1-Complete QQ 265x901171 - Att. 0-5 AA.docx

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # RFQ 265x901171

OWNER’S ADVISOR AND DESIGN SERVICES

QUALIFICATIONS QUESTIONNAIRE (ATTACHMENTS 0 - 5 TO RFQ) AND AFFIDAVIT OF ACCURACY & SIGNATURE PAGE

REQUEST FOR QUALIFICATIONS # RFQ 265x901171

FOR

OWNER’S ADVISOR AND DESIGN SERVICES FOR

MERCY WEST ADVANCED TREATMENT SYSTEM (MWATS) PROJECT

Offeror:

Date:

Metropolitan Sewer District of Greater Cincinnati 1600 Gest Street Cincinnati, Ohio 45204 (NOTE: The functional address of Sewers Procurement is Two Centennial Plaza, Suite 234, Cincinnati, Ohio 45202.)

msd.procurement@cincinnati-oh.gov www.msdgc.org

General Instructions: In completing this Qualifications Questionnaire (QQ) and compiling the submittal, refer to the QQ, the RFQ, the draft agreement, and all documents related to the RFQ that are available on the City of Cincinnati’s Bonfire portal at https://cincinnati-oh.bonfirehub.com/ .

General Content of RFQ Submittals: Submittals must include the items listed below as further described in the RFQ and QQ. The Offeror must submit one (1) digital copy of the submittal by uploading it to the City’s Bonfire website portal at https://cincinnati-oh.bonfirehub.com/portal/.

A. Qualifications Questionnaire

1. Attachment 0 – Offeror Corporate and Contact Information

2. Attachment 1 – Overall Qualifications of the Firm

a. Narrative

b. Letters of Reference

3. Attachment 2 – Qualifications of Key Personnel

a. List of Key Personnel

b. Resumes of Key Personnel

c. Organizational Chart

d. Narrative

4. Attachment 3 – Project Approach and Management

a. Narrative of no more than 5 pages

5. Attachment 4 – Similar Projects

a. List of Similar Projects

b. Detailed Project Descriptions and Additional Project Summaries

6. Attachment 5 – Small Business Enterprise (SBE) Participation and Professional Services Rating Rubric

a. SBE Participation Statement of Intent to Contract and Perform (form included in this QQ)

b. RFP/Q Subconsultant Utilization Plan (Statement of Intent to Utilize Firms) (form included in this QQ)

B. Original Signed and Notarized Affidavit of Accuracy & Signature Page (form included in QQ) and documentation of authorized signatory (refer to Affidavit of Accuracy & Signature Page and MSDGC website)1

1Offeror must attach documentation of signatory authorization appropriate to the Offeror’s legal entity type, as identified in Attachment 0. Such documentation includes: corporate resolution (for corporations); operating agreement indicating authorized signatory(ies) (for LLCs); partnership agreement setting out who can act for the partnership (for partnerships).

A template for a certificate of corporate resolution is available on the City of Cincinnati’s Bonfire portal at https://cincinnati-oh.bonfirehub.com/. Corporations must submit the certificate of corporate resolution with their submittals. They may complete and submit the certificate of corporate resolution template provided on the MSDGC website or submit a current existing certificate of corporate resolution that is dated within 12 months of the RFQ submittal deadline and contains all the elements included in the corporate resolution template.

The Offeror shall use this document ONLY and not substitute another format.

Submittals for this RFQ are accepted from single legal entities (e.g., corporation, partnership, sole proprietorship, limited liability company, limited liability partnership). The Offeror’s legal entity type, as identified in Attachment 0, must be in effect at the time of submittal (as documented in the Affidavit of Accuracy & Signature Page and accompanying documentation of signatory authorization) and shall be evident if awarded a contract from this competition.

Instructions: Provide the following information about the Offeror to this RFQ.

Date:

(month, day and year)

NAME OF OFFEROR

Offeror’s SBE/MBE/WBE Status (mark all applicable categories with an X):

Offeror’s Corporate Office Business Address and Telephone Number

Offeror’s Local Office Business Address and Telephone Number

Offeror’s contact person who can respond authoritatively to any questions about this submittal:

Name: ____________________________ Title: _____________________ Tel.: ______________

Email: _______________________________________________________________________________

Mailing Address: (if different than above) __________________________________________________

Type of organization (mark with an X):

1. Organization

A. How many years has Offeror been in business performing the work as described in this RFQ?

B. How many years has Offeror been in business under its present business name?

C. Under what other or former names has Offeror operated?

D. If Offeror is a corporation, please indicate:

Date of incorporation:

State of incorporation:

President’s name:

Vice-President’s name(s):

Secretary’s name:

Treasurer’s name:

Type of partnership (if applicable):

Name(s) of general partners:

F. If Offeror is a sole proprietorship, please indicate:

Date of organization:

Name of owner:

Name(s) of managing members:

H. If the form of Offeror is other than those listed above, describe it and name the principals:

I. Is the Offeror related to another entity as a parent, subsidiary or affiliate?

(Please indicate answer with an “X”)

Yes ( ) No ( )

If yes, give names and addresses of all affiliated parent and/or subsidiary companies. Indicate which companies are subsidiaries.

J. List the type of work the Offeror customarily performs with its own workforce.

K. List the type of work customarily subcontracted to others.

L. List of geographic area(s) in which the Offeror does business.

2. Judgments

A. Has the Offeror or any officer, director or owner thereof had any judgments entered against it/him/her within the past ten (10) years for breach of contracts for governmental or non-governmental work?

B. If yes, provide details on any such judgment.

3. Contract Compliance

A. Has Offeror been found to be in substantial noncompliance with the terms and conditions of any prior contract(s) with the City of Cincinnati or the City of Cincinnati acting as the sole management agency for the operation and maintenance of the Metropolitan Sewer District of Greater Cincinnati (MSDGC) on behalf of the County Commissioners of Hamilton County, Ohio?

B. If yes, provide details on any such instance.

C. Only answer the following question if Offeror has not contracted with MSDGC in the past five (5) years.

Has Offeror been found to be in substantial noncompliance with the terms and conditions of prior contracts with another public body without good cause?

D. If yes, provide details on any such instance.

4. Convictions

A. Has the Offeror or any officer, director or owner thereof been convicted within the past ten (10) years of a crime related to governmental or non-governmental construction or contracting?

B. If yes, provide details on any such conviction.

5. Debarment

A. Is the Offeror or any officer, director or owner thereof currently debarred pursuant to an established debarment procedure from bidding or contracting by any public body, agency of another state or agency of the federal government?

B. If yes, provide details.

6. Contract Execution History

A. Has the Offeror ever failed to enter into a contract in the past ten (10) years when the Offeror was the selected applicant?

B. If yes, give complete circumstances for each occurrence on a separate sheet(s) of paper.

Deviation of the submitted QQ from compliance with the Attachment 0 instructions and requirements may render the Offeror’s submittal as “non-responsive” by the City.

OWNER’S ADVIS0R AND DESIGN SERVICES

GENERAL INSTRUCTIONS AND GENERAL CONTENT OF RFQ SUBMITTALS

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # RFQ 265x901171

ATTACHMENT 0

QUALIFICATION SUMMARY STATEMENT (ATTACHMENT 1 TO RFQ)

(Note: Overall Qualifications of Firm = 15%)

Instructions for Narrative: Provide no more than three (3) pages of narrative single-spaced in 12-point font on 8 ½ x 11 sheets with 1-inch margins.

General Information: The Offeror shall provide a summary of its competencies, experience, accomplishments and failures in the provision of wastewater system planning, design, project management, and owner’s advisor services. Include with this summary statement contact information for the Offeror. The Offeror must be a single consulting entity (e.g., corporation, partnership, sole proprietorship, limited liability company, limited liability partnership). The Offeror’s legal entity type, as identified in Attachment 0, must be in effect at the time of submittal and documented in the Affidavit of Accuracy & Signature Page and accompanying documentation of signatory authorization. The submittal will be evaluated for scoring under this category based on the following information:

· Overall Qualifications: Provide a brief description of the Offeror’s understanding of the essential requirements involved in wastewater system planning and design; overall qualifications of the Offeror and Offeror’s personnel that may be assigned to the work described in the RFQ. Explain how these qualifications will provide a value for work to be conducted for MSDGC.

· Applicable Experience: The Offeror shall describe firm biographical information (i.e., profile and history) and its experience and past performance applicable to the scope of the RFQ.

· Offeror Composition: The Offeror shall identify the firm name, business address, telephone number, and primary key contact. Describe the nature of activities the Offeror and key personnel or parts of the Offeror’s organization will perform with respect to the scope of the RFQ.

· References: The Offeror may provide no more than two (2) general letters of reference of projects that are similar to the work described in the RFQ. Letters must be dated within the last 24 months. Letters of reference are not included in the three (3)-page maximum for Attachment 1.

Deviation of the submitted QQ from compliance with the Attachment 1 instructions and requirements may render the Offeror’s submittal as “non-responsive” by the City.

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # # RFQ 265x901171

ATTACHMENT 1

QUALIFICATIONS OF KEY PERSONNEL (ATTACHMENT 2 TO RFQ)

(Note: Qualifications of Key Personnel = 30%)

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # RFQ 265x901171

ATTACHMENT 2

List of Key Personnel: In the table below, provide the names and summary information on the key personnel that may be assigned to the work described in Section 1 of the RFQ. You may attach this information to your submittal in lieu of completing this spreadsheet. However, your attachment MUST contain ALL elements in this spreadsheet (column headings and data requested). If your attachment does not mirror this spreadsheet, your submittal may be deemed incomplete. Offeror must attach the resume of each person identified on the key personnel list.

METROPOLITAN SEWER DISTRICT OF GREATER CINCINNATI

CONFIDENTIAL QUALIFICATIONS QUESTIONNAIRE for <INSERT>

ATTACHMENT B

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # 2022-007

HYDRAULIC MODEL CALIBRATION SUPPORT

Resume(s): The Offeror MUST attach a resume for each person identified on the List of Key Personnel. Each resume shall not exceed two (2) pages in length. Resumes are not included in the page limit for Attachment 2.

Instructions for Narrative and Organizational Chart: The narrative section of Attachment 2 shall be single-spaced in 12-point font on 8 ½ x 11 sheets with 1-inch margins. The organizational chart shall be provided on one or more 8 ½ x 11 sheets with 1-inch margins. The maximum number of pages for the narrative and the organizational chart combined shall not exceed five (5) pages.

General Information: The Offeror shall identify by name and summarize the qualifications of the personnel that may be assigned to the work described in Section 1 - Request of the RFQ. The Offeror shall also identify the specialized skills and disciplines that will be required to complete the work.

The submittal will be evaluated for scoring under this category based on the information listed below. A key factor for successful implementation of a project is ensuring qualified and dedicated staff are assigned for the duration of the project. The submittal shall address the following items:

· Organizational Chart: An organization chart identifying key personnel illustrating their corresponding role with the work that may result from this RFQ. For each person listed in the organizational chart, provide a brief summary regarding the adequacy and appropriateness of their credentials and capabilities, expected project assignments, and the extent of their project participation, years of experience, and the relevance of their prior experience regarding the services described in the RFQ.

· Connection to Submitted Projects: MSDGC will look for connections between the key personnel and the projects listed in Attachment 4. Scoring will be advantaged by providing a matrix of personnel and their connections to the information in Attachment 4.

· Personnel Commitment: The Offeror shall demonstrate the commitment of its management, key, and other full-time personnel throughout the life of the contract. The date of availability, the level of commitment and office location shall be indicated for all key personnel when needed. Level of commitment is for general reference only for those times when MSDGC assigns projects under this contract and is not intended to convey a rigid ongoing readiness status.

· Continuity of Project Personnel: The Offeror shall provide a narrative to address how it will maintain the quality and depth of staff resources throughout the duration of the contract. MSDGC shall have approval authority regarding replacement of any key personnel.

Deviation of the submitted QQ from compliance with the Attachment 2 instructions and requirements may render the Offeror’s submittal as “non-responsive” by the City.

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # RFQ 265x901171

OWNER’S ADVIS0R AND DESIGN SERVICES

Project Approach and Management (ATTACHMENT 3 TO RFQ)

(Note: Project Approach and Management = 20%)

Instructions for Narrative: Provide no more than five (5) pages of narrative single-spaced in 12-point font on 8 ½ x 11 sheets with 1-inch margins.

General Information: The Offeror shall describe their approach specifically for wastewater system planning, design, project management, and owner’s advisor services. The individual material selected for presentation in this section should demonstrate the depth and breadth of experience of the proposed team.

· Responsiveness to Owner: The Offeror shall outline the approach to be taken to facilitate the services for development of the site, solicitation of treatment system and provide them in a timely fashion, in accordance with the scope of the RFQ.

Deviation of the submitted QQ from compliance with the Attachment 3 instructions and requirements may render the Offeror’s submittal as “non-responsive” by the City.

OWNER’S ADVIS0R AND DESIGN SERVICES

ATTACHMENT 3

SIMILAR PROJECTS (ATTACHMENT 4 TO RFQ)

(Note: Similar Projects = 15%)

The applicability of and successful performance on completed MSDGC and non-MSDGC projects similar in scope to the one identified in this RFQ shall be evaluated for scoring this category. Projects should demonstrate experience with wastewater system planning, design, project management, and owner’s advisor services. Projects are not required to include all elements.

List of Similar Completed Projects: List no more than three (3) similar projects Offeror has completed (or has key tasks completed) in the past five (5) years, giving the name of project, owner, contract amount, and date of completion. If the project is not completed, indicate clearly which tasks are completed and which are future. Identify the relevant portions of larger projects. You may attach this information to your submittal in lieu of completing this spreadsheet. However, your attachment MUST contain ALL elements in this spreadsheet (column headings and data requested). If your attachment does not mirror this spreadsheet, your submittal may be deemed incomplete. Please list the involvement of the key personnel on the projects provided.

ATTACHMENT 4

MSDGC QUALIFICATIONS QUESTIONNAIRE FOR RFQ # RFQ 265x901171

ATTACHMENT 4

Detailed Project Descriptions: Using the format below, provide the requested information on each project included on the List of Similar Completed Projects in Attachment 4 that are most similar to the work described in this RFQ. Projects must have been performed under Offeror's current legal name or immediately-previous legal name (within past five years), whether as a prime consultant or as a subconsultant, and involve principals employed at the time of this submittal. Additional Project Summary: Attach separate sheets (maximum 2 sheets per project) to provide additional information related to the project description – specifically the type of expertise provided. The examples should include the nature of involvement in the project and any special environmental, political, or technical problems resolved during the project. Highlight key personnel from Attachment 2.

Clarification: For each project, there are two required sheets below (Detailed Project Descriptions); two additional sheets (Additional Project Summary) may be provided at your discretion.

Contact Person: ____________________________________________________________________ Position: _________________________________________________________________________ Telephone Number: ________________________________________________________________ Email Address: ____________________________________________________________________

If not, explain why, including the original contract period and the final contract period.

8. Key personnel listed in Attachment 2 that worked on this project and their roles.

Deviation of the submitted QQ from compliance with the Attachment 4 instructions and requirements may render the Offeror’s submittal as “non-responsive” by the City.

ATTACHMENT 4

ATTACHMENT 5

SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION AND PROFESSIONAL SERVICES RATING RUBRIC (ATTACHMENT 5 TO RFQ)

(Note: Small Business Enterprise (SBE) = 20% of overall evaluation score)

Overview:

This RFQ is subject to the MSDGC Small Business Enterprise (SBE) Program. The City is committed to increasing the participation of SBEs in all aspects of its contracting for MSDGC. This includes contracting with SBEs directly or indirectly, subcontracting and/or procurement activities.

There are many qualified SBE firms that have performed work with the City for MSDGC, but just as many qualified SBE firms that have not performed work with the City for MSDGC. A tenet of the SBE Program is economic inclusion which includes providing opportunities to firms with little or no work history on MSDGC projects, as subconsultants and/or Prime Consultants.

For this submittal, the Offeror must demonstrate how it intends to achieve or exceed the project’s established SBE goal (13%). To be counted towards the established goal, a proposed SBE firm must be certified in the NIGP and/or NAICS code(s) for the scope of work being provided.

If the Offeror is a registered MSDGC SBE and/or certified by the City of Cincinnati Department of Economic Inclusion, this should be stated throughout the submittal. To be considered for SBE status the Offeror must be certified in the NIGP and/or NAICS code(s) for the RFQ scope of services.

A list of current SBE and MSD-SBE firms can be found in the City of Cincinnati’s Vendor Compliance and Certification System (VCCS) Certified Directory via the following link:

https://cincinnati.diversitycompliance.com/.

SBE Participation Instructions:

1. Review the Professional Services Rating Rubric.

2. Complete one (1) Statement of Intent to Contract and Perform Form for each SBE subconsultant that will be utilized on the project. Note: If an SBE offeror is not proposing to utilize other SBE subconsultants, the SBE Offeror must still submit one (1) form and only complete the first section of the form, sign and date.

3. Complete the RFP/Q Subconsultant Utilization Plan (Statement of Intent to Utilize Firms) Form. The plan should demonstrate that the Applicant firm will achieve or exceed the advertised SBE goal.

Deviation of the submitted QQ from compliance with the Attachment 5 instructions and requirements may render the Offeror’s submittal as “non-responsive” by the City.

Page Holder for SBE Participation Professional Services Rating Rubric

Following is a link to the referenced document:

Professional_Services_Small_Business_Enterprise_Rating_Rubric.pdf (msdgc.org)

OR

Insert the following address into your browser:

https://msdgc.org/sites/default/assets/downloads/doing_business/small_business_enterprise_program/sbe_forms/Professional_Services_Small_Business_Enterprise_Rating_Rubric.pdf

Page Holder for SBE Statement of Intent to Contract & Perform

SBE_Statement_of_Intent_to_Contract_and_Perform_Fillable.pdf (msdgc.org)

OR

https://www.msdgc.org/downloads/doing_business/small_business_enterprise_program/sbe_forms/SBE_Statement_of_Intent_to_Contract_and_Perform_Fillable.pdf

Page Holder for RFP_Q Subconsultant Utilization Plan

RFP_Q_Subconsultant_Utilization_Plan_Fillable.pdf (msdgc.org)

OR

https://msdgc.org/sites/default/assets/downloads/doing_business/small_business_enterprise_program/sbe_forms/RFP_Q_Subconsultant_Utilization_Plan_Fillable_Form.pdf

ATTACHMENT 5

AFFIDAVIT OF ACCURACY & SIGNATURE PAGE

The undersigned swears or affirms under the penalty of perjury that the Offeror, its agents, servants and/or employees, to the best of his/her knowledge and belief, have not in any way colluded with anyone for and on behalf of the Offeror an unfair advantage over others, nor have they colluded with anyone for and on behalf of the Offeror, or themselves, to gain any favoritism in the award of any contract resulting from this Request for Qualifications (“RFQ”).

The undersigned further swears or affirms, to the best of his or her knowledge and belief, that the information contained in the submittal to this RFQ (“Submittal”), which is defined to include any information on the Qualifications Questionnaire (“QQ”), all attachments, exhibits and forms, is true and complete, and that the Offeror has not omitted any fact necessary to make the information contained in the submittal to this RFQ not misleading.

The Offeror’s submission of qualifications in response to this RFQ shall constitute a representation on its part that the Offeror (a) has reviewed and thoroughly understands the scope of work, terms and conditions set forth in this RFQ and draft agreement; (b) has made due inquiry to MSDGC as to the existence of any addenda issued in connection with this RFQ; (c) is satisfied that it has received any and all such addenda and has taken the contents thereof into consideration when preparing and submitting the Submittal; (d) understands all addenda will be issued via the MSDGC website and (e) accepts full and complete responsibility for the receipt of any and all such addenda and waives any claim of mistake or error in this Submittal based upon its failure, in fact, to have received any one or more addenda. The Offeror’s failure to receive any addenda shall in no event relieve the Offeror from any responsibility for incorporating the provisions of the addenda into its Submittal. Addenda, upon issuance by MSDGC, shall be deemed to have become a part of this RFQ to the same extent as if set fourth fully therein.

Full, Legal Name of Offeror

Name of Authorized Representative1

Title of Authorized Representative1

Signature of Authorized Representative1

Date

State of:

County of:

Sworn to and subscribed in my presence this _________ day of _________________, 2024 by

1Offeror must attach documentation of signatory authorization appropriate to the Offeror’s legal entity type, as identified in Attachment 0. Such documentation includes: corporate resolution (for corporations); operating agreement indicating authorized signatory(ies) (for LLCs); partnership agreement setting out who can act for the partnership (for partnerships). A template for a certificate of corporate resolution is available on the City’s “Open Data” website at https://data.cincinnati-oh.gov/.

A template for a certificate of corporate resolution is available on the City of Cincinnati’s Bonfire portal at https://cincinnati-oh.bonfirehub.com/. Corporations must submit the certificate of corporate resolution with their submittals. They may complete and submit the certificate of corporate resolution template provided on the MSDGC website or submit a current existing certificate of corporate resolution that is dated within 12 months of the submittal deadline and contains all the elements included in the corporate resolution template that is provided on the MSDGC website.

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