1.06 TE 20 Tentative Maintenance Availability Process.pdf

Exhibit 20

1. Development of work packages: The Contractor shall develop a work package for all vessels undergoing a depot level maintenance availability, baseline overhaul or docking regular overhaul (DROH). The Contractor shall identify required work, develop work specifications that include a detailed description of the necessary repairs, equipment affected, applicable references for repair procedures and standards and create entries in the commercial maintenance program that reflect work required, accomplished, materials and supplies utilized, etc.

2. Work package submission: The Contractor shall submit a work package for the COR’s approval at least 60 days prior to the anticipated start date of the repair. After COR review and concurrence of the work package, the Contractor shall obtain three quotes and submit a purchase order package to the COR for approval. At a minimum the purchase order package shall include the following; the finalized work package, cover sheet outlining the vendors, price, CLINS, quotes, recommendations and brief synopsis of work to be performed.

3. Release of work package: Upon receipt of COR’s approval of the work package, the Contractor shall submit the work package to the approved repair facility. Notwithstanding the submission of purchase order package to the COR, the Contractor is the prime contractor and is responsible for the performance and management of all depot level maintenance, baseline overhaul or DROHs under the contract.

4. Managing the availability efforts: The Contractor shall manage the availability / overhaul effort and confer with the COR to ensure that all work is accomplished IAW the approved work package. Work not included in the work package shall be addressed by the Contractor to the COR via condition found reports (CFRs). The content of the CFR shall be established by the COR after contract award. CFRs shall be approved by the COR prior to work commencement. All work shall be performed and completed to the satisfaction of the COR. The COR will designate an on-site Government Representative in the absence of the COR, and what authority the on-site Government representative has on each industrial assistance effort. Only the Contracting Officer may obligate additional funds.

5. Material procurement: The Contractor shall procure sufficient materials to ensure that the start of any availability and the completion of all scheduled work items are not delayed.

6. Dry-docking report: In each work package requiring vessel dry-docking, the Contractor shall include provisions for the shipyard to prepare a dry-docking report upon completion of the dry-docking. The Contractor shall provide this report to the COR. A copy of the shipyard’s docking plan (block spotting plan) shall be attached to each report.

7. Managing growth to depot level subcontracts: The consent to subcontract for depot level maintenance for all work may include authorization for the Contractor to negotiate and accomplish growth work to the work package within a specified not-to-exceed amount specified by the Government. The contractor will provide the COR with a written report monitoring its management of growth work.

8. A depot level maintenance report shall be submitted for all depot level actions regardless of the number of man-hours expended. For depot level actions that exceed 15 calendar days, the Contractor shall submit a Weekly Status Report to the COR.

9. Alterations: The Contractor shall prepare for and manage Government directed modification work as required by the Contracting Officer; this may include minor or major modifications to equipment and/or vessels. The Contractor may be required to develop technical work packages to accomplish this work.

Such work will generally be directed for accomplishment during a scheduled depot level maintenance availability. Upon receipt of the written request, the Contractor shall review the work items and provide comments and cost estimates for each item within the time frame requested. The Contractor shall include these work items in the work package.

10. Government installed: The Government may accomplish changes and modifications to the platforms.

Unless otherwise directed by the Contracting Officer, the Contractor shall be responsible during the period of change or modification for operation and maintenance of all systems/subsystems other than those undergoing change or modification. Installation will generally be on a not-to-interfere basis with operations.

11. Acceptance inspections and testing: When changes or modifications to the craft, its systems or equipment are installed, pre-modification and post-modification inspections shall be conducted.

Acceptance testing of installed changes or modifications will be conducted.