1_Addendum_1.pdf

CITY OF DOUGLAS, GEORGIA

SWE PROJECT # 23-3455

EASTSIDE PARK REHABILITATION

1. Addendum No. 1 to Advertisement for Bids due 10:00 am, Tuesday, February 3, 2026, and all related Contract Documents.

2. To all offerers.

3. Issued by: Project Engineer Statewide Engineering, Inc.

516 East Ashley Street Douglas, Georgia 31533 Contact: Stanley A. Evans. P.E.

Phone: 912-384-7723

4. The above-mentioned solicitation for bids is amended as set forth below. Offerers must acknowledge receipt of this addendum prior to the date specified for receipt of bids, as specified in the Advertisement for Bids, by the following method:

a. By signing and faxing a copy of this addendum to 912-383-6895 (Attn: Nicole) prior to February 17, 2026 at 9:00 am.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE SPECIFIED IN

THE SOLICITATION PRIOR TO THE DATE AND TIME SPECIFIED FOR RECEIPT OF BIDS MAY

RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment, you desire to change an offer already submitted, such change may be made by telegram, letter or facsimile provided such telegram, letter or facsimile makes reference to the solicitation and addendum numbers and is received prior to the date and time specified.

5. DESCRIPTION OF ADDENDUM: City of Douglas, Georgia Eastside Park Rehabilitation

The purpose of this addendum is to advise all bidders of the following:

1. The Mandatory Pre-Bid Conference will now be held February 3, 2026 at 2:00 PM.

2. Bids will now be received until February 17, 2026 at 2:00 PM.

3. Deadline for questions will now be February 13, 2026 at 9:00 AM.

4. Scoreboard & installation shall be added to the scope of work. See attached Specification for scoreboard product details.

5. Irrigation Note #3 on sheet C-1 shall be revised to state “PRO. FIELD SHALL HAVE INFIELD

IRRIGATION PROVIDED BY A SEPERATE SPRAYER SYSTEM CAPABLE OF ADEQUATELY

WATERING THE INFIELD CLAY AREA. THIS SYSTEM SHALL BE ON SEPARATE CONTROLS

SO AS TO NOT WATER AS FREQUENTLY AS THE OUTFIELD/GRASSED AREAS.”

6. Replace Specification Section 00300, Bid Proposal with revised attached specification. Line item 1270 has been added.

6. SIGNATURES: CONTRACTOR / OFFERER

Company Name Printed Name

Date Signature

Scoreboard Specifications:

ELECTRO-MECH

319-40-1060 LX1060, BASEBALL 10FT X 5FT

DIGIT COLOR BLACK

FACE COLOR MATTE BLACK

CAPTION COLOR WHITE

STRIPE COLOR RACING RED

MOUNTING HARDWARE 2 POST UP TO 4.5” UP TO 4.5” DEEP STD

POST SPACING STD POST SPACING, 7FT CENTERS

CONSOLE TYPE GUEST ON LEFT, HOME ON RIGHT MM CONSOLE

COMMUNICATION TYPE SCORELINK EMBEDDED WIRELESS

TEAM NAME TYPE STD GUEST AND HOME CAPS

332-40-4000 SL-400 WIRELESS SYSTEM

WIRELESS TYPE SL-400 EMBEDDED RX EMBEDDED TX

544-10-4825 CARRYING CASE, CONSOLE

00030- 1 of 2

ADVERTISEMENT FOR BID

CITY OF DOUGLAS, GEORGIA

SWE PROJECT # 23-3455

LAND & WATER CONSERVATION FUND GRANT FOR

EASTSIDE PARK REHABILITATION

Separate, sealed Bids will be received for furnishing all materials, labor, tools, equipment, and incidentals necessary for the rehabilitation of Eastside Park located in the City of Douglas until Tuesday, February 17, 2026, by 2:00PM, at which time bids will be opened and read. Bid Proposal Package must be delivered to the City of Douglas, Purchasing Agent.

The meeting will be held at the City of Douglas, City Hall located at 302 South Madison Avenue, Douglas, Georgia 31533. Proposals can be mailed or delivered to the attention of Wynetta Bolder, City Clerk at 302 South Madison Avenue, Douglas, Georgia 31533. Bids will be opened to the public.

Proposals received after the designated time will not be considered. The City of Douglas may select a successful low bidder after evaluation of all bids.

There will be a Mandatory Pre-Bid Conference held at 2:00PM local time, on Tuesday, February 3, 2026. This conference will be held at City Hall at 302 South Madison Avenue, Douglas, Ga 31533.

This pre-bid conference is mandatory for all contractors intending to submit a proposal as the prime contractor.

The Scope of Work Includes: Rehabilitation of existing buildings, rehabilitation of playground swing sets, new streetside parking, new Tee Ball field, new basketball courts, new playground equipment, new sidewalk and existing sidewalk repairs, grading, drainage, and erosion control.

All proposals shall be accompanied by a Bid Bond in favor of the City of Douglas in the amount of at least five percent (5%) of the lump sum bid for the complete work: such Bid Bond representing that the Bidder, if awarded a Contract, will promptly enter into a Contract and furnish Performance Bond and Payment Bonds as provided by the law and approved by the Attorney for the City of Douglas.

Performance Bond shall be equal to 100 Percent (100%) of the contract amount and Payment Bond shall be equal to 100 percent (100%) of the Contract amount.

The Bid Bond shall be forfeited to the City of Douglas as liquidated damages if the Bidder fails to execute the Contract and provide Performance and Payment Bonds within (10) days after being notified that he has been awarded the Contract.

All work on the project must be completed within 210 consecutive calendar days of the date of Notice to Proceed.

NOTICE TO THE PUBLIC: DISADVANTAGED BUSINESS ENTERPRISE (DBE). The proposed DBE goal is 7.34%.

Copies of the plans and specifications may be obtained from Statewide Engineering, Inc., 516 East Ashley Street, Douglas, Georgia 31533, 912-384-7723 for $200.00 per set for full printed specification and plans, or $50.00 for specifications and plans emailed in pdf format (non-refundable). Plans and Specifications are also on file (for view only) at the City of Douglas Purchasing Office. All Bidders must receive bid package from Engineer in order to be considered certified. Bids from non-certified Bidders will not be considered.

The Georgia Department of Transportation Standard Specifications, 2021 Edition, any applicable 2016 Supplemental Specifications, Special Provisions, or any other provision contained within this contract will be applicable to this project. All materials, workmanship, testing, etc. shall meet the Georgia Department of Transportation Specifications.

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The Owner reserves the right to reject all bids and to waive informalities, and to accept any Bid which in its opinion may be in the best interest of the Owner. The Owner has the right to add or to delete from the Contract once it has been awarded. No bids shall be withdrawn for a period of 60 days after the opening of the bids.

City of Douglas

By:

Mayor Tony Paulk

00300- 1 of 5

PROPOSAL

CITY OF DOUGLAS, GEORGIA

SWE PROJECT # 23-3455

LAND & WATER CONSERVATION FUND GRANT FOR

EASTSIDE PARK REHABILITATION

TO: CITY OF DOUGLAS, GEORGIA

Submitted , 20

The undersigned, as BIDDER, hereby declares that the only person or persons interested in the Proposal as Principal or Principals is or are named herein; that no person other than those named herein has an interest in this Proposal or in the CONTRACT to be entered into; that this Proposal is made without connection with any other person, company and parties making a Proposal; and that this Proposal is, in all respects, fair and made in good faith without collusion or fraud.

The BIDDER further declares that he has examined the site of the WORK and has informed himself fully in regard to all conditions pertaining to the place where the WORK is to be done; that he has examined the Specifications and Drawings for the work and contractual documents relative thereto; that he has read the Instructions to Bidders, General Conditions, and Supplemental General Conditions furnished prior to the Bid opening date; and that he has satisfied himself relative to the work to be performed.

The BIDDER proposes and agrees that, if he becomes the SUCCESSFUL BIDDER on the basis of this Proposal, he will contract with the City of Douglas, Georgia (herein called the "OWNER"), in the form of contract illustrated to furnish all necessary equipment, materials, tools, machinery, apparatus, means of transportation, and all necessary labor to complete the construction of the work in full, and in complete accord with the shown, noted, described, specified and reasonably intended requirements of the Specifications, Drawings, and Contract Documents to the full and entire satisfaction of the OWNER, with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and other Contract Documents, for the following prices.

ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE TOTAL COST

”Park Pathways” is defined as typical concrete sidewalk.

1000 12" HDPE, 0-10' depth, to include fittings

24 LF

1010 8" HDPE, 0-10' depth 26 LF 1020 Baseball field, constructed new, to include importing sand/clay, portable pitcher's mound, bases, complete

1 LS

1030 Basketball court, 4", 3000 psi w/ fiber mesh, to include striping

1 LS

1040 Basketball goal, 42"x60" Steal backboard, surface mount, installed, complete

4 EA

1050 Bleachers, 15', 3-Row aluminum 4 EA 1060 Benches for playgrounds and Park

Pathway, in-ground mount, installed, complete (not to include dugout benches)

5 EA

1070 Dugout, new, to include bench 2 EA

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1080 Fencing for baseball field, including backstop fence, foul line fence, outfield fence, gates, yellow safety guards, installed, complete. To include removal of existing.

1 LS

1090 Field Testing 1 LS 1100 Foul poles, baseball, in-ground mount, installed, complete

2 EA

1110 Galv Steel Pipe Handrail, 2 In, Round 27 LF 1120 Grading Complete (basketball, baseball, parking, Park Pathways, tree removal, etc.)

1 LS

1130 Irrigation system baseball field, to include infield irrigation, trenching, backfill, cut & patch, pipe, fittings, controllers, valves, etc. complete.

1 LS

1140 Plaque LWCF, installed, complete. 1 EA 1150 Playground target age range 5-12 yr olds. ADA compliant, commercial grade. Complete. (Not to include swingsets)

1 LS

1160 Rehabilitate bathroom building per architectural plans, to include porch extension

1 LS

1170 Rehabilitate picnic shelter per architectural plans, to include concrete floor

1 LS

1180 Rehabilitate picnic/bathroom building per architectural plans

1 LS

1190 Rehabilitate swingsets. To include paint, swings, chains, brackets, etc.

Installed, complete

1 LS

1200 Park Pathway, new, 4", to include handicap ramps & truncated domes

915 SY

1210 Park Pathway, replace, 4", to include grinding "toe kicks"

100 SY

1220 Stairs, Concrete, not to include handrails

1 LS

1230 Trail signage, to include sign, frame, post, hardware, etc. Installed, complete

3 EA

1240 Traffic Control 1 LS 1250 Trash Can, installed, complete 8 EA 1260 Yard Drain, 8" 1 EA 1270 New scoreboards to include frame, electrical, conduit, etc. installed, complete.

1 LS

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Erosion Control 1400 Construct and Remove Temporary

Baled Straw Check Dam

3 EA

1410 Construction Exit 2 EA 1420 Fertilizer Mixed Grade 1.37 TN 1430 Maintenance of Check Dams 3 EA 1440 Maintenance of Construction Exit 2 EA 1450 Maintenance of Temporary Sediment

Trap

2 EA

1460 Maintenance of Type A Silt Fence 550 LF 1470 Maintenance of Type C Silt Fence 450 LF 1480 Mulch 7.98 TN 1490 Permanent Grassing 2.1 AC 1500 Prepare & Submit Notice Of Intent and Notice Of Termination to EPD GEOS as Responsible Official, Including Payment of EPD Land Disturbance Fees (2.7 Ac x $80.00/Ac=$216.00)

1 LS

1510 Temp Sediment Trap 2 EA 1520 Temp Silt Fence, Type A 1100 LF 1530 Temp Silt Fence, Type C 900 LF 1540 Temporary Grassing 2.66 AC 1550 Water Quality Inspection, Including

Submittals to EPD GEOS

1 LS

1560 Water Quality Monitoring and Sampling, Including Submittals to

EPD GEOS

1 LS

Additive Bid #1 (Construction Outside of Property Boundary) 1600 Mulch 0.24 TN 1610 Portland Cement 8 TN 1620 Recycled Asphalt Conc 12.5MM

Superpave, Gp1 or 2, Incl Bitum Matl, & H Lime

32 TN

1630 Park Pathway, new, 4" 15 SY 1640 Park Pathway, replace, 4", to include handicap ramps & truncated domes

25 SY

1650 Signage & striping for parking lot to include HC signage and striping, complete

1 LS

1660 Soil Cement Base Course, 6" 385 SY 1670 Temporary Grassing 0.08 AC

Total Base Bid = ___________________________________ Total Base Bid w/ Additive = _________________________

00300- 4 of 5

The following required list of items must be enclosed with every bid submitted or your bid will be rejected. Please check to make sure that all items are enclosed, and forms are completed before sealing envelope.

1. Bid Bond or Certified Check - If Bid Bond is submitted a Letter of Bondability must also be submitted. Also, minimum requirements established in Item No.15, Bid Security shall apply.

2. Proposal

3. Certificate of Insurance

4. Affidavit of Non-Collusion

5. Equal Employment Opportunity Clause

6. Certification of Non-Segregated Facilities

7. Contractor Certification Regarding Debarment

8. Drug Free Work Place

9. Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

10. Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3) ____ 11. Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4) ____ 12. Pre-Oath Award ____ 13. SAVE Affidavit

14. Contractor Qualifications as referenced in Advertisement to Bid and Attachment “I” ____ 15. DBE Goal Form as referenced in Attachment “M”

The undersigned, as BIDDER, hereby acknowledges receipt of the following Addenda:

Addendum No. Date Received:

Addendum No. Date Received:

Addendum No. Date Received:

Addendum No. Date Received:

Tabulation of Sub-Contractor used in Bid Proposal

The following tabulation lists the various Contractors whose prices were used in preparation of the Bid and who will be used to accomplish the respective items of work.

MANDATORY REQUIREMENT TO PROVIDE A LIST OF ALL PROPOSED

SUBCONTRACTORS UTILIZED ON THIS PROJECT. FAILURE TO PROVIDE FULL LIST

MAY SUBJECT PROPOSAL TO BE REJECTED. OWNER/ENGINEER HAS THE RIGHT TO

APPROVE OR DISAPPROVE ANY PROPOSED SUBCONTRACTOR. ANY CHANGES TO

SUBCONTRACTORS LISTED SHALL BE APPROVED BY THE OWNER/ENGINEER

BEFORE ANY WORK PERFORMED.

Description of Work Sub-Contractor/Address

Prepared by: Title:

Company: Date:

Checked by:

NOTE: BIDS shall include sales tax and all other applicable taxes and fees.

00300- 5 of 5

The apparent low bid will be determined on the Total Base Bid and meeting all criteria of Item No.19 in the Instruction to Bidders.

Note: Bidders attention is directed to Section 01150-Measurement and Payment of the Technical Specifications which specify the items for which payment will be made. The Contractor shall distribute (include) all costs associated with the construction of the project into the items listed for which payment will be made.

The above unit prices shall include any and all costs for labor, materials, equipment, bailing, dewatering, sheeting and shoring, demolition, removal, disposal, replacement, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for, complete, in-place and fully operational.

Payment will only be made for the items, listed within the Bid Schedule.

Bidder/Contractors shall include any/all costs for work incidental to a pay item within the applicable pay items. For any/all work for which a specific pay item is not provided, the bidder/contractor shall distribute the costs for such among the items for which payment is allowed. After the Contract is awarded, the Contractor shall only be paid for the pay items listed. Failure of a Bidder/Contractor to include/distribute any/all costs for the complete work within the items listed shall not be considered sufficient reason for additional payment to the Contractor.

The Work shall be performed in accordance with the Construction Drawings and Technical Specifications of these Contract Documents.

Contractor shall verify bid quantities with plan requirements prior to ordering/purchasing materials.

Owner nor Engineer will be responsible for any costs or restocking fees for materials purchased and not used due to a discrepancy between bid quantities shown and actual project requirements. Bidder understands that the owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

Note: Equipment alternates will be considered only after the bid award with the awarded contractor. For bidding purposes only, all bidders are asked to submit bid proposal using items specified in bid specifications.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, Bidder will execute the formal Contract attached within 10 days and deliver a Surety Bond or Bonds as required by Article 20 of the General Conditions. The bid security attached in the sum of ($ ) is to become the property of the Owner in the event the contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Respectfully submitted by: Name:

Signature (Title):

(SEAL - if bid is by a corporation) Name of Company:

Business Address and Zip Code

END PROPOSAL