards are referenced in this and other sections of the specifications or on the drawings, whether or not a particular edition is referenced, it is the intention that these be the latest editions as adopted by the governing agency under whose jurisdiction the project is to be constructed. The latest edition shall be the edition in effect on the date approval is granted for construction to begin.

1.2 CODES

A. Work shall conform to the requirements of the 2015 International Building Code except as modified by the Unified Facilities Criteria, 1-200-01, General Building Requirements.

B. Air National Guard Policy ANG ETL 01-1-1

C. Handicap accessibility per ADA Standards for Accessible Design

D. NFPA 101-09 Life Safety Code

E. NRAC 5th Edition Roofing and Waterproofing Manual

F. OSHA

G. Plumbing and gas piping work shall conform to the requirements of the 2015 International

Plumbing Code

H. Electrical Work shall shall be governed by the present specifications together with the current adopted recommendations and regulations of the following:

1. State Electrical Code

2. Rules of the Electric Utility Company

3. National Electric Code

4. N.E.M.A. Standards

5. N.F.P.A. Codes

6. Underwriters Laboratory Standards

7. NFPA 101-09 Life Safety Code

8. Commercial Building Telecommunication Cabling Standard, TIA/EIA0568-B.2-1.

I. Heating, ventilating and air conditioning work shall conform to requirements of ASHRAE 62.1-

2016; Ventilation for Acceptable Indoor Air Quality.

J. Fire Protection work shall be governed by the present specifications together with the current adopted recommendations and regulations of the following:

1. UFC 3-600-01 Fire Protection Engineering for Facilities

2. National Fire Alarm Code

3. Life Safety Code

4. Uniform Fire Code.

5. Standard for Portable Fire Extinguishers.

6. Standard for Installation of Sprinkler Systems.

7. Standard for Installation of Private Fire Extinguisher Mains and their Appurtenances.

REGULATORY REQUIREMENTS 01060-2

8. National Electric Code.

9. Standard on Types of Building Construction

1.3 REGULATIONS

A. Electrical work shall conform to applicable regulations of the State of Tennessee, Department of Insurance, Division of Fire Prevention; and to applicable regulations of the Local Utility Company.

B. The use of cranes and other tall equipment shall be coordinated with the Metropolitan Nashville Airport Authority prior to use. See the “Notification Procedures for High Level Obstructions” provided at the end of this specification for complete requirements.

1.4 MATERIAL AND TESTING STANDARDS

C. Components of the work shall conform to requirements of the American Society for Testing and

Materials (ASTM) standards, American National Standards Institute (ANSI) standards, American Association of State Highway and Transportation Officials (AASHTO) standards, Tennessee Department of Transportation (TDOT) standards, and Trade Association Standards, as listed in the various other sections of the specifications.

REGULATORY REQUIREMENTS 01060-3

REGULATORY REQUIREMENTS 01060-4

PROJECT MEETINGS 01200-1

SECTION 01200

PROJECT MEETINGS

1.1 PRE-BID CONFERENCE

A. A pre-bid conference will be scheduled by the Contracting Officer in the offices of the 118th Wing, Tennessee Air National Guard. This conference will be determined in the solicitation.

B. Attendance at the pre-bid conference is recommended (but not required) by all Contractors proposing to bid this work.

C. Material Contractors shall not attend the conferences. No questions of material suppliers will be answered at the conference.

D. Questions, for clarification, may be asked by the General and Subcontractors.

E. The purpose of the Pre-Bid Conference will be to clarify the specifications, drawings, working conditions and other matters that the Contracting Officer determines should be subject for the Pre-Bid Conference.

1.2 PRE-CONSTRUCTION CONFERENCE

A. The Contracting Officer will schedule a preconstruction conference at a location to be designated at a later date as soon as practical after award and prior to commencement of construction activities.

B. Attendees: The Contracting Officer, the Contractor and its superintendent, quality assurance personnel, major subcontractors, manufacturers, suppliers, and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

1. Attendance by an authorized representative of the primary roofing material manufacturer issuing the warranty is mandatory.

2. Attendance by the subcontractor responsible for the construction of the geothermal system is mandatory.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative Construction Schedule

2. Critical Work Sequencing

3. Designation of Responsible Personnel

4. Procedures for processing field decisions and Change Orders

5. Procedures for processing Applications for Payment

6. Distribution of Contract Documents

7. Submittal of Shop Drawings, Products Data and Samples

8. Preparation of record documents

9. Use of the premises

10. Office, Work and storage areas

11. Equipment deliveries and priorities

12. Safety procedures inclusive of but not limited to all relating EPA and/or OSHA regulations and other safety requirements, including considerations for safety of occupants.

13. First aid

14. Security

15. Housekeeping

PROJECT MEETINGS 01200-2

16. Working Hours

D. The specifications, roof plans, and all roofing and flashing details should be reviewed at the preroofing conference. Any discrepancies between the contract documents and the manufacturer’s specifications shall be discussed and resolved. In the event that certain discrepancies arise, the manufacturer’s representative should be consulted to assist in resolving the issue. If FM or UL requirements are included in the specifications, these requirements shall be carefully reviewed. Building code or architectural directives that are in conflict with these requirements shall be resolved.

1.3 PROGRESS MEETINGS

A. Conduct progress meetings at the Project site approximately twice per month. Notify the

Contracting Officer of scheduled meeting dates. Coordinate dates of meetings with preparation of the payment request.

B. Attendees: In addition to representatives of the Contracting Officer, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination or performance of future activities shall be represented at these meetings by persons familiar with the Project and authorized to conclude matters relating to progress.

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1. Contractor’s Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

D. Review the present and future needs of each entity present, including such items as:

1. Interface requirements

2. Time

3. Sequences

4. Deliveries

5. Off-Site fabrication problems

6. Access

7. Site utilization

8. Temporary facilities and services

9. Hours of Work

10. Hazards and risks

11. Housekeeping

12. Quality and Work standards

13. Change Orders

14. Documentation of information for payment requests

15. LEED Documentation

E. Reporting: No later than 3 days after each progress meeting date, the Contractor is responsible for distribution of copies of minutes of the meeting to each party present and to other parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. These reports shall be distributed via email.

PROJECT MEETINGS 01200-3

F. Schedule Updating: Revise the construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report of each meeting.

1.4 PROGRESS PAYMENT MEETINGS

A. Construction progress payments may be made upon the request of the Contractor. Construction progress payment request will be submitted by the Contractor on AIA Document G702 and AIA Document G702a. These forms serve both as a progress payment request as well as the Contractor’s invoice. The payment request shall be submitted directly to the Contracting Officer along with the progress report at the end of each month.

SUBMITTALS 01300-1

SECTION 01300

SUBMITTALS

1.1 PROGRESS SCHEDULE AND REPORTS

A. Progress reports shall be prepared on AF Form 3065 and shall be completed and submitted by the Contractor bi-weekly. If no additional work has been done since submission of the previously bi-weekly report, a negative report on AF Form 3065 shall be submitted for the period concerned.

B. Contractor shall prepare and maintain a critical path method construction schedule using the arrow diagramming method. Contractor shall utilize the latest edition of Prima Vera software for preparation of this schedule.

1.2 SHOP DRAWINGS/MATERIAL SUBMITTALS

A. General

1. Contractors shall submit all requests for material approval on AF Form 3000. Materials include articles, supplies, raw materials, shop drawings, equipment, parts, components, etc.

Number of copies and distribution of submittals shall be covered in the Preconstruction Conference.

2. Before submission, the Contractor shall check the submittals of all items furnished by him or any Subcontractor as follows: Check the submittals for completeness and compliance with the Contract Documents; check and verify all dimensions and field conditions relating to the submittals; and certify in writing that these checks have been made.

3. The Contracting Officer will return for resubmission all shop drawings submitted without the above specified approval and certification, and all shop drawings, which in the Contracting Officer’s opinion, contain numerous discrepancies and/or have not been checked or have been superficially checked only by the Contractor or Subcontractor.

4. The Contracting Officer will receive shop drawings from the Contractor only. Shop drawings submitted to the Contracting Officer by subcontractors, material suppliers, etc., will be returned unchecked to the Contractor.

5. Acceptance of shop drawings by the contracting Officer will be general only, and such acceptance will not relieve the Contractor or subcontractor of the responsibility for accuracy of such shop drawings, proper fitting, coordination, construction of work, and furnishing materials and work required by Contract but not indicated on shop drawings. Acceptance of shop drawings shall not be construed as approving departures from Contract requirements.

6. Within ten (10) calendar days after the Notice to Proceed (NTP), the Contractor will submit to the Contracting Officer a chronological Material Submittal Schedule, based upon the Material Approval Submittal Matrix provided in the specifications. In this schedule, the Contractor will list his required submittals consistent with his own construction strategy, and chronologically on a week-by-week basis. The Contractor must schedule all of his submittals such that they will be forwarded, reviewed, and approved within sixty (60) calendar days after NTP. The only exception to this is that all submittals involving a color selection must be forwarded, reviewed and approved within ninety (90) calendar days after NTP. No final color selection will be made until all the color-related submittals have been approved. Resubmittals by the contractor after the sixty (60) day deadline will be permitted only if the initial government review time is determined by the Contracting Officer to be unjustifiably excessive.

C. Coordination

1. Coordinate the preparation and processing of submittals with the performance of the work.

Coordinate each separate submittal with other submittals and related activities such as testing, purchasing, fabrication, delivery and similar activities that require sequential activity.

2. Coordinate the submittal of different units of interrelated work so that one submittal will not be delayed by the Contracting Officer’s need to review a related submittal. The Contracting

SUBMITTALS 01300-2

Officer reserves the right to withhold action on any submittal requiring coordination with other submittals until related submittals are forthcoming.

D. Scheduling: In each appropriate administrative submittal, such as the progress schedule, show the principal work-related submittals and time requirements for coordination of submittal activity with related work.

1.4 SUBMITTAL SCHEDULE

A. General: Section 01340 contains a schedule by specification section of submittals to be provided by the Contractor.

B. Coordination of Submittal Times

1. Prepare and transmit each submittal to the contracting Officer sufficiently in advance of the scheduled performance of related work and other applicable activities. Transmit different kinds of submittals for the same unit of work so processing will not be delayed by the Contracting Officer’s need to review submittals concurrently for coordination.

2. The Contractor is required to submit all shop drawings and material submittals with the Government’s Material Approval Submittal (AF Form 3000), if required in the specifications, for the project within the time frame specified in Paragraph 1.3.A.6 above.

C. Routing Procedures – AF Form 3000

1. The Contractor will prepare and forward the AF Form 3000 in original, and three (3) copies (4 total) with attachments to the COTR. In addition, the contractor will send one (1) copy without attachments to the Contracting Officer. The COTR will forward approved/disapproved original plus two (2) copies with attachments to Contracting Officer. At the same time the COTR will send one (1) copy with attachments to Contractor. The Contracting Officer will send one (1) approved/disapproved copy with attachments to Contactor, and one (1) approved/disapproved copy with attachments to COTR.

2. No extension of time will be authorized because of the Contractor’s failure to transmit submittals to the Contracting Officer sufficiently in advance of the work.

D. Submittal Transmittal – Package each submittal appropriately for transmittal and handling.

Transmit each submittal from the Contractor to the Contracting Officer, and to other destinations as indicated, by use of a transmittal form. Submittals received from sources other than the Contractor will be returned to the sender “Without Action”.

1.5 SPECIFIC SUBMITTAL REQUIREMENTS

A. General

1. Specific submittal requirements for individual units of work are specified in the applicable specification section. Except as otherwise indicated in the individual specification sections, comply with the requirements specified herein for each type of submittal.

2. Where it is necessary to provide intermediate submittals between the initial and final submittals, provide and process intermediate submittals in the same manner as for initial submittals.

B. Shop Drawings: Information required on shop drawings includes: Dimensions, identification of specific products and materials which are included in the work, compliance with specified standards and notations of coordination requirements with other work. Provide special notation of dimensions that have been established by field measurement. Highlight, encircle or otherwise indicate deviations from the contract documents on the shop drawings.

C. Coordination Drawings

1. Provide coordination drawings where required for the integration of the work, including work first shown in detail on shop drawings or product data. Show sequencing and relationship of separate units of work which must interface in a restricted manner to fit in the space provided, or function as indicated. Coordination drawings are considered shop drawings and must be definitive in nature.

SUBMITTALS 01300-3

2. Refer to Divisions 15 and 16 sections for additional general requirements applicable to shop drawings for mechanical and electrical work, respectively.

3. Do not permit shop drawing copies without an appropriate final “Action” marking by the Contracting Officer to be used in connection with the work.

D. Preparation

1. Submittals shall be submitted in electronic (.pdf) format and one hard copy for Divisions 15 and 16. Notification shall be sent to the Contracting Officer, COR, and A/E that the submittals are posted to a location making them ready for review. Minor exceptions to this are allowed for submittals requiring large format reproduction.

2. Comments or other actions shall be posted back to this same location.

E. Initial Submittal: Provide one correctable translucent reproducible print and one blueline or blackline print. The reproducible print will be returned.

F. Final Submittal: Provide 3 prints plus 2 additional prints where they are required for maintenance manuals. Two (2) prints will be retained; the remainder will be returned. One of the prints returned will be marked-up and maintained by the Contractor as a “Record Document”.

G. Product Data

1. General information required specifically as product data includes manufacturer’s standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, and the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product or system with other work.

2. Refer to Divisions 15 and 16 for additional general requirements applicable to product data for mechanical and electrical work respectively.

H. Preparation

1. Collect required product data into a single submittal for each unit of work or system. Mark each copy to show which choices and options are applicable to the project. Where product data has been printed to include information on several similar products, some of which are not required for use on the project, or are not included in this submittal, mark the copies to show clearly that such information is not applicable.

2. Where product data must be specifically prepared for required products, materials or systems, because standard printed data is not suitable for use, submit data as “shop drawings” and not as “product data”.

I. Submittals: Product data submittal is required for information and record and to determine that the products, materials and systems comply with the provisions of the contract documents.

Therefore, the initial submittal is also the final submittal, except where the Contracting Officer observes that there is noncompliance with the provisions of the contract documents and returns the submittal promptly to the Contractor marked with the appropriate “Action”.

J. Initial Submittal

1. Except as otherwise indicated in individual sections of these specifications, submit two (2) copies of each required product data submittal, plus two (2) additional copies where required for maintenance manuals. The Contracting Officer will retain one copy, and will return the other marked with “Action” and corrections or modifications as required.

2. Do not submit product data or allow its use on the project until compliance with the requirements of the contract documents has been confirmed by the contractor.

3. Final Distribution: Furnish copies of product data to subcontractors, suppliers, fabricators, manufacturers, installers, governing authorities and others as required for proper performance of the work. Show distribution on transmittal forms.

4. Installation Copy: Do not proceed with installation of materials, products and systems until a copy of product data applicable to the installation is in the possession of the installer. Do not permit the use of unmarked copies of product data in connection with the performance of the work.

SUBMITTALS 01300-4

K. Samples

1. Submit samples for the Contracting Officer’s visual review of general generic kind, color, pattern, and texture, and for a final check of the coordination of these characteristics with other related elements of the work. Samples are also submitted for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed.

2. Refer to individual work sections of these specifications for additional sample requirements, which may be intended for examination or testing of additional characteristics. Compliance with other required characteristics is the exclusive responsibility of the Contractor; such compliance is not considered in the contracting Officer’s review and “Action” indication on sample submittals.

3. Documentation required specifically for sample submittals include a generic description of the sample, the sample source or the product name or manufacturer, compliance with governing regulations and recognized standards. In addition, indicate limitations in terms of availability, sizes, delivery time, and similar limiting characteristics.

4. Refer to Divisions 15 and 16 for additional general requirements applicable to samples for mechanical and electrical work, respectively.

5. Preparation: Where possible, provide samples that are physically identical with the proposed material or product to be incorporated in the work; provide full scale, fully fabricated samples cured and finished in the manner specified. Where variations in color, pattern, or texture are inherent in the material or product represented by the sample, submit multiple units of the sample (not less than 3 units), which show the approximate limits of variations. Where samples are specified for the Contracting Officer’s selection of color, texture or pattern, submit a full set of available choices for the material or product. Mount, display, or package samples in the manner specified to facilitate the review of indicated qualities. Prepare samples to match the Contracting Officer’s sample where so indicated.

6. Refer to individual sections of these specifications for samples which, because of their relatively high cost or other special considerations, are intended to be returned to the Contractor for incorporation in the work. Such samples must be in an undamaged condition at the time of use. On the transmittal form to the Contracting Officer, indicate such special requests regarding the disposition of sample submittals.

L. Submittal

1. At the Contractor’s option, and depending upon the nature of the anticipated response from the Contracting Officer, the initial submittal of samples may be either a preliminary submittal or a final submittal.

2. Preliminary submittal, of a single set of samples, is required where requirements indicate the Contracting Officer’s selection of color, pattern, texture or similar characteristics from a manufacturer’s range of standard choices is necessary. Preliminary submittals will be reviewed and returned with the contracting Officer’s “Action” marking.

3. Final Submittals: submit three (3) sets of samples in the final submittal; one set will be returned.

4. Distribution of Samples: Maintain the final submittal sets of samples, as returned by the contracting Officer, at the project site, available for quality control comparisons throughout the course of performing the work. In addition, final submittal sets may be used to obtain final acceptance of the work associated with each set. Prepare and distribute additional sets of samples to subcontractors, suppliers, fabricators, manufacturers, installers, governing authorities, and others as required for proper performance of the work. Show final distribution on transmittal forms.

5. Mock-Ups and similar samples specified in individual work sections are special types of samples. Comply with sample submittal requirements to the fullest extent possible. Process transmittal forms to provide a record of activity.

M. Miscellaneous Submittals

1. Inspection and Test Reports: Classify each inspection and test report as being either “shop drawings” or “product data” depending on whether the report is specially prepared for the project, or a standard publication of workmanship control testing at the point of production.

Process inspection and test reports accordingly.

SUBMITTALS 01300-5

N. Records of Actual Work: Furnish four (4) copies of records of actual work, one of which will be returned for inclusion in the record documents as specified in section “Project Closeout”.

O. Standards: Where submittal of a copy of standards is indicated, and except where copies of standards are specified as an integral part of a “Product Data” submittal, submit a single copy of standards for the Contracting Officer’s use. Where workmanship, whether at the project site or elsewhere, is governed by a standard, furnish additional copies of the standard to fabricators, installers and others involved in the performance of the work.

P. Closeout Submittals: Refer to section “Project Closeout” and to individual sections of these specifications for specific submittal requirements of project closeout information, materials, tools, and similar items.

Q. Record Documents: Furnish set of original documents as maintained on the project site. Along with original marked-up record drawings, provide two (2) photographic copies of marked-up drawings, which at the Contractor’s option, may be reduced to not less than half size.

R. Operating and Maintenance Data: Furnish two (2) bound copies of operating data and maintenance manuals.

S. Materials and Tools: Refer to individual sections of these specifications for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

T. General Distribution: Provide additional distribution of submittals to subcontractors, suppliers, fabricators, installers, governing authorities, and others as necessary for the proper performance of the work. Include such additional copies of submittals in the transmittal to the Contracting Officer where the submittals are required to receive “Action” marking before final distribution.

Record distributions on transmittal forms.

1.6 CONTRACTING OFFICER’S ACTION

A. General: Except for submittals for the record and similar purposes, where action and return on submittals is required or requested, the Contracting Officer will review each submittal, mark with appropriate “Action”, and where possible, return within five (5) days of receipt. Where the submittal must be held for coordination, the Contracting Officer will so advise the contractor without delay.

B. Action Stamp: The Contracting Officer will stamp each submittal to be returned with a uniform, self-explanatory action stamp, appropriately marked and executed to indicate whether the submittal returned is for unrestricted use, final-but-restricted use(as marked), must be revised and resubmitted (use not permitted) or without action (as explained on AF Form 3000).

C. Final Unrestricted Release: Where the submittals are marked as follows, the work covered by the submittal may proceed provided it complies with the requirements of the contract documents;

acceptance of the work will depend upon that compliance.

Marking “Approved”.

D. Final-But-Restricted Release: When the submittals are marked as follows, the work covered by the submittal may proceed provided it complies with both the Contracting Officer’s notations or corrections on the submittal and with the requirements of the contract documents; acceptance of the work will depend on that compliance.

Marking: “Approved as Noted”.

E. Returned for Resubmittal: When the submittal is marked as follows, do not proceed with the work covered by the submittal, including purchasing, fabrication, delivery, or other activity. Revise the submittal or prepare a new submittal in accordance with the Contracting Officer’s notations

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stating the reasons for returning the submittal; resubmit the submittal without delay. Repeat if necessary to obtain a different action marking. Do not permit submittals with the following marking to be used at the project site or elsewhere where work is in progress.

Marking: “Revise and Resubmit”.

SECTION 01340

MATERIAL APPROVAL MATRIX

SUBMITTAL MATRIX 01340-1

Specification Section

Title

Submittals Required

01010 Summary of Work • None

01035 Option Items • None

01040 Coordination

• Written authorization from Contracting Officer if superintendence changes

01050 Government Furnished Materials

• None

01060 Regulatory Requirements • None

01200 Project Meetings

• Prepare/Distribute Project Meeting Agenda

• Prepare/Distribute Project Meeting Minutes

01300 Submittals

• Progress Reports on AF Form 3065

• CPM Construction Schedule

• Applications for Payment (Monthly)

• Chronological Material Submittal Schedule within 10 days of NTP

• Samples

• Standards except as noted

• Record Documents

• Operating and Maintenance Data

01354 LEED summary • None

01356 LEED submittal forms • Forms

01363 LEED Prohibited content • Certification

01400 Quality Control Services

• Submit 3 materials testing firms

• Written Reports per “Report Data”

01500 Construction Facilities and Temporary Controls

• None

01600 Materials Equipment, and Substitutions

• None

01616 VOC Content Restrictions

• Evidence of Compliance Form

• Product Data

• Installer Certification

01700

Contract Close Out

• Final Payment Request

• AIA Document G706 (Contractor’s Affidavit of

Payment of Debts and Claims)

• AIA Document G706A (Contractor’s Affidavit of

Release of Liens)

• AIA Document G707 (Consent of Surety Company to

Final Payment)

• Final Progress Report (AF Form 3065)

• 3 Copies O & M Manuals

• Project Record Documents

• Equipment Listing and Warranties

01720 Project Record Documents • Submit Record Documents

01730 Operation and Maintenance Data

• 3 Copies of O & M Manuals

01732 Waste Management

• Landfill Alternatives Proposal

• Waste Management Plan

• Waste Disposal Reports

SUBMITTAL MATRIX 01340-2

01734 Indoor Air Quality

• Indoor Air Quality Management Plan

• Interior Finished Installation Schedule

• Duct and Terminal Unit Inspection Report

• Air Contaminate Test Plan

• Air Contaminate Test Report

02080 Asbestos removal • Pre and Post job submittals as applicable

02225 Demolition

• Site Plan

• Demolition Plan

• Project Record Documents

02505 Asphaltic Concrete Paving with Gravel Base

• Test Reports

• Compaction Test Reports

02522 Site Concrete

• Test Reports

• Mix Design

02577 Emulsified Asphalt Seal Coats

• Product Data

02582 Pavement Markings • Product Literature

02665 Water Distribution System

• Manufacturer’s Installation Instruction

• Product Information

02730 Sanitary Sewer System • Product Information

02940 Sodding • None

03100 Conc forms and access.

• Shop drawings

• Product data

• Design data

03200 Concrete reinforcement

• Shop drawings

• Certificates

03300 Cast in place concrete

• Mix designs

• Tickets & reports

04065 Mortar and Masonry Grout

• Product Data

• Reports: mortar

• Reports: grout

• Manufacturer’s Certificate

• Manufacturer’s Instructions

04201 Pre-Cast Concrete Lintels

• Product Data

• Manufacturer’s Certificate

• Manufacturer’s Instructions

04810 Unit Masonry Assembly

• Product Data

• Samples

• Maintenance Materials

• LEED Submittals

• Buy American Act

05120 Structural Steel

• Shop Drawings

• Mill Test Reports

• Manufacturer’s Mill Certificate

• Prequalified Welding Procedures

• Welders Certificates

05210 Steel Joist Framing

• Shop Drawings

• Calculations

• Certification Letter

05310 Steel Decking

• Shop Drawings

• Property and Load Tables

05500 Metal Fabrications

• Shop Drawings

• Samples

SUBMITTAL MATRIX 01340-3

06100 Rough Carpentry

• Product Data

• LEED Submittals

• Buy American Act

06410 Custom Cabinets

• Shop Drawings

• Product Data: hardware

• Samples

• LEED Submittals

• Buy American Act

06415 Countertops

• Shop Drawings

• Product Data: hardware

• Samples

•…