09A. DI-MGMT-81648A Repairs.pdf

DATA ITEM DESCRIPTION

Title: CONDITION FOUND REPORT

Number: DI-MGMT-81648A Approval Date: 20210930

AMSC Number: N10253 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: SH Project Number: MGMT-2021-007

Applicable Forms: None

Use/relationship: The Condition Found Report (CFR) will be used by the Government to identify needed repairs and recommend corrective action for work discovered during the contract performance period, which are not covered by the work specifications. The CFR specifies if the issue has a technical, cost, or schedule impact and recommends corrective action.

This DID contains the format, content, and intended use information for the data product resulting from the work task described in the contract.

This DID supersedes DI-MGMT-81648.

Requirements:

1. Reference documents. N/A

2. Format. The CFR shall be in a format similar to Sample Figure 1 below. If there is a cost impact to the CFR, cost details shall be provided in a separate accompanying document; contractor format shall be acceptable for the cost impact.

3. Content. The report shall be serialized by CFR Number, and shall include the following:

a. Title of CFR, project name, contract number, task order number, ship name, and hull number

b. Work Item Number to which the CFR relates

c. Specific location of the work requirement

d. Date work requirement was discovered, date CFR was submitted, requested response date, period of performance end date of the contract

e. Impact type (Technical, Schedule, Cost, or any combination of all three) and clear description of the impact

f. Cause of CFR

g. Recommendation if a Liaison Action Request (LAR) or Period of Performance

(PoP) extension is required to resolve the issue

h. Clear description of the work requirement

i. Recommendation for corrective action

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DI-MGMT-81648A

3.1 Recommendation for appropriate or best time to accomplish the corrective action (i.e.

during current availability with or without schedule change, future CNO or Continuous

Maintenance Availability), and supporting rationale for the recommendation (such as: cost efficiencies, availability of work force, availability of material, premium expenditures, etc.).

3.2 Cost and time estimates and the time frame for which it is valid, including:

a. Class “C” cost estimates. For work requirements that could be estimated within five working days, a class “F” estimate (+/-40%) identifying any potential impact to the current schedule shall be included. The Class “F” estimate shall also contain the date on which a class “C” estimate is provided.

b. Estimated Premium/Acceleration Costs, including premium costs for material, subcontractors, man-hours, rework, and any additional costs to ongoing work resulting from inclusion of the CFR work requirement.

c. Identification of related changes, if any, to the internal milestones and production and contract completion dates shall be included. When no changes were required a statement to that fact shall also be included

3.3 If the CFR has a cost impact, detailed financial information shall accompany the CFR.

This information shall include:

a. CFR serial number which the cost impact document is accompanying.

b. Financial details of the contract broken out by Contract Line Item Number (CLIN) to include: ceiling awarded for each CLIN, funding obligated on each CLIN to date, and estimated weekly expenditures (burn curve) per CLIN.

c. Detailed breakdown of the estimated costs. For cost estimates that include labor expenses, this breakdown shall include description of labor category, quantity of hours per labor category, hourly cost per labor category, total cost per labor category, and total labor cost (including any added fees). For cost estimates that include Other

Documented Cost (ODC) expenses, this breakdown shall include a description of each expense, unit of measurement of each expense, cost per unit, quantity of units, total cost per expense, and total ODC cost (including any added fees).

4. Media. The electronic media requirements shall be as specified on the DD 1423 CDRL.

CONDITION FOUND REPORT (CFR)

CFR Serial Number: CFR Title:

Project Name: Contractor:

Ship Name: Hull #: Compartment/Location:

Date condition discovered: Date CFR submitted: Response need by date:

Contract #: Task Order/TI#: PoP End Date:

CFR Impacts

Select Impact Type Select Cause of CFR

LAR Recommended?

YES NO

PoP Extension Anticipated?

YES NO

Labor Cost:

ODC Cost:

Provide attachment with financial details if there is a cost impact.

Detailed Description of Condition Found, Contractor Recommendation, & Schedule Impact (if applicable):

Contractor Signature Block Originator (optional) Reviewer (optional) Submitter (required)

Printed Name

Title

Date

Signature

Govt. Response: Project Manager has validated CFR is within contract scope? YES NO Applicable SOW Section(s)

Government Signature Block On-site Representative (optional) Project Manager (required)

Printed Name/Code

Date

Signature

Sample Figure 1

End of DI-MGMT-81648A