10-02. Scope of Work- 2025-09-30 AMENDED.doc

Scope of Work Maintenance, Repair, and Installation of ITS and Fiber Optic System

AMENDED 2025-09-30

The purpose of this contract is to allow the Department of Transportation (UDOT) to enter into multiple five (5) year, requirements type contract(s), with qualified vendors to provide UDOT with installation, maintenance, and repair of ITS and fiber optic infrastructure. This solicitation is intended to result in contract awards to multiple vendors. All contractors are encouraged to bid.

Bidding on all Regions is NOT required When the need arises, UDOT will contact awarded contractors for pricing on a per-job basis with a specific scope of work for a project. Projects will be awarded to best meet the needs of the Department. If the contractor is not able to commit resources to an acceptable start and completion date, the contractor is to immediately notify the Department.

Line items and quantities are for bidding/award only. These items are not all-inclusive, and do not bind the Department to any purchase/job amount.

1.0 SCOPE OF WORK FOR REPAIR, MAINTENANCE AND INSTALLATION OF ITS AND FIBER OPTIC SYSTEM

1.1 This contract is for ITS and fiber optic projects at various locations for the Utah Department of Transportation. The locations for the work will be statewide, within UDOT Regions 1, 2, 3, and 4. Work in Region 1 will primarily cover Davis, Weber, Box Elder, Morgan, and Cache counties. Work in Region 2 will primarily be within Salt Lake, Tooele, and Summit counties. Work in Region 3 will primarily be within Utah, Juab, Wasatch, Duchesne, and Uintah counties. Work in Region 4 will be primarily within Washington, Iron, Beaver, Millard, Sevier, Emery, Carbon, Grand counties. Counties not specifically listed may also be included as necessary.

AMENDED: Region 4 has been split into East and West.

1.2 The work will be ordered by the Department on an as-needed, on-call basis. Contractor shall supply labor, materials, workmanship, equipment to install, maintain, or repair ITS and fiber optic infrastructure. Work may include, but not be limited to:

1.2.1 Installation of new, relocation, repairs, or replacement of ITS and fiber optic infrastructure. Troubleshooting, testing, integration, and testing services of ITS and fiber optic infrastructure

1.2.1.1 Refer to Standard Specification Section 13431 Precast Concrete Fiber Optic and Utility Vault; Section 13553 ITS Conduit; Section 13554 Polymer Concrete Junction Box; Section 13555 ITS Cabinet; Section 13594 Fiber Optic Communication (including any modifications by Special Provisions or Supplemental Specifications) and, Standard Drawing AT-6, AT-7A, AT-7B, AT-8. These standards and specifications are found under the Project Development on the Department website (www.udot.utah.gov).

2.0 UDOT CONTACT INFORMATION

2.1 Fiber Optics Managers contact for invoices, certifications, authorization, and modification change documentation:

UDOT Fiber Optics Director

Lynne Yocom

2060 South 2760 West

Salt Lake City, Utah 84104-4592

Phone (801) 887-3780

Fax (801) 887-3797

Mobile (801) 514-4565

Email lyocom@utah.gov UDOT Deputy Fiber Optics Manager

Christopher Smith

2060 South 2760 West

Salt Lake City, Utah 84104-4592

Phone (801)887-3725

Fax (801) 887-3797

Mobile (801) 514-9762

Email Christophersmith@utah.gov

2.2 Fiber Optics Supervisor contact for invoices, authorization, certification, inspection, acceptance, and verification:

UDOT Fiber Optics Supervisor

Leon Hadley

2060 South 2760 West

Salt Lake City, Utah 84104-4592 Fax (801) 887-3797

Mobile (801) 707-0852

Email lhadley@utah.gov

2.3 Contract inquiries, amendment approvals, changes to the contract including pricing, extensions, etc.:

Mark Parry 4501 South 2700 West

Salt Lake City, Utah 84119

Email mparry@utah.gov

3.0 PRODUCTS

3.1 Bid items price list, list is not all inclusive, as new technology becomes available product list may be changed to include those items.

3.2 Fiber optic items listing is not all inclusive.

3.3 Bid prices will include all costs for mobilization.

4.0 EXECUTION

4.1 Request for Work:

4.1.1 Fiber Optic Management Staff will contact the Contractor for availability and discuss the anticipated scope of work (project).

4.1.2 If both the contractor and the Department agrees on the scope and time of the work, a written scope and notice to proceed will be sent to the contractor. Email response is considered a written notice. Emergency repairs can have a verbal notice to proceed followed by a written notice.

4.2 Inspection and acceptance:

4.2.1 Fiber Optics Management Staff or designee will perform inspection of the work.

4.3 Work Not Accepted:

4.3.1 If after an inspection of the work the Fiber Optic Management Staff finds any unsatisfactory workmanship or materials, the Department will reject the product, and the contractor will coordinate with the Fiber Optics Management Staff to rectify the rejected product in an agreed timeframe.

4.3.2 Upon correction of the work, another inspection will be conducted. If additional inspection deems the rejected product corrected satisfactorily, this will constitute the final inspection and the job can then be invoiced.

4.4 Invoicing

4.4.1 After the work is satisfactorily complete, the contractor can then submit an invoice for the work performed. Invoices shall indicate the following:

4.4.1.1 Location and date of the work

4.4.1.2 Tabulation of the contract pay item quantities and contract unit price.

4.4.1.3 All required documentation as specified with pay item descriptions.

4.4.1.4 Contract number

4.4.2 Contractor shall submit invoice to the following:

Christopher Smith, UDOT Deputy Fiber Communication Manager christophersmith@utah.gov

4.4.3 Payment shall be based on actual quantities placed. Any increase or decrease in quantities shall not be grounds for adjusting unit prices.

4.4.4 The Department may occasionally contact the contractor for emergency work after normal business hours or holidays. In those cases, the Department will be invoiced at the “Labor Emergency Rate: designated for the Technician. This will be applicable for all Regions.

5.0 RIGHT OF WAY

5.1 Contractor working in the UDOT Right of Way:

5.1.1 Contractors will need to follow UDOT policies and permitting procedures for all work conducted in the UDOT right of way. The contractor shall abide by the Department’s regulations for the:

5.1.1.1 Accommodation of Utilities and the Control and Protection of Highway Rights-of-Way. A copy of this document may be obtained at: www.udot.utah.gov/csd/Manuals/Utilities/utilities.htm

5.1.2 The contractor will also follow applicable Blue Stakes of Utah protocols and procedures prior to digging. THIS MUST BE DONE PRIOR TO ANY GROUND-DISTURBANCE ACTIVITIES.

6.0 SALVAGE

6.1 Salvage of fiber optic cable

6.1.1 Unless specifically stated otherwise, contractor is responsible for the disposal of all fiber optic cable specified for removal.

7.0 ENVIRONMENTAL RESOURCES

7.1 Discovery of Historic, Archeological, or Paleontological Objects:

7.1.1 Immediately suspend construction operations in the vicinity of the discovery fi a suspected historic, archeological or paleontological item, feature, prehistoric dwelling site or artifacts of historic or archeological significance are encountered.

7.1.2 Verbally notify the UDOT representative of the nature and exact location of the findings.

7.1.3 The UDOT representative will contact the State archeological authorities that will determine the disposition.

7.1.4 Protect the discovered objects and provide written confirmation of the discovery to the UDOT representative within two (2) calendar days.

7.1.5 The UDOT representative will maintain status updates concerning the restriction.

7.1.6 The time necessary for the Department to handle the discovered item, feature, or site is variable, and dependent on the nature and condition of the discovery.

7.1.7 Contractor can expect a two (2) week or longer delay in the vicinity of the discovery.

7.1.8 The UDOT representative will provide written confirmation when the restriction is terminated.

7.1.9 If a changed condition is approved, it will be controlled in accordance with Section 00777, Article 1.13, Differing Site Conditions

8.0 TRAFFIC CONTROL

8.1 The contractor will comply with UDOT’s policies, procedures, and safety standards for traffic control plans and the application of traffic control systems as set forth in the Utah Manual on Uniform Traffic Control Devices or as amended by the Region Traffic Engineer.

8.1.1 As much of the work on this contract will take place well off the paved travel way, in gores, soft shoulders, and ramps, it is anticipated that traffic control will NOT always be required.

8.1.2 Toward this end, the contractor must request pre-approval for any anticipated traffic control and subsequent charges.

8.1.3 Traffic control layouts must be inspected in the field by UDOT personnel or designate (a picture of the layout or copy of the sub-contractor invoice is also sufficient).

8.1.4 Failure to receive approval or coordinate inspection will result in non-payment of these items, as there is no evidence of them taking place or being done per UDOT specifications.

8.1.5 No lane closure activities affecting thru lanes will be allowed during Peak hours, per UDOT policy. This is defined as 6am to 9am, and 3pm to 6pm, Monday to Friday.

8.1.6 No items or payment will be considered for short-duration closures, as defined by the Utah MUTCD. It is anticipated that the majority of work on this contract will fall under this category. Equipment used for such closures is the responsibility of the Contractor and will be considered part of the mobilization. This includes cones, barrels, arrow boards, etc.

8.1.7 Short duration closures have the following limitations:

8.1.7.1 Must be limited to 1 hour or less duration,

8.1.7.2 If a thru-lane, closure must be during non-peak hours as defined above.

8.1.7.3 Closure will not require full UDOT standard device setups (signs, barrels, etc.). Flashers and cones at a minimum are recommended.

8.1.8 Any closures, full or short duration, which impact non-UDOT routes, will require notification of the owning municipality by the contractor prior to work beginning. Permits from the affected municipality may be required of the contractor at the municipalities’ discretion.

9.0 SAFETY

9.1 UDOT Safety Regulations

9.1.1 Contractor shall continually meet all UDOT work zone and safety requirements including the wearing of protective clothing (PPE gear) for all workers. Contractor shall maintain equipment and equipment operators that are trained and certified as per OSHA CFR 196.651 (D).

10.0 AUDITS

10.1 The Department shall conduct regular audits on the cost records of this contract.

11.0 REFERENCES

11.1 A copy of the “Manual on Uniform Traffic Control Devices” (MUTCD) may be found online at mutcd.fhwa.dot.gov.

11.2 A copy of “Instruction to Flaggers Handbook” may be obtained from UDOT Traffic and Safety Division.

11.3 UDOT Standard Specifications and Standard Drawings may be found at udot.utah.gov.

12.0 CONTRACT

12.1 PRICING: All pricing must be guaranteed for 6 (six) months. Following the guarantee period, any request for price adjustment must be for the term remaining on the contract and must be made at least 30 days prior to the effective date. Requests for price adjustment must include sufficient documentation (ie. Federal market index analysis, etc.) supporting the request and demonstrating a logical mathematical link between the current price and the proposed price.

12.1.1 Any adjustment or amendment to the contract will not be effective unless approved by the State. The State will be given the immediate benefit of any decrease in the market, or allowable discount.

12.1.2 In a multiple award situation, any adjustment made by one contractor may result in providing the same opportunity to all other contracted vendors to adjust pricing on the same item(s).

12.2 WAGES: The Contractor shall be responsible for all applicable company wages in accordance with state and federal law.

12.3 BASIS OF PAYMENT: The number of units for bid item of service will be paid for at the unit price bid, which price and payment shall be full compensation for all labor, tools, equipment, mobilization, mileage and incidentals, providing and maintaining the various items of equipment, furnishing competent operators, and furnishing gas, oil and all incidentals necessary to maintain the equipment operating satisfactorily for the work.

12.4 INVOICING: The contract number and order number must appear on all invoices, bills of lading, packages, and all correspondence relating to each order and delivery.

12.5 NON-ASSIGNMENT: The contractor shall not sublet, assign, or transfer ANY part of this contract without prior written approval from the Procurement Supervisor or the Procurement Manager of the Utah Department of Transportation. The provision of monies due under this contract shall not be assignable without prior written approval from the Procurement Supervisor or the procurement Manager of the Utah Department of Transportation.

12.6 CONTSTRUCTION STANDARDS AND SPECIFICATIONS: All pay items per contract will be constructed in accordance with current UDOT Standard Drawings, standard specifications and any attached drawings and specifications, or Special Provisions. Additional pay items not identified in the contract will be negotiated with the Contractor.

12.7 APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS: It is the responsibility of the Contractor and any Sub-Contractor(s) to know and understand the State and Federal contracting and project regulations, rules, policies, and procedures. The Contractor and Sub-Contractor(s) shall conform to all State and Federal requirements.

12.7.1 Each Contractor involved accepts all liability, financial or otherwise, in connection with their contract and is responsible for any and all damages or claims that may arise because of interference, hindrance, delay or any other loss caused to other contractors working within the limits of the same work area, or to the State.

12.8 NON-PERFORMANCE: Any of the items listed below will be considered non-performance of the contract and may result in termination of the contract:

12.8.1 If at any time the Contractor fails to demonstrate the required expertise (as represented in the Contractor’s proposal/bid) or fails to meet acceptable standards of performance, the STATE reserves the right to require the Contractor to replace individual(s) with a competent individual(s). The State representative must approve the replacement.

12.8.2 If the Contractor fails to accomplish project objectives or meet schedule commitments established in meeting with the Department Project Manager, this contract may be canceled immediately.

12.8.3 If the Department utilizes resources and/or financial expenditures to accomplish project objectives, Contractor will be responsible to reimburse the Department for any and all costs incurred.

12.8.4 If the Department elects to terminate the contract for the reason identified above in 13.c, the Department will supersede paragraph 13, Attachment A – Standard Terms and Conditions and will not be required to provide thirty (30) days prior notice to the Contractor.

12.8.5 Non-performance may be in the form of failure to pick up litter as required (or as per the required standards) or in the form of failure to secure sponsorships to the Department satisfaction.

12.9 TERMINATION: The occurrence of any of the following constitutes a breach of contract unless corrected by the Contractor within two (2) weeks:

12.9.1 Contractor fails to perform services and/or delivers product(s) or service(s) on time.

12.9.2 Services performed and/or products delivered by Contractor do not conform to the terms set forth in this contract.

END OF ATTACHMENT B

Scope of Work