1. COMBO SYNOPSIS_SOLICITATION RFQ FA487724QA389 MULTI LOCATION VINDICATOR SYSTEMS.pdf

COMBINED SYNOPSIS/SOLICITATION

‘COMBO’: RFQ FA487724QA389

MULTI-LOCATION VINDICATOR SYSTEMS

WITH INSTALL

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. Solicitation FA487724QA389 is issued as a Request for Quotation (RFQ)

iii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-07 effective 29 August 2024; DFARS provisions and clauses are those effective 15 August 2024; DAFFARS provisions and clauses are those effective 12 June 2024.

iv. This procurement is being issued as a total small business set‐aside. The North American Industry Classification System Code is 541519 with a size standard of $34 Million / 150 employees.

v. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis‐Monthan Air Force Base intends to award a firm‐fixed price contract for the following: Multi-Location Vindicator System with Installation

a. CLIN 0001: 355 SFS Bldg. 1358 Door Badging Station

b. CLIN 0002: 12 AF Bldg. 12 | Rooms 131/139 | Alarm System, IDS

c. CLIN 0003: 55 RQS Bldg. 1610 | Rooms 133/122 | Alarm System, IDS

There are multiple CLINs affixed to this requirement, offeror shall read each CLIN attachment, in its entirety, for details. The following are mandatory requirements:

a. Must be compatible with current Vindicator server

b. Must be licensed/certified to install Honeywell/Vindicator Equipment

c. Must be in compliance with Non-Nuclear CMD

vii. The government will place an order with the offeror whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet the defined salient characteristics of the service as well as having the required clearance set forth in the requisite PWS(s).

viii. Important Dates/Times (All Times are Eastern Time)

a. Site visit date: 13 September 2024 1:00 PM (10:00 AM Arizona) See attachment for details and instructions.

1. Site visit is not required for submission of quote

b. All questions must be submitted via by 16 September 2024 1:00 PM (10:00 AM Arizona)

c. All quotes must be submitted via email by 18 September 2024 8:00 PM (5:00PM Arizona)

ix. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date.

xi. All quotes shall be submitted by email to both points of contacts (xii), as an attachment only. Offeror may use Word, PDF, or Excel.

a. Offeror shall submit a quote for each CLIN in one submission.

b. At a minimum, all quotes shall include: SAM.gov UEI number, Cage Code, estimated delivery date, and POC information.

c. Additional attachments are permitted as part of the quote.

d. Any information within the body of the email pertaining to your quote will not be considered as part of the quote.

xii. Point of Contacts:

a. Primary: Mrs. Della Fales, della.fales.1@us.af.mil, 520-228-1922

b. Alternate: A1C Jonathan Turk, jonathan.turk@us.af.mil, 520-228-3038

c. Alternate: MSgt Carl Brantingham, carl.brantingham@us.af.mil, 520-228-1846

viii. Attachments:

a. CLIN 0001: PWS 355 SFS Bldg. 1358 Door Badging Station

b. CLIN 0002: PWS 12 AF Alarm System, IDS

c. CLIN 0003: PWS 55 RQS Alarm System, IDS

d. SAM.gov WAGE DETERMINATION

e. SITE VISIT INSTRUCTIONS

5352.301-9101ACC - OMBUDSMAN (JUN 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

52.212‐2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

(a) The Government will evaluate offers submitted in response to this solicitation and award a contract to the responsible offeror whose proposal is deemed most advantageous to the Government, considering both price and other relevant factors. The evaluation of offers will be based on the following criteria:

(i) Technical Capability: The extent to which the offered service meets the specific requirements of the Government.

(ii) Price: The total cost proposed by the offeror for the required service. The lowest-priced offer will be evaluated first for technical acceptability and overall value to the Government. If the lowest-priced offer is found to be technically acceptable and offers the best value, the contract will be awarded to that offeror without further consideration. However, if the lowest-priced offer is found to be technically unacceptable, the Government will evaluate the next lowest offer in terms of technical acceptability until a contract can be awarded to the lowest-priced offeror that meets the technical requirements. Evaluation of past performance will not be conducted as part of this solicitation. Therefore, offerors are advised to present their best terms concerning price and technical capabilities in their initial offers. The Government, however, reserves the right to engage in discussions with offerors if deemed necessary by the Contracting Officer at a later stage. Offers that fail to provide required representations or essential information, or those that reject the terms and conditions of the solicitation, may be excluded from further consideration during the evaluation process.

(End of provision)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jul 2023)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32- 7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216,

and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(End of clause)

52.237-1 Site Visit.

As prescribed in 37.110(a), insert the following provision:

Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)