07 - Appendix 04 - Safety Fire Environmental Management and Security.pdf

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Appendix 4

DeCA

Safety, Fire, Environmental Management, and Security

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Table of Contents Purpose

1.0 General

1.1 Scheduling and Recordkeeping

2.0 Safety Requirements

2.1 Facility Hazards

2.2 Electrical Safety

2.3 Fall Protection

2.4 Powered Platforms

2.5 Lockout/Tagout

2.6 Confined Spaces

2.7 Asbestos Management

2.8 Pressure Vessel Operation and Inspection Standards

2.9 Backflow Prevention Devices

2.10 Labeling and Signage

2.11 Roof Anchorage Points

2.12 Accidents

2.13 Local Safety Requirements

2.14 Contractor-Owned Vehicles

2.15 Personal Protective Items

3.0 Environmental Requirements

3.1 Environmental Controls

3.2 Conservation of Utilities

3.3 Notification of Spills and Releases

3.4 Material Storage and Use

3.5 Hazard Communication

3.6 Use and Servicing of Refrigerants

3.6.1 Refrigerant Control and Certification

3.6.2 Air Quality Management District (AQMD) Operating Permits

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3.6.3 Polychlorinated Biphenyl (PCB) Control

3.6.4 Potable Water Systems

4.0 Security

4.1 Security Installation Access

4.2 Physical Security

5.0 Fire Protection and Life Safety Equipment and Systems

5.1 General

5.2 Fire Alarm System

5.3 Water-Based Fire Suppression Systems

5.4 Portable Fire Extinguishers

5.5 Non-Water-Based Fire Extinguishing Systems

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Purpose

1.0 General

The Contractor shall comply with all Federal, State, local laws, and base regulations that relate to the maintenance and operation of equipment and systems within the scope of this contract, to include permitting, inspection, and personnel safety, control of hazardous substances, certification, and recordkeeping.

While performing the work under this contract, the Contractor shall maintain a Safety Program and shall conform to the safety requirements contained in this contract for all activities related to the accomplishment of the work.

Comply with all safety provisions listed in the technical specifications, technical publications, and Federal Occupational Safety and Health Standards (29 CFR 1910 et seq. If there is no applicable Occupational Safety and Health Administration (OSHA) standard, the Contractor shall use other applicable nationally recognized sources of safety, health, and fire prevention standards.

1.1 Scheduling and Recordkeeping

The Contractor shall maintain copies of all such tests, certifications, permits and other required records, and provide copies to the Government. In addition, all required safety and environmental tests; certifications, permits, and other procedures required in this document must be scheduled in the Engineering Management Information System (EMIS) work order system and documented in the EMIS.

2.0 Safety Requirements

2.1 Facility Hazards

The Contractor shall assist in identifying facility health and safety hazards and report all hazards immediately in writing to the Government of any unsafe/unhealthful workplace conditions. The Contractor shall take immediate action (within one hour or less) to control hazards that present an imminent danger.

2.2 Electrical Safety

The Contractor shall comply with NFPA 70 and 70E when working on or around electrical equipment or systems and must use International Electrical Testing Association (NETA) certified employees when working on switchgear equipment. The Contractor shall ensure that areas restricted to

DeCA Safety, Fire, Environmental Management & Security 5 | P a g e qualified personnel are secured and properly labeled. The Contractor shall ensure that employees who work on electrical equipment or systems are qualified for such work.

2.3 Fall Protection

The Contractor shall develop specific fall protection procedures for work on roofs, equipment, and other areas at elevation. The Contractor shall ensure fall protection equipment is provided to their employees and that employees are adequately trained.

2.4 Powered Platforms

When the contractor provides their own lift platforms, the Contractor shall inspect, test, and maintain all powered platforms in accordance with OSHA requirements and provide copies of such certifications to the Government upon request.

2.5 Lockout/Tagout

The Contractor shall develop a lockout/tag out program in accordance with 29 CFR 1910.147. The program must include all anticipated energy sources, including electricity, steam, pressurized fluids, and mechanical energy.

The Contractor shall communicate the lockout/tag out program to all other affected contractors. Follow all applicable Lock Out Tag Out (LOTO) procedures and ensure that all personnel working at the facility locations are LOTO qualified.

Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

2.6 Confined Spaces

The Contractor shall comply with all confined spaces in accordance with OSHA requirements.

The Contractor shall develop a confined space entry permit system for all permit-required confined spaces from all state and local authorities having jurisdiction for each location within 60 calendar days of commencement of the contract.

2.7 Asbestos Management

The Contractor shall develop and incorporate in its safety program a written plan for effective management of Asbestos Containing Materials (ACM) during

DeCA Safety, Fire, Environmental Management & Security 6 | P a g e contract performance. The Contractor shall be expected to occasionally perform Class III and Class IV asbestos work as defined in 29 CFR 1926.1101. The Contractor shall be prepared to deal with asbestos on a small-scale, short-duration basis to effect emergency repairs and to clean up small spills. The Contractor shall protect building tenants, visitors, and employees from asbestos exposure.

The Contractor shall comply with applicable OSHA regulations and all applicable Federal, State, and local asbestos regulations. The Contractor shall immediately become familiar with, comply with, and recommend any appropriate changes to the Government in their submitted asbestos management plan for the building.

Contractor personnel who perform the above mentioned work must have been appropriately trained in accordance with 40 CFR Part 763.

All completed work shall come with a statement of assurance from the contractor that no materials were introduced to the Commissary that contain asbestos containing materials or lead based paints.

2.8 Pressure Vessel Operation and Inspection Standards

Inspections must be in accordance with applicable codes and regulations including:

• ASME Boiler and Pressure Vessel Code.

• National Board Inspection Code.

• Environmental Protection Agency and local AQMD requirements.

• ASME CSD-1, Control & Safety Devices for Automatically Fired Boilers.

• NFPA 85, Boiler and Combustible Systems Hazards Code.

The Contractor shall have unfired pressure vessels with design operating pressure in excess of 60 pounds per square inch (psi) and a capacity in excess of 15 gallons inspected annually. The Contractor shall complete GSA Form 350 (Inspection Report of Unfired Pressure Vessels) or an equivalent approved form for each unfired pressure vessel inspected. A GSA Form 1034 (Certificate of Inspection) or an equivalent approved form must be completed and posted on or near the equipment. Inspections must be made by inspectors certified by the National Board of Boiler and Pressure Vessel Inspectors, who must be employed by an independent firm specializing in boiler and unfired pressure vessel inspections.

2.9 Backflow Prevention Devices

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The Contractor shall maintain all existing backflow prevention devices and certify them as prescribed by Federal, State, and local laws, ordinances, and regulations. If no local requirement exists, a certified inspector must inspect all existing backflow prevention devices on an annual basis and provide certification of proper operation to the Government.

While the Government shall generally pass on to the Contractor backflow testing notices received from local water districts or other local authorities, the Contractor shall be responsible for timely completion and submission of such test results regardless of receipt of such notices.

In addition to other requirements, backflow prevention devices used on water-based fire suppression systems must be inspected, tested, and maintained in accordance with NFPA 25.

2.10 Labeling and Signage

The Contractor shall maintain the labeling of existing equipment, pipes, storage areas, containers, confined space, and workspaces as well as associated signage, in accordance with OSHA standards to ensure labels are visible and not obliterated. Any equipment, pipes, etc., newly installed by the Contractor require labeling and signage per OSHA standards must be labeled immediately upon completion of the installation and maintained throughout the contract period.

2.11 Roof Anchorage Points

The Contractor shall provide for an annual inspection of designated roof anchorage points by qualified personnel. Anchorages must be inspected in accordance with the anchor manufacturer’s requirements and additional requirements contained in the installation certification. Copies of the inspection reports must be provided to the Contracting Officer’s Representative (COR). If an area of suspicion is identified, the anchorage must be tagged “out of service” and immediately reported to the COR. ANSI/IWCA I-14 may be consulted for further guidance.

2.12 Accidents

Accident/Incident Reporting and Investigations: The Contractor shall record and submit promptly (within one hour of the incident) to the Commissary Manager or Ordering Officer all available facts relating to each instance of damage to government property or injury to government personnel, Contractor

DeCA Safety, Fire, Environmental Management & Security 8 | P a g e personnel, commissary customers, or other individuals on commissary property.

The Contractor shall not perform any work on damaged equipment or property until released by an authorized government representative. If the government elects to investigate of the accident, the Contractor shall cooperate fully and assist government personnel until the investigation is completed. In the event of an accident, take reasonable, immediate, and prudent action to establish control of the accident scene, prevent further damage to persons or property, and preserve evidence until released by the accident investigative authority through the KO.

2.13 Local Safety Requirements

To prevent or eliminate hazardous working conditions for both Contractor and government personnel and to minimize the potential for government property damage, the Contractor shall coordinate with store management prior to the commencement of the Work to establish safeguards and procedures to be followed at the commissary level.

The Contractor shall observe all reasonable safety precautions throughout the period of contract performance. All work shall be in strict accordance with all applicable federal, state, and local safety and health requirements. Where there is a conflict between applicable regulations or standards, the most stringent shall apply.

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

2.14 Contractor-Owned Vehicles

• Contractor-owned vehicles used in the performance of services on the installation shall be appropriately marked to identify the Contractor. The Contractor shall comply with all requirements of the applicable installation.

Motor vehicles entering any installation shall have a valid state license and proof of vehicle insurance. State license and registration shall be current during the time the vehicle is in use on the installation. Contractor personnel operating motor vehicles on the installation shall have a valid state operator's license for the category of vehicle operated.

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• Contractor personnel or any representative of the Contractor entering the applicable installation of the commissary being serviced shall abide by all security regulations and shall be subject to security checks and property search and seizure. Contractor personnel must hand carry their vehicle registration, proof of emissions testing, proof of insurance, and valid driver's license to the appropriate base registration office to obtain a base vehicle decal/pass, where applicable.

2.15 Personal Protective Items

The Contractor shall determine the need for and provide any personal protective equipment required for the safe performance of Work. During performance of services, the Contractor shall use protective clothing, equipment, and devices in conformance with applicable OSHA standards.

3.0 Environmental Requirements

3.1 Environmental Controls

Contractor shall use, to the extent practicable, the safest and most environmentally friendly products and processes available. The Contractor shall be cognizant of and comply with all federal, state, and local laws, regulations, and ordinances applicable to the facility and the Work, including materials and systems used or removed in the performance of this contract.

Contractor shall comply with all such requirements, including record-keeping.

The Contractor shall be responsible for any fines or penalties levied by any governmental or regulatory authority resulting from its actions or inaction, and, if the government incurs fines or penalties due to the Contractors actions or inactions, the amount of such fine or penalty shall be withheld from the Contractor's payments as performance deduction. In the event environmental laws, regulations, or ordinances change during the term of this contract, the Contractor shall be required to comply as such requirements come into effect.

The Contractor's maintenance, operations, materials, and processes shall use green products and processes to the extent practicable, including, but not limited to, products containing recycled content, environmentally sustainable products and services, bio-based products, and products and services that minimize the use of energy, water, and other resources.

3.2 Conservation of Utilities

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The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which shall include but not be limited to the following:

• Lights shall be used only in areas where and when work is actually being performed.

• Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor employees unless authorized by the store Ordering Officer.

• Water faucets or valves shall be turned off after the required usage has been accomplished.

3.3 Notification of Spills and Releases

Communications and response actions regarding spills or releases of hazardous materials, substances, or wastes shall be in accordance with the commissary's and Installation's Site Spill Response Plans.

It is the Contractor's responsibility to obtain a copy of the applicable Site Spill Response Plan after award and prior to commencement of the Work. The Contractor shall be liable and agrees to indemnify and hold harmless the government for any spill or release of such materials, substances, or wastes that is a result of the contractor's actions.

3.4 Material Storage and Use

The Contractor shall follow manufacturer's guidelines and professional/industry standards and recommendations for control of humidity, temperature, cleanliness, and materials handling and shall work with the Store Ordering Officer to ensure proper onsite storage and use of material. The government shall not provide any hazardous or flammable storage areas.

If the Contractor intends to store hazardous materials (HM) at a DeCA facility, the Contractor shall inform the Government and obtain approval. If approved, the Contractor shall prepare and submit a hazardous materials inventory and must itemize all materials on the safety data sheet (SDS) and approximate quantities when stored or to be stored at the commissary facility as well as the exact locations where hazardous materials are to be stored.

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The Contractor shall provide their own lockable HM container or storage unit.

The inventory must be kept current and resubmitted annually by September 30 of each year.

3.5 Hazard Communication

The Contractor shall provide all chemicals required for proper operation of covered equipment, including to water treatment chemicals, lubricants, and refrigerants. DeCA has identified these types of chemicals as hazardous under OSHA's Hazard Communication Standard, 29 CFR 1910.1200. The Contractor shall compile and maintain a current set of SDSs for all applicable materials and shall comply with all of requirements of the OSHA hazard communication regulations and all other applicable federal, state, and local laws and regulations, including SARA (TITLE III), PROPOSITION 65, CERCLA, Superfund Act, Toxic Substances Control Act (TSCA), FIFRA, Resource Conservation and Recovery Act (RCRA), Clean Air Act, and Clean Water Act, and all regulations promulgated thereunder. The Contractor shall provide a copy of the SDS sheets to the Commissary management for record purposes.

The Contractor shall be cognizant of hazardous materials and waste (HM/HW) and comply with, all Federal, State, and local laws and regulations related to the storage, use, transport and disposal (landfill, sewer discharge, etc.) of hazardous waste and materials used or removed in the performance of the contract or discharged by the building, and must comply with all such requirements, including labeling, reporting, record keeping and occupational safety and health requirements on exposure to Hazardous Materials or Hazardous Waste. Disposal and removal from the premises of HM/HW shall be required at the conclusion of each preventive maintenance or repair action. The Government reserves the right to request from the contractor, for proper disposal documentation for any hazardous waste removed from a facility. Fluorescent lamps, batteries, and other items in any quantity subject to the Universal Waste rules for hazardous waste management and disposal must be recycled or disposed of properly.

3.6 Use and Servicing of Refrigerants

Refrigerant replacement for HVAC systems is the sole responsibility of the Contractor. Refrigerant levels shall be maintained at the level for proper operation. All refrigerant supplied must be factory virgin stock or recertified stock. Reclaimed refrigerant shall not be utilized to charge equipment. When refrigerant loss is detected, the Contractor shall immediately identify the

DeCA Safety, Fire, Environmental Management & Security 12 | P a g e source of leaks and repair in accordance with federal, state and local government requirements. The Contractor shall include the cost of all refrigerant leak checking and leak repair in the monthly preventative maintenance price for each site.

The Contractor shall be responsible for all refrigerant record keeping, reports, and log maintenance at the store. The Contractor shall provide the government access to any associated records. The refrigerant record keeping website must track and be able to produce a record or report of all government owned systems, repairs, calculated leak rates and technician name and certification information required by federal, state, or local jurisdictions. A separate record must be maintained for each piece of equipment that can accept 50 lbs. or more of refrigerant.

The Contractor shall be responsible for the removal and disposal of used refrigerant in compliance with all applicable federal, state, and local requirements.

New equipment may be added to coverage under this contract that uses updated refrigerant materials and related supplies. Contractor shall be responsible for maintenance and operations of such new equipment and for ensuring continued compliance with applicable laws, regulations, and standards to maintain services under this contract.

3.6.1 Refrigerant Control and Certification

The Contractor shall control refrigerants and maintain records in accordance with EPA, State, and local air quality management district standards. The Contractor shall take appropriate immediate action, and report leaks as directed in Appendix 10.

The Contractor shall maintain and test refrigerant monitors and alarms and purge ventilation systems as part of the maintenance program. Testing must use appropriate media to test sensors as well as alarm circuitry.

• Contractor employees who come into contact with refrigerants in the course of their duties must be certified to handle such refrigerants. If equipment containing chlorofluorocarbon (CFC) or hydro chlorofluorocarbon (HCFC) refrigerants is removed from operation under this contract, the Contractor shall recover all refrigerant in the

DeCA Safety, Fire, Environmental Management & Security 13 | P a g e equipment, seal it in appropriate storage containers, reclaim and reuse it as directed by the Government, or dispose of it within EPA guidelines.

• In the event of fines or penalties levied by the EPA or an Air Quality

Management District, the Contractor may be charged the cost as a performance deduction under the Quality Assurance Surveillance Plan clauses and Contractor Discrepancy Report (CDR).

3.6.2 Air Quality Management District (AQMD) Operating

Permits

The Contractor shall be familiar with the requirements of the local AQMD and shall be responsible for assisting the Government in obtaining operating permits for boilers, generators and other emissions- producing equipment regulated by the district.

In the event of fines or penalties levied by an AQMD, the Contractor may be charged the cost as a performance deduction under the Quality Assurance Surveillance Plan clauses; Contractor Discrepancy Report (CDR).

3.6.3 Polychlorinated Biphenyl (PCB) Control

The Contractor shall inspect all transformers containing polychlorinated biphenyls (PCBs) and maintain records of such inspections in accordance with State, local, and EPA regulations.

The Government must be notified immediately if any such equipment is found to contain PCBs or suspected to contain PCBs. Equipment verified to contain PCBs, except lighting ballasts, must be labeled as containing PCBs.

Any transformer leaks of PCBs must be reported immediately to the Government. The Contractor shall inspect all leaks in accordance with State, local, and EPA regulations. The Contractor shall take immediate action to contain all leaks.

There may be light ballasts containing PCBs in the buildings covered by this contract. Replacement and proper disposal of all burned-out ballasts, including PCB ballasts, shall be the responsibility of the Contractor.

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3.6.4 Potable Water Systems

The Contractor shall comply with The Safe Drinking Water Act, PL 99-339, as amended, and the Environmental Protection Agency Safe Drinking Water regulations (40 CFR 141.43, sections A and D), which address the quantity of lead allowable in new installations or repairs to existing drinking water systems and or plumbing. Potable water systems that are repaired, modified, serviced, or breeched in any way must be disinfected and flushed as needed prior to returning the system to service.

4.0 Security

4.1 Security Installation Access

Security Classification Requirements: Performance under this contract may involve access to and work in a secure area. There shall be no access to classified material. The work to be accomplished under this contract is unclassified. Contractor access for commissary repair activities does not require a security clearance. However, installation access may require security clearance IAW the local installation security rules and regulations. Installation security rules and regulations can vary and may change over the course of this contract.

To control unauthorized entry/penetration during the performance of this contract, the Contractor shall not prop doors open at the perimeter of the work area. At award, the Contractor accepts responsibility to protect the physical security of the building and prevent unauthorized entry, when prevention of such violation is under the Contractor's control. A site-specific security pre-brief shall be provided after award. Security requirements vary by Installation.

The Contractor shall be responsible for obtaining installation access and security clearance for all Contractor employees authorized to work at the site and shall ensure that sufficient personnel have proper access to comply with contract delivery and service schedules. It is not the responsibility of the commissary employees to escort the contract personnel performing the services onto the installation. The Contractor shall be responsible for planning coordinating, and maintaining installation access to ensure work is accomplished in a timely and appropriate manner.

The Contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and

DeCA Safety, Fire, Environmental Management & Security 15 | P a g e personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the Contractor. Any costs associated with such programs or with obtaining passes shall not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

The Contractor shall notify the KO and the Commissary management upon the termination of employment of an employee or of any sub-contractor employee that no longer requires access to the Installation. All credentials previously issued shall be recovered and returned to the respective Commissary management and installation where the credentials were issued.

4.2 Physical Security

The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

Personal Electronic Devices (PEDs) such as camera or video camera, digital and conventional sound recording devices (digital voice recorders, iPods, Dictaphones), personal entertainment devices such as CD/MP3 players, miniature televisions, eavesdropping or listening devices, and similar items or newly developed technology providing similar image-capturing, eavesdropping, listening, or communications capabilities are prohibited in the main building. Contractor-provided laptops and cell phones are authorized for use in the main building.

The Contractor shall establish and implement methods of ensuring that all facility lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that facility lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan.

The contractor shall establish procedures for protection and return of all government issued keys in the performance of work in the facility. If the contractor is issued a government key, the contractor shall ensure the key is returned prior to leaving the facility. If the contractor is leaving to pick up materials, the key shall be returned and shall be reissued upon return. At no

DeCA Safety, Fire, Environmental Management & Security 16 | P a g e time shall the contractor or sub-contractors take any government key from the premises.

5.0 Fire Protection and Life Safety Equipment and Systems

5.1 General

All fire protection and life safety systems and equipment must be kept fully functional at all times, except for limited periods for maintenance with the COR’s approval. The inspection, testing, repairs, and maintenance of all fire protection and life safety equipment and systems must be in accordance with the requirements in the applicable NFPA code or standard.

5.2 Fire Alarm System

Services include, but are not limited to, the performance inspection, testing, and preventive maintenance or repair of a variety of fire alarm and notification systems, equipment and components such as manual alarm devices, smoke and heat detectors, tamper switches, pressure switches, water flow switches, remote and graphic annunciators, main fire alarm panel and components, voice alarm systems, speakers, horns, and other audible and visual devices, wiring circuits and junctions, all other alarm, detection and control and ancillary devices, and emergency power operations.

The Contractor shall comply with all appropriate safety code requirements. If the Contractor encounters equipment that is in a condition that may endanger life or property, the Contractor shall immediately notify the Government of the condition requiring immediate action. Within 24 hours the Contractor shall provide to the Government a written report of the hazardous condition and recommended corrective action.

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests, and maintenance in accordance with the current edition of NFPA 72.

All fire alarm system, inspections, tests, maintenance, alterations, and repairs performed under this contract must comply with the current edition of the NFPA 72 National Fire Alarm Code including all appendices. Anywhere NFPA 72 states "should," it shall be taken to mean, "shall." The Contractor shall be responsible for meeting the inspection, maintenance, testing frequencies and testing methods outlined in NFPA 72. Documentation of the above-mentioned inspection, maintenance, and testing results must be recorded on the applicable Inspection and

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Testing Form from NFPA 72.

All fire alarms testing, with the exception of interconnected building functions, must be performed after normal working hours. Testing of the interconnected building functions, including, but not limited to, air handler shutdown, damper control, elevator recall, egress door unlocking, etc., must be performed during hours the interconnected equipment is active. The testing of the fire alarm system shall not be considered complete without the testing of interconnected equipment.

The Contractor shall coordinate with the store personnel to provide a fire watch in areas left unprotected until the fire alarm system is completely restored during the performance of routine service and testing procedures. If the system cannot be restored through no fault of the Contractor’s, a fire watch still must be provided until the system is restored, the Contactor shall inform the Government for need of a fire watch. The Contractor shall leave areas where they perform work neat, clean, and orderly.

IN NO CASE SHALL THE FIRE ALARM SYSTEMS BE LEFT IN A

DISABLED CONDITION WITHOUT NOTIFYING THE COR and COTR!

Fire alarm system maintenance and repair may impact asbestos containing material (ACM). ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams), insulation (on pipes, valves, boilers), and within wall materials.

The Government will inform the Contractor of any known ACM in an individual building. If the Contractor shall disturb materials and suspects may contain ACM, the Contractor shall immediately report it to the Government and instruct the Government on how to avoid an airborne asbestos exposure. Fire alarm system maintenance and repair may impact lead- based paint. The Government will inform the Contractor of any known lead-based paint in an individual building. If the Contractor suspects the material contain lead- based paint and plan to disturb, the Contractor shall immediately report it to the Government and instruct the Government on how to avoid lead-based paint contamination.

The Contractor shall ensure that the fire alarm system is maintained and operable at all times except while being tested or repaired. It is essential that the Contractor carefully schedule with the Store personnel and COTR all non-emergency shutdowns of the fire alarm system. Back up protection shall be provided by the Contractor (arrangement of additional personnel stationed in the areas affected and at the fire alarm system control panel) any time that the fire alarm system is out of service for more than 4 hours. In addition, regardless of the duration of the shutdown, the affected portion of the system must be tested to ensure that the

DeCA Safety, Fire, Environmental Management & Security 18 | P a g e protection has been restored.

The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

The Contractor shall employ fire alarm system technicians who are certified by the National Institute for Certification in Engineering Technologies (NICET) or the equivalent from State and Local authorities having jurisdiction. Fire alarm system technicians performing contract work must meet the service personnel qualification requirements in the current edition of NFPA 72 and also hold at least a NICET Level 2 (Associate Engineering Technician) or equivalent from State and Local authorities having jurisdiction in Fire Protection Engineering Technology Fire Alarm Systems.

The Contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. While onsite all Contractor personnel must possess current NICET certification or the equivalent from State and Local authorities having jurisdiction.

5.3 Water-Based Fire Suppression Systems

Services consist of, but are not limited to, the performance inspection, testing, and preventive maintenance or repair services of all mechanical devices, including valves, sprinklers, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, pressure switches, water flow switches, standpipes, backflow preventers, private fire service mains, pumps, and test headers.

The Contractor shall comply with all appropriate safety code requirements. If the Contractor encounters equipment that is in a condition that may endanger life or property, the Contractor shall immediately notify the Government of the condition requiring immediate action. Within 24 hours the Contractor shall provide to the Government a written report of the hazardous condition and recommended corrective action.

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests, and maintenance, in accordance with the current edition of NFPA 25, Inspection, Testing, and Maintenance of Water-Based Fire Extinguishing Systems, including appendices. All water- based fire suppression system testing must be performed after normal working hours unless approved

DeCA Safety, Fire, Environmental Management & Security 19 | P a g e otherwise by the Government.

All water-based fire extinguishing system inspections, tests, and maintenance performed under this contract must comply with the current edition of NFPA 25.

Anywhere NFPA 25 states "should," it shall be taken to mean "shall." The Contractor shall be responsible for meeting the inspection, maintenance, and testing frequencies and testing methods outlined in NFPA 25. Documentation of the above-mentioned inspection, maintenance, and testing results must be recorded on the applicable suggested form, as found in the current edition of NFPA 25.

IN NO CASE SHALL ANY WATER BASED FIRE SUPPRESSION

SYSTEM BE LEFT IN A DISABLED CONDITION WITHOUT

NOTIFYING THE COR AND COTR!

Water-based fire extinguishing system maintenance and repair may impact ACM.

ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams), insulation (on pipes, valves, boilers), and within wall materials.

Water-based fire extinguishing system maintenance and repair may impact lead-based paint. The Government will inform the Contractor of any known lead-based paint in an individual building. If the Contractor suspects the material contain lead-based paint and plan to disturb, the Contractor shall immediately report it to the Government and instruct the Government on how to avoid lead-based paint contamination.

The Contractor shall ensure that the sprinkler system is maintained and operable at all times except while being tested or repaired. It is essential that the Contractor carefully schedule with the building manager and the Store Ordering Officer all non-emergency shutdowns of the sprinkler system and that back up protection be provided by the Contractor any time the sprinkler system is out of service for more than 4 hours. In addition, regardless of the duration of the shutdown, the affected portion of the system must be tested to ensure that the protection has been restored.

The Contractor shall coordinate with the store personnel to provide a fire watch in areas left unprotected until the water-based fire suppression system is completely restored to service during the performance of any routine service and testing procedures. If the Contractor believes they were not able to restore sprinkler service due to circumstance outside of their control, the Contactor shall inform the Government for need of a fire watch.

The Contractor shall leave areas where he performs work neat, clean and orderly.

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The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor shall utilize sprinkler system technicians who are certified by the National Institute for Certification in Engineering Technologies (NICET) or equivalent from State and Local authorities having jurisdiction. Technicians performing services for the inspection, testing, and maintenance of the building's water-based fire protection systems in accordance with the contract must hold at least a NICET Level 2 (Associate Engineering Technician) certification or the equivalent from State and Local authorities having jurisdictions, in Fire Protection Engineering Technology, Inspection and Testing of Water-Based Systems.

The Contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. While onsite, all contractor personnel must possess the current NICET certification, or equivalent from State and Local authorities having jurisdiction.

5.4 Portable Fire Extinguishers

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of all portable fire extinguishers.

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests, and maintenance or repairs in accordance with the current edition of NFPA 10, Standard for Portable Fire Extinguishers, including appendices. Anywhere NFPA 10 states "should," it shall be taken to mean "shall."

The Contractor shall be responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in

NFPA 10.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor shall utilize technicians performing contract work involving the inspection, testing, and maintenance of portable fire extinguishers that meet the qualification requirements of the current edition of NFPA 10 and possess current training certification by the respective portable fire extinguisher manufacturers verifying competence to work on these units.

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The Contractor may be asked to remove persons who pose a threat to the health, safety, or security of an installation.

5.5 Non-Water-Based Fire Extinguishing Systems

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of the following types of non-water-based fire extinguishing systems:

• Carbon dioxide extinguishing systems, NFPA 12, Standard on Carbon Dioxide

Extinguishing Systems

• Halogenated extinguishing systems, NFPA 12A, Standard on Halon 1301 Fire

Extinguishing Systems

• Dry chemical extinguishing systems, NFPA 17, Standard for Dry Chemical

Extinguishing Systems

• Wet chemical extinguishing systems, NFPA 17A, Standard for Wet Chemical

Extinguishing Systems

• Fire extinguishing systems, NFPA 96, Standard for Ventilation Control and Fire

Protection of Commercial Cooking Operations

• Clean agent fire extinguishing systems, NFPA 2001, Standard for Clean Agent

Fire Extinguishing Systems

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests, and maintenance in accordance with the current edition of the applicable NFPA standards, including appendices. Anywhere an NFPA standard states "should," it shall be taken to mean "shall." The Contractor shall be responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standards.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met. The Contractor shall utilize technicians performing contract work involving the inspection, testing, and maintenance of non-water- based extinguishing systems who meet the qualification requirements of the current editions of the respective NFPA code.