Bid Documents For

ECEC/Team Room Audio/Visual Presentation Systems

Mattawan Consolidated School District 56720 Murray St.

Mattawan, MI 49071

Distributed by:

Contact Tony Nuismer tnuismer@mattawanschools.org

269-585-3052

PART 1 - GENERAL

1. INTRODUCTION

A. Mattawan Consolidated School invites qualified contractors to provide proposals for Audio/

Visual Presentation Systems for the ECEC (Early Childhood Education Center), and Team Room. This work includes:

a. The base bid is the cost for the installation of all the audio and visual systems including classroom AV systems and cabling, Gym AV system and cabling, etc. All work shall include all equipment, labor, installation, and testing.

B. The Contractor shall pay all costs of the Work including, but not be limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

2. CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Tony Nuismer 269-585-3052 tnuismer@mattawanschools.org

B. The owner as referred to in this bid is:

Mattawan Consolidated Schools 56720 Murray Street Mattawan, MI 49071

3. DUE DATES

A. Bids are due at 11:00 AM, February 28th, 2020

Mattawan Consolidated Schools Admin Offices 56720 Murray Street Mattawan, MI 49071

B. A pre-bid meeting will be held on February 14th, 2020 at 11:00 AM. Meet at:

Mattawan Consolidated School Admin Offices 56720 Murray Street Mattawan, MI 49071

C. All questions shall be submitted to the owner no later than February 26th , 2020. All questions shall be sent via email to Tony Nuismer: tnuismer@mattawanschools.org

4. BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings mailto:tnuismer@mattawanschools.org and specifications at the end of this bid.

B. Access to the sites shall be from 7:00 AM to 5:00 PM Monday thru Friday. ECEC will be a refurbished building. Abate and demo work is underway. The space will most likely be unavailable until early Summer 2020. The Team Room is currently being constructed and will be unoccupied until Spring, 2020.

5. OWNERS RIGHTS

A. The District reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the District.

B. The District does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes the District is subject to the Freedom of Information Act. Per formal request the district will make bid documents available for public review following contract with a successful bidder.

6. BID RESPONSE FORMAT

A. The owner requires all responses include the information listed below.

B. All bid responses shall be submitted in a binder. Provide two copies of the bid response.

One shall be marked as the ORIGINAL. The ORIGINAL shall be signed by a duly designated officer of the company.

C. Bid responses shall be provided in the following format with section dividers.

1. Bid Form –See Bid Documents

2. Description of the bidder’s company

3. Description of the bidder’s response and the services they will provide.

a. Include information about any manufacturer required on-going maintenance costs for software or hardware or upgrades.

4. Spreadsheet detailing all equipment being submitted per building.

5. Personnel working on the project including:

a. Project Manager. The direct contact. Include a resume.

b. List of proposed subcontractors and a scope of their work.

6. Any information the bidder wishes to include that was not specifically required.

7. DOCUMENTS

1. Drawings of each location are included at the end of this bid document.

PART 2 - PERSONNEL

1. BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians who are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the district’s Director of Information Technology, Architect, and Construction Manager.

2. PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

3. BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the

Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the School district and the results will be used to determine Contractor’s personnel eligibility for working within State facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the district or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

1. DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

2. PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3. PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

4. DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

5. INCIDENTAL WORK AND PERMITS

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

6. INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the District, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

7. PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

B. Meetings typically will be every two weeks and additionally as requested by the Director of Information Technology.

PART 4 - WORK SCHEDULES

1. PROJECT SCHEDULE

A. It is the intention of the District to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

1. Completion date for all work is August 1st, 2020

2. All work shall be 100% completed at this time.

B. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Final Completion after system has been working for 30 days with no outages or failures

C. If the work is delayed through the fault of the District (or of any separate contractor employed by the District or of any condition by the District beyond the Contractor's control) the schedule may be extended within a period agreed upon by the District and the Contractor.

1. The Contractor shall notify the District, in writing, of any condition or situation that in the Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

PART 5 - DEFICIENT WORK

1. PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing by the District. If, in the opinion of the District and the independent agency, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the District may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the District in an amount to be determined by the District,

2. Have the deficiencies removed in any reasonable manner available to the District, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the District for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

1. LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the District in writing of items in the plans or specifications for this project that violate any applicable codes.

2. CLEAN SITE

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

3. TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

4. PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

1. DISTRICT REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

2. BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the District within (30) days.

3. PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

4. INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits. The Contractor shall name the District as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

5. REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Prices/Charges - 25%

2. Prior Experience - 20%

3. Understanding of Needs - 5%

4. Financial Stability - 5%

5. Personnel Qualifications - 10%

6. Comply With Spirit of Tech Plan - 5%

7. Compatibility with District Hardware 5%

8. Long Term TCO - 5%

9. Upgradability - 5%

10. Completeness - 5%

11. Summary of Implementation - 5%

12. Success Completion - 5%

13. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION

BID FORM

ECEC/Team Room Audio/Visual Presentation Systems

TO: Mattawan Consolidated Schools 56720 Murray Street Mattawan, MI 49071

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

Total Project Cost: $ (in numbers) The base bid is the cost for the installation of all the audio/visual systems including all equipment, labor, installation, training, configuration, and testing.

ECEC/Team Room Audio/Visual

Presentation Systems

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Addenda The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as required to fully describe intent.

Additional alternates may be submitted separately. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Description

Add / Deduct (circle one) $

2.

Description

Add / Deduct (circle one) $

Unit Costs:

ECEC/Team Room Audio/Visual

Presentation Systems

Provide pricing for the described work or the described product as a single unit cost. The unit cost shall include any travel, equipment labor, overhead and tax required for purchase and installation of the product or service.

Breakout Pricing for each bid category:

Include pricing on a school by school basis.

1. ECEC Cost: $

2. Team Room Cost: $

3. Per Classroom Unit Cost: $

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF

(name of affiant)

STATE OF MICHIGAN COUNTY

OF

makes this Affidavit under oath and states as follows:

1. I am a/the □ President

□ Vice-President

□ Chief Executive Officer

□ Member

□ Partner

□ Owner

□ Other (please specify)

Of , a bidder on a construction project for (insert name of contractor) that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members_______________________________

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated

Subscribed and sworn before me in County, Michigan, on the day of , 200

(signature)

(printed)

Notary public, State of Michigan, County of

My commission expires on

Acting in the County of

Iran Economic Sanctions Act Certification

I am the (title) of (Bidder/Company) , or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the Later Elementary Technology Systems at Mattawan Consolidated Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act.

I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

1. SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Engineer” as referred to in these specifications, shall be Mattawan Consolidated School and its representative on this project.

D. The “Owner” as referred to in these specifications, shall be the Mattawan Consolidated School and its representatives.

E. In the detailed specifications and on the contract drawings, the phrases “or equivalent,” “approved equivalent,” “approved equal,” “or equal” and “engineer approved equivalent” shall be used interchangeably and shall mean the same thing.

F. All equals, equivalents, or alternates shall be approved by the Engineer prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Engineer and at the Contractor’s expense.

2. DESCRIPTION OF PROJECT

A. Audio and Video Systems

1. The video systems in the building shall consist of classroom/conference room audio and video equipment as detailed in the drawings and specifications.

2. Install special audio and video systems in the rooms noted on the drawings

3. Install other AV systems as shown on the drawings and as detailed in the specifications.

4. Test all AV systems

5. Load all software on PC’s associated with the AV systems

B. Post installation documentation

1. The contractor shall provide post installation documentation per the specifications.

Shall include but not be limited to:

a. Red-lined as-built drawings

b. As-built detailed connectivity of AV and Network Systems

c. As-built cable locations and cable labels at each location.

d. Mark all splice locations

3. STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

4. SHOP DRAWINGS

A. Shop drawings shall be submitted for approval by the Contractor prior to final installation of the work. The shop drawings shall show all data relating to the structural, electrical, wiring diagrams, etc.

5. REFERENCE SPECIFICATIONS

A. All work applicable shall conform to the following standards:

1. EIA/TIA-568B.1: Commercial Building Telecommunications Cabling Standard - Part 1:

General Requirements including all updates and Addenda.

2. EIA/TIA-568C.2: Commercial Building Telecommunications Cabling Standard - Part 2:

Balanced Twisted Pair Cabling Components including all updates and Addenda.

3. EIA/TIA-568B.3: Optical Fiber Cabling Components Standard including all updates and Addenda.

4. EIA/TIA-569-A: Commercial Building Standard for Telecommunications Pathways and

Spaces including all Updates and Addenda.

5. EIA/TIA-570-A: Residential and Light Commercial Telecommunication Wiring

Standard including all Updates and Addenda.EIA/TIA-606-A: Administration Standard for the Telecommunications Infrastructure of Commercial Buildings including all Updates and Addenda.

6. EIA/TIA-607-A: Commercial Building Grounding/Bonding Requirements.

7. IEEE 802.3-1990: (also known as ANSI/IEEE Standard 802.3-1990) or ISO 8802-3 -

1990 (E), Carrier Sense Multiple Access with Collision Detection (CSMA/CD) Access Method and Physical Layer Specifications.

8. TIA/EIA-526-7 Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant.

9. TIA/EIA-526-14-A Optical Power Loss Measurements of Installed Multimode Fiber Cable Plant.

10. NEC, 2005, or latest edition available.

11. ANSI/TIA/EIA-568-B.2-10 (current draft), Commercial Building Telecommunications

Cabling Standard, Addendum 10: Transmission Performance Specifications for 4-Pair Augmented Category 6 Cabling.

6. CONTRACTOR –AUDIO/VIDEO AND PAGING

A. The Contractor shall accept complete responsibility for the installation, certification, and support of the system. Contractor shall show proof that they have the certifying manufacturer's support on all of these issues.

B. All work shall be performed and supervised by Audio/Video Technicians and Project Managers who are qualified to install audio/video systems and cabling and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

C. The Audio/Video Technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed.

D. The vendor (including Subcontractor(s) if any) shall have a proven track record in audio/ video system configuration and installation. This must be shown by the inclusion of details of at least 3 projects involving the installation of like sized audio/video systems that have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the three projects shall be included.

E. Sound/Video Contractor shall have at minimum 1 NICET level 2 project manager and 1 NICET level 1 certified installer/technician.

F. The Contractor shall utilize the following equipment in configuring and testing the audio signals for final system tuning:

1. TEF Analyzer, Smart-Pro Analyzer, Calibrated Microphone, Impedance Meter, and

Noise Generator

7. CONTRACTOR –SECURITY

A. The Contractor shall show proof of an existing contractual relationship with the approved equipment manufacturer of the audio/visual components and shall pass through the manufacturer's certification to purchaser.

B. All hardware shall be sourced from the certifying manufacturer to assure quality control and validity of the manufacturer's warranty.

C. The Contractor shall accept complete responsibility for the installation, certification, and support of the security system. Contractor must show proof that he has the certifying manufacturer's support on all of these issues.

D. All work shall be performed and supervised by Audio/Video technicians and project managers who are qualified to install Audio/Video systems, and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

E. The Audio/Video technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed. Evidence that the vendor is a current certified installer of the manufacturer must be provided in writing prior to work commencing on the Audio/Video systems.

F. The Contractor (including Subcontractor(s) if any) shall have a proven track record in Audio/ Visual projects. This must be shown by the inclusion of details of at least 3 projects similar in scope and requirements which have been completed by the vendor in the last 2 years.

Names, addresses, and phone numbers of references for the 3 projects shall be included.

PART 2 - PRODUCTS

Not used.

PART 3 - EXECUTION

1. INSTALLATION

A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

1. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

2. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

3. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

1. The Engineer shall decide if ceiling tiles have been damaged. Based on the

Contractors proposed fixes, the Engineer shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

2. DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3. WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the audio/visual systems. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install. The Contractor shall be responsible for all costs associated with the planning. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time line. Contractor shall be responsible for all aspects of scheduling the work.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending bi-weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done.

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Engineer the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

END OF SECTION

CLASSROOM VIDEO

1. SECTION INCLUDES

A. Parts and equipment required for viewing video signals.

2. SYSTEM DESCRIPTION

A. Each projector shall be installed so that users can easily view the picture being presented.

B. The video systems shall be installed to provide the easiest user interface possible.

3. COORDINATION

A. Coordinate work to completed by project ending date.

B. Coordinate the location of all monitors, televisions, and projectors with the Owner and other trades prior to final installation.

C. Coordinate with other Contractors who are doing work in the ceiling space. Coordinate the installation of all cables, projectors, monitors, etc., with the locations of other services.

PART 2 - GENERAL

1. MANUFACTURERS

A. Approved vendors for video projectors are:

1. Epson

B. VIDEO PROJECTORS

1. Video projector Short Throw with Interactive image.

2. The video projector shall have a minimum of 3300 ANSI lumens of light.

Native Aspect Ration of 16:10, Image native resolution of WXGA (1280x800) and shall resize UXGA, SXGA, SVGA, and VGA signals.

3. The projector shall also support NTSC, PAL, SECAM, PAL/M, PAL/N.

4. The unit shall have the following inputs/outputs as a minimum:

5. Video inputs, HD-15, RCA Composite, HDMI

6. Audio in: 3.5mm x 2

7. Audio Line level output, 3.5mm

8. USB for control and interactive connectivity.

9. Third party projector control shall be via an on-board RS-232 connection or LAN

Connection.

10. The projector shall be HDTV ready, and shall support 480I, 480p, 720p, and 1080i formats.

11. Keystone correction shall be a minimum of 5 degrees.

12. Each projector shall be supplied with a remote control.

13. Provide full interactive software and one interactive pen with each projector.

Contractor shall load the software on each classroom PC and shall setup each projector by setting screen and interactive parameters on the markerboard.

14. Projector shall enable finger-touch control on the markerboard.

15. Projector shall be Epson Brightlink #695Wi

16. Spare Bulbs. The contractor shall provide a spare projector bulb for each of the projectors installed as part of this project.

C. VIDEO MOUNTS (SUPPORTS)

1. All supports for LCD panels, Projectors and monitors shall be appropriately sized and chosen for the exact model display to be supported.

2. Contractor shall match the weight of the display to the recommended weight rating of the support.

3. Contractor shall review the location where the support is to be mounted. Match the surface to which the display is to be mounted with the best attachment hardware available for the support.

4. All projector mounts shall be Chief Mfg. #RSMAU series or equal. Contractor shall submit each support for review by the Owner and Engineer prior to installation.

5. Ceiling mount for projectors shall be Chief #CMS-440 or equal. Install custom length down pipe and attach to projector mount.

6. The video mount shall be utilized for all projectors except for certain short throw projectors. Short Throw projector mounts shall be Epson # ELPMSTPW or equal.

7. Where drop ceiling is not installed, contractor shall provide a connection to the building structure and custom length downpipe for mounting projector.

a. Mount shall allow cables to be routed through the pipe.

1.2.VIDEO EQUIPMENT

A. AppleTV

1. Provided by owner.

1.3.EXTENDER/TRANSCEIVERS

A. USB via UTP extender.

1. Extender shall transmit USB signals via standard CAT-6 UTP cable.

2. Unit shall sit at the PC and at the projector for transitioning from Interactive White

Board or Projector to the PC.

3. Provide USB patch cables at each end.

4. Unit shall allow extension of the USB signal up to 100’.

5. Units shall be self-powered/bus powered.

6. Shall be Network Technologies #USB-C5-LC or equal.

B. HDMI to UTP device with RS-232

1. Key Digital #KD-X222

C. HDMI Distribution amplifier

1. One input, two outputs

2. Shall be Key Digital #KD-DA1x2 or equal

1.4.SWITCHERS

A. HDMI Switcher 4 port with Audio De-Embedder

1. Switcher shall be Key Digital #KD-Pro4X1

1.5.CONTROLS

A. The touchscreen control panel shall be an IR and/or RS-232 control device equipped with a faceplate, backbox and programmable push-buttons.

B. Mount onto the teacher lectern with a custom angled box.

C. Angled box shall support touch screen and a GFI style opening with brush plate to allow cables to route from the shelf below to the desktop of the lectern.

1. Shall be RDL #DC-2G

D. Provide a touchscreen control system that is fully configurable to control the owner’s devices as the system is equipped.

E. Contractor shall provide all connectivity and programming.

1. Setup a demo room and all connections.

2. Work with the owner to determine their required layout and button arrangement.

3. Configure the system and test and demonstrate.

4. Make any requested changes from the owner.

F. Touchscreen controller shall consist of and meet or exceed the following:

1. 3.5” color touchscreen

2. Date/Time display

3. IR learning from remote controls

4. Control 2 RS-232 devices

5. Control network devices

6. Control IR device

7. Provide all cables between devices for control. Any cables in ceiling shall be plenum rated.

8. Shall be Ethernet network attached and shall allow control of each individual room via PC or IOS smartphone device

9. Password protected or open

G. Provide power supply for each H. Touchscreen controller shall be Front Row CB6000 or equal.

PART 3 - EXECUTION

1. EXAMINATION

A. Location of the video displays and equipment shall be finalized throughout the building prior to installation.

B. Locate all equipment to be installed, and make certain that space is available for maintenance and service during the life of the system.

C. If any changes from the drawings are required, the Contractor shall submit a proposed layout of the displays to the Engineer for approval prior to installation.

2. PREPARATION

A. Ensure the wall where a display will be mounted can support the weight of the mount and the display.

B. Coordinate with the Lighting Contractor on location of all displays. Ensure lighting will not impede the viewing of the image.

3. INSTALLATION OF DISPLAYS

A. Interactive Projector and software:

1. Mount the projector to the wall above the existing markerboard.

2. If the installation is on a drywall wall then provide and Install a 3⁄4” thick piece of plywood to the wall. Bevel all edges and paint white. This shall be sized to connect to no less than two wall studs and then mount the projector to the plywood.

3. Connect the projector to the power and USB and Video cable to the projector. Also connect the Ethernet network cable.

4. Fully configure the Projector with IP Address and initiate onto the data network.

5. Record the Room Number, Projector’s MAC Address, and Projector's IP address

6. Record the Room Number, A/V Switcher’s MAC address, A/V Switcher’s IP address

7. Set the contact points on the markerboard for the interactive portion of the screen.

8. Set all points and configure the “pens”

9. Load all interactive software on the teachers’ PC.

4. INSTALLATION OF AV EQUIPMENT

A. Lectern or Shelf or Teacher Desk Connectivity

1. Install the lectern or shelf as noted on the drawings. This shall support all AV equipment.

2. Locate at the correct point in the room. Locate close to the power and AV/data faceplates.

3. Install all patch cables between all devices and the faceplates. See drawings for all connections required. No system shall be left un-connected.

4. Install patch cables from the teacher faceplate to the teacher desk or lectern.

5. Install through a mesh cable protecting raceway that is tied at each end.

6. If there are two or more of the same type of cable then the cables shall be a different color or they shall be labeled uniquely at each end with colored tape or with a typed label detailing its connectivity.

B. USB Extender

1. Use this to transmit the USB signal farther than on standard USB cable.

2. Connect with patch cables at the projector/interactive white board to the CAT-6 jack in the faceplate.

3. Connect output of PC to the other USB to UTP unit. Install patch cable to the faceplate near the PC.

C. Switcher shall be mounted in the lectern and shall be at a height at which a user can comfortably interface.

1. The Contractor shall make sure all cables attaching to the switcher are labeled with the item from which they route. The Contractor shall provide and install a permanent label for each of the buttons on the front of the switcher to show which input is connected to which button.

2. The switcher shall be fully connected and interfaced with each input and output device. All connections shall be made, and tested prior to turnover to the Owner.

3. The switcher shall be fully integrated with the wireless control system. All functions shall be available through the control system.

4. All settings on the switcher shall be set to provide the highest quality video and audio output.

5. The Contractor shall test each input and each output for proper configuration. The testing shall be done while controlling the switcher locally as well as through the wireless control system. All aspects of the systems shall be tested prior to turnover to the Owner.

D. HDMI to UTP

1. Setup the device to pass all HDMI Signals

2. Install all patch cables required for connectivity.

3. Install cabling required for connectivity. This shall be plenum rated. Shall be shielded cable where manufacturer of system requires shielded cable.

5. INSTALLATION OF CONTROLS

A. Control Panel.

1. The control panel shall be installed as shown on the drawings. Provide all the appropriate push buttons in the plate.

2. Meet with the owner to determine the sequence of how the control panel should work and what it shall control.

3. Install all cabling and sensors/devices required to transmit the signal and control the devices that are to be connected.

4. Custom generate the control panel. Match other schools’ system already installed.

CLASSROOM LECTERN

PART 1 GENERAL

1. SECTION INCLUDES

A. Requirements of the teacher lectern

PART 2 PRODUCTS

1. LECTERN

A. Lectern shall be made of wood, steel and laminate B. See detailed drawings for dimensions of the lectern.

C. Lectern shall be made of steel supports and legs.

1. The legs shall be adjustable 10” up and down as per the drawings.

2. Shall have a steel tray/shelf for support of the switching and audio devices.

D. Equip each lectern with the following components.

1. Minimum 75 MM locking caster mounted to a rigid steel frame

2. Shelf for AV Devices. This shall be attached to the underside of the lectern and shall be sized for a PC.

3. Power strip

a. Connected in series, each with no less than 4 outles.

b. 5’ SO cord with three prong outlet for connection to the power outlet.

c. Power strips shall have on/off switches.

d. Shall be mounted to the side of the lectern.

4. Grommets at various locations

a. Tabletop shall have two grommets. 2” each.

b. Grommet shall be at front of top near corners. Install a nylon grommet on one for them

c. Above the second grommet install a desktop, angled box to support the faceplates noted on the drawings and in the specifications.

1) Shall be FSR #DSKB series sized as required for control and interface plates.

2) Equip with one single-gang cable brush plate. Vanco #120817x or equal E. Previous projects have used products from the following:

1. Double Day Office Products 2435 Plaza Dr.

Benton Harbor, MI 49022 Jim Mahron 269-926-8293

PART 3 EXECUTION

A. Identify the location of each lectern and when routing the cables from the lectern, determine out of which side they should route and install them correctly. Base this decision on the layout of each room individually.

2. PREPARATION

A. Meet with the owner to determine the following prior to ordering:

1. Shade of steel

2. Color of laminate for the tops

3. INSTALLATION OF LECTERN

A. Ship the lectern to the owner’s premises.

B. Set the custom height of the top with the owner for each room prior to final installation.

C. Install power strips and route power cable out the correct side.

D. Install lectern to the correct room.

E. Install all AV equipment and test all cabling.

CLASSROOM AUDIO

PART 1 - GENERAL

1. SECTION INCLUDES

A. This section provides specific project and Contractor requirements for audio systems in the classrooms and other general spaces B. Parts and labor required for installation and testing of classroom audio and video components and cabling.

2. COORDINATION

A. Coordinate the location of all speakers and the projector with the existing equipment in the ceiling. Take into account the lights and the other equipment when locating the speakers. Meet with the owner or their representative on placement of equipment in each room prior to installation.

B. Speakers shall be installed in the ceiling to cover the most area. Speakers shall not be mounted to the outside edge of the room or near the edge of the room.

PART 2 - PRODUCTS

1. MATERIALS

A. The contractor shall provide equipment as required for a complete audio/video classroom teaching installation.

B. Any and all baluns, patch cords, interface cords splitters and other equipment shall be provided and installed to provide complete connectivity.

2. AUDIO CLASSROOM MIC AND AMPLIFIER SYSTEMS

A. The system shall include four ceiling speakers. Provide drop ceiling speakers in classrooms with drop ceilings.

B. Provide surface mount speakers in classrooms with open ceilings

1. Equip with IR microphone for teacher.

2. Equip with Microphone receiver, Front Row #Symbio or like

3. Shall be Front Row #CM3000 or like

a. Equip with a power supply

4. Equip each room with a ceiling mount microphone for talkback, Front Row #CB-85 or like

5. Equip with a power input/output block, Front Row #TB14 or like

6. Mount on a “breadboard” that is removable from lectern as one piece. Attach all electronics to the breadboard. Provide disconnects for all equipment.

3. AUDIO SPEAKERS

A. The Contractor shall conduct a field evaluation of each classroom prior to ordering the equipment and shall order and install the correct type of speakers based on the actual ceiling in each classroom Select one speaker choice from below:

1. Analog Ceiling Speaker Set Drop Ceiling Speakers

2. Speakers shall disperse the audio to cover the entire room.

3. Provide the ceiling tile bridge for each speaker to support the speakers from the T-bar of the drop ceiling tile. Equip with backbox

4. Round ceiling speakers shall be capable of 70 volt or 8 ohm direct drive distribution.

5. Drop ceiling speaker shall be provided with a removable baffle assembly with a backcan and safety tether.

6. Speakers shall be Front Row

B. Open Ceiling Speakers

1. At certain locations there is a requirement for speakers to be mounted to the open ceiling. Shall meet following requirements:

a. Crossover frequency: 2940hz

b. White enclosure and grill

c. Frequency response: 91hz-20khz +/- 3db

d. One 1" high frequency driver (2.5 cm) polymer dome tweeter

e. One high frequency horn: 90 (0) x 90 (0) tractrix horn

f. Low frequency driver: one 4" (10.2cm) img woofer

g. Nominal impedance: 8 ohms

h. Power handling: 50 w (200 peak)

i. Sensitivity: 91db @ 1 watt/1 meter

j. Speakers shall be KLIPSCH #AW400 or equal.

A. Location of the audio components shall be finalized in each classroom prior to beginning installation.

2. PREPARATION

A. The contractor shall meet with the owner to determine the installation schedule for the project. The owner will provide the contractor with dates when work can be completed in each building.

B. Coordinate with the electrical contractor to ensure they install the power outlet in the ceiling at the projector mount. This shall be identified in each room prior to installation.

3. SITE REVIEW AND PLANNING

A. Classrooms have drop ceilings or open ceilings. Install the correct speaker type based on the ceiling of each room.

B. All speaker cables shall route back to the teacher faceplate.

C. The contractor shall visit each classroom where the Audio/Video systems are to be installed and shall also note any potential issues in each classroom that might impede the installation of the audio/video components.

4. AUDIO ELECTRONICS INSTALLATION

A. The audio system shall be installed at the location shown on the drawings.

B. The system includes cabling, speakers, microphone, and the mixer/amplifier.

C. Review the layout of the room and the existing lights and other items in the ceiling. Locate the speakers to provide the best coverage of the room with audio.

D. Speaker cables shall be connected in series. One cable shall be used to connect the mixer/amplifier to the first speaker and then to the other speakers as per the drawing. Contact the manufacturer with questions about speaker and speaker cable connectivity.

E. Connect speaker wires and all audio inputs to the mixer/amplifier. Adjust all inputs, outputs and audio controls to provide even sound between each input. Tune the system to provide clear audio without feedback. Speakers shall be placed with the idea of limiting feedback.

F. When connecting speakers to the amplifiers, ensure the correct polarity throughout the system.

G. Contractor shall label the volume control for each input. Labels shall be self-adhesive and shall be laser printed. Provide a sample label to the owner for approval prior to installation. All labels shall specify the device that dial controls. Handwritten labels are not allowed.

H. After connection of the system, the Contractor shall configure all components to ensure the best sound possible.

I. Contractor shall test each and every input and output of the system. Contractor shall have the Owner present for final testing and system checkout.

J. Connect the control system to the main output of the amplifier.

K. Mark the mixer for the optimal level and location each level control.

L. Digital to Analog Audio converter. Contractor shall test this connection prior to ordering all devices or changing from the audio cable shown.

1. Install and connect to power

2. Provide all patch cords for input and output

3. Connect and test audio.

5. SPEAKER INSTALLATION

A. Prior to ordering all speakers, field verify the ceiling type in each classroom. Order the correct speakers for drop ceiling rooms and hard ceiling rooms etc.

B. Ceiling speakers shall be mounted flush with the ceiling.

1. Ceiling speakers shall be installed into the existing ceiling tiles. Contractor shall cut each ceiling tile and install the speaker with the tile bridge.

2. Contractor shall work with the Owner to locate all speakers where other equipment will not impede the installation.

3. Where the manufacturer provides a T-bar support for the speaker, the Contractor shall install the support in drop ceiling installations.

4. Speaker wire shall not lie on the ceiling. All speaker wire shall route through J-hooks.

5. The Contractor shall leave a coil of speaker wire in the ceiling to allow lowering of the speaker for maintenance and removal.

6. The Contractor shall work with the manufacturer to determine the best layout of the speakers, and shall submit that layout for review prior to installation.

7. After installation the entire system shall be tested, and it shall be demonstrated that each speaker is connected and in good…