1-Sewer Pipe Lining Project 2025 RFB.pdf

Lehi City 2025 Sewer Pipe Lining Project RFB

No. 2025 – 21

Lehi City Corporation

RESPONSES ARE DUE PRIOR TO:

November 18, 2025

5:00 PM MST

Required method is to submit electronically to:

https://utah.bonfirehub.com/ https://utah.bonfirehub.com/

LEHI CITY 2025 SEWER PIPE LINING PROJECT – REQUEST FOR BID (RFB)

REFERENCE NUMBER: 2025-21

PROJECT TITLE: Lehi City 2025 Sewer Pipe Lining Project RFB

PROJECT LOCATION:

Trinnaman Ln from 1900 N to 1500 N; 1200 W from 1300 N to Northside of Railroad Tracks

SUBMISSION DEADLINE: November 18, 2025

SUBMISSION TIME: 5:00 PM MST

SUMISSION PLACE:

utah.bonfirehub.com

PROJECT DESCRIPTION: Lehi City is seeking a qualified contractor for the lining rehabilitation of concrete sewer mainline pipe for two areas within the city.

PROJECT CONTACT: Weston Winters Wastewater Supervisor

(801) 836-1041 wwinters@lehi-ut.gov

RESPONDENTS:

Carefully read all instructions, requirements, and specifications. Give all requested information properly and completely. Submit your proposal with appropriate supplements and/or samples. Please submit responses through Bonfire. All proposals must be submitted through Bonfire by the deadline. Proposals received after the submission deadline will not be considered.

Additional instructions for submitting responses:

A. It is the responsibility of the respondent to “Log In” through Bonfire. For assistance contact Bonfire at https://utah.bonfirehub.com/.

B. Questions regarding this RFB should be submitted through Bonfire. The respondent may also contact Project Contact (listed above) for specific questions regarding the proposal content. The bid number and title must be referenced on all responses and correspondence related to the RFB. Significant questions that arise subsequent to the issue of this RFB will be consolidated and answers will be provided to all respondents on record as receiving this RFB. All questions should be received two (2) business days prior to the RFB due date.

C. The required method to submit your response is through Bonfire.

D. Following the deadline, the names of those responding to the RFB will be made public. All other information will remain confidential, as required by law. (See Section 1.9) Unless specifically authorized by the city’s administrative office, telephonic proposals or modifications of proposals will not be considered. However, modifications by email, fax, etc. for proposals already submitted through the proper channels will be considered, if received prior to the time for the submission deadline.

SECTION 1: INSTRUCTIONS TO RESPONDENTS

1.1 ADMINISTRATIVE GUIDANCE

The information provided in this RFB is designed to provide interested respondents with sufficient information to submit responses meeting minimum requirements, but it is not intended to limit response content or to exclude any relevant or essential data therefrom.

Respondents are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFB.

1.2 SCOPE OF TERMS & CONDITIONS

Before submitting a response, the respondent shall understand all contract conditions referred to in this document, and any addenda issued before the RFB submission date. It shall be the respondent’s responsibility to ensure that the response includes all addenda issued prior to the RFB submission date. By submitting a response, the respondent acknowledges and accepts the Terms and Conditions described herein.

1.3 RESPONSE PREPARATION COSTS

Lehi City is not liable for any cost incurred by the respondent associated with the preparation of the response or the negotiation of a contract for services prior to the issuing of the contract.

1.4 RESTRICTIONS

All responses must clearly set forth any restrictions or provisions deemed necessary by the respondent to effectively service the proposed project.

1.5 RFB RESPONSE & PRICING

Any response submitted pursuant to this RFB shall constitute an offer by the proponent to the City. The cost submitted with the Bid Form shall, upon being awarded a contract subject to this RFB, commit the successful proponent to said cost in performing the Scope of Work. The representations contained in Section 3.3, and submitted pursuant to this RFB, shall be binding upon each respective proponent for (a) sixty (60) days from the submission deadline or (b) until the successful proponent and the City enter into an agreement pursuant to this RFB, whichever occurs first.

A respondent may withdraw or modify its response, including the representations made on the Bid Form, prior to the submission deadline as contemplated by Lehi City Municipal Code 03.28.080.C.3. Any such withdrawal or modification must be in writing and must be signed by the same authorized officer or agent who originally signed the Bid Form.

1.6 ADDENDUM TO THE RFB

In the event that it becomes necessary to revise this RFB in whole or in part, an addendum will be provided to all proponents and potential proponents of whom the City has record as having received this RFB. A statement issued in an addendum shall have the effect of modifying this RFB as outlined in said addendum.

Any other communication, whether verbal or written, which are received by any representative of the respondent from sources other than official addendum should be confirmed by the respondent with the RFB contact as being true and accurate prior to incorporating such information into its response. This refers to both formal and informal conversations and communications.

1.7 ALTERNATIVE RESPONSES

Respondents may submit more than one response, each of which must follow the criteria of Section 3 and satisfy the requirements of this RFB. If alternative responses are submitted, the respondent must explain the reasons for the alternative(s) and its alternative’s comparative benefits. Each response submitted will be evaluated on its own merits.

1.8 DISCLOSURE OF RESPONSE CONTENT

Under the Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann. (1993 and supp. 1996), as amended ("GRAMA") certain information in the submitted response may be open for public inspection. If the respondent desires to have information contained in its response protected from such disclosure, the respondent may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the response (GRAMA, Section 63G-2-309). Pricing elements of any response will not be considered protected. All material contained in and/or submitted with the response becomes the property of Lehi City and may be returned only at the city’s option.

SECTION 2: BACKGROUND AND PROJECT DESCRIPTION

2.1 BACKGROUND

Lehi City is a family-friendly, safe, and active community of nearly 100,000 people located halfway between Salt Lake City and Provo, Utah. The mountains above Lehi watch over a dynamic community that has always represented the best of each generation. Today, high-tech companies from across the nation have come to embrace Lehi’s lifestyle of opportunity and optimism.

The Water Department is dedicated to providing Lehi City residents with safe, dependable supplies of potable water. The division is responsible for the maintenance of distribution lines, wells, storage tanks, and facilities for these operations. The division ensures the adequate supply of potable and irrigation water, the improvement of storm water conveyance, and the maintenance of the City’s sewage collection system.

2.2 PROJECT DESCRIPTION

Lehi City is seeking a qualified contractor for the UV-cured lining rehabilitation of approximately 3,000 feet of existing concrete sewer mainline pipe located at two sites within the City. Location #1 is along Trinnaman Lane from 1900 North to 1500 North. Location #2 is along 1200 West from 1300 North to the north side of the railroad tracks.

The project includes all work necessary to restore the sewer mainlines and laterals at both locations to a fully functional and flowable condition in accordance with Lehi City standards.

Contractors will be required to provide between 24 and 48-hour advance notification to all affected residents and implement sewer bypassing as needed to maintain service during construction.

Bidders must develop and obtain approval for a traffic control plan from the Lehi City Street Department prior to beginning work. All existing sewer laterals shall be reestablished, properly connected to the lined mainline, and confirmed to be fully operational at project completion.

The City will furnish CCTV inspection reports containing mainline footage, manhole depths, line sizes, and lateral locations, as well as aerial photographs to assist in traffic control planning.

All work shall be completed in a safe, orderly manner and include full site restoration upon completion. A pre-construction meeting will be held with the awarded bidder prior to the start of construction. The selected contractor will be responsible for providing all labor, materials, equipment, and incidentals required to complete the project. All work shall be completed no later than June 1, 2026.

2.3 SCOPE OF WORK

The selected contractor shall furnish all labor, materials, equipment, and incidentals necessary to complete the UV-cured lining rehabilitation of approximately 3,000 feet of existing concrete sewer mainline pipe at the following locations:

• Location #1: Trinnaman Lane, from 1900 North to 1500 North

• Location #2: 1200 West, from 1300 North to the north side of the railroad tracks

The work shall include, but is not limited to, the following tasks:

1. Pre-Construction Activities o Attend a pre-construction meeting with Lehi City prior to beginning work.

o Develop and obtain approval for a traffic control plan from the Lehi City Street Department.

o Provide 24- to 48-hour advance notification to all affected residents.

2. Sewer Mainline Rehabilitation o Install UV-cured lining in the designated sewer mainline segments.

o Perform any necessary preparation, cleaning, or pre-lining work to ensure proper adhesion and performance of the lining.

3. Sewer Lateral Restoration o Reestablish all existing sewer laterals connected to the mainline.

o Ensure all laterals are fully functional and flowable upon project completion.

4. Sewer Bypassing o Implement temporary sewer bypassing as needed to maintain uninterrupted service during construction.

5. Inspection and Verification o Utilize CCTV inspection reports provided by the City to verify mainline and lateral locations.

o Confirm proper connection and functionality of all lined sections and restored laterals.

6. Site Restoration o Complete full site restoration to pre-construction conditions in accordance with City standards.

o Maintain a safe and orderly work site throughout the project.

7. Project Completion o Complete all work no later than June 1, 2026.

2.4 PROJECT CONTACT

Respondents may contact the following individual(s) with questions regarding the project. All questions should be addressed on Bonfire and if further follow-up is needed you may contact the individuals below.

Weston Winters Wastewater Supervisor

(801) 836-1041 wwinters@lehi-ut.gov

Specific questions regarding submittal requirements and/or contract negotiations should be referred to Matt Lee.

Matt Lee Senior Management Analyst

(385) 201-2902 malee@lehi-ut.gov

SECTION 3: PROPOSAL & PRICING 3.1 PROPOSAL

Each proponent must submit a complete and concise proposal in response to this RFB, and must demonstrate the proponent’s ability to meet the requirements of this RFB. Each proposal must be accompanied by a transmittal letter, signed by an authorized representative, binding the proponent to the terms proposed. At the discretion of the City, the contents of any proposal submitted by the successful proponent may become part of any contract awarded pursuant to this RFB.

Each proponent is solely responsible for any information submitted or omitted from its proposal.

All materials contained in, or submitted with, a proposal shall become the property of the City, and may be returned only at the City’s option.

Proposals must include the following information:

LETTER OF TRANSMITTAL

The letter of transmittal should include an introduction of the Respondent, including the name, address, telephone number, and fax number of the person to be contacted, along with others who are authorized to represent the Respondent in dealing with this RFB. Any other information not appropriately contained in the body of the proposal should also be included in the letter of transmittal. The transmittal letter should be signed by an authorized representative of the Respondent empowered with the right to bind the Respondent for the amounts estimated and terms proposed. This section should also include the Signature of Respondent page included at the end of this document.

PROJECT TEAM

Identify the key people that will work on the project, including their responsibilities on the project and past qualifications.

REFERENCES & QUALIFICATIONS

Include a list of clients for which the respondent has completed construction services, including the name of the organization, name of individual to contact, and contact information.

References may include public and/or private sector organizations. As appropriate, include pictures and/or plans of previous work.

TIMELINE

Include a proposed timeline for the project. Identify a start and end date for each key aspect of the project. Estimate a date of completion for each section as well as a date of completion for the entire project. Include a description of availability and indicate how soon after award of contract that work will begin. Project should be completed by June 1, 2026.

COST PROPOSAL

The Respondent must submit a cost proposal allowing costs to be evaluated independently of other criteria in the proposal. The respondent should also include a proposed billing schedule.

The cost proposal submitted should be the itemized Bid Summary Sheet covered in Section 5.

The Bid Summary Sheet is intended to be all inclusive. Respondents are expected to review the Construction Document and complete an itemized Bid Summary Sheet.

The pricing for all products and services shall remain firm for the duration of the contract. No price changes, additions, or subsequent qualifications will be honored throughout the duration of the contract except with approved change orders. Pricing on all transportation, mobilization and other charges shall be prepaid by the Respondent and included in the proposal price. The Respondent must indicate any additional charges not mentioned above or forfeit the right to payment for such items.

FINANCIAL REPORT

The Respondent should furnish a current financial report (GAAP compliant) for the past three fiscal years. The financial report should include the size of the Respondent as measured by:

A. Number of personnel;

B. Number of clients, including the names of clients in the State of Utah; and

C. Annual sales.

The format and style of the proposal is at the discretion of the respondent. Respondents are encouraged to provide any supplemental information and attachments relevant to the response.

The format and style of the proposal is at the discretion of the respondent. Respondents are encouraged to provide any supplemental information and attachments relevant to the response.

3.2 REPRESENTATIONS & WARRANTIES

By submitting a proposal, each respondent represents and warrants that:

3.2.1 Its proposal is made in good faith.

3.2.2 Its proposal is not submitted in the interest of, or on behalf of, another person or entity.

3.2.3 It has not directly or indirectly induced or solicited any other respondent to submit a bid other than in good faith.

3.2.4 It has not directly or indirectly induced or solicited any other person or entity to abstain from submitting a proposal.

3.2.5 It has not sought by collusion to obtain for itself any advantage over other respondents or the City.

3.2.6 It shall not violate, or cause any other person or entity to violate, any Federal, State, or municipal law, including (but not limited to) the Utah Municipal Officers and Employees Ethics Act.

SECTION 4: RESPONSE EVALUATION 4.1 EVALUATION PROCESS

All proposals submitted in response to this RFB will be evaluated in a manner consistent with the Lehi City Municipal Code, and as otherwise set forth in this RFB.

As an initial step in the evaluation process, the City shall review all proposals received by the submission deadline. Next, any timely, yet non-responsive proposals (i.e., those proposals not conforming to the requirements set forth in this RFB or the Lehi City Municipal Code) will be eliminated. All remaining timely and responsive proposals shall then be cursorily reviewed by the City to eliminate from further considerations those bids which, in the sole discretion and judgment of the City, fail to offer sufficient or substantive provisions which are required to warrant further consideration. The City reserves the right to disqualify any proposal that significantly deviates from the terms, conditions, and specifications contemplated by this RFB.

Any remaining bids will then be reviewed and evaluated in detail. If the City discovers at any point in the evaluation process that a proposal is lacking required or requested information, the City may remove said proposal from further consideration.

Lehi City reserves the right to be the sole judge as to the overall acceptability of any response or to judge the individual merits of specific provisions within competing offers.

4.2 EVALUATION CRITERIA

In determining which proponent is the lowest responsible proponent, the City shall evaluate the proposals received in accordance with the following criteria:

4.2.1. The proponent’s relevant qualifications.

4.2.2. The proponent’s professional reputation (with the City and other entities or individuals), including character, integrity, reputation, judgment, experience, and efficiency.

4.2.3. The quality of goods and services proposed, as well as the quality of previous goods or services provided by the proponent.

4.2.4. The proponent’s ability, capacity, and skill to provide the Scope of Work.

4.2.5. The sufficiency of a proponent’s financial resources, and the effect thereof on the proponent’s ability to perform the Scope of Work.

4.2.6. Any litigation, prosecution, or other claims by or against a proponent.

4.2.7. Availability to perform the Scope of Work, as well as the proposed schedule of completion contained in the proposal.

4.2.8. The ability of a proponent to provide future maintenance and service with respect to the Scope of Work.

4.2.9. The proposed RFB pricing.

4.2.10. Which proposal will provide the best economic advantage to the City.

4.3 AWARD OF CONTRACT

Upon completion of the evaluation process contemplated by the Lehi City Municipal Code and this RFB, the City may, but is not required to, negotiate with and award a contract for the Scope of Work to the proponent which provides the best economic advantage whose proposal is determined in the sole discretion of the City to be in the best interests of the City.

If the City decides to award a contract pursuant to this RFB, the successful proponent shall be required to enter into a contract with the City for the Scope of Work, as set forth in Attached Agreement Template hereto. The terms and conditions set forth in Attached Agreement Template are non-negotiable, and may not be changed or conditioned upon the contents of any proposal submitted pursuant to this RFB. The City may consider adding additional terms and conditions suggested by the proponent to said contract, but is not required to implement any such terms and conditions into the final contract.

Proponents are urged to give special attention to the insurance and bond/letter of credit requirements set forth in the Attached Agreement Template. The aforementioned bonds/letters of credit must be provided on one of the forms attached hereto as Attachments LPC01 through LPCxx, respectively, and shall become part of the final contract.

4.4 RIGHT TO REJECT

The City reserves the right to reject any and all proposals and to waive any formality in the proposals received, to accept or reject any or all of the items in the proposal, and award the contract subject to this RFB, in whole or in part, if it is deemed in the City’s best interest. The City reserves the right to negotiate any and all elements of the proposals if any such action is deemed in the best interest of the city.

SECTION 5: BID SUMMARY SHEET

It is the contractor’s responsibility to provide an itemized Bid Summary Sheet when responding to this RFB. Please use the attached Schedule of Work Document to fulfill this requirement.

BID FORM: SIGNATURE OF RESPONDENT

By submitting a proposal pursuant to this RFB, each proponent acknowledges that its proposal may be subject to public disclosure pursuant to the Government Records Access and Management Act, UTAH CODE ANN. § 63G-2-101, et seq. (“GRAMA”), as the same may be amended from time to time. If a proponent desires to have specific information contained in its proposal protected from public disclosure, the proponent may provide a written claim and description of business confidentiality with respect to any such information. Filing a written claim and description of business confidentiality does not guarantee that any information will remain protected or private as the City will strictly comply with GRAMA. As a general rule, RFB pricing shall not be considered protected or private information.

I hereby acknowledge that I have received, read, and understand the foregoing Lehi City 2025 Sewer Pipe Lining Project RFB (RFB No. 2025-21). The proposal that has been submitted herewith complies with the requirements of said RFB and applicable provisions of the Lehi City Municipal Code.

Upon acceptance of this RFB, the undersigned agrees to complete all required work as described in this RFB according to the terms and conditions described herein.

Please complete this form and return no later than the RFB deadline, as indicated on the cover page.

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