1 - Instruction to Bidders.pdf

SOLICITATION NO. 15BFA023B00000041

Upgrade Fire Alarm System

FCC Terre Haute

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TEXAS

ISSUE DATE: August 25, 2023

BID DUE DATE: October 4, 2023 at 1:15pm CST

BIDS SHALL BE ADDRESSED TO:

Federal Bureau of Prisons

Field Acquisition Office (FAO) U.S. Armed Forces Reserve Complex

ATTN: Trisha Holm 346 Marine Forces Drive Grand Prairie, TX 75051

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BID

15BFA023B00000041

TITLE: Upgrade Fire Alarm System AT FCC Terre Haute

DEADLINE FOR

RECEIPT OF BIDS: October 4, 2023 at 1:15pm CST

MAIL BIDS TO:

Federal Bureau of Prisons Field Acquisition Office (FAO) U.S. Armed Forces Reserve Complex ATTN: Trisha Holm 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE

FBOP FIELD ACQUSITION OFFICE IN GRAND PRAIRE, TEXAS, MUST SUBMIT THE

NAME OF THE PERSON WHO WILL ATTEND NO LESS THAN 5 DAYS IN ADVANCE OF THE

DAY OF BID OPENING TO THE CONTRACTING OFFICER AT tmanderson@bop.gov.

VISITORS WILL BE REQUIRED TO PRESENT IDENTIFICATION AT THE SECURITY

CHECK POINT AND TO THE OFFICIAL CONDUCTING THE BID OPENING.

PLEASE BE ADVISED - AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED

TO HTTPS://SAM.GOV WEBSITE IMMEDIATELY AFTER THE BID OPENING.

THEREFORE, ATTENDANCE MERELY FOR THIS PURPOSE IS NOT NECESSARY.

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN HTTPS://SAM.GOV. THIS IS A 100% SMALL

BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN HTTPS://SAM.GOV

MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238210

(reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

Each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid (1 original ink signature copy).

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, & 41 THRU 49 OF THE SOLICITATION DOCUMENT*

YOUR DOCUMENTS WILL BE SCANNED AFTER BID OPENING. DO NOT

STAPLE ANY OF YOUR DOCUMENTS – PLEASE USE CLIPS ONLY. DO NOT

PUT YOUR BID IN A BINDER OR FOLDER, OR PUNCH ANY HOLES IN

IT. THE ONLY OFFICE TYPE PRODUCTS TO BE UTILIZED WILL BE

A CLIP TO MAINTAIN THE FILE TOGETHER.

A. SECTION 1:

SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your HTTPS://SAM.GOV registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include Unique Entity Identifier, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 35.

1. SF-24 BID BOND

Reference Provision 52.228-1 and FAO-0001.

********************IMPORTANT*******************************

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c57 0 a-z.htm Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your HTTPS://SAM.GOV registration (e.g. company name, address, etc).

D. SECTION 7:

1. FAR Provision 52.204-8 - Pages 41-44 NOTE: Pursuant to section (b)(1) of this provision, consider provision 52.204-7 is included in this solicitation before selecting either paragraph (b)(2)(i) or paragraph (b)(2)(ii).

2. FAR Provision 52.204-24 – Pages 44-45 Complete item (d)(1)&(2) as applicable.

3. FAR Provision 52.209-7 - Pages 46 Complete item (b) as applicable.

4. FAR Provision 52.209-13 – Page 46-48 NOTE: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

5. FAR Provision 52.229-11 – Pages 48-49 Complete item (d)(1)&(2) as applicable.

6. Past Performance Information – Page 49 See page 5 of these Instructions. You are responsible for the submission of Past Performance Information prior to the bid closing.

DI. Amendments, if any, must be acknowledged and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, & 41 THRU 49 OF THE SOLICITATION DOCUMENT*

II. PRE-BID CONFERENCE SITE VISIT:

*******************************IMPORTANT**********************************

A pre-bid conference and site visit are scheduled for Wednesday, September 13, 2023 at 9:00am local time, at FCC Terre Haute, 4700 Bureau Road South, Terre Haute, IN 47802. Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation).

Criminal History Check will be required for all attendees. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and emailed to patkinson@bop.gov by 9:00 A.M. local time on September 8, 2023. Please include UPGRADE FIRE ALARM SYSTEM in the subject line. The forms must include a cover letter indicating they are for the Upgrade Fire Alarm System:

•Company name and list of individuals from the company who will be attending.

•Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Mr. Atkinson by e-mail (preferred) or 812-244-4602 to ensure receipt of Criminal History Check forms and directions to FCC Terre Haute.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed:

Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Trisha Holm, Contracting Officer, via email at tmanderson@bop.gov no later than Friday, September 15, 2023 at 1:00 P.M. CST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation. All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. PAST PERFORMANCE INFORMATION REQUIRED:

Refer to Provision FAO-0022, List of References and Banking Information at the bottom of Page 51 of the solicitation.

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document.

Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to tmanderson@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

NOTE: Please do not email me asking if your references have been received, as your email will not be responded to. It is advised you follow up with your references to ensure they have replied.

V. BID LABEL

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO.

15BFA023B00000041

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

CONTRACTING OFFICER NAME

Trisha Holm; 202-598-6052; tmanderson@bop.gov

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. The deadline for response is no later than October 4, 2023 at 1:15pm CST, as this is the day of the bid opening. Please scan and email back, and don’t forget to print your name and sign the signature block.

This document, once completed, must be emailed to tmanderson@bop.gov. Do not return this document to the Contractor who forwarded you this document.

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete ( circle one)

h. List Month/Year of Completion (if applicable):

i. Name of company you are submitting this questionnaire for: _______________________

If you have any questions please do not hesitate to contact me, Trisha Holm, Contracting Officer, at 202-598-6052. Your assistance is greatly appreciated!

15BFA023B00000041

FCC Terre Haute – PROJECT 23Z4AM4

RESPONSIBILITY QUESTIONNAIRE

Contractor Name: RATING

1 5/6 10 Poor Average Best

1 2 3 4 5 6 7 8 9 1

PERFORMANCE

& WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Print Name:_________________________________________________________________

Signature:___________________________________________________________________

Government Agency/Company Name:____________________________________________

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE

THAT YOU BELIEVE COULD IMPACT THE GOVERNMENTS ABILITY TO

DO BUSINESS WITH THIS

FIRM:

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the the date the account was opened.

The deadline for response is no later than October 4, 2023 at 1:15pm CST , as this is the day of the bid opening. Please scan and email back, and don’t forget to sign the signature block.

THIS DOCUMENT, ONCE COMPLETED, MUST BE EMAILED TO

tmanderson@bop.gov. DO NOT RETURN THIS DOCUMENT TO THE

CONTRACTOR WHO FORWARDED YOU THIS DOCUMENT.

If you have any questions please do not hesitate to contact me, Trisha Holm, Contracting Officer, at 202-598-6052. Your assistance is greatly appreciated!

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE

ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT 202-598-6052.

Contractor:

Contractor Name: __________________________________

Contractor Point of Contact: __________________________________

Contractor Address: __________________________________

Name and Address of Financial Institution:

Name of Bank: __________________________________

Bank Point of Contact: __________________________________

Bank Address: __________________________________

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:________________________

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

15BFA023B00000041

FCC Terre Haute – PROJECT 23Z4AM4