1-OIG Exhibit J4 - Built-In Reports.pdf

This is an exhibit document detailing built-in reports for a Records Management System software solution being procured by the Texas Department of Criminal Justice (TDCJ) Office of the Inspector General (OIG). The exhibit outlines the reporting capabilities and data management functionality required within the system, organized across multiple report categories including TBCJ board reports on criminal cases, OIG investigation reports tracking active cases by facility and investigator, incident statistics and case openings data organized by property and offense type, TDCJ audit reports, OIG Fusion Center reports for case management, OIG records reports including officer arrests and PREA compliance documentation, and records search and lookup functions for addresses, persons, and duplicate entries. These built-in reports represent the core informational outputs and analytical tools necessary for the OIG to manage investigations, track cases, maintain evidence custody records, and generate compliance and audit documentation.

The specific reporting requirements demonstrate the system's need to support comprehensive case management, investigative tracking, and records administration across multiple data dimensions including facility-level reporting, investigator-specific caseloads, offense categorization, and personnel accountability. The inclusion of PREA (Prison Rape Elimination Act) reporting indicates compliance tracking capabilities are essential, while the evidence custodian reports and correspondence case documentation reflect the system's role in maintaining investigative integrity and institutional records. The exhibit does not specify pricing, contract term, award dates, or other commercial terms, as it functions as a technical specification exhibit within the broader Records Management System request for offers issued by TDCJ.