1-1-On-Call Architectural Services 2025 RFQ.pdf

REQUEST FOR QUALIFICATIONS

SALT LAKE CITY CORPORATION

DEPARTMENT OF AIRPORTS

ON-CALL ARCHITECTURAL SERVICES

TABLE OF CONTENTS

SCHEDULE Page 3

NOTICE Page 4

GENERAL OVERVIEW Page 5

SCOPE OF WORK Page 12

STATEMENT RESPONSES Page 14

EVALUATION CRITERIA Page 17

APPENDIX Page 18

AGREEMENT FORM

ATTACHMENT A AFFIRMATION OF GRAMA

SECTION 1

Schedule

RFQ Available January 9, 2026

Deadline for Questions January 29, 2026

Statements Due February 6, 2026

Interviews TBD

Contract Commencement April 1, 2026

SECTION 2

Notice

Statements of Qualification and Experience (“Statements”) will be received by the Salt Lake City Department of Airports (“SLCDA” or “City”) for firms (“Respondent” or “Respondents”) to provide on-call architectural services at the Salt Lake City International, South Valley Regional Airport, and the Tooele Valley Airport.

Airport.

The Request for Qualification (“RFQ”) package can be obtained by prospective Respondents beginning January 9, 2026 by registering online at Utah Public Procurement Place Portal (“U3P”) https://utah.bonfirehub.com/portal/?tab=openOpportunities First time users, click the link on the top right-hand side where you will see a “Register” button.

It is the responsibility of each Respondent to register, frequently monitor for any changes or updates affecting this RFQ, after the original posting date, and submit statements through U3P. Statements must be submitted by 2 p.m. local mountain time on February 6, 2026. Respondents may contact U3P Support Team at support@gobonfire.com with questions regarding the website.

The City reserves the right to reject any and all statements or to accept any statement that is deemed to be more advantageous to the public and Salt Lake City Corporation.

Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the Mayor’s office, the City Council, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFQ to the date of execution of the Agreement resulting from this solicitation.

City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:support@gobonfire.com

SECTION 3

General Overview

A. REQUEST FOR QUALIFICATIONS (“RFQ”)

The Salt Lake City Department of Airports (“SLCDA”) is soliciting Statements of Qualifications and Experience from qualified firms (“Respondent” or “Respondents”) to provide on-call architectural services (”Service” or “Services”) at the Salt Lake City International Airport, the South Valley Regional Airport, and the Tooele Valley Airport (“Airport” or “Airports”).

The SLCDA intends to contract with several firms to provide the services on an on-call, as-needed basis. No guarantee of the actual service/product requirement is implied or expressed by this RFQ or the resulting agreements. Service requirements will be determined by actual need.

B. MINIMUM QUALIFICATIONS

1. Consideration will only be given to Respondents with permanent local resources, in the form of an office and full-time professional and support staff in the Salt Lake City area and/or along the greater Wasatch Front.

2. Respondent shall be in good standing with regard to prior agreements or indebtedness with the City. Any existing past due debt or any failure to fulfill the provisions of any previous Agreement with City may be cause for rejection of the Statement and disqualification of the Respondent.

C. WRITTEN AGREEMENT

1. The selected Respondent will be required to enter into a written agreement with Salt Lake City Corporation (“City”) to provide all services required in this RFQ. The standard agreement form is attached to this RFQ as an appendix. The Agreement form is provided for information purposes only.

City may modify the terms of the agreement as necessary following the RFQ process.

2. All Respondents submitting Statements shall be those firms prepared to enter the written agreement and manage and perform the services herein.

The City’s agreement language, in particular the indemnification, insurance and grant assurance requirements shall not be altered.

3. The selected Respondent will be required to register with the Utah

Department of Commerce either as a corporation, limited liability company, limited partnership, or “DBA” (Doing Business As). The registered company name must match the legal entity name as shown on Respondents W-9.

Respondents can register the business by contacting the Department of Commerce, Division of Corporation & Commercial Code at the following website https://corporations.utah.gov/

4. The selected Respondent will be required to follow Consultant Requirements for Salt Lake City Communications & Engagement when producing public-facing content on behalf of the City. The Salt Lake City Consultant Public Communications Standards can be found at the following website.

https://www.slc.gov/ims/communications-standards-consultant-guide/ Case-sensitive password: WorkWithSLC

5. No franchising, assignment, or distribution of the work shall be permitted unless the subcontracting relationship is proposed under this RFQ and accepted by the City.

6. Work projects will be authorized by written task orders under the main agreement.

D. TERM OF AGREEMENT

City intends to enter into an agreement with the selected Respondent commencing approximately April 1, 2026 and continuing for a period of three (3) years.

City may at its sole option extend the term of this Agreement thereafter for two (2) additional periods of one (1) year each as City may determine on an annual basis.

City shall exercise each such option by emailing notice of such extension to Provider’s Notice Address at least thirty (30) days prior to any expiration of this Agreement.

E. PROCUREMENT AND ETHICS REQUIREMENTS

All Respondents must agree to comply with and be governed by City’s procurement rules and ethics standards, as follows:

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES.

https://corporations.utah.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.slc.gov%2Fims%2Fcommunications-standards-consultant-guide%2F&data=05%7C02%7CMitzi.Curtis%40slc.gov%7C254bb4ce343c48daf5cc08ddbf305975%7C9fa2c952dd504b06ba6a4b9bd7adda03%7C0%7C0%7C638876936586692894%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=8DQdITtC%2B1KozcUxbZ3V1iqUXBb8CK3CrMz6L2pDKKQ%3D&reserved=0

The Respondent represents that it has not: (1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

F. SCOPE OF AGREEMENT

The selected Respondent will be required to provide all labor, supervision, materials, supplies, transportation, equipment, and services necessary to assume overall responsibility for the coordination and administration of the Services.

G. GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

City is subject to the requirements of the Government Records Access and Management Act, Chapter 2, Title 63G Utah Code or its successor (“GRAMA”). All materials submitted by Respondent to City are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure shall rest solely with each Respondent. Any materials for which Respondent claims a privilege from disclosure shall be submitted marked as “Confidential" and accompanied by a statement from Respondent explaining Respondent's claim of exemption from disclosure. City will promptly notify Respondent of any requests made for disclosure of documents submitted under a claim of confidentiality. Respondent may, at Respondent's sole expense, take any appropriate actions to prevent disclosure of such material.

Respondent specifically waives any claims against City related to disclosure of any materials required by GRAMA. In order to comply with GRAMA, please note the following:

1. The burden of claiming an exemption from disclosure of confidential business information shall rest solely with the Respondent.

2. Only those materials for which a claim can be made under the act, such as trade secrets, pricing, non-public financial information etc., should be stamped as “Confidential”. Respondent must not stamp all materials confidential.

3. A written claim of exemption from disclosure of documents must be submitted at the time of proposal submission, including:

i. A concise statement of reasons supporting the claim of confidentiality.

ii. A redacted version of the proposal omitting the claimed confidential information.

iii. An unredacted version for internal review.

H. SERVICES OF THE SELECTED RESPONDENT

The services being requested are outlined in Section 4 - Scope of Work.

I. EVALUATION AND EVALUATION CRITERIA

Statement evaluation criteria are outlined in Section 6. The selection committee will consider all documents, the response to this RFQ, information gained while evaluating responses, and other relevant information to make its determination.

The committee’s selection will be those Respondents which, in the committee’s sole opinion, are best able to provide the services according to City’s needs.

J. SUBMISSION PROCEDURE AND STATEMENT CONTENT

1. Submission methods.

a. Statements shall be delivered electronically via U3P by 2 p.m. local mountain time on February 6, 2026.

b. U3P will provide Respondent with confirmation receipt of

Statements submission.

2. Statements shall meet the following submittal guidelines:

a. Statements shall be single sided and limited to twenty-five (25) pages in length. Statements must have all sections combined into a single word-searchable PDF document, unless otherwise stated, and must have each of the tabbed sections noted. The page length counts will NOT include the following:

☒ Covers, Tabs, and Table of Contents ☒ Affirmation of GRAMA Understanding and Compliance

b. Statements shall include a cover letter, which is included in the overall page count.

c. Statements must be complete, must contain all required information and documents, and be in the format outlined in Section 5 –

Statement Responses.

3. Respondents are instructed not to add, delete, or alter any of the terms and conditions of these RFQ documents. If Respondent makes any changes to any of the documents, City may, in its sole discretion, reject the Statement.

4. All late submittals will be rejected as non-responsive. Statements will become the property of City and will be subject to Government Records Access and Management Act (“GRAMA”) outlined in Section 3.G.

K. INSURANCE

The selected Respondent, at its own cost and expense, shall secure and maintain the following policies of insurance:

1. Commercial general liability insurance with City as an additional insured in the minimum amount of $2,000,000 per occurrence. The commercial general liability policy or policies shall provide coverage for premises operations, acts of independent contractors and completed operations. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.

2. Business auto insurance in the minimum amount of $2,000,000 combined single limit each occurrence. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.

3. Evidence of workers compensation and employer’s liability with coverage for statutory benefits required by the state of Utah.

4. Professional liability insurance in the minimum amount of $2,000,000.

Respondents are advised to read Article 8 of the attached Agreement Form for a comprehensive description of insurance requirements.

*NOTE: Commercial General and Auto Insurance limits are based on services performed within non-security areas such as terminals from public street-side locations. Selected Respondents needing access to the Airport Operations Area (“AOA”) to perform work will be required to provide General and Automobile liability limits of a least $5,000,000 per occurrence.

L. EMPLOYMENT STATUS VERIFICATION SYSTEM

1. Each Respondent and each person signing on behalf of any Respondent certifies as to its own entity, under penalty of perjury, that the named Respondent has registered and is participating in the Status Verification

System to verify the work eligibility status of the Respondent’s new employees that are employed in the state of Utah in accordance with Utah Code Section 63G-12-302.

2. The Respondent shall require that the following provision be placed in each subcontract at every tier: “The subcontractor shall certify to the main (prime or general) consultant by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G-12-302 and to comply with all applicable employee status verification laws. Such affidavit must be provided to consultant prior to the notice to proceed for the subcontractor to perform the work.”

3. The City will not consider a Statement for award, nor will it make any award, where there has not been compliance with this Section.

4. Manually or electronically signing the Statement is deemed the

Respondent’s certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws, including Utah Code Section 63G-12-302.

M. POINT OF CONTACT – EXPLANATION BY ADDENDUM ONLY

1. No interpretation of the meaning of any provision in this RFQ, correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFQ shall be made to any person or entity orally. Every request for interpretation or additional information regarding this RFQ shall be made in writing via U3P. The deadline for all questions shall be 5 p.m.

Mountain Time on January 29, 2026. City shall not be obligated to respond to requests for such interpretation or correction. By signing and submitting this RFQ, Respondent acknowledges that it has registered online at https://utah.bonfirehub.com/portal/?tab=openOpportunities and have viewed all materials on the U3P website, including any addenda to this

RFQ.

2. Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the Mayor’s office or staff, the City Council or staff, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFQ to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

https://utah.bonfirehub.com/portal/?tab=openOpportunities

3. City reserves the right to cancel or modify the terms of this RFQ at any time.

City will provide Respondents with written notice of any cancellation or modification.

4. Should it be necessary the selection committee shall notify those Respondents to be given further consideration and interview. The interview requirements and format will be provided to the finalists in advance.

N. RESPONDENTS PREPARATION COSTS

In submitting an RFQ Statement of Qualifications, Respondent shall be responsible for all costs, including travel, incurred in the preparation of said statement.

Respondent agrees not to seek reimbursement for such costs from City or SLCDA, regardless of whether Respondent is selected.

SECTION 4

Scope of Work

The selected Respondent shall provide the following services on a on-call basis. City represents that selected Respondent may or may not be utilized for the following tasks:

A. The selected Respondents shall upon the City’s prior request in a written Task

Order, as made at City’s sole discretion, serve as the City’s professional representative on miscellaneous architectural projects at the Salt Lake City International Airport, South Valley Regional Airport, and the Tooele Valley Airport, and will furnish consultation and advice on architectural issues.

B. The Respondent shall provide general architectural consulting services and cost estimates for various facility design, renovation, and remodel projects. These services will include, but will not be limited to, the following:

1. Provide complete design plans and specifications for projects from time to time as required by future requests for proposals detailing specific requirements for individual projects.

2. Accept professional architectural responsibility for the projects and, upon becoming aware of any fault, defect, or deficiency in the work, provide prompt written notice to the City.

3. Provide a cost evaluation through the projects to eliminate unnecessary costs.

4. Assign a project manager to coordinate the progress of the projects subject to the City’s direction.

5. Ensure that all services and projects conform in all details and designs with all applicable laws, regulations, and ordinances.

6. Guard against defects or deficiency in the projects and the work of contractors. (The selected Respondent shall not guarantee the performance of any other contractors under the contract.)

7. Meet with the City when projects are at schematic design if required, or approximately 30%, 60%, 90%, and 100% completion to discuss the status of the projects and to review and comment on working drawings.

8. Geotechnical investigation, if required, will be done separately through the

Airport’s on-call geotechnical firm and charged as an expense budget line item to the project.

9. Submit copies of the cost estimates, reports, plans, and specifications, and prepare final drawings to the scale agreed upon and, in the detail specified by the City. The City may require that drawings be submitted in the latest version of Revit, AutoCAD or fully compatible data exchange format and may also require that drawings be submitted in three-dimensional format.

Assist the City in schematic design, design development, construction document preparation, bidding, construction administration phases, and project closeout.

C. Respondent shall provide construction cost estimation services for facility improvements on miscellaneous projects at the Airports. Estimates shall be the result of detailed, quantified estimates of material, equipment, and labor, and shall include preliminary cost estimates, analyses of contractor bids and change order costs, and other estimating services to assist the City in making design, schedule, and phasing decisions.

D. Respondent shall provide all other services and meet all other requirements as set forth in the attached Agreement.

E. Respondent shall provide other architectural services as requested by City.

SECTION 5

Statement Responses

Respondents must respond to each of the following inquiries in the order stated. Please respond in full, narrative sentences and restate each inquiry prior to responding:

A. ORGANIZATION, RESOURCES, AND PERSONNEL

1. Provide the information listed below:

• Respondent’s name, address, principal office, and type of entity (i.e., corporation, LLC, etc.).

• The date of incorporation/organization and the state in which Respondent is incorporated or organized.

• Former names, if any, under which Respondent has conducted business and the years of operation under each name.

• IRS Tax Information:

1) Firm’s federal tax ID number or alternate number, or

2) A copy of firm’s most current available IRS W-9 Form

NOTE: If Respondent is submitting as an individual, tax information is not required at this time. However, if selected as a successful respondent, Respondent will be required to provide their social security number at that time.

• The name of the contact person responsible for the RFQ process including title, telephone number, mailing address, and email address.

1. Include information generally describing the size of Respondent’s firm, location of the local office that will work directly with City, number of years in business providing on-call architectural services.

2. List and provide resumes or condensed experience narrative for each of the key individuals who will be assigned to work with City. Provide information regarding each individuals experience, qualifications and knowledge of Airport regulations, policies, and procedures specific to on-call architectural services on projects similar in size and complexity to those at the Salt Lake City International Airport, as described in Section 4 – Scope of Work.

3. Submit an organization chart of Respondent personnel anticipated to be team members, and the specific tasks they will perform. Include information on subconsultants, if any.

4. Include percentage of time the owners/principals are involved in QC/QA during design and construction meetings.

5. Provide general qualifications and experience of sub-consultants used by Respondent on past projects.

6. A completed Affirmation of GRAMA Understanding and Compliance, Attachment A of this RFQ.

B. DEMONSTRATED PROJECT EXPERIENCE

1. Discuss Respondent firm’s overall qualifications and experience, specific to providing on-call architectural services, in working with clients on projects similar to those required in Section 4 - Scope of Work and in an environment similar in complexity to that of the Airport.

2. Explain experience coordinating projects with client personnel and other interested stakeholders regarding potential impacts to client operations, schedules, and deadlines including strategies for mitigating delays.

3. Provide examples of a project’s potential challenges and/or client’s special needs.

4. Record of past performance completing projects without major cost escalations or overruns.

5. Explain Respondents role in city code reviews, specific to ensuring that designs comply with legal requirements set forth by local authorities to avoid costly revisions.

6. List at least three (3) clients who would provide references for Respondent’s work, including phone numbers, and email addresses. Please list any airport references.

C. EXPERIENCE BLENDING AESTHETIC & ARCHITECTURAL CONCEPTS

Cite experience incorporating and blending aesthetic and architectural concepts into a projects design while accomplishing basic requirements for project functionality, safety, and efficiency; cite Respondents technology or methods used for design quality.

D. DISTINCTIVE QUALITY

Provide a distinctive quality that sets Respondent apart from other firms.

SECTION 6

Evaluation Criteria

A. EVALUATION CRITERIA

Initially, a review of each statement will be completed by SLCDA staff to ensure compliance with the terms, conditions and requirements of the RFQ. Any statements that fail to meet all of the Minimum Qualifications listed in Section 3.B of the RFQ may be deemed non-responsive.

Each member of the selection committee shall use the evaluation criteria and percentage weights below to establish their own ranking of the Respondents. The committee shall then use these individual rankings to establish an aggregate ranking of all the acceptable Statements.

1. Organization, Resources, and Personnel – (35%)

2. Demonstrated Project Experience – (35%)

3. Experience Blending Aesthetic & Architectural Concepts – (20%)

4. Distinctive Quality – (10%)

B. INTERVIEWS

The Airport reserves the right to conduct interviews with the highest-ranked Respondents. If necessary, interview requirements and scoring methodology will be provided to those Respondents selected for further consideration. Respondents are reminded that the selection committee shall look at the reasonableness of all aspects of the statement and shall, in the selection committee’s sole judgment, choose the Respondent with the best overall statement.

APPENDIX

AGREEMENT FORM

The agreement form is provided for information purposes only. City may modify the terms of the agreement at any time prior to execution.