10 - Appendix 06 - Preventive Maintenance Guidelines for Facilities Maintenance.pdf

DeCA Preventative Maintenance Guidelines Form 1 | P a g e

APPENDIX 06

FACILITY PREVENTATIVE MAINTENANCE TASK REQUIRMENTS

Technician's Name and Company: Date:

Location:

PM COMPONENT/CHECKS FREQUENCY

Door, Fabric Roll-Up M S A

1 Operate all devices to verify proper operation x x 2 Verify auto re-feed is operational x x 3 Verify that the brake stops the door at open and closed positions as well as when stopped in the middle of travel. x x 4 Clean, check all connections with disconnect off. Make sure all wires are free from moving parts x 5 Inspect curtain for wear or damage, patch immediately to prevent condensation or frost buildup. Check drive spheres, if missing or damaged, replace. Check to roller for proper operation. x x 6 Perform visual inspection for damage. Tighten all hardware. Replace any worn labels. Use air hopes to remove dust and debris x 7 Operate door and make sure all operations are functioning properly x 8 Verify drive tube gear is centered over track groove. Make sure bearing set screws and mounting bolts are tight. x 9 Verify lintel seal is sealing wall properly x 10 Check motor. Inspect junction box and plug connections x 11 With power off, verify chain hoist opens door. Lubricate chain, sprockets and check alignment x 12 Verify both photoeyes reverse the curtain. LED’s on receiver should go on/off. Clean emitter and receiver lens. x 13 Perform visual inspection of tracks. Lubricate radials and tracks with food grade synthetic grease. (It may be required to remove the existing grease prior to adding new.) Verify proper width and tighten all hardware. Check foam seal if present. x

14 Inspect track retention strips, replace if cracked x x 15 Compile list of discrepancies and open corrective maintenance job order(S) to make repair (S) x x

Location:

Door, emergency egress, swinging Q S A

1 Notify Store Management/facility occupants X 2 Remove obstruction that restrict full movement/swing of door X 3 Check swing of door, door must latch on normal closing X 4 Test operation of panic hardware and local alarm battery X 5 Lubricate hardware X

6 Fill out maintenance checklist, post on government service order management system and report deficiencies to Field Engineer

X

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Door, overhead, manual, up to 24’ high x 25’ wide Q S A

2 Check with operating or area personnel for deficiencies X 3 Check for proper operation, binding or misalignment; adjust as necessary X 4 Check and lubricate door guides, pulleys and hinges X 5 Clean area around door X

6 Fill out maintenance checklist, post on government service order management system and report

Door, overhead, roll-up, electric, up to 24’ high x 25’ wide Q S A

3 Check for proper operation, binding or misalignment; adjust as necessary X 4 Check and lubricate door guides, pulleys and hinges X 5 Inspect and lubricate motor gearbox, drive chain (or belt) and motor; adjust as necessary X 6 Check operation of limit switch; adjust as necessary X 7 Check electrical operator, wiring, connections and contacts; adjust as necessary X 8 Clean area around door X

9 Fill out maintenance checklist, post on government service order management system and report

Shutter, roll-up, electric Q S A

3 Check for proper operation, binding or misalignment; adjust as necessary X 4 Check and lubricate door guides, pulleys and hinges X 5 Inspect and lubricate motor gearbox, drive chain (or belt) and motor; adjust as necessary X 6 Check operation of limit switch; adjust as necessary X 7 Check electrical operator, wiring, connections and contacts; adjust as necessary X 8 Clean area around door X

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9 Fill out maintenance checklist, post on government service order management system and report

Shutter, sliding, electric Q S A

3 Check for proper operation, binding or misalignment; adjust as necessary X 4 Check and lubricate door guides, pulleys and hinges X 5 Inspect and lubricate motor gearbox, drive chain (or belt) and motor; adjust as necessary X 6 Check operation of limit switch; adjust as necessary X 7 Check electrical operator, wiring, connections and contacts; adjust as necessary X 8 Clean area around door X

9 Fill out maintenance checklist, post on government service order management system and report

PM COMPONENT/CHECKS FREQUENCY

Roof, low sloped, Large up to 15k sf, Q S A

Minimum 2 persons task 1 Check with Store Management for deficiencies. X 2 Inspect surface for wear and UV protection deterioration X 3 Inspect membrane for holes or damage X

4 Parapet Membrane Flashing: Inspect for damage/holes/deterioration; Inspect for open seams/end laps;

Inspect for open upper edge; Validate membrane is properly secured and counter flashing is in place

X

5 Parapet Counter Flashing: Inspect metal counterflashing; Inspect fasteners; Inspect end/lap joints in metal

X

6 Wall Membrane Flashing: Inspect membrane flashing for holes or damage; Inspect the flashing seams;

Inspect the metal counter flashings for damage/holes and proper attachment

X

7 Wall Counter Flashing: Inspect membrane flashing for holes or damage; Inspect the flashing seams;

Inspect the metal counter flashings for damage/holes and proper attachment

X

8 Surface, Membrane, Flashing: Apply mastic and fabric. Tighten/install fasteners. Apply caulk/sealant to open metal joints to prevent moisture intrusion

X

9 Pipe vent: Inspect for corrosion; Inspect pipe flashing for damage/leaks; Inspect for proper air flow X

Roof Hatch: Inspect base flashing; Inspect metal counterflashing; Inspect fasteners; Inspect end/lap joints in metal; Inspect the gasket in hatch hood for damage/holes; Inspect hatch door mechanism to ensure proper close age/ locking

X

Mech Equip/Exhaust Fan/Vent: Inspect exhaust vent equipment for corrosion, missing/damaged panels, ensure equipment is running properly. Ensure drain lines properly piped and supported. Ensure the equipment properly supported/flashed. Ensure metal flashing in place

X

12 Other Equip (Satellite Dish, etc): Inspect for damage; Inspect for proper support and proper membrane protection; Inspect for proper securement to support members

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13 Field Drain: Inspect flashing around drain; Inspect clamping ring for damage; Inspect bolts in clamping ring; Inspect strainer for damage; ensure drain flows freely

X

14 Overflow Scupper: Inspect flashing around drain; Inspect strainer for damage; ensure drain flows freely;

Inspect for proper connection to scupper box/downspout;

X

15 Drains/Scuppers: Tighten/install bolts. Clear debris X

16 Pitch Pan: Inspect for flashing around pitch pan; Inspect pitch pan edges for damage/holes/corrosion;

Inspect for integrity of filler material; Fill with pitch as necessary

X

17 Coping Cap: Inspect base flashing; Inspect metal cap end/lap joints; Inspect fasteners; Inspect for rust on metal

X

18 Gutters/Downspouts: Inspect. Clear debris X

19 Fill out maintenance checklist and report deficiencies to field Engineers and post on government Service Order management system.

PM COMPONENT/CHECKS FREQUENCY

Roof, steep sloped, Large up to 15k sf, Q S A

Minimum 2 persons task 1 Check with Store Management for deficiencies. X

2 Walk around exterior of building checking exterior walls and overhangs for moisture, cracks and signs of movement

X

3 Prepare safety equipment X

Inspect gutters and downspouts checking for debris and vegetation growth, loose/missing fasteners, displaced or loose joints, corrosion, joints sealed and not leaking, and not clogged or damaged so as to impede flow

X

Inspect edge/rake, hips, valleys, ridges, flashings and penetrations for loose/missing fasteners, open end or lap joints and covers, loose or displaced closures and baffles, damage from foot traffic or expansion/contraction, sealant condition, corroded metal, and securement

X

6 Inspect roof membrane for damage, debris, vegetation growth, adequate drainage X

As encountered - remove debris, tighten/replace loose/missing fasteners, clear clogged drainage and re-secure gutters or drain screens. Make note of required corrective maintenance action such as patches, tree trimming, sealant replacement

X

8 Fill out maintenance checklist and report deficiencies to field Engineers and post on government Service Order management system.

Boiler, hot water, oil, gas or combination fired, 120 to 500 MBH Q S A

1 Check with Store Management or area personnel for any deficiency X 2 Check combustion chamber for air or gas leaks X 3 Inspect and clean oil burner gun and ignition assembly where applicable X 4 Inspect fuel system for leaks and change fuel filter element, where applicable X 5 Check fuel lines and connections for damage X 6 Check for proper operational response of burner to thermostat controls X 7 Check and lubricate burner and blower motors X

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8 Check mina flame failure protection and main flame detection scanner on boiler equipped with spark ignition (Oil burner)

X

9 Check electrical wiring to burner controls and blower X 10 Clean firebox (sweep and vacuum) X

11 Check operation of mercury control switches (i.e., steam pressure, hot water temperature limit, atomizing or combustion air proving, etc)

X

12 Check operation and condition of safety pressure relief valve X 13 Check operation of boiler low water cut off devices X 14 Check hot water pressure gauges X 15 Inspect and clean water column sight glass (or replace) X 16 Clean fire side of water jacket X 17 Check condition of flue pipe, damper and exhaust stack X 18 Check boiler operation through complete cycle, up to 30 minutes X 19 Check fuel level with gauge pole, ass as required X 20 Clean around area of boiler X

21 Fill out maintenance checklist, post on government service order management system and report

Grease Trap Inspection Capacity 750-1250 Gals M Q S A

1 Notify Store Management/facility occupants x x x x 2 Remove lids, grates, and covers as required x x x x 3 Inspect for cracks or leaks x x x x 4 Check depth of grease and solid waste x x x x 5 Check trap to ensure grease is not passing through with water x x x x 6 Check drains lines for damage or stoppage x x x x 7 Check cleanout on the drain x x x x 8 Pump/remove grease and solid waste (as required) x x x x 9 Fill out maintenance checklist, compile list of discrepancies and open corrective maintenance job order(s) to make the repair(s) x x x x

Elevator, Traction, Hydraulic, Passenger/Freight Q S A

In car:

A. Inspect and clean fixtures and signal in operating panel and car position and direction indicator.

B. Check operation of emergency lights and bell.

C. Check handrail, ceiling panels and hang on panels for tightness.

D. Check for trip hazards.

2 Inspect and lubricate rails of hoist. X

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Hallway corridor:

A. Inspect hall buttons, signal lamps, lanterns and hall positions indicator.

B. Inspect starter station, key operation and lamps.

Motor Room:

A. Inspect machine room equipment.

B. Lockout and log equipment C. Inspect tank oil levels.

D. Inspect and adjust controller contacts: main operating contactors and switches.

E. Inspect pump and value unit for leaks.

F. Inspect and adjust controller overloads: set timers.

G. Tighten connections and clean controller fuses and holders.

H. Inspect and lubricate pump motor bearings.

X

5 Inspect pit gland packing, and repack if needed. X 6 Inspect /clean/ lubricate under car guides, selector tape, traveling cable, switch and platen plate assembly.

X

7 Clean equipment and surrounding areas. X 8 Ride car, check for any unusual noise or operation X

9 Perform certification inspection to comply with Federal, State and Local regulations and provide certification certificate for posting.

X

10 Fill out maintenance checklist, post on government service order management system and report

Standing Pipe Fire System SA 2yr 5yr

1 Notify Store Management/facility occupants X X X 2 Notify installation fire department X X X 3 Inspect for damage, leaking, missing, caps, and obstruction X 4 Operate valve through entire travel to verify function X 5 Lubricate valve stem X 6 Inspect piping and piping supports for damage X 7 Conduct flow test to verify flow capacity and minimum discharge pressure X 8 Hydrostatic test to ensure integrity (dry standpipe systems only) X 9 Fill out maintenance checklist, post on government service order management system and report deficiencies to Field Engineer X X X

Wet Pipe Sprinkler System M A 2yr 5yr 10yr 20yr 50yr

1 Notify Store Management/facility occupants X X 2 Notify installation fire department/coordinate testing with alarm sys X X

DeCA Preventative Maintenance Guidelines Form 7 | P a g e

3 Verify position of Main Control, Alarm Test, Alarm Shut-Off valves (If not supervised, sealed, or secured) X X

4 If electronic tampers are installed; Operate valve to activate tamper switch, ensure panel receives "Trouble/Supervisory" signal from device; verify that they received code matches the activated tamper

X

5 Test Water flow Devices (Pressure/Flow Switch) to verify that "Alarm" signal is sent/received by appropriate panels X

6 Visually check the exterior of valves, gauges and trim alignment X 7 Verify valve pressure and legibility of hydraulic nameplate X 8 Conduct main drain test to verify supply X 9 Document Static and Residual pressure readings on a 3X5 tag and secure it to the system pressure gauge X 10 Compare results with Acceptance/Previous Main Drain tests X 11 Verify that results are within acceptable limits. If not, investigate; may require Work Task X 12 Verify Fire Department Connection (FDC) is accessible and in good condition X 13 Remove caps/covers from FDC and check for obstructions X 14 Operate control valves through entire range of motion to verify function X 15 Lubricate control valve stems if possible X 16 Perform internal inspection of alarm check valve-clean to ensure alarm line ports are open-photograph as record X 17 Sample/test antifreeze solution to verify mixture quality and temperature properties X 18 Test/Replace/Recalibrate all gauges X 19 Label gauges as: "Installed" or "Tested" and Date X 20 Test sample of Fast Response/Extra High Temp sprinklers to verify response characteristics X 21 Test sample of Standard Sprinklers to verify response characteristics or replace X 22 Fill out maintenance checklist, post on government service order management system and report deficiencies to Field Engineer X X

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Location:

Dry Pipe Sprinkler System M A 2yr 5yr 10yr 20yr 50yr

1 Notify Store Management and or area personnel X X

3 Verify position of Main Control, Alarm Test, Alarm Shut-Off valves (If not supervised, sealed, or secured) X X 4 If electronic tampers are installed; Operate valve to activate tamper switch, ensure panel receives "Trouble/Supervisory" signal from device-verify that they received code matches the activated tamper

X

5 Test Water flow Devices (Pressure Switch) to verify that "Alarm" signal is sent/received by appropriate panels X

6 Visually check the exterior of valves, gauges and trim alignment X 7 Verify valve pressure and legibility of hydraulic nameplate X 8 Conduct main drain test to verify supply X 9 Document Static and Residual pressure readings on a 3X5 tag and secure it to the system pressure gauge X 10 Compare results with Acceptance/Previous Main Drain tests X 11 Verify that results are within acceptable limits. If not, investigate; may require submitting Work Task X 12 Verify Fire Department Connection (FDC) is accessible and in good condition X 13 Remove caps/covers from FDC and check for obstructions X 14 Verify heating system operability at beginning of the heating season X 15 Test "Low Temperature" alarm initiation and receipt at beginning of heating season X 16 Drain all low points to remove condensation prior to cold season X 17 Operate control valves through entire range of motion to verify function X 18 Lubricate control valve stems as required X 19 Trip valve to verify operability, inspect internal condition before resetting, clean valve seat, ensure alarm line ports are open; photograph as record

X

20 Test Quick-Opening device to verify operability X 21 Test "Low Pressure" alarm to verify initiation and receipt of alarm X 22 Inspect Automatic Air Pressure Maintenance Devices to verify proper operation X 23 Strainers; perform internal inspection and clean to verify condition X 24 Test/Replace/Recalibrate all gauges X 25 Label gauges as: "Installed" or "Tested" and Date X 26 Test sample of Fast Response/Extra High Temp sprinklers to verify response characteristics X 27 Test sample of Standard Sprinklers to verify response characteristics or replace X X X 28 Fill out maintenance checklist, post on government service order management system and report deficiencies to Field Engineer X X

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Deluge Sprinkler System M A 2yr 5yr 10yr

1 Check with Store Management or area personnel for any deficiency X X

3 Verify position of Main Control, Alarm Test, Alarm Shut-Off valves (If not supervised, sealed, or secured) X X 4 Verify position of Main Control, Alarm Test, Alarm Shut-Off valves (If not supervised, sealed, or secured) X 5 Verify position of Main Control, Alarm Test, Alarm Shut-Off valves (If supervised, sealed, or secured) X 6 If electronic tampers are installed; Operate valve to activate tamper switch, ensure panel receives "Trouble/Supervisory" signal from device; verify that they received code matches the activated tamper

X

7 Test Water flow Devices (Pressure Switch) to verify that "Alarm" signal is sent/received by appropriate panels X

8 Visually check the exterior of valves, gauges and trim alignment X 9 Verify valve pressure and legibility of hydraulic nameplate X 10 Conduct main drain test to verify supply X 11 Document Static and Residual pressure readings on a 3X5 tag and secure it to the system pressure gauge X 12 Compare results with Acceptance/Previous Main Drain tests X 13 Verify that results are within acceptable limits. If not, investigate; may require

Work Task X 14 Verify Fire Department Connection (FDC) is accessible and in good condition X 15 Remove caps/covers from FDC and check for obstructions X 16 Verify heating system operability at beginning of the heating season X 17 Test "Low Temperature" alarm initiation and receipt at beginning of heating season X 18 Operate control valves through entire range of motion to verify function X 19 Lubricate control valve stems as required X 20 Trip valve to verify operability, inspect internal condition before resetting, clean valve seat, ensure alarm line ports are open X 21 Test manual actuators (quick opening devices) to verify operability X 22 Drain all low points of condensate X 23 Strainers-perform internal inspection and clean to verify condition X 24 Test/Replace/Recalibrate all gauges X 25 Label gauges as: "Installed" or "Tested" and Date X 29 Fill out maintenance checklist, post on government service order management system and report deficiencies to Field Engineer X X

Carbon Dioxide System SA A 2yr 5yr

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2 Notify installation fire department/coordinate testing with alarm shop X 3 Verify adequate liquid level with tank level gauge X 4 Inspect piping and flexible hoses for condition and proper support X 5 Check nozzles for obstruction and alignment X 6 Check level and pressure gauges on low pressure tanks, verify valve alignment X 7 Inspect high pressure cylinders for condition and securing X 8 Exercise control panel function, including zone valve operation. Inspect manual actuators for accessibility. Check times and time delay (pre-discharge) X

9 Test Auxiliary Equipment to verify that interfaces (shutdown, door closers, and dampers) operate properly and are activated by the control panel

X

10 Verify CO2 quantity by weighing cylinders X X 11 Perform complete external visual inspection of non-discharged cylinders to ensure suitability for use X

12 Fill out maintenance checklist, post on government service order management system and report deficiencies to Field Engineer

X

13 Note: NFPA 2001 7.2.2 dictates any 5year inspection requirements, if any apply, and will be completed by Work Task

Dry and Wet Chemical System SA A 5yr

2 Notify installation fire department/coordinate testing with alarm shop X 3 Inspect piping for obstructions and proper support. X 4 Inspect agent container for condition; verify storage pressure of the propellant X 5 Inspect and clean piping and nozzles for condition and orientation X 6 Verify quantity and quality of agent X 7 Inspect manual actuator for accessibility X 8 Inspect detection devices (fusible links or heat detectors) for contamination and clean or replace as necessary X

9 Test actuation system without agent release (coordinate with annual replacement of fixed temperature sensing elements)

X

10 Verify that interfaces (gas shutoff, power shutoff) operate properly X 11 Replace fixed temperature sensing elements (fusible links/metal alloy type) X 12 Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards X 13 Fill out maintenance checklist, post on government service order management system and report

DeCA Preventative Maintenance Guidelines Form 11 | P a g e

Mass Notification System A

1 Gather reasonable quantity of spare parts x 2 Notify fire department of intent to test MNS x 3 Coordinate MNS function test with BLDG occupants x 4 Inspect exterior of MNS panel x 5 Open panels and visually inspect for dirt and damage x 6 Clean inside of panels and tighten loose connections x 7 Check charge of batteries with battery load tester. Inspect for corrosion x 8 Test all panel lamps and LEDs for proper illumination x 9 Test MNS panel microphone for proper function x 10 Test all MNS panel messages for proper messages and operation x 11 Test Local Operation Center panel microphone for proper function x 12 Test all LOC panel messages for proper message and operation x 13 Check all MNS strobes and MNS speakers for audible and visual operation x 14 Use MNS microphone to announce the conclusion of the test x 15 Inform Fire Department that MNS test is concluded x 16 "Compile list of discrepancies and open Service Order(s) to make repair(s)" x

Fire Pump Inspection (Engine Driven) M 2yr 5yr

1 Check with Store Management or area personnel for any deficiency x x x 2 Notify installation fire department x 3 Inspect for proper condition, ventilation and heating x 4 Verify proper position of control and isolation valve (s) x 5 Check pressure gauge readings and verify gauge operability x 6 Check control panel and wiring for loose connections; tighten connections as required, verify auto setting in "automatic controller," operate manual and automatic station.

x

7 Calibrate controller pressure switches, exercise circuit breakers and switches to verify operability, and inspect fuses x

8 Operate and lubricate control valves to ensure operability, tighten packing glands as required.

x

9 Centrifugal pump:

10 A) Perform 10minute pump test run; check for proper operation and adjust if required

(where equipment permits, allow water to flow back to source).

x

11 B) Verify operation of relief valves. x 12 C) Check for leaks on suction and discharge piping, seals, packing, glands, etc x 13 D) Check for excessive vibration, noise, overheating, etc. x 14 E) Check alignment, clearances, and rotation of shaft and coupler (includes removing and reinstalling safety cover).

x

15 F) Check pump shaft end play. x 16 G) Lubricate bearings, couplings and right-angle drives. x 17 H) Conduct flow test to verify pump output. x 18 Check Jockey pump to ensure the pressure setting is correct and the electrical connection is good.

x

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19 Calibrate relief valves. x 20 Conduct emergency power supply test to verify availability and capacity for pump motor. x x x 21 Fill out maintenance checklist, compile list of discrepancies and open corrective maintenance job order(s) to make the repair(s) x x x

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Location:

Fire Pump Inspection (Electric Motor Driven) M 2yr 5yr

2 Notify installation fire department x x x 3 Inspect for proper condition, ventilation and heating x 4 Verify proper position of control and isolation valve(s) x 5 Check pressure gauge readings and verify gauge operability x 6 Check control panel and wiring for loose connections; tighten connections as required, verify auto setting in "automatic controller," operate manual and automatic station x

7 Calibrate controller pressure switches, exercise circuit breakers and switches to verify operability, and inspect fuses.

x

8 Operate and lubricate control valves to ensure operability, tighten packing glands as required x 9 Centrifugal pump:

9a A) Perform 30minute pump test run; check for proper operation and adjust if required

(where equipment permits, allow water to flow back to source).

x

9b B) Verify operation of relief valves. x 9c C) Check for leaks on suction and discharge piping, seals, packing, glands, etc. x 9d D) Check for excessive vibration, noise, overheating, etc. x 9e E) Verify full level x 9f F) Inspect exhaust system for leaks x 9g G) Start pump using second battery set and churn to verify operability. x 9h H) Check alignment, clearances, and rotation of shaft and coupler (includes removing and reinstalling safety cover) x

9i I) Check pump shaft end play x 9j J) Lubricate bearings, couplings and right-angle drives x 9k K) Sample fuel to verify quality x 9l L) Conduct flow test to verify pump output x 10 Check Jockey pump to ensure the pressure setting is correct and the electrical connection is good.

x

11 Calibrate relief valves. x 12 Fill out maintenance checklist, compile list of discrepancies and open corrective maintenance job order(s) to make the repair(s) x x x

Diesel Generator >5kW to 25kW M S 2yr

1 Check with Store Management or area personnel for any deficiency x 2 Review unit records to determine required tasks x 3 General site and generator conditions x 4 Inspect fluid levels x 5 Inspect batteries and DC charging system x

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6 Customer coordination x 7 Complete inspection report (Compile list of discrepancies and open Service Order(s) to make repair(s) x 8 Inspect cooling system, coolant hoses and louvers x 9 Test coolant

10 Ensure belt proper tension x 11 Check fuel system for Leaks x 12 Inspect day tank and test auxiliary pump x 13 Inspect unit grounding and wires x 14 Inspect controls/gauges condition x 15 Exhaust gas temperature reading x 16 Operate generator under load x 17 Drain water from fuel system x 18 Disconnect power from main x 19 Change fuel filters. (Follow manufacturer guidance on frequencies) x

20 Change oil and lube filters. (Follow manufacturer recommended interval; Deviation only IAW ETL 13-4) x

21 Clean airbox and change air filter. (Follow manufacturer guidance on frequencies) x 22 Change coolant and filter; flush radiator every 2years x

Diesel Generator >26kW to 249kW M S 2yr

3 General site and generator conditions x 4 Inspect fluid levels x 5 Inspect batteries and DC charging system x 6 Customer coordination x 7 Complete inspection report (Compile list of discrepancies and open Service Order(s) to make repair(s)) x

8 Inspect cooling system, coolant hoses and Louvers x 9 Test coolant x

10 Ensure proper belt tension x 11 Check fuel system for leaks x 12 Inspect day tank and test auxiliary pump x 13 Inspect unit grounding and wires x 14 Inspect controls/gauges condition x 15 Exhaust gas temperature reading (Deviation only IAW ETL 13-04) x 16 Operate generator under load (Monthly) x 17 Drain water from fuel system x 18 Disconnect power from main x 19 Vacuum and clean switch cabinet x

20 Perform semiannual inspections and full system tests (generator, ATS, and full emergency facility loads) x

21 Change fuel filters. (Follow manufacturer guidance on frequencies) x 22 Change oil and lube filters. (Follow manufacturer recommended interval; Deviation only IAW ETL x

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13-4) 23 Clean airbox and change air filter. (Follow manufacturer guidance on frequencies) x 24 Change coolant and filter; flush radiator every 2 years x

Diesel Generator >250kW to 499kW M S 2yr

3 General Site and Generator Conditions x 4 Inspect Fluid Levels x 5 Inspect Batteries and DC Charging System x 6 Customer Coordination x 7 Complete inspection report x 8 Inspect Cooling System, Coolant Hoses and Louvers x 9 Test Coolant x

10 Ensure Belt Proper Tension x

11 For California locations, check with the Store Manager and obtain confirmation that the fuel is CARB diesel and record in log book.

x

12 Check fuel level with gauge pole, notify store director of level and record in generator log book.

Inspect fuel lines for leaks, cracks and abrasions, ensure lines are not rubbing against anything, x

13 Check radiator for air obstructions, dirt, insect nests, etc. Clean as necessary and record in log book. x 14 Check Fuel System for Leaks x 15 Inspect Day Tank and Test Aux Pump x 16 Inspect Unit Grounding and Wires x 17 Inspect Controls/Gauges Condition x 18 Exhaust Gas temperature reading x 19 Operate Generator Under Load (Monthly) x 21 Drain water from fuel system x 21 Disconnect power from main x 22 Vacuum and clean switch cabinet x

23 Perform semi-annual inspections and full system tests (generator, ATS, and full emergency facility loads; check integral load bank maintenance) x

24 Change Fuel Filters. (follow manufacturer guidance on frequencies) x

25 Change Oil and Lube Filters. (follow manufacturer recommended interval; Deviation only IAW ETL 13-4) x

26 Clean Airbox and Change Air Filter. (follow manufacturer guidance on frequencies) x 27 Change Coolant and Filter; Flush Radiator every 2 years x

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Location:

Diesel Generator >500kW M S 2yr

3 General Site and Generator Conditions x 4 Inspect Fluid Levels x 5 Inspect Batteries and DC Charging System x 6 Customer Coordination x 7 Complete inspection report (Compile list of discrepancies and open Service Order(s) to make repair(s)) x 8 Inspect Cooling System, coolant hoses and Louvers x 9 Test Coolant x

10 Ensure Belt Proper Tension x

11 For California locations, check with the Store Manager and obtain confirmation that the fuel is CARB diesel and record in log book.

x

12 Check fuel level with gauge pole, notify store director of level and record in generator log book.

Inspect fuel lines for leaks, cracks and abrasions, ensure lines are not rubbing against anything, x

13 Check radiator for air obstructions, dirt, insect nests, etc. Clean as necessary and record in log book. x 14 Check Fuel System for Leak. x 15 Inspect Day Tank and Test Aux Pump x 16 Inspect Unit Grounding and Wires x 17 Inspect Controls/Gauges Condition x 18 Exhaust Gas temperature reading x 19 Drain water from fuel system x 20 Operate generator under load (Monthly) x 21 Disconnect power from main x 22 Vacuum and clean switch cabinet x

23 Perform semiannual inspections and full system tests (generator, ATS, and full emergency facility loads; check integral load bank maintenance) x

24 Change Fuel Filters. (follow manufacturer guidance on frequencies) x 25 Clean Airbox and Change Air Filter. (follow manufacturer guidance on frequencies) x 26 Change Coolant and Filter; Flush Radiator every 2 years x

27 Change Oil and Lube Filters. (follow manufacturer recommended interval; Deviation only IAW ETL 13-4)

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Location:

Fire Alarm Detection System (301 or More smoke device) A 2yr 5yr

2 Notify installation fire department x x x 3 Visually inspect panel wiring and connections for tightness x x x 4 Test all lamps and LEDs for proper illumination x x x 5 Test control panel for receipt of alarm, supervisory, and trouble signals (inputs) and operation of notification appliances and auxiliary functions (outputs) x x x

6 Test supervisory devices (low air pressure, temperature, and water level) to verify supervisory alarm initiating and receipt x x

7 Operate manual pull stations to verify alarm receipt x x

8 Activate the smoke detectors, duct detectors, and any resettable heat detectors to verify alarm initiating and receipt. Also verify no facility change that affects detectors' performance x x

9 Activate any gas and/or optical detectors to verify alarm initiating and receipt. Also verify no facility change that affects detectors' performance x x x

10 Test smoke detector sensitivity to ensure that the detector has remained within its listed and marked sensitivity range (20% each year to test all in 5 years) x x x

11 Check all notification devices for audible and visual operation x x x

12 Check all air handler and exhaust fan shut down circuit for proper operation (for HVAC Systems of 2000 cfm and greater) x x x

13 Check binary transmitter (BT) to ensure it transmits all alarm activations, tampers and AC power fails to the fire department alarm monitoring desk x x x

14 Perform battery load tests on backup batteries in both fire control panel and BT x x x 15 Inspect FACP for proper labeling x x x 16 Restore system to proper operating condition x x x 17 Verify all pull stations are accessible x x x 18 Notify facility manager/facility occupants of test completion x x x 19 Notify fire department of test completion x x x 20 Compile list of discrepancies and open corrective maintenance job order(s) to make the repair(s) x x x

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Location:

Automatic Transfer Switch (ATS) M S A

1 Notify Store Management and or area personnel x 2 Inspect Wiring and Connections x 3 Inspect Contact Condition x

4 Check Components and Controls for Proper operation (control switches are in proper position;

overheating) x

5 Inspect Indicator Lights and Instrumentation x 6 Inspect Timers for Suitable Settings x x 7 Vacuum and clean switch cabinet x 8 Re-torque Lug Connections x 9 Clean and Lubricate Switch x

10 Replace ATS system batteries x 11 Compile list of discrepancies and open corrective maintenance job order(s) to make the repair(s) x

PM COMPONENT/CHECKS FREQUENCY

Exit Signs and Emergency Lighting M S A With or without backup battery

1 Notify Store Management and or area personnel x

Test for 30‐seconds to ensure proper operation, for high ceiling fixtures testing will occur after store shopping hours. It may be required to turn off circuit breaker that supplies power to the emergency lights or exit signs.

x

3 Clean exterior of emergency light cabinet and lamp heads. x 4 Inspect cabinet, relay, relay contacts, pilot light, wiring, and general condition. x

5 Fill out maintenance checklist, post on government service order management system and report

DeCA Preventative Maintenance Guidelines Form 19 | P a g e

Location:

PM COMPONENT/CHECKS FREQUENCY

Fire System and Alarm Enunciator System M S A

For locations not maintained by Installation

Visually inspect all alarm equipment for obstructions or physical damage, clean dirt and dust from interior and exterior of panel/pull boxes, tighten loose connections. Inspect antenna/lightning arrestor, coaxial assemble. Make sure all mountings are secure and connections are tight. Look for battery leakage, vandalism, water damage, frayed wires, corrosion, electric storm damage, and burned, discolored or missing components. Note in log for estimate to repair.

X

2 Notify cognizant personnel prior to testing. X

Conduct operational test of initiating and signal transmitting devices in populated buildings by building zone/area; for those circuits which do not operate properly, check detectors, control units, and annunciators for dust on defective components; make minor adjustments as required.

X

Conduct and operational test, remove AC power and allow to operate on back up batteries. Confirm that system functions as designed and that an AC fail message with transceiver number is received at the central receiving system. See Appendix 4 for more guidance.

X

5 Check battery voltages where installed; X

Conduct operational test of 10% of total number of spot type heat detectors and all smoke detectors; for those circuits which do not operate properly, check to determine if problem relates to circuit, device, or control unit, make minor adjustments as required; if detector is defective but no replacement is immediately available, remove detector, re‐ establish Initiating circuit and tag location until a replacement detector is installed. Notify store immediately of deficit and for immediate repair.

X

7 Annual certification by Qualified Technician X

Conduct and operational test, remove AC power and allow to operate on back up batteries. Confirm that system functions as designed and that an AC fail message with transceiver number is received at the central receiving system. See Appendix 4 for more guidance.

X

9 Restore system to proper operating condition and notify personnel upon completion of tests. X

10 Notified Field Engineer if a five‐year NFPA required testing is not available to determine the previous inspection.

X

11 Water‐based fire suppression systems will be inspected, tested and identify failed components in accordance with NFPA

X

12 Fire doors and fire and smoke dampers will be inspected, tested and identify failed components in accordance with NFPA 80. See Appendix 4 for more guidance

X

13 Portable fire extinguishers will be inspected and tested and identify failed units in accordance with NFPA 10. See Appendix 4 for more guidance.

X

14 Fill out maintenance checklist, post on government service order management system and report

DeCA Preventative Maintenance Guidelines Form 20 | P a g e

Backflow Preventer device Q S A

1 Notify Store Management and or area personnel X 2 Test and calibrate check valve operation of backflow prevention device with test set. X 3 Bleed air from backflow preventer X 4 Inspect for leaks under pressure X 5 Clean backflow preventer and surrounding area X

6 Fill out maintenance checklist, post on government service order management system and report

Motor Control Center Q S A

1 Notify Store Management and or area personnel X

3 Check starter light, replace if required X 4 Check for excessive heat, odors, noise, and vibration X 5 Clean motor control center exterior and surrounding area X

6 Fill out maintenance checklist, post on government service order management system and report

Light, Emergency, Hardwired System Q S A

2 Test for proper operation, replace lamps as required X X 3 Clean exterior of cabinet and light heads X X 4 Check wiring for obvious defects X X 5 Adjust lamp heads for maximum illumination of area X X

6 Fill out maintenance checklist, post on government service order management system and report

X X

DeCA Preventative Maintenance Guidelines Form 21 | P a g e

Exhaust hood and duct system Q S A

2 Check unit for proper operation, including switches, control and thermostat; calibrate thermostat and repair components as required

X X

3 Check operation of spray nozzles for spray coverage and drainage, if applicable X 4 Inspect soap spray solution feeder lines X X

5 Check components for automatic cleaning system and automatic fire protection system – solenoid valve, line strainer, shut-off valve, detergent tank etc.

X X

6 Clean spray nozzles X 7 Tighten or replace loose, missing or damaged nuts, bolts or screws X X

8 Check operation of exhaust blower on roof; lubricate bearings; adjust tension of fan belts and clean fan blades as required

X X

9 Check and clean hood vents using a solvent to remove grease deposits in and on the hood or its baffles, clean duct work completely to exit on roof.

X X

10 Fill out maintenance checklist, post on government service order management system and report

Close Circuit Television (CCTV) Q S A

1 Check with Store Management, Area Physical Security Specialist or area personnel for any deficiency X 2 Notify operating/facility personnel, obtain necessary alarm keys, alarm codes and escort when required X 3 Inspect close circuit television and conduct operational test of the control handle (joystick) X

4 monitors/DVRs and inspect/replace all applicable cables and/or wires and make minor adjustments as required

X

5 Administer/upload Software updates, if necessary, replace if necessary. X 6 Restore system to proper operating condition and notify personnel upon completion of test X

7 Fill out maintenance checklist, post on Government service order management system and report deficiencies to Store Management and Field Engineer

DeCA Preventative Maintenance Guidelines Form 22 | P a g e

Intrusion Detective System Q S A

1 Check with Store Management, Area Physical Security Specialist or area personnel for any deficiency X X 2 Notify operating/facility personnel, obtain necessary alarm keys, alarm codes and escort when required X X

3 Inspect alarm control penal and conduct operational test of initiating and signal transmitting devices;

make minor adjustments as required

4 Check indicating lamps for proper operation, replace if necessary. X X 5 Check battery voltages where installed, replace if necessary. X X 6 Restore system to proper operating condition and notify personnel upon completion of test X X 7 Clean exterior of cabinet and surrounding area. X X

8 Fill out maintenance checklist, post on Government service order management system and report

Duress Alarm System M S A

1 Check with Store Management, Area Physical Security Specialist or area personnel for any deficiency X 2 Notify operating/facility personnel, obtain necessary alarm keys, alarm codes and escort when required X

3 Inspect alarm control penal and conduct operational test of initiating and signal transmitting devices;

make minor adjustments as required

4 Check battery voltages where installed, replace if necessary. X

5 Fill out maintenance checklist, post on Government service order management system and report

APPENDIX 06