1. RFQ 477155 CRP Patch Panel 4-30-2026.pdf

Procurement & Property Management Division

Building SUSC 101 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-5965 lgonzales@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

April 30, 2026

REQUEST FOR QUOTE NUMBER 477155

Charge-Readout Plane (CRP) Patch Panels

a. Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

b. Contract Specialist:

Lisa C. Gonzales Telephone No.: 631-344-5965 Email: lgonzales@bnl.gov

c. Anticipated Freight Terms:

FOB Destination, Freight Prepaid

d. Anticipated Period of Performance:

- Phase 1: Contract award + 8 Weeks for delivery + 2 weeks for BSA evaluation period

- Optional Phase 2: Delivery within 8 months of start of Phase 2. See Enclosure A for additional details.

e. Questions Due Date:

3:00 PM (ET) May 6, 2026

f. Quote Due Date:

3:00 PM (ET), May 15, 2026

g. Contract Type:

FFP

h. Payment Terms:

NET 10

i. Note:

Brookhaven is a tax-exempt entity

j. Quote Validity:

Quotes shall remain valid for 90 days

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) herewith solicits your quote for the subject requirement as described in Enclosure 1, Draft Contract 477155.

This procurement is set aside for small business concerns. By submitting a quotation, the Offeror certifies that it qualifies as a small business under the U. S. Small Business Administration (SBA) size standards for NAICS Code 332710.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 332710 (Machine Shops), with a corresponding size standard of 500 employees.

The stated size standard is the sole basis for determining whether an Offeror is classified as a small or large business under this solicitation. It is the responsibility of the Offeror to

RFQ 477155

affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) (www.SAM.gov).

2.0 SCOPE OF WORK

The Offeror shall fabricate and deliver machined components for the CRP Patch Panel Mechanical Support in strict accordance with Enclosure 1, Draft Contract 477155.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who meets all of BSA’s technical requirements and RFQ Qualifiers, as stated herein, and offers the lowest total fair and reasonable price. Total Price, including options, will be evaluated to determine the lowest price. The quote provided must include all necessary descriptive information to clearly demonstrate how the proposed service meets all requirements specified in this solicitation. Simply submitting a price quote or stating the Offeror understands and will comply with the requirements is not sufficient. BSA is not responsible for locating or securing any information that is not furnished with the offer.

The resultant award shall be subject to the terms & conditions of Enclosure A. The Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The Offeror shall not construe any noted exceptions to be accepted by BSA.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

3.1 RFQ Qualifiers:

3.1.1 Precision CNC Machining Capability

The offeror shall submit the following documentation demonstrating at least five

(5) years of experience in CNC machining of Aluminum (6061), Stainless steel (304), and Engineering plastics (G10/FR4):

• Company profile that clearly demonstrates years of experience with CNC machining as mentioned above

• Examples of similar machined components demonstrated, via link to website, photos with narrative, or other narrative explanation

3.1.2 Inspection and Quality Control

The offeror shall demonstrate the following inspection and quality control capabilities:

In-process and final inspection capability

• Ability to verify:

o Dimensions o Hole sizes and positions o Thread quality

To support this, the Offeror shall submit the following:

• Quality Assurance (QA) Plan

• List of inspection equipment http://www.sam.gov/

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date in time listed in box f., on page 1 of this RFQ. Please ensure you add your SAM UEI number to Enclosure 2 where stated.

Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

• Email submissions must include a signed copy of the Quotation Pricing Sheet

(Enclosure 2). Emails will be sent to lgonzales@bnl.gov with the BSA RFQ Number 477155 in the Subject Line.

All questions must be submitted in writing by the due date and time listed in box e., on page 1 of this RFQ. Responses to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The Offeror shall complete and return the Quotation Pricing Sheet attached to this document as Enclosure 2. Prices shall be quoted in U.S. dollars, FOB, Destination, Brookhaven National Laboratory, Upton, New York (freight included) including any import duties, customs and associated costs, if applicable. Offeror shall also include pricing information on any options offered.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM) with their Unique Entity ID (UEI) number. Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure 3).

https://napex.us/

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure 3) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 must be on file with BSA’s Procurement and Property Management (PPM) Division before a contract can be placed. The attached AMS-Form-050 has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacture. If manufactured domestically, please confirm the proposed products meets the definition of a domestic end product 25.101(a).

7.0 OTHER REQUIRED FORM AND DOCUMENTS:

The successful Offeror will be required to complete the following forms (if applicable at time of award):

• Vendor ACH Authorization Form, Enclosure 4

• W-9 Form, Enclosure 5

• W-8 Form, Enclosure 6, in lieu of the W-9 Form if Vendor is foreign

8.0 ENCLOSURES:

Enclosure 1 - Draft Contract 477155 with Applicable Exhibits Enclosure 2 - AMS Form 043 Quotation Pricing Sheet Enclosure 3 – AMS-Form-050 Enclosure 4 - Vendor ACH Authorization Form Enclosure 5 - Form W-9 (Domestic Vendors) Enclosure 6 – Form W-8 (Foreign Vendors)