Request for Proposals for

YEAR-ROUND LANDSCAPING AND

SNOW/ICE REMOVAL SERVICES

RFP #26-025

Issued by:

Housing Authority of Salt Lake City and Affiliated Entities

Publication Date:

August 21, 2026

Housing Authority of Salt Lake City | www.haslcutah.org 350 South 400 East, Salt Lake City, Utah 84111

Paul Edwards | Acting Procurement and Contracts Manager | pedwards@haslcutah.org

PROPOSAL TIMELINE

Schedule/Deadlines. Please submit questions and proposals by the following deadlines. Late questions or proposals may be rejected. HASLC may change the schedule only by written addendum.

Event Date / Time

RFP publication August 21, 2026

Questions due August 28, 2026, by 5:00 pm MDT

Responses / addendum September 4, 2026, by 5:00 pm MDT

Proposals due September 11, 2026, by 5:00 pm MDT

A. PROCUREMENT

Solicitation and award

1. Services. Housing Authority of Salt Lake City (“HASLC”) and affiliated entities seek one qualified contractor for year-round landscaping and snow/ice removal services, as described on Attachment A, at the fourteen (14) Service Locations listed on Attachment B with maps included at Attachment C. Pharos is a vacant lot included for summer weed-control services only and is excluded from winter snow/ice services.

2. Properties and funding. Some Service Locations may be federally assisted.

Applicable property-specific requirements will be identified in this RFP or by written addendum before award. If a later requirement materially affects proposal pricing, HASLC will permit affected proposers to revise their prices before award.

3. Award and term. HASLC intends to select one contractor for the portfolio for an initial one-year term, with up to four optional one-year renewals. Each renewal is subject to satisfactory performance, continued need, available funding, any required owner or regulatory approval, agreement on any approved price adjustment under Section A.4, and execution of a written renewal. HASLC is not obligated to exercise any renewal option.

4. Renewal price adjustments. Prices shall remain firm during the initial one-year term. As a condition of an optional renewal, the Contractor may request one price adjustment by submitting a written request, supporting calculation, and applicable index information at least sixty (60) days before the renewal date. A late request may be denied.

Any adjustment shall not exceed the lesser of: (1) the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), All Items, West Region, not seasonally adjusted, published by the U.S. Bureau of Labor Statistics; or (2) four percent (4%). The percentage change will be calculated by comparing the most recently published index available sixty (60) days before the renewal date with the index for the same month of the preceding year. If the identified index is discontinued or materially revised, HASLC may use a reasonably comparable successor index.

A price adjustment is not automatic or retroactive and is effective only after written approval by HASLC. HASLC may approve, deny, or negotiate the requested adjustment. If the applicable index reflects a decrease, HASLC may apply a corresponding decrease to the renewal prices. Unless otherwise approved in writing, the same percentage adjustment shall apply to all awarded annual, unit, hourly, equipment, and separately authorized service rates.

A change in a legally mandated labor cost may be considered separately upon documentation of the actual incremental cost attributable to the change. Any such adjustment shall apply only to the affected Work and may not include costs already reflected in the awarded prices or an adjustment made under the CPI provision above. HASLC is not obligated to renew the Contract or approve any price adjustment.

5. Compensation. Summer services will be paid at fixed annual property prices.

Winter services will be paid at awarded per-property, per-push and ice-control rates. Additional work is payable only when authorized in writing. Evaluation quantities are for proposal comparison only and do not guarantee work.

B. SITE REVIEW

Proposers should inspect the properties listed on Attachment B and account for reasonably observable conditions. Failure to inspect does not relieve the selected Contractor from performing the Work at the awarded prices.

C. PROPOSAL REQUIREMENTS

1. Required content

a. Firm information. Submit a signed cover letter identifying the proposer, acknowledging the RFP requirements, and confirming that the proposal will remain valid for 120 days.

b. Experience and references. Briefly describe comparable multi-property landscaping and snow/ice work completed during the past five years and provide three recent references.

c. Approach and capacity. Briefly describe the contract manager, crews, equipment, backup capacity, irrigation and chemical practices, weather monitoring and dispatch, safety, quality control, reporting, and emergency response.

d. Price and forms. Submit completed Attachments D, E, and F; a current W- 9; applicable licenses; evidence of insurability; Standard Form LLL if required by Attachment F; and any exceptions. Unstated exceptions may be treated as waived.

2. Proposal length - Limit the technical narrative to five pages, excluding the cover letter, pricing, required forms, licenses, W-9, and insurance documentation.

Omit unnecessary marketing material.

D. EVALUATION AND AWARD

1. Qualifications. The proposer must be authorized to do business in Utah; have at least three years of comparable experience; hold required applicator licenses;

maintain adequate personnel, equipment, backup capacity, and 24-hour emergency availability; carry required insurance; be eligible for public and federal awards; and demonstrate satisfactory integrity, safety, and past performance.

2. Scoring.

Evaluation Factor Points Basis

Evaluated price 60 Total Evaluated Contract Price in Attachment D.* **

Experience and past performance 15 Comparable work, references, and performance.

Staffing, equipment, and capacity 15 Crews, equipment, backup resources, and capability.

Approach, quality control, and safety 10 Practical and complete service approach.

TOTAL 100

* Evaluated Price Score = Lowest Responsive Total Evaluated Price ÷ Proposer’s Total Evaluated Price × 60.

HASLC may correct arithmetic using the property rates and evaluation quantities.

** Separately authorized rates are not included in the mathematical price score but will be reviewed for completeness and cost reasonableness and may be negotiated before award.

3. Review and award. HASLC may verify information, check references, request clarification, conduct interviews, negotiate, or request best-and-final offers. The award may be made without discussions to the responsible proposer offering the most advantageous proposal; HASLC is not required to select the lowest-priced proposal.

E. CONTRACT REQUIREMENTS

1. Authorization, records, and subcontractors

a. Written authorization. No Work may begin without an executed agreement and any applicable Notice to Proceed, Purchase Order, Work Order, or other written authorization issued by the applicable entity.

b. Invoices and records. Invoices must comply with Attachment A, Section E.1.d, and federal and nonfederal costs must remain identifiable by property.

c. Subcontractors. The Contractor remains responsible for all subcontracted Work and must flow down applicable contract and federal requirements.

2. Insurance

a. Minimum coverage. Before Work begins, the selected Contractor must provide commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate; $1,000,000 automobile liability; statutory workers’ compensation and employers’ liability; pesticide/herbicide application coverage acceptable to HASLC; and any other coverage required by the agreement.

3. Federal and other requirements

a. General compliance. The Contractor must comply with applicable nondiscrimination, accessibility, safety, licensing, product-label, environmental, records-retention, and federal funding requirements.

F. PROCUREMENT AND SUBMISSION

1. Procurement conditions

a. Questions and addenda. Submit questions to pedwards@haslcutah.org or through the Utah Public Procurement Place / Bonfire portal (https://utah.bonfirehub.com/portal/?tab=openOpportunities) by the deadline.

Only written HASLC responses and addenda are binding.

b. Public records and conflicts. Proposals may be subject to Utah public-records law. Mark specific protected information and state the legal basis.

Disclose actual or potential conflicts and communicate only through the procurement contact or portal.

c. Reservation of rights. Proposers bear all proposal costs. HASLC may reject proposals, waive minor informalities, seek clarification, amend or cancel the RFP, negotiate, make no award, or take other action permitted by law and policy.

2. Submission

Method and deadline. Proposals must be submitted by email to Paul Edwards at pedwards@haslcutah.org or electronically through the Bonfire portal (https://utah.bonfirehub.com/portal/?tab=openOpportunities) by the deadline stated in Section A. Late or incomplete proposals may be rejected. Proposers are responsible for confirming timely receipt.

G. ATTACHMENTS

Document Title

Attachment A Scope of Work

Attachment B Service Locations

Attachment C Property Maps

Attachment D Cost/Fee Proposal Form

Attachment E Proposer Information and Certifications

Attachment F CERTIFICATION REGARDING LOBBYING mailto:pedwards@haslcutah.org https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:pedwards@haslcutah.org https://utah.bonfirehub.com/portal/?tab=openOpportunities

ATTACHMENT A

SCOPE OF WORK

A. OBJECTIVE AND GENERAL REQUIREMENTS

1. Year-round responsibility

a. Coordinated services. HASLC intends to retain one qualified contractor to provide landscaping, grounds maintenance, irrigation support, snow removal, and ice control at the Service Locations listed in Attachment B. Pharos is a vacant lot included for summer weed-control services only and is excluded from winter snow/ice services.

b. Continuous seasonal coverage. The Contractor shall respond to actual site and weather conditions throughout the year and ensure there is no lapse during early or late snow, spring startup, fall cleanup, irrigation startup or winterization, or other seasonal transitions.

2. Contractor resources and performance

a. Included resources and costs. The Contractor shall furnish all management, supervision, trained personnel, labor, transportation, mobilization, tools, equipment, operators, fuel, materials, supplies, consumables, safety devices, ordinary debris removal and disposal, reporting, and incidentals necessary to complete the Work. Except for services expressly identified and approved as separately billable, all associated costs shall be included in the Contractor's submitted and awarded prices.

b. Management and capacity. The Contractor shall provide one contract manager and a 24-hour emergency contact and maintain sufficient crews, route capacity, backup personnel, and backup equipment to meet all required timeframes.

c. Standards and protection. The Contractor shall coordinate with HASLC, comply with applicable laws, licenses, product labels, and safety requirements, protect persons and property, and promptly correct incomplete, unsafe, or nonconforming Work at no additional cost.

B. SERVICE LOCATIONS AND SITE CONDITIONS

1. Service boundaries

a. Properties and maps. The Work applies to the Service Locations listed in Attachment B. Maps identifying applicable service areas, accessible routes, fire lanes, snow-storage areas, and exclusions, as applicable to each property, are included as Attachment C. If a map conflicts with a general description, the approved map controls the service boundary.

b. Pre-proposal inspection. Proposers should inspect each property and become familiar with access, parking, slopes, turf, planting beds, irrigation, pavement, sidewalks, and snow-storage limitations. The selected Contractor may not claim additional compensation for reasonably observable conditions.

C. LANDSCAPING AND GROUNDS MAINTENANCE

1. Service season and frequency

a. Weekly service. Service each property requiring routine landscaping once each week during the active growing season, generally from the first week of April through the last week of October, weather permitting. Continue or resume service outside those dates when site, turf, or weather conditions require it. Each visit shall leave the property neat, safe, and professionally maintained. Pharos is governed by the weed-control-only exception below.

Pharos weed-control-only exception. At Pharos, routine summer service is limited to weed control and related cleanup necessary to keep the vacant lot substantially free of weeds. Mowing, irrigation, fertilization, aeration, mulching, pruning, and seasonal irrigation services do not apply unless separately authorized in writing.

2. Weekly and routine services

a. Mowing, trimming, edging, and cleanup. Mow turf to a uniform height generally between 2.5 and 3 inches; trim around buildings, beds, fences, trees, signs, irrigation components, and obstacles without damage; hard-edge sidewalks, curbs, and driveways as needed; and remove clippings, litter, branches, and debris from turf and hard surfaces.

b. Weeding and herbicide applications. Keep planting beds, tree rings, stone or mulch areas, fence lines, curbs, pavement cracks, and other maintained areas substantially free of weeds through hand removal, mechanical methods, and properly licensed chemical applications. Apply an appropriate pre-emergent or crabgrass-control product in early spring and post-emergent broadleaf or spot treatments as needed. Remove dead or unsightly weeds after treatment. All applications shall follow product labels, licensing and notice requirements, and applicable law; Safety Data Sheets shall be provided upon request.

c. Shrubs and trees. Prune shrubs and routine tree growth to maintain intended form, plant health, visibility, and clear access to sidewalks, entrances, windows, signs, lighting, utilities, and fire-safety features. Prune at least twice annually and remove winter damage in early spring. Major, hazardous, climbing, aerial-lift, removal, or similar tree work requires separate written authorization.

d. Routine irrigation operation and maintenance. Activate, monitor, adjust, maintain, and winterize each irrigation system. During irrigation season, inspect the system as part of each weekly visit, operating representative zones when practicable to verify that controllers, timers, valves, heads, and nozzles function and provide appropriate coverage. Correct overspray, runoff, misalignment, clogged nozzles, and seasonal scheduling; clean filters and accessible nozzles; straighten or adjust accessible heads; perform ordinary troubleshooting; and promptly isolate active leaks when necessary to prevent damage. Adjust watering schedules for weather, plant needs, and applicable watering restrictions, and avoid unnecessary watering of pavement. Report broken components, leaks, low pressure, inadequate coverage, or other defects. Routine service includes inspection, programming, cleaning, alignment, adjustment, and minor correction that does not require replacement parts, excavation, wiring, or system redesign. Repairs made necessary by Contractor damage are included at no additional cost. Library Property does not have an irrigation system; all irrigation-related requirements in this Scope are inapplicable at that location.

e. Condition monitoring. Monitor and report turf or plant decline, pests, disease, drainage, erosion, trip hazards, irrigation failures, and other conditions requiring attention. Report urgent hazards immediately and provide written recommendations for nonroutine work.

3. Seasonal, periodic, and additional services

a. Spring cleanup and irrigation startup. Complete by April 30, weather permitting. Remove accumulated leaves, branches, litter, dead plant material, and winter debris; complete initial mowing, trimming, edging, and weeding;

rake and prepare planting beds; activate and test irrigation systems; inspect vegetation and site conditions; and report recommended corrective work.

b. Core aeration. Mechanically core-aerate all turf areas once in early spring, weather and soil conditions permitting. Mark or protect irrigation heads and other obstacles before aeration and clean up plugs or debris from hard surfaces. Aeration is part of the annual spring-startup service and shall be included in the awarded landscaping price.

c. Fertilization and weed-control program. Provide four scheduled turf applications during the growing season, unless HASLC approves a different horticulturally appropriate program: an early-spring fertilizer with pre-emergent or crabgrass control, followed by late-spring, midsummer, and late-summer or early-fall applications using appropriate slow-release fertilizer and broadleaf-weed control as needed. Fertilize shrub and flower beds at least once in spring and thereafter only as plant needs and product directions warrant. Applications shall be suitable for occupied multifamily properties and comply with product labels, licensing, notice requirements, and applicable law.

d. Mulch and bed refresh. As part of spring startup, rake, redistribute, and clean existing mulch in planting beds and tree rings. When additional mulch is needed, provide matching, clean material and install it only after written authorization. Maintain landscape-bed mulch generally between two (2) and three (3) inches deep, keep mulch away from trunks, stems, siding, and drainage openings, and provide a unit price per cubic yard furnished and installed. Playground protective surfacing is excluded unless separately identified and priced.

e. Fall cleanup and winterization. After substantial leaf drop, and generally by November 24, remove leaves and seasonal debris and complete irrigation shutdown, drainage, and winterization while maintaining snow and ice readiness.

f. Irrigation system repairs and work orders. Repairs beyond routine operation and maintenance - including replacement of heads, nozzles, risers, valves, solenoids, controllers, wiring, lateral or main lines, backflow components, excavation, or system modification - are not included in the routine contract price unless expressly included in the awarded pricing.

Before performing non-emergency repairs, the Contractor shall submit a written estimate itemizing labor, parts, equipment, and markups and obtain a written Work Order, Purchase Order, or other authorization from HASLC. In an emergency, the Contractor may take only the action reasonably necessary to stop an active leak or prevent imminent injury or property damage, shall notify HASLC immediately, and shall obtain written authorization before completing any permanent repair.

g. Other separately authorized landscaping services. Dethatching, overseeding, insecticide treatment, replacement plantings, major tree work, new or redesigned landscaping, sod replacement, drainage or hardscape work, and other services outside the stated scope are excluded unless included in awarded pricing or authorized in writing.

4. Work hours and access

Routine schedule. Perform routine landscaping Monday through Friday, generally between 7:00 a.m. and 7:00 p.m., excluding holidays, unless HASLC approves otherwise. Do not block accessible parking, fire lanes, entrances, sidewalks, dumpsters, mail delivery, or resident access, and minimize noise, dust, debris, and disruption.

D. SNOW AND ICE MANAGEMENT

Applicability. This Section D does not apply to Pharos, which is included for summer weed-control services only.

1. Weather monitoring and automatic dispatch

a. Snow trigger. Dispatch automatically at approximately one (1) inch of accumulation on sidewalks, accessible routes, entrances, drive lanes, or parking areas, or at any lesser accumulation that creates an unsafe condition or materially impedes access.

b. Ice trigger. Dispatch for freezing rain, refreeze, black ice, compacted snow, or any other icy condition creating a pedestrian or driving hazard, whether or not snow has accumulated.

c. Extended events. During prolonged storms, make repeated pushes as reasonably necessary to maintain priority routes and prevent unsafe accumulation. Each separately mobilized, complete push required by additional accumulation may be billed once at the applicable per-push rate.

d. Push definition and billing. A push is one complete service cycle at one property, including all required plowing, shoveling, clearing, and ordinary post-service deicing for that visit. The applicable accumulation tier is based on the depth of snow to be removed immediately before the push begins. The Contractor may not divide one complete service cycle into separate charges for parking areas, sidewalks, entrances, or other areas included in the Scope.

A later push is separately billable only when additional accumulation or changed conditions require another complete service cycle. Post-storm cleanup performed during the same mobilization is included; a later separately mobilized return is billable only when required by new conditions or authorized by HASLC.

2. Priority areas

a. Life safety and accessibility. First address emergency-vehicle access, fire lanes, fire hydrants, primary entrances, accessible parking, curb ramps, ramps, stairs, building entrances, and continuous accessible routes.

b. Pedestrian access. Next address main sidewalks, internal walkways, crosswalks, mail and community areas, and routes to transit or public sidewalks.

c. Vehicle and operational access. Then address primary drive lanes, circulation aisles, parking areas, dumpsters, mechanical rooms, utilities, and other areas identified by HASLC.

3. Timing and completion

a. Overnight events. Begin early enough to complete an initial pass of entrances, accessible routes, primary sidewalks, fire lanes, and primary drive aisles by 7:00 a.m., and complete full initial service by 8:30 a.m. when conditions reasonably permit.

b. Daytime and evening events. Begin service within one (1) hour after a trigger is reached and continue until priority areas are safe and passable.

c. Final cleanup and return visits. Complete final cleanup and widening generally within two (2) hours after snowfall ends, subject to storm severity and site conditions, and return promptly for drifting, plow berms, municipal snow, refreeze, or reported missed areas. Final cleanup completed during the same mobilization as the last push is included in that push rate. A later separately mobilized return may be billed only when required by new conditions or authorized by HASLC.

4. Snow clearing and placement

a. Clearing standard. Use equipment appropriate to the surface and clear all applicable paved common areas shown on the property maps, including sidewalks on all sides of buildings, entrances, steps, stairs, landings, ramps, drive lanes, parking areas, and identified street-facing sidewalks. Maintain a pedestrian path at least three (3) feet wide, and wider where required for accessibility. Clear to pavement where reasonably practicable; remove unsafe compacted snow or slush; and keep drainage inlets, curb openings, and necessary gutter areas open to reduce ponding and refreeze.

b. Snow storage. Place snow only in approved areas and never where it blocks entrances, sidewalks, accessible parking, hydrants, fire lanes, sightlines, drains, dumpsters, mailboxes, utilities, or resident access.

c. Property protection and parking. Protect pavement, curbs, landscaping, irrigation, signs, wheel stops, fences, and site furnishings. Where parking is occupied, maintain travel lanes and clear available spaces, then return for reasonable cleanup when directed.

5. Ice prevention and removal

a. Materials, application, and surface protection. The Contractor shall furnish and apply concrete-safe ice-control products suitable for the surface, temperature, landscaping, and occupied residential setting. Products shall be applied in accordance with manufacturer labels and applicable law, and Safety Data Sheets shall be provided upon request. The Contractor shall avoid damage to concrete, metal, flooring, plants, pets, and water quality;

pretreat known problem areas when appropriate or authorized; and remove excessive loose or tracked material when conditions permit. All product and application costs shall be included in the applicable awarded rate.

b. Authorization for separate ice-control services. Separately billable pretreatment or additional deicer applications require prior authorization from HASLC unless the parties have approved a written preseason plan identifying the properties, conditions, and weather triggers for automatic service. The Contractor may not separately bill for ordinary post-service deicing included in a snow-removal push.

6. Extraordinary winter services

a. Separate authorization. Snow hauling, loader work, off-site disposal, roof snow removal, and extraordinary storm response require prior written authorization, except for limited emergency stabilization necessary to protect life or property when HASLC cannot reasonably be reached.

b. Rates. Provide hourly equipment and operator rates for loaders, skid steers, dump trucks, hand crews, hauling, and other extraordinary resources.

7. Preseason planning and special services

a. Preseason site review. Before October 15, review the Service Locations with HASLC when requested to confirm priority routes, snow-storage areas, drainage concerns, site-specific hazards, and access limitations. Mark or otherwise identify curbs, wheel stops, irrigation components, and other obstacles that may be concealed by snow.

b. Emergency and special-event services. Upon HASLC’s request, provide additional or specially scheduled snow and ice service for emergencies, after-hours activities, inspections, meetings, or other special events. Emergency or specially scheduled services that fall within the ordinary snow-removal, ice-control, or hourly service categories will be billed at the applicable awarded rate. No separate emergency, after-hours, weekend, or holiday premium will be paid. All such costs must be included in the applicable awarded per-push, ice-control, hourly, or other unit rate.

E. DOCUMENTATION, QUALITY CONTROL, AND SAFETY

1. Service records

a. Landscaping records. For each property visit, record the date, crew or supervisor, arrival and departure times, work performed, irrigation observations, materials applied, exceptions, and follow-up recommendations.

b. Snow and ice service records. For each property and push or ice-control service, record dispatch, arrival and departure times, estimated accumulation, areas serviced, equipment used, deicer type and quantity, return visits, limitations, and completion status. Provide time-stamped photographs when reasonably requested without intentionally identifying residents.

c. Monthly summary. Summarize completed visits, missed or delayed work, callbacks, authorized additional services, property damage, recurring irrigation issues, and recommended corrective actions.

d. Invoice support. Invoices shall be itemized by property and service date and shall identify each push or ice-control service, the applicable per-push accumulation tier or unit rate, and separately authorized work. Charges must correspond to the required service records. Ice-control products, fuel, equipment, labor, mobilization, and other ordinary service costs may not be separately billed.

2. Reporting, inspection, and callbacks

a. Notice and response. Report life-safety hazards, major leaks, fallen trees or limbs, blocked access, property damage, and other urgent conditions immediately; report nonemergency deficiencies within one business day.

Address routine landscaping callbacks within one business day and snow or ice safety callbacks within two (2) hours, or sooner when conditions require.

b. Quality control. Assign a supervisor to inspect Work and verify route and property standards. HASLC may inspect and require correction of incomplete or nonconforming Work. Repeated missed service, unsafe practices, inaccurate records, or inadequate staffing or equipment may result in payment withholding, re-procurement, or other contractual remedies.

3. Staffing, equipment, and property protection

a. Personnel and equipment. Use trained and, when required, licensed personnel; maintain equipment in safe operating condition; and use appropriate guards, shields, cones, warning devices, lighting, and personal protective equipment.

b. Damage prevention and repair. Do not direct grass, rocks, snow, ice, chemicals, or debris toward persons, vehicles, windows, doors, HVAC equipment, or adjacent property. Repair or reimburse HASLC for Contractor-caused damage. Damage caused by snow-removal operations, including damage to turf, irrigation components, curbs, pavement, signs, or site furnishings, shall be reported promptly and repaired as soon as weather and site conditions reasonably permit.

c. Storage. Do not store equipment, fuel, chemicals, salt, or materials at a property without prior written approval. Approved storage must be secure and comply with safety and environmental requirements.

F. PRICING REQUIREMENTS

Proposers shall complete Attachment D. All prices must include the costs identified in Section A.2.a, except for separately authorized services expressly priced in Attachment D.

G. SERVICES REQUIRING PRIOR WRITTEN AUTHORIZATION

Excluded or additional work

a. Irrigation and construction. Any irrigation repair requiring replacement parts, excavation, wiring, or system modification, except repairs required because of Contractor damage; and any mainline replacement, controller or valve replacement, backflow testing or repair, electrical work, system redesign, drainage construction, hardscape, retaining wall, sod replacement, or new irrigation zone.

b. Trees and landscaping. Tree removal, stump grinding, aerial-lift or climbing work, major structural pruning, emergency arborist work beyond ordinary cleanup, landscape redesign, major plant replacement, or new landscaping.

c. Special cleanup. Hazardous materials, illegal dumping, biohazards, sharps, or waste requiring specialized handling.

d. Extraordinary winter work. Off-site snow hauling, roof snow removal, major ice chopping, or extraordinary storm services not included in the applicable per-push, ice-control, or separately authorized rate.

e. Authorization requirement. Except for limited emergency stabilization necessary to address an immediate threat to life or property when HASLC cannot reasonably be reached, the Contractor shall not perform excluded or additional services without a written Work Order, Purchase Order, change order, or other written authorization from HASLC.

ATTACHMENT B

SERVICE LOCATIONS

The following properties constitute the Service Locations for the Work. HASLC may clarify property boundaries or issue updated property maps before award.

Service Locations may be subject to federal program or funding requirements identified in this RFP or by written addendum before award. Pharos is included for summer weed-control services only and is excluded from winter snow/ice services.

No. Property Address

1 257 Redwood 257 N. Redwood Rd., Salt Lake City

2 330 North 330 N. 800 W., Salt Lake City

3 Cedar Crest 1926-1934 S. West Temple, Salt Lake City

4 Fairmont Circle 846 E. Fairmont Cir., Salt Lake City

5 Faultline 1025 E. 400 S., Salt Lake City

6 Freedom Landing 1900 W. North Temple, Salt Lake City

7 Library Property 1410 S. West Temple, Salt Lake City No irrigation system.

8 Pamela's Place 525 S. 500 W., Salt Lake City

9 Pharos 915 W. 200 N., Salt Lake City

10 Red House Property 1760 S. West Temple, Salt Lake City

11 Rendon Terrace 158 N. 600 W., Salt Lake City

12 Sunrise Metro 580 S. 500 W., Salt Lake City

13 Valor Apartments 715 E. 700 S., Salt Lake City

14 West Temple Duplexes 1588-1594 S. West Temple, Salt Lake City

ATTACHMENT C

PROPERTY MAPS

Maps of the Service Locations identifying applicable service areas, accessible routes, fire lanes, snow-storage areas, drainage features, and site-specific exclusions, as applicable to each property, are included in this Attachment C. Pharos is shown for weed-control service only.

ATTACHMENT D

COST/FEE PROPOSAL FORM

Proposer: _________________________________________________________________

Complete every blank; enter $0 or N/A where appropriate. Each price must include all costs required to perform the service, including labor, supervision, mobilization, transportation, fuel, equipment, operators, tools, materials, ice-control products, consumables, ordinary disposal, taxes, insurance, overhead, profit, surcharges, minimum charges, and fees. Undisclosed charges will not be allowed.

Winter evaluation quantities are used only to compare proposals and do not guarantee any minimum or maximum work.

1. SUMMER SERVICES

Enter one annual fixed price for each property. The price must include all routine and seasonal landscaping services in Attachment A. For Pharos, the annual fixed price is for weed-control services only.

Property Annual Fixed Price

257 Redwood $

330 North $

Cedar Crest $

Fairmont Circle $

Faultline $

Freedom Landing $

Library Property $

Pamela's Place $

Pharos (Weed Control Only) $

Red House Property $

Rendon Terrace $

Sunrise Metro $

Valor Apartments $

West Temple Duplexes $

TOTAL SUMMER SERVICES PRICE $

2. SEPARATELY AUTHORIZED SUMMER RATES

These rates are not included in the base summer total.

Item Rate

Irrigation technician (per hour)* $

General landscaping labor (per hour) $

Mulch, furnished and installed (per cubic yard) $

Materials markup %

Approved subcontractor markup %

*Proposers may attach a concise unit-price list for commonly replaced irrigation heads, nozzles, risers, valves, solenoids, controllers, wiring, and lateral-line repairs.

3. WINTER SERVICES

Enter the per-property price for one complete push. Each push price must include snow clearing and ordinary post-service deicing for that property. Pharos is not included in winter services or winter portfolio totals.

Snow Removal - Per Push

Property 1-3 in. >3-6 in. >6-10 in. >10 in.

257 Redwood $ $ $ $

330 North $ $ $ $

Cedar Crest $ $ $ $

Fairmont Circle $ $ $ $

Faultline $ $ $ $

Freedom Landing $ $ $ $

Library Property $ $ $ $

Pamela's Place $ $ $ $

Red House Property $ $ $ $

Rendon Terrace $ $ $ $

Sunrise Metro $ $ $ $

Valor Apartments $ $ $ $

West Temple Duplexes $ $ $ $

PORTFOLIO TOTAL $ $ $ $

A complete snow-clearing service cycle involving less than one inch of accumulation will be billed at the 1–3-inch push rate. The ice-only/trace rate applies when plowing or complete snow clearing is not required.

4. ICE-CONTROL SERVICES - Enter the per-property rate for each service.

Property Ice-Only / Trace Pretreatment Deicer Application

257 Redwood $ $ $

330 North $ $ $

Cedar Crest $ $ $

Fairmont Circle $ $ $

Faultline $ $ $

Freedom Landing $ $ $

Library Property $ $ $

Pamela's Place $ $ $

Red House Property $ $ $

Rendon Terrace $ $ $

Sunrise Metro $ $ $

Valor Apartments $ $ $

West Temple Duplexes $ $ $

PORTFOLIO TOTAL PER SERVICE $ $ $

Pretreatment and additional deicer applications are billable only when authorized under Attachment A, Section D.5.b.

5. SEPARATELY AUTHORIZED WINTER RATES

These rates are not included in the per-push or ice-control prices. No separate emergency, after-hours, weekend, or holiday premium will be paid. All such costs must be included in the applicable awarded per-push, ice-control, hourly, or other unit rate.

Item Rate

Loader, including operator and fuel (per hour) $

Skid steer, including operator and fuel (per hour) $

Dump truck / snow hauling (per hour) $

Hand crew (per crew-hour) $

Off-site disposal (per load) $

Snow blower, including operator and fuel (per hour) $

6. EVALUATED PRICE SUMMARY

Extended Price = Evaluation Quantity × Portfolio Rate. HASLC has established the evaluation quantities solely for proposal comparison.

Winter Service Evaluation Quantity

Portfolio Rate Extended Price

1–3 inch pushes 8 $ $

Over 3-6 inch pushes 4 $ $

Over 6-10 inch pushes 2 $ $

Over 10 inch pushes 2 $ $

Ice-only / trace services 10 $ $

Pretreatment services 2 $ $

Additional deicer applications 2 $ $

TOTAL EVALUATED WINTER

SERVICES PRICE

7. TOTAL EVALUATED CONTRACT PRICE

Total Summer Services Price $

Total Evaluated Winter Services Price $

TOTAL EVALUATED CONTRACT PRICE $

The Total Evaluated Contract Price is used only to compare proposals. Actual payment will be based on the awarded summer price, winter services actually performed at the awarded unit rates, and separately authorized work.

(Signature) (Date)

(Typed Name) (Title)

ATTACHMENT E

PROPOSER INFORMATION AND CERTIFICATIONS

Complete this form and attach a current W-9. Add a separate page only if needed for subcontractors or disclosures.

Item Proposer Response

Legal name / DBA

Physical and mailing address

Proposal contact / email / phone

Billing contact / email / phone

24-hour emergency contact

Utah business and applicator license numbers

Tax identification number / W-9 attached

Material subcontractors and assigned work

Exceptions, conflicts, or required disclosures

Certification. By signing below, the proposer certifies that the proposal was (1) independently and accurately prepared; (2) the proposer and its principals are not suspended, debarred, or otherwise ineligible for public or federal awards; (3) all conflicts, material subcontractors, exceptions, and material performance or legal issues have been disclosed; (4) pricing includes all required costs except permitted items expressly stated as separately billable; (5) the proposal remains valid for 120 days; and (6) the proposer will comply with the RFP and applicable law.

(Signature) (Date)

(Typed Name) (Title)

ATTACHMENT F

CERTIFICATION REGARDING LOBBYING

RFP #26-025 – Year-Round Landscaping and Snow/Ice Removal Services

Authority. This certification is required under the Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352, and 2 C.F.R. Part 200, Appendix II(I).

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers, including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements, and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Disclosure of lobbying activities (check one):

☐ No Standard Form LLL is required because no reportable lobbying activities have occurred or are planned.

☐ A completed Standard Form LLL is attached.

Proposer’s Legal Name:

Name and Title of Authorized Representative:

Signature: Date:

Telephone: Email:

A proposer that checks the second box must submit the current Standard Form LLL with its proposal.