MS-944 (10-25)

PROPOSAL AND CONTRACT

THIS PROPOSAL INCLUDES

( WHEN EXECUTED ) INSTRUCTIONS TO BIDDERS

A. DEPOSIT OF PROPOSALS.

2026 City of Erie Liquid Fuels Paving Bid Package

All proposals must be submitted electronically City of Erie via PennBid at https://pennbid.bonfirehub.com

MUNICIPALITY (NAME & TYPE)

June 3, 2026 ."

. DATE Jeanne Ardillo Purchasing Manager

Sealed Proposals will be received on or before

2:00 PM on the above Letting Date. 626 State Street, Room 305

TIME Erie, PA 16501

ADDRESS

Bids will be opened and read at approximately

2:00 PM , on the above Letting Date. PROPOSALS MUST BE

TIME

submitted electronically via PennBid at https://pennbid.bonfirehub.com.

3 Accompanying this proposal is a certified check or bid bond in the amount of 10% made payable to the municipality as a proposal guarantee which, it is understood, will be forfeited in case the contractor fails to comply with the requirements of the proposal.

B. PROPOSAL OF:

NAME / ADDRESS OF CONTRACTOR

CONTRACTORS CERTIFICATION

It is hereby certified as follows:

1 The only person interested in the proposal as principal (s) is (are):

The contractor proposes to furnish and deliver all materials ( including Form CS-4171, CERTIFICATE OF COMPLIANCE and/ or TR-465 DAILY ASPHALT MIXTURE CERTIFICATION ) and to do and perform all work on the following project as more specifically set forth in the Schedule of Prices (Attachment), in accordance with drawings and specifications on file at PennBid as well as the supplements and special requirements contained herein and/ or attached hereto and current PennDOT

Specifications (Publication 408), except (a) bidders need not be prequalified by PennDOT

(Sec.102.01), and (b) Volumetric testing of bituminous paving materials is not required (Sec. 409).

If designated as the successful bidder, the contractor will begin work on the date specified in the notice to proceed, or as otherwise provided in the special requirements, and will complete all work within see attachment 1-A calendar days.

None of the above persons are employees of the municipality.

This proposal is made without collusion with any other person, firm or corporation.

All plans and specifications referred to above and the site of the work have been examined by the contractor. The contractor understands that the quantities indicated herein are approximate and are subject to change as may be required; and that all work is payable on the basis of the unit price listed on the Schedule of Prices. (Attachment 1).

https://pennbid.bonfirehub.com/ https://pennbid.bonfirehub.com/

ACCEPTED ON:

DATE

City of Erie

MUNICIPALITY

5 The Contractor will comply with all requirements of the laws and implementing regulations of the

Commonwealth of Pennsylvania and the United States relating to human relations, equal opportunity, and non-discrimination in employment, and will pay to workmen employed in the performance of the contract the wage to which they may be entitled

6 The contractor will provide the municipality with a performance bond, conditioned upon the faithful performance of the contract in accordance with the plans, specifications and conditions thereof, and a payment bond, conditioned on the prompt payment of all material furnished and labor supplied or performed in the prosecution of the work, in accordance with the Public Works Contractors' Bond

Law of 1967: and an affidavit accepting the provisions of the Workman's Compensation Act of

1915, as amended.

CONTRACTOR

BY: DATE:

Title:

WITNESSED OR ATTESTED BY:

DATE:

TO BE EXECUTED ONLY IN THE EVENT THE ABOVE PROPOSAL IS ACCEPTED

OPTION(S) SELECTED:

(if any)

TOTAL CONTRACT DOLLAR AMOUNT AWARDED:

BY:

ATTESTED BY:

SEAL

ATTACHMENT 1

TO MS - 944 ( PROPOSAL AND CONTRACT MS - 944 )

County: Erie Municipality: City of Erie

Project Number: 26-25302-002

LOCATION OF WORK:

Refer to Attachment 1-B for locations of work on various streets with the City of Erie.

DESCRIPTION OF WORK:

This work is the Milling, Asphalt Resurfacing, ADA Curb Ramps, Line Painting Layout, and

Thermoplastic Pavement Markings on various city streets. The Contractor is responsible for traffic control, project safety, clean-up and restoration. The Contractor shall provide all transportation, labor, equipment and materials necessary to complete all work in accordance with the contract documents. Any additional work must have advance written approval from the City Engineer prior to construction. The Contractor is responsible for physically inspecting the work site and for being familiar with all contract requirements before bidding and starting work. Clarifications of contract requirements must be obtained before submitting a bid. All asphalt tie-ins to intersecting streets will be paid as mainline Scratch and Wearing tonnage. Tie-ins to intersecting streets will be marked by the city at time of advertisement. No additional items or payment will be added for pavement tie-ins.

ESCALATOR CLAUSE:( if adopted) - Not Applicable for this project.

SCHEDULE OF PRICES

Item No.

Approx.

Quantity

Unit Item Description Unit Price Total

Either

1A

18,350

SY

Milling of Existing Asphalt Pavement Surface, 2"

Depth, Millings Retained by the City and Delivered to the City Stockpile

Or

1B

18,350

SY

Milling of Existing Asphalt Pavement Surface, 2"

Depth, Millings Retained by the Contractor

Ton

Superpave Asphalt Mixture Design, Flexible Base

Replacement, PG 64S-22, < 0.3 Million Esals,

25.0 MM Mix, Special (As Directed)

Superpave Asphalt Mixture Design, Wearing

(Scratch) Course, PG 64S-22, < 0.3 Million Esals,

9.5 MM Mix, SRL-L (60#/SY)

1,710

Superpave Asphalt Mixture Design, Wearing

Course, PG 64S-22, < 0.3 Million Esals, 9.5 MM

Mix, SRL-M (Target 1 1/2" Depth)

EA

ADA Ramp (Design/Build)

ATTACHMENT 1

TO MS - 944 ( PROPOSAL AND CONTRACT MS - 944 )

County: Erie Municipality: City of Erie

Project Number: 26-25302-002

SCHEDULE OF PRICES

Item No.

Approx.

Quantity

Unit Item Description Unit Price Total

LS

Pavement Marking Layout, Special

LF

6" White Hot Thermoplastic Pavement Markings

LF

24" White Hot Thermoplastic Pavement Markings

EA

White Hot Thermoplastic Legend, "Bicycle with

Rider", 6'-0" x 3'-4"

Project Total with Item 1A (Milling Retained By City):

Project Total with Item 1B (Milling Retained By Contractor):

SPECIAL PROVISIONS TO CONTRACT MS-944 ( Attachment 1-A ) - PAGE 1 OF 3

CONTAINS IMPORTANT INFORMATION FOR THE CONTRACTOR

The Prime Contractor and subcontractors must comply with all of the following provisions that are marked with an "X".

This Proposal and Contract is made under, subject to, and governed by Specification 408/2026, Initial Edition, effective April 10, 2026, Publication 447, Approved Products for Lower Volume Local

Roads dated June 2023, and Publication 72M/2010, Standards for Roadway Construction, Change #12 effective December 18, 2024 of the Pennsylvania Department of Transportation.

Traffic Control and Safety Devices to be provided by the contractor. (Maintenance and Protection of

Traffic to comply with current MUTCD, PennDot Publication 212 and Penndot Publication 213).

The lowest responsible bidder must comply with the Public Works Employment Verification Act by submitting a Commonwealth Public Works Employment Verification Form to the Public Body prior to award of Contract. The form and relevant information is attached with the Bid Package. Return completed form with submitted bid package.

Contractor to supply proof of CDL Drug and Alcohol Compliance upon award of the bid.

The municipality reserves the right to eliminate items of work.

Contractor to provide Asphalt Quality Control Plan (Form CS-409) and all Asphalt Mix Designs

(Form TR-448A) to the municipality 5 days prior to start of work.

Notify the municipality 5 working days prior to the start of physical work.

No physical work prior to July 6, 2026, unless authorized by the municipality.

No work on Holidays or weekends unless authorized by the municipality.

Work to be completed on or before September 25, 2026. Liquidated damages apply at the rate of $1845.00 per calender day after this completion date.

Davis-Bacon Act Wage Rates apply for this project (see attached Wage Rate Determination).

Contractor must receive authorization from municipality if the anticipated work is to exceed 100% of planned quantity.

The municipality is responsible for the inspection of the project. If the municipality's representative is not on site, it is the responsibility of the contractor to contact the municipality for any questions or concerns that may arise during construction. Failure to do so, may result in "no payment" for the area in question. Incidental preparation and clean up required (Project Construction Materials). Excess material to be removed by the contractor.

Contractor will either deliver the asphalt millings for the City to retain or the contractor will retain the asphalt millings (Item 1A or 1B). If Item 1A is selected the contractor is responsible for delivery the millings to the City's stockpile. Contractor will be responsible for coordinating delivery and providing a loader and operator to stockpile the material.

A milled paving notch is required at abutting pavement which includes intersecting roads and paved driveways (considered incidental to paving item).

Asphalt tack coat (NTT/CNTT) required for each paving course (considered incidental to paving item).

Scratch/Leveling Courses to be placed at the discretion of appointed inspector(s).

Full width pavement with one pass required.

Asphalt material to be accepted by certification.

Compaction to be accepted by Optimum Rolling Pattern. Contractor to complete Optimum Rolling Pattern for

Asphalt Density Acceptance by Nuclear Method, Form TR-4276B, and provide a copy to the municipality.

Asphalt seal required on all abutting pavement (including asphalt driveways) , new centerline longitudinal pavement joints, along existing concrete curbs, and around any inlets, manhole covers, water valves and gas valves (considered incidental to wearing item). Any inlet grates, manholes, and valve boxes sealed shut will be cleaned to the satisfaction of the municiality without any additional compensation to the contractor.

X

X

X

X

X

X

X

X

X

X

N/A

SPECIAL PROVISIONS TO CONTRACT MS-944 ( Attachment 1-A ) - PAGE 2 OF 3

Contractor required to have approved sample bottles, bags, and boxes available if the municipality requests samples.

All required documentation must be submitted to the municipality prior to any invoice payments. Required documentation are as follows: Asphalt Quality Control Plan, Mix Designs, Material Delivery Tickets, Material

Certifications (CS-4171), Asphalt Bill of Lading(s), Tack Coat Bill of Lading, Optimum Rolling Pattern

(TR-4276B), and the Notice of Completion (MS-NCP).

Contractor responsible for defects that occur within one year from the date of the Notice of Completion.

Future award of Contracts will be based on quality of work as determined by the Municipality.

Project Specific Special Provisions:

X Municipality Office City Engineer Information:

Contact Person: Brian McNamara

Day(s) office is open: Monday thru Friday

Office Hours: Various

Phone Number: (814) 870-1373

Email Address: bmcnamara@erie.pa.us

X The Contractor is NOT required to review the project with the City's Engineer prior to bidding.

Contact the City Engineer with any questions or wish to schedule a review of the project.

X Item 2 Base Repair Areas - Excavation and disposal of material considered incidental to tonnage.

Item may be used any where on the project. Length and width will be determined by the municipality.

X Item 3 and 4 - Includes all asphalt for Intersecting street tie-ins. Tie-ins to intersecting streets will be marked by the city at the time of advertisement. No additional items or payment will be added for tie-ins.

X Item 5 Curb Ramps - Contractor responsible for the design and construction of ADA ramps impacted by resurfacing of roads. Ramps must be in compliance with the City of Erie Standards.

Curb ramp designs must be submitted to the City before construction for final design approval.

Sawcutting and removal/disposal of existing concrete (if applicable), asphalt roadway for form work, grading and placement of Topsoil, Formula B Seed and Straw Mulch, Detectable Warning System (DWS), color must be approved by the City, and installation of Concrete Curb ALL considered incidental to

Design/Build Item. ADA Ramp construction must be completed prior to placement of wearing course.

Any asphalt base or binder required to be placed in front of newly constructed ramp is considered incidental.

Curb ramp locations key is shown at the bottom of Attachment 1-B.

Refer to Attachment 1-E for additional City's Curb Ramp Layout & Construction Requirements.

X Item 6 Pavement Marking Layout - The contractor is to layout traffic lanes after sealing of asphalt. The

Contractor shall submit drawings as an inventory to the City of Erie before the milling operation begins.

Contractor is responsible for marking the lanes how the lines were in place before milling of the street, unless given drawings by the City Engineer for new layout. Contractor to mark all centerlines, travel lane lines, passing lane lines, and parking lines. It is the Contractor's responsibility to note, video, and or measure lanes off of the curb for replacement of lane painting. Contractor to make lines with a dot (yellow for center lines and white for all other lines) every 20 feet for straight areas and every

5 feet for channelized lanes. Contractor to paint a "T" or perpendicular line at the end of each line to mark the end of Line painting. Contractor is responsible for providing paint, string, and measuring devices for lane painting operation. Contractor to notify the Project Engineer following lane marking. The City of Erie will paint final lane markings.

X Material Testing:

At any time during the duration of the project the City Engineer or City Representative may request a product sample by the following methods: box sample, core sample, and/or density testing. During construction, the City Engineer or City Representative may request a sample at any time and there is no limit to the amount of times the City Engineer of City Representative can request a sample. The City Engineer or City

Representative will take the sample for lab testing. Any sampling will be incidental to the project.

X

X

X

X mailto:bmcnamara@erie.pa.us mailto:cnamara@erie.pa.us

SPECIAL PROVISIONS TO CONTRACT MS-944 ( Attachment 1-A ) - PAGE 3 OF 3

Schedule:

Contractor to provide an anticipated work schedule outlining the entire contract to the Project Engineer before the start of the project. Contractor shall provide the Project Engineer with an updated schedule at the end of each work week for the following week of work. Project Engineer to share anticipated locations for the upcoming week with City of Erie’s Media Strategist to release as public information.

Milled areas shall be covered with scratch course within 7 days of roadway being milled and joint seal shall be in place within 5 calendar days of wearing placement. Bidder agrees to pay as liquidated damages, the sum of

$500.00 for each consecutive calendar day thereafter for each listed street that is not joint sealed.

Contractor shall provide a log daily to the Project Engineer by 9 a.m. the following day for all work performed detailing locations and limits of milling, leveling and wearing courses performed each day. The log may be submitted by email. Days of documented inclement weather will not be counted toward calendar days for calculating liquidated damages. All excessive irregularities in pavement surface following milling operations, including but limited to potholes, gouges, uneven pavement, utility appurtenances, must be leveled daily satisfactorily for the safety of the traveling public. Leveling must be removed and graded properly immediately prior to final leveling and wearing courses application. Contractor shall close a street once for the milling operation and once for each paving layer operation.

Roadway Closures:

Street closings shall be called into the City of Erie Engineering Office by 3:00 pm the day before (Friday for Monday closings) the milling and/or paving operation of each street. Contractor to call 814-870-1373 for street closings.

Contractor is responsible for posting “No Parking” signs on each street where operation will be taking place.

“No Parking” signs must be posted 72 hours in advance. The City of Erie will provide the contractor with

“No Parking” signs with the Notice to Proceed. It is the Contractor’s responsibility to provide tape / paint to change dates and times on the “No Parking” signs. Contractor responsible for providing stakes to hang

“No Parking” signs where utility pole is not in area. Removing cars from the street is the Contractor’s responsibility.

In the event there is no Field Supervisor on the site during operation, the Contractor is to call the Erie City

Police Department non-emergency number 814-870-1125 to have cars towed.

Utilitities:

Utility appurtenances shall be located and marked prior to milling and marking of locations shall be maintained until wearing course is complete. All appurtenances shall be grade adjusted to be in the same plane as the completed wearing course. Those adjusted or not adjusted prior to paving and found to be at incorrect grade after the completion of the paving shall be adjusted as directed by the Engineer at the Contractor’s expense.

Contractor shall be responsible for coordination and scheduling of the utility appurtenance location and marking.

Contractor may consider using the PA one call system. Utility appurtenances located and paved over shall be uncovered at the Contractor’s expense. Adjustment rings will be provided by the City of Erie and installation by the Contractor is incidental to the paving operation. All other needed sewer adjustments to be completed by the

City of Erie Sewer Department.

My signature signifies that I have read and understand the above special provisions to this contract, and by being authorized by this company to act as their authorized representative, and on their behalf hereby agree to adhere to any and all of the provisions pertaining to this contract.

Contractor's Representative Date

Company

Attachment 1-B

2026 City of Erie Liquid Fuels Paving Project - Paving Quantities

Street

From

To

Length

Width

Millings

(SY)

Scratch

(Ton)

Wearing

(Ton)

Curb Ramp Location

Notes

Cascade St SL W 7th St NL W 10th St 1150 31 3,961 155 375 None Brick Gutter, Skip Int @ 8th

Hampton Rd SL W 23rd St NL W 24th St 295 28 918 35 85 None

Post Ave SL W 29th St SL W 30th St 410 26 1,184 45 110 5, 6 @ 29th & 3, 4 @ 30th

Rasperry St SL W 5th St NL W 6th St 370 30 1,233 45 110 None

W 27th St EL Ellsworth Ave WL Harvard Blvd 650 25 1,806 70 165 None

W 28th St EL Elmwood Ave WL Raspberry Blvd 1000 30 3,333 135 310 None

W 29th St EL Rudolph Ave WL Ellsworth 304 27 912 35 85 1, 2 @ Hampton

W 32nd St EL Hudson WL Ellworth Ave 517 30 1,723 65 155 None

W 6th St EL Seminole Dr WL Shawnee Dr Varies Varies 1,167 45 105 None

W 9th St EL Rasberry St WL Cascade St 679 28 2,112 85 210 None

Totals 18,350 715 1710 6 Total Ramps

Ramp Location Key

ATTACHMENT 1-C

PAVEMENT LIMITS FOR WEST 6TH STREET

ATTACHMENT 1-D

ATTACHMENT 1-E

CITY OF ERIE

PENNSYLVANIA

CURB RAMP LAYOUT & CONSTRUCTION REQUIREMENTS

Contents

General Notes

I. Special Conditions 3

II. Coordination with Engineering 5

III. Underground Utilities 5

IV. Coordination with Traffic Engineering 5

V. Maintenance of Traffic Control Facilities 6

VI. Permits 7

VII. Existing Traffic Control – Signs 7

VIII. Existing Traffic Control – Signals 7

IX. Working Hours 8

X. Flagging Operations 8

XI. Drainage Items 9

XII. Castings 9

XIII. Trees and Overhead Interference 10 XIV Quantities and Measurements for Payment 13

Work Elements 14

Standard Drawings & Supplemental Provisions 21

Appendix A – Standard Drawings

Appendix B – Typical Ramp Location Drawings

Appendix C – Intersection Worksheet and Design Form

Appendix D – Intersection List

Appendix E – Curb Ramp Inspection and Acceptance Criteria

GENERAL NOTES

1. The City of Erie Specifications for Sidewalk Construction, Specifications for Street

Construction, and Specifications for Street Paving, Curb Construction and Milling and

Resurfacing, latest edition, including all supplements thereto, shall govern all construction within the City of Erie except when such specifications are modified by the

General Notes, Supplemental Provisions, Construction Details, or other City approved engineering plans.

2. The City of Erie does not want to relocate inlets, catch basins, utility and signal poles, traffic signal equipment, wiring devices, fire hydrants, and other durable facilities if it can be avoided. Curb ramps shall be located and designed so as to avoid moving these existing facilities. Acceptable design submittals shall be based on these criteria and those set forth in the Standard Drawings or combination thereof, latest revision.

6. The Standard Drawings apply to all construction within the City of Erie in the public right-of-way with additional criteria as stated in the Supplemental Provisions. The

CONTRACTOR shall employ competent personnel and use suitable equipment, means and methods to layout and construct the work. Any inspection or checking of the

CONTRACTOR’S layout by the Bureau of Engineering and the acceptance of all or any part of it shall not relieve the CONTRACTOR of its responsibility to secure the proper dimensions, grades and elevations of the several parts of the work.

7. Intersection drawings have been prepared by the City of Erie to be used by the contractor. Where symbols are included to indicate existing structures such as valves, poles and hydrants, the symbols indicate only that the object is believed to be somewhere in that general area. Contractor must visit the site of each intersection to determine the nature and location of existing facilities. A drawing will be available to the successful Bidder upon award of the contract for each intersection to receive curb ramps and are not included as part of these bidding documents. Locations to receive curb ramps are provided as Appendix D.

8. The CONTRACTOR shall exercise care in the preservation of property stakes, monuments and benchmarks, and shall have them reset at no expense to the City should they be disturbed or damaged.

9. The Contractor and all subcontractors shall comply with the Occupational Safety and

Health Act of 1970 and all supplements thereto.

10. The City of Erie is currently under a settlement agreement in a federal lawsuit requiring certain procedures to be followed and information reported on all curb ramp work.

Among other things, the agreement requires that all curb ramp work be performed by properly trained and certified personnel. The CONTRACTOR shall employ properly trained and certified personnel to perform the work and comply with all applicable provisions of the settlement agreement. CONTRACTOR shall provide all required certifications to the City.

I. SPECIAL CONDITIONS

1. The Contractor shall be responsible for all Layout work to achieve a compliant curb ramp based upon the referenced design criteria. Any approval, inspection, or checking of the Contractors layout by the Bureau of Engineering and the acceptance of all or any part of it shall not relieve the Contractor of its responsibility to secure the proper dimensions, grades and elevations of the several parts of the Work.

2. Utilizing the Standard Drawings and Typical Ramp Location Drawings in Appendix A-

B and Intersection Worksheet in Appendix-C, the Contractor shall determine the location where curb ramps are required, and type of curb ramp (or combination of curb ramps) to be installed or replaced. It is understood that all intersections are unique and it will be necessary to use various combinations of ramp elements at most locations to achieve a compliant ramp layout.

3. The contractor shall visit each intersection listed in Appendix D and determine the best locations and layouts for all curb ramps required so as to make the required ramps fully

ADA compliant under current regulations and guidelines. Utilizing the intersection drawings provided to the successful bidder, the Contractor shall annotate each drawing showing existing facilities including sidewalks, utility poles, manholes, inlets, valves, hydrants, retaining walls, trees and major landscaping elements. The annotated drawing shall also show the proposed curb ramps with centerline distances from the point of intersection (PI) with the extended curb line of the street paralleling the ramp. The contractor shall complete an Intersection Worksheet form for each intersection, attach a copy of the intersection drawing and submit it to the Bureau of Engineering for approval. All drawing annotations shall be neat and legible. At the intersection site, Contractor shall place marking on sidewalks, curbs and pavement to indicate proposed centerline of new ramps and curb, and sidewalk and structures to be removed or modified. Contractor shall use spray paint designed for the purpose of temporary outdoor surface marking that will remain visible for not less than 90 days but fade completely within 180 days. The marking paint shall be WHITE in color. The Bureau of Engineering shall use Field marking, along with submittal documents, when reviewing the proposed ramp locations for approval.

4. Contractor submittals shall use the names of intersecting streets and the numbers assigned to each location on the listing to number each submittal.

5. Some intersections listed may have one or more existing ramps that are currently ADA compliant. These ramps may need to be reconstructed to accommodate construction of a second ramp on an individual corner. Removal of compliant ramps shall ONLY be at the Bureau of Engineering direction.

6. Even though work in specific intersections may not include construction of curb ramps at all possible ramp locations, the contractor shall locate curb ramps directionally across from each other unless otherwise approved by the Bureau of Engineering. Diagonal curb ramps such as types “B” and “E” are to be used only where it is not possible to install two ramps on a corner due to physical constraints such as excessive grades, major utility structures, etc., and it would be necessary to relocate them and/or reconstruct the entire intersection.

7. The Intersection Worksheets shall be completed in their entirety and submitted to the

Bureau of Engineering for approval when obtaining permits or plan approvals. If it is determined that a curb ramp cannot be installed at a particular location, note any obstructions such as existing facilities, utilities, or objects that interfere with the construction of an approved curb ramp and make recommendations for the relocation or removal of the obstruction. When laying out ramps at signalized intersections, the contractor shall also consider the locations of existing traffic and pedestrian control devices including loop detectors and pedestrian push buttons. Ramp locations shall be selected so as to allow such existing facilities to remain undisturbed and reused to the fullest extent possible while providing for full ADA compliance. The contractor shall note on the intersection worksheet traffic and pedestrian control devices that must be relocated or modified. Provide a detailed, dimensional sketch of the intersection and all obstructions and locate the centerline of all curb ramps from the Point of Intersection

(PI) of intersecting streets for each corner. The Bureau of Engineering shall use this information for approval or disapproval of the recommendation.

8. Upon approval of the curb ramp type and its location, the CONTRACTOR shall review the curb ramp location and layout with the Bureau of Engineering’s inspector prior to demolition so that both parties agree that the curb ramp can be installed properly.

Should it become apparent at any time during the ramp layout and construction process that a curb ramp cannot be installed as indicated on the approved drawing the

CONTRACTOR shall notify the inspector and the Bureau of Engineering and submit a revised Intersection Worksheet to the Bureau of Engineering for review and approval.

THE CONTRACTOR SHALL BE COMPLETELY RESPONSIBLE FOR ALL

LAYOUT AND CONSTRUCTION WORK NECESSARY TO ACHIEVE

COMPLIANT CURB RAMPS AT EACH INTERSECTION BASED UPON THE

CRITERIA PROVIDED HEREIN.

9. Where a compliant curb ramp cannot be designed for installation at a given ramp location the Contractor shall note the ramp location as inaccessible on a submittal.

Upon approval of Contractors recommendations the City shall install signs directing pedestrians to an accessible route.

10. Construction of curb ramps shall be completed within seven (7) working days after excavation, barricades removed, and the curb ramp fully accessible for pedestrian use, unless otherwise approved by the Bureau of Engineering. Construction of curb ramps shall include: placement of concrete or brick, removal of lips, street surface patching in front of the curb or ramp, adjustment of counter slope within 24-inches of the bottom of the ramp, street level landings, backfill, placement of topsoil, grading and seeding, and clean-up (except that grading and seeding, may be delayed during certain times of the year as defined elsewhere in the contract documents). All other related work such as adjustment of crosswalks, special heat-welds, asphalt overlays, and other work that does not affect accessibility shall be completed per a schedule pre-approved by the Bureau of

Engineering.

11. The Bureau of Engineering’s representatives will inspect the work. The Bureau of

Engineering’s representatives DO NOT HAVE the authority to interpret, waive or disregard any provisions of the contract documents or Federal, State and local codes, regulations and guidelines.

II. COORDINATION WITH THE CITY ENGINEER

Coordination with the City Engineer shall be through the City’s Project Manager. Where engineering approval is needed as to the design and placement of retaining walls or other structures where no Standard Detail or Design has been provided, the Contractor shall submit a “Request For Information” (RFI) to the Project Manager a minimum of seven (7) days prior to excavation.

III. UNDERGROUND UTILITIES

1. The identity and the location of existing underground facilities known to be located in the construction area HAVE NOT been identified. The Bureau of Engineering assumes no responsibility as to the completeness, adequacy and/or accuracy of locations or the depths of underground facilities as may be provided by the Bureau of Engineering or by others. Existing valves, inlets, power poles and other structures shown on the drawings provided indicate only that a structure is believed to be in the general area where shown.

A complete set of intersection drawings will be provided to the successful bidder upon award of the contract and are not included as part of these bidding documents. A schedule of the proposed intersections is provided as part of the Appendix D found in the bidding documents. The physical existence and actual location of the structure has not been verified. Contractor shall be responsible to identify, locate and protect all existing utilities and facilities above and below ground within the area of construction.

2. The Contractor shall give notice of intent to construct to the Pennsylvania One Call

System, Inc. (800) 242-1776 and Owners of underground facilities that are not members of a Registered Protection Service. The above, mentioned notice shall be given at least three (3) working days prior to the start of construction.

IV. COORDINATION WITH TRAFFIC ENGINEERING

1. The Contractor is required to notify The City Traffic Engineer two (2) working days prior to excavating or removing curb and sidewalk at intersections that require repositioning the location of STOP BARS, SIGNAL LOOPS, SIGNAGE AND

CROSSWALKS. THESE FACILITIES CANNOT BE RELOCATED WITHOUT

CITY APPROVAL AND COORDINATION. The Contractor shall contact the City

Traffic Engineer at (814) 870-1379.

2. Should the Contractor damage signal loops during the construction of a curb, curb ramp, or sidewalk, Contractor shall notify the City Engineer and the City Traffic Engineer immediately so that protective action can be taken.

V. MAINTENANCE OF TRAFFIC CONTROL FACILITIES

1. All temporary traffic control devices shall be furnished, erected, maintained, and removed by the CONTRACTOR in accordance with PennDOT publication 213, latest revision. All street closings must be approved by the Bureau of Engineering at least 72 hours in advance. The requirements of CHAPTER 6D, PEDESTRIAN AND WORKER

SAFETY from the Federal Highway Administrations Manual of Uniform Traffic

Control Devises for Streets and Highways, latest edition, apply to this project.

2. The CONTRACTOR shall submit a traffic control plan for each intersection, which shall be reviewed, and if acceptable, approved as part of the ramp design submittal process. Construction operations shall NOT begin until all traffic control is in place and approved by the Bureau of Engineering. All temporary traffic control devices must be approved for condition and location, according to the approved traffic control plan, by the construction inspector before the CONTRACTOR will be allowed to begin work.

The Contractor shall contact the City’s Project Manager, a minimum of five (5) working days prior to start of work and/or prior to each phase or major change in traffic patterns, either permanent or temporary within the roadway right-of-way.

4. Steady burning, Type “C” lights shall be required on all barricades, drums, and similar traffic control devices in use at night. Cones are NOT approved for use at night.

5. A flashing arrow panel (48” x 96” – Type “C”) shall be used in all lane closures.

6. “Excavated Areas” shall be protected by the use of barricades or plastic drums with

Steady-Burning Type “C” lights and caution tape (plastic fence where pedestrians are involved).

VI. PERMITS

1. Sidewalk permits shall not be required from the City Engineer.

2. Access to adjoining properties shall be maintained at all times.

VII. EXISTING TRAFFIC CONTROL - SIGNS

1. The CONTRACTOR shall contact the City Traffic Engineer prior to removal, relocation, or replacement of permanent traffic controls. Notification shall be made a minimum of two (2) working days prior to construction. The CONTRACTOR shall supply the Bureau of Engineering with a written record of notifications given to the City

Traffic Engineer.

2. Any work done by the City of Erie, including the installation, relocation, removal and/or replacement of permanent traffic control devices as a result of negligence on the part of the CONTRACTOR shall be at the expense of the CONTRACTOR.

VIII. EXISTING TRAFFIC CONTROL – SIGNALS

1. No excavation greater than ONE (1) foot deep shall be made within five (5) feet of any pole that supports traffic signal displays or signs by mast arm or signal span additional support (down guy, head guy, base guy, etc.) The CONTRACTOR shall contact City

Traffic Engineer at least two (2) working days prior to excavation within 5 feet of any poles supporting traffic control devices. The contractor shall provide temporary support for existing devices as directed by the City Traffic Engineer. This work is considered incidental to the work and the cost of such shall be included in the costs of the various work items identified in the bid schedule.

2. Any work done by the City of Erie including the installation, relocation, removal and/or replacement of permanent traffic control devices as a result of negligence on the part of the CONTRACTOR shall be at the expense of the CONTRACTOR and shall be deducted from monies that may become due to the contractor.

3. If the CONTRACTOR cuts a vehicle detector (loop) or its lead-in, he shall immediately notify the City Traffic Engineer and shall provide written record of such notifications to the Bureau of Engineering.

4. The CONTRACTOR shall replace all detectors (loops) and/or their lead-in cables that become damaged by the contractor’s work by necessity or by accident. All repairs to detectors shall be completed within 21 days from the time they were first disturbed. If the contractor fails to comply with this requirement CONTRACTOR shall be assessed the sum of $500.00 per for each day beyond the 21-day repair period, as liquidated damages until conditions are met to the satisfaction of the City. These Damages shall apply, individually, to each signalized intersection that have delinquent detector repairs.

This damage shall be in additional to and have no impact on other liquidated damages that may be assessed in accordance with the contract documents.

5. The Contractor shall contact the City Traffic Engineer not less than 48 hours prior to working in intersections with loop detectors. All traffic loop detectors disturbed, as a part of this project shall be replaced. All loops shall be rhombic shape, with no sharp angles and 14- feet by 8-feet in size. Loops shall be installed using a wet sawcut to a depth of 4-inches. Loop wires shall be sleeved through curbs and gutters using ¾-inch schedule 40 PVC conduits. The sleeve shall penetrate the concrete curb and gutter and terminate in a 12-inch wide by 17-inch long by 12-inch high rectangular high-density polyethylene pull box. All terminations in pull boxes shall be #14 butt splices sealed in

3M heat shrink. Wires for loops shall be “loop wire in duct” with standard 14 AWG per

IMSA 51-5 specifications. Loop sealant shall be 3M Detector Loop Sealant 5000. The

Erie Traffic Division shall mark exact locations of loops in the field. Any traffic control equipment damaged by the contractor shall be replaced at the contractor’s expense under the direction of the City’s Traffic Division.

IX. WORKING HOURS

1. WORKING HOURS: Working hours in the City of Erie are between the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday.

2. ARTERIAL STREETS - No work shall be performed between the hours of 6:00 a.m. to

9:00 a.m. and 4:00 p.m. to 6:00 p.m. M-F (no restrictions on Saturday on streets with full-time parking restrictions.

3. The Bureau of Engineering must approve any changes in working hours or the number of lanes to be closed.

X. FLAGGING OPERATIONS

1. Flaggers and law enforcement officers (LEO) shall be equipped according to the standards for flagging traffic contained in the Pennsylvania MUTCD. Flagging operations shall only be permitted as long as all traffic control is in place according to the Pennsylvania Manual. This applies to both flaggers and LEO’s.

2. LEO’s shall be utilized for work being conducted at signalized intersections and for controlling traffic in a 2-way 1-lane traffic pattern (flaggers can be utilized on residential streets).

3. The CONTRACTOR shall make arrangements for uniformed law enforcement officers though the Erie Police Division at the CONTRACTOR’S expense unless provided for at a unit price in the Contract. LEO’s shall conform to all permit conditions that apply to the CONTRACTOR. It is the responsibility of the CONTRACTOR to make sure that the respective LEO or flagger is performing these duties.

XI. DRAINAGE ITEMS

1. Drainage At Intersecting Streets - At intersecting streets where the drainage is toward or into the project, special care shall be taken by CONTRACTOR to maintain proper grade along the edge of pavement so that water will not pond. At intersecting streets, where the edge of pavement continues across the street, care shall be taken to feather down and form a neat seam with the proper grade.

2. Drain Pipes - When drain pipes are located in the curb and drain into the gutter, the

CONTRACTOR shall take special care so that these drains will not be closed or otherwise rendered inoperative.

3. Ponding - CONTRACTOR is responsible for repairs to all areas that hold water after construction of the curb ramp. These areas include any and all areas within the pedestrian right-of-way approaching and leaving the newly constructed curb ramp.

Areas of ponding cannot be identified until after adequate rainfall has occurred and repair to these areas will not occur until after such time.

Problems that can only be corrected by the installation of storm sewers and/or additional inlets or catch basins shall be directed to the Bureau of Engineering. Additional work, upon approval by the Bureau of Engineering, will be performed as a Force Account activity.

XII. CASTINGS

1. Adjusting Castings - Castings owned by the City of Erie shall be adjusted to grade by the CONTRACTOR or by the City of Erie, as directed by the Engineer.

2. Other Castings - The casting tops of manholes, valve boxes, and other structures owned by public service corporations other than the City of Erie shall be adjusted to grade by their respective owners unless otherwise approved by the Bureau of Engineering. The

CONTRACTOR shall notify such public service corporations at least one week prior to commencement of construction. No placement of cement concrete shall occur until the castings have been adjusted to proper grade.

XIII. TREES AND OVERHEAD INTERFERENCE

1. The CONTRACTOR is responsible for the protection of all trees, overhead lines and traffic signals. In some cases it may be necessary to adjust equipment heights to make clearance. If tree trimming is required, a permit must be acquired from the City

Arborist. Removal shall be considered only when other options for working in the proximity to a tree have been evaluated and found unacceptable.

2. No construction shall take place within ten (10) feet of any tree without prior approval of the City Arborist or Bureau of Engineering.

3. Removal of trees and stumps specified by the City Arborist or Bureau of Engineering shall include the following:

(a) Complete removal of all designated trees.

(b) Grinding out the stumps of all designated trees.

(c) Provisions of all labor, supervision, equipment and expertise necessary to perform such work in the City of Erie.

4. Quality Assurance

(a) Comply with all applicable federal, state and local requirements, including any licenses and permits necessary to perform specified work, methods of work and disposal of waste materials

(b) All work shall conform to the most current revision of the American National

Standards Institute, Standard Z-133.1 “Safety Requirements for Pruning, Trimming, Repairing, Maintaining, Removing Trees, and for Cutting Brush”.

• The Contractor shall certify in writing to the City Arborist, that all employees or subcontractors performing tree removal within 10’ of overhead lines are either

“Qualified Line Clearance Tree Trimmer Trainees” or Qualified Line Clearance

Tree Trimmers” as defined in ANSI Standard Z-133.1.

• The Contractor shall have a competent person in charge of his work at all times, to whom the City Arborist or the Bureau of Engineering can issue directives, and who can act upon those directives. This person, or the Contractor himself, shall be available to speak with concerned property owners and residents who have questions about the project. All questions or complaints that the Contractor cannot answer shall be referred to the Bureau of Engineering.

5. Project Conditions

(a) Work shall be limited to trees located on the public right-of-way in the City of Erie unless otherwise directed by the City Arborist or Bureau of Engineering.

(b) Trees negligently removed on private property, without the expressed, written consent of the property owner, City Arborist, and Bureau of Engineering, shall be done so at the CONTRACTOR’S expense. The City or its representatives shall not assume any responsibility.

(c) The Contractor shall locate and identify existing underground and overhead services and utilities within the contract limit work areas. Provide adequate means of protection of all utilities and services. Perform all work in accordance with the requirements of the applicable utility company or agency involved, and immediately report and repair at CONTRACTOR’S expense, utilities damaged during site work operations.

(d) The Contractor shall protect all existing buildings, paving and other facilities, on and adjacent to the site, from damage caused by tree and stump removal. Restoration and repair of such damage shall be at CONTRACTOR’S expense.

(e) The Contractor shall be responsible for traffic control at the work site, including pedestrian and vehicular safety, and shall provide all necessary warning devices, barricades and ground personnel. The Contractor shall obtain written permission from the City of Erie Police Department before blocking or obstructing any streets, walkways or adjacent facilities. All traffic control measures shall conform to all applicable state and local codes, and minimize conflict with normal usage.

(f) The Contractor shall promptly notify the Bureau of Engineering of any unexpected conditions.

6. Inspection During and After Tree Removal

The Contractor shall consult with the Bureau of Engineering concerning scheduling of all tree removal. At the beginning of each workday, when trees are to be removed, the

Contractor shall call the Bureau of Engineering and present a report as to where and when trees are to be removed that day. The Bureau of Engineering or the City Arborist shall inspect work in progress at any time, at their discretion. Punch list items, noted during final inspection, shall be addressed in a timely manner prior to final payment.

7. Performance

(a) Only trees marked with a red paint spot by the City Arborist, and approved by the

Bureau of Engineering, shall be removed. Trees shall be topped before removal unless conditions permit felling; no trees or trunks shall be felled onto pavement. All trunks shall be removed flush with the ground, in preparation for stump grinding.

Work shall include removal of all basal sprouts, brush, and weeds within three (3) feet of the stump, and the stump itself. Stumps and large woody roots within 12-inches of stumps shall be ground out to a minimum depth of 18-inches. Soil and sawdust may only be used to fill the resultant cavity if it is not located underneath the curb ramp or sidewalk. Cavities located underneath the curb ramp or sidewalk shall be filled and compacted with a suitable granular material as approved by the Bureau of Engineering

(b) Climbing irons or spikes may be used on any tree that is scheduled for removal.

(c) All limbs and trunks shall be removed and controlled as necessary to prevent damage or injury to people, utilities, buildings, property, pavement and other trees. Any damage to nearby trees shall be immediately repaired at the Contractor’s expense and to the satisfaction of the City Arborist and Bureau of Engineering. Trees damaged beyond remediation due to negligence of the Contractor as determined by the City

Arborist, shall be removed and replaced to the satisfaction of the City Arborist or, the

City Arborist shall determine the dollar value of the trees(s) and the amount deducted from the monies owed the Contractor.

(d) The Contractor shall be responsible for the safe removal and legal disposal of all wood, chips, brush and debris resulting from the contract work. No wood, debris, etc.

shall remain onsite or in the public right-of-way, past the end of the workday. The

Contractor shall assure minimum interference with streets, sidewalks and adjacent facilities by prompt removal of debris.

(e) All damage to utilities and all injury done to any person or property shall be reported in writing to the City Arborist and Bureau of Engineering within 24-hours. Any such damage or injury shall be repaired or compensated by the Contractor, to the satisfaction of the injured party, the City and/or the appropriate utility company.

8. Clean-up

(a) The work site shall be left at least as clean as it was prior to commencement of tree removal. All tree limbs and trunk sections shall be kept off private property.

(b) Cleanup shall be completed within two hours after placement of debris on the site of each tree scheduled for removal. All lawn areas shall be raked, and all paved areas shall be swept free of debris. Any ruts or depressions left by tree removal vehicles shall be restored to grade, with topsoil if deemed necessary by the Bureau of

Engineering, and seeded to match the surrounding lawn.

9. Acceptance

Upon receipt of notice of completion from the Contractor, the City Arborist and Bureau of Engineering shall arrange for a street-by-street walk-through final inspection of all work sites. If punch list items are identified at this time, the Contractor shall notify the

Bureau of Engineering when such work is completed, and final inspection arranged.

XIV. QUANTITIES AND MEASUREMENTS FOR PAYMENT

Contractor shall prepare and submit periodic applications for partial payment in accordance with the General Conditions. Along with each partial payment application submittal the contractor shall prepare and submit to the Bureau of Engineering detailed sketches of each intersection showing dimensions and quantities of all items completed for payment during the billing period. One sketch shall show all items removed and another shall be provided to show items placed. The Contractor may use annotated copies of the intersection submittal sketch or may produce a new sketch as necessary to provide sufficient detail to clearly define the shape and quantities of all removed and/or installed ramps, sidewalks, curbs and etc. Dimensions shall be provided to allow the Bureau of

Engineering to confirm measurements and calculations of all bid item quantities submitted for payment. A listing shall be provided for counted items such as inlets adjusted to grade, Signs relocated, detectable warnings installed, and etc. The listing will include the location and corner or ramp number of each item. Linearly measured items such as striping removed and placed shall be listed as length per intersection. Contractor shall provide additional documentation that the Bureau of Engineering may require to locate, identify, and quantify the work for which payment is requested.

Within ten (10) days of receipt, the Bureau of Engineering shall check and confirm the contractor’s…