09 Attachment 01 SOW.pdf

CONSTRUCTION STATEMENT OF WORK

For

Warroad

1.0 Scope of Work

The purpose of this statement of work includes the replacement of the temporary Tactical Communications (TACCOM) tower and existing shelter in Warroad, MN (Latitude 49.9006, Longitude -95.3937). The proposed replacement shall be a 200’ self-supporting lattice type tower (SST) and a 12’X20’X10’ pre-cast shelter that shall accommodate future growth capacity with 50% rack space utilization. Presently there is not a secondary power system and this contract shall accommodate the installation of a liquid propane (LP) generator and tank with a power rating of no more than 75% capacity based upon the calculated peak power usage currently at the site.

The technology that is currently in service on the existing tower and in the shelter will be transferred to the new tower/shelter and tested in accordance with applicable standards once it has been transferred. The test results must meet the requirements defined below and maintain satisfactory operability of communications equipment.

The contractor must provide labor, travel, permits/application fees, mobilization costs and tools for technicians to travel to Warroad, MN (Latitude 48.9006, Longitude -95.3937) to install a tower, tower foundation, shelter, shelter foundation and other proposed assets and incidentals as noted in the construction drawings. Locations and site-specific information can be referenced from the construction drawings and sections below. The government will furnish no materials. All materials are to be procured by the contractor for installation. Upon successful installation of all proposed tower site assets, the contractor will be responsible for migrating existing communication system components to the new tower site with government assistance. All work items denoted in Section 3.0 may require additional effort to complete work items as described. Work items such as additional site investigations or additional site work, which are not listed herein but are expected to complete the work, must be identified in the contractor’s work plan.

1.1 Objectives

This SOW shall achieve the following specific objectives:

Complete all activities as outlined in the construction package.

Complete installation of tower and shelter foundations as outlined in construction package or as applicable.

Complete installation of new 200 ft. self-support tower constructed of solid members and tapered to 180

ft. with the upper 20 ft. being a straight section.

Complete installation of new 12’X20’X10’ pre-cast shelter

Complete installation of LP generator, transfer switch and tank

Complete Lightning Protection System (LPS) installation and Earth Electrode System (EES) installation in accordance with FAA-STD-019f

Complete electrical wiring on tower, in shelter and to generator

Complete LP plumbing for generator

Complete power installation to nearest power source (grid power)

Complete existing technology migration to new tower (as directed by CBP/FAA)

Complete existing tower deactivation, will remain intact and as is for future government use

Complete removal and disposal of existing shelter and ice bridge (provide disposal receipt)

Complete tower removal and cap existing foundation a minimum of 1 ft. below grade

Complete project close-out

1.2 References

All applicable documents referenced in this SOW are listed below.

Government Furnished Information

a. Plans and specifications

Applicable Federal, State, and Local Requirements.

Applicable Standard Industry Quality and Safety Requirements

DHS-CBP Design Guides

TIA/EIA-222H Steel Antenna Towers and Antenna Supporting Structures

FAA STD-019f Lightning and Surge Protection

ASCE 7 (current revision)Minimum Design Loads and Assoc. Criteria for Buildings and Other Structures

International Building Code (IBC)

National Electric Code (NEC)

National Fire Protection Association (NFPA)

ANSI/ASTM

AWS D1.1 Structural Welding Steel

American Concrete Society

American Institute of Steel Construction

Occupational Safety and Health Administration (OSHA)

2.0 Requirements

Contractor must:

Provide all necessary labor (or sub-contract labor) of appropriate skill levels to accomplish all tasks within this SOW

Submit Project Completion Report as Described in Section 3.0

Travel as necessary to accomplish all tasks in the SOW.

Provide specialized services to accomplish all tasks specified in the SOW.

Provide procurement services as required for materials and equipment.

Submit and clear a law enforcement clearance through the local CBP sector office for all personnel including sub-contractor personnel, see Appendix C for the required form.

Complete all tasks as required in Section 3.0

Provide deliverables as required in Section 3.1

Schedule and coordinate as required by Section 4.0

Provide progress/compliance as required in section 4.0.

Provide information and service in conformance with requirements in Appendix A

Government will:

Provide necessary funding for the successful accomplishment of this contract.

Identify known constraints and/or limitations associated with the accomplishment of tasks identified with this contract.

Provide all necessary design documents, manuals and other guidance that govern the submission and quality of tasks identified with this service order agreement.

Provide all project development documents, as developed in environmental, planning and reality processes, that identify project commitments or constraints that must be met by project scope

3.0 Tasks

The tasks to be performed under this SOW are described below in several categories:

Phase I: Planning and Coordination o Work Plan Submission/Approval o Kickoff Meeting o Contractor Work Plan, Weekly Progress Meeting and other Items of Appendix A o Contractor must submit site access forms with Protected Personal Information (PPI) prior to work commencement and for site access approval

Phase II: Construction o Contractor must install tower site per construction drawings unless otherwise agreed upon.

Phase III: Project Completion Report o Contractor must produce a close out report to support project acceptance.

o Contractor shall provide “as-built” drawings for the final installation that are stamped by a professional engineer in the state of Minnesota.

3.1 End Results/Deliverables

The deliverables to be completed and submitted under this SOW are to install a new tower, shelter, engine generator and associated infrastructure at Warroad and the removal of the existing tower and shelter. Final drawings and close-out report are to be completed as the final deliverable in association to the final acceptance.

3.2 List of Deliverables by Task

The deliverables to be completed and submitted for each task under this SOW are described below. Acceptance of the work will be based on conformance with construction drawings and other government furnished information provided by the Federal Aviation Administration Logistics Center (FAALC)/AML-4000.

1) Project Work Plan

2) Install foundations

3) Install tower

4) Install grounding and power

5) Install shelter

6) Install LP generator

7) Migrate antennas and feedlines (power/signal) from existing tower to new tower

8) Remove existing tower, cap existing foundation

9) Remove existing shelter

10) Project Closeout Report

11) As-built drawings

4.0 Schedules/Milestones

Project scheduling and milestones for the site must be submitted within 5 days of Notice to Proceed (NTP) and include no less than the following milestones and sub activities when listed:

Security Clearance

Work Plan and Work Schedule

Stakeholder Approval (Property owner, CBP, and FAA)

Pre-work Meeting (via telecom)

Mobilization

Construction o Shelter foundation o Shelter placement o Tower foundation o Tower erection o Site grounding installation o Site power installation o Communication migration o Deconstruction of existing tower o Demolition of existing site features

Final Inspection and Acceptance

Demobilization

Project Close-Out and as-built drawings

5.0 Other Considerations

All personnel shall be required to submit and clear a law enforcement clearance through the local CBP sector office.

Before and after photos of all assets scheduled for demolition (i.e. tower, shelter, power system, etc.) along with disposal receipts will be submitted within 5 days of the decommissioning activity- not at the end of the project.

Safety Climb System must be equivalent to the 3M™ DBI-SALA® Lad-Saf™ Cable Vertical Safety system.

Currently all CBP tower climbers are trained and equipped to utilize this type of system over the NSP product specified.

Lightening protection must be in accordance with FAA-STD-19f

6.0 Progress/Compliance

The following must be coordinated with FAA AML-AJW-L500 in order to monitor progress and ensure compliance (identify action):

Pre-work Meeting (via telecon)

Final Inspection and Acceptance

Submission Documents in Sections 3.2 & 4.0

7.0 Period of performance

Contractor must submit draft schedule no later than five calendar days after receiving the Notice To Proceed (NTP). The draft schedule should contain a proposed start date and proposed milestone/sub activity durations.

No proposed dates will be considered final until a NTP has been issued and the draft schedule has been finalized with all stakeholders. By having the draft schedule at the pre-construction conference, the COR and Contractor can discuss any apparent inconsistencies or omissions, and approval can be expedited. Once the NTP has been issued the final schedule with durations and dates of all milestones and sub activities including the NTP and completion will be shown. Final schedule submission and approval is required prior to construction start.

The contractor must submit updated progress schedules every month along with the request for payment.

After the notice to proceed is issued, the contractor must complete the project through close out within 6-months. During the six months, the contractor must perform a

Submission of personnel site access forms will be required NLT 21 days prior to construction mobilization

Construction kick-off meeting 14 days prior to the earlier of construction or mobilization.

Mobilization and Construction will not be scheduled until a Construction Work Plan and Schedule has been submitted and approved.

Onsite work must be completed within 60 calendar days of mobilization.

Final inspection must be scheduled a minimum of seven calendar days in advance to allow government attendance.

Final inspection must be completed within a 3-calendar day window of date notified to government.

Uncoordinated shifts to final inspection date or delays to construction progress will not be reason alone for extensions to construction duration or overall schedule.

Punch list items must be completed within 30-calendar days of final inspection unless otherwise approved.

Construction closeout documentation must be submitted within 60 calendar days of final inspection for initial review by the government. Construction close out documentation will not be accepted until all punch list items have been completed and reflected in construction closeout documentation as necessary.

All necessary work activities and schedule adjustments that may extend the total duration of the project are the responsibility of the contractor to identify in advance of project implementation. This doesn’t preclude extensions for unforeseen conditions and circumstances, differing site conditions or other bona fide reasons that require active management to unnecessarily extend period of performance.

Other considerations that may be reasonably taken into consideration for the issuance of the NTP or adjustments to the contractor’s schedule for site access and/or the beginning of construction.

There (may or may not) be seasonal weather limitations that may limit the available construction window and these seasonal limitations may include snow cover and other acts of inclement weather delaying construction start or progress.

There may/ may not be realty or environmental access restrictions that may limit the available construction window.

8.0 Place of performance

The place of performance is 56187 350th Street Warroad, MN (Latitude 48.9006, Longitude -95.3937).

This site has controlled access and requires onsite escort, which will be provided by the Government.

An auditable system containing all elements of the ASQ/ANSI/ISO 9001:2015 standard exists. Product will be inspected and accepted/rejected at destination by the FAA for Technical Specifications and Packaging Specifications, as stated in the contract. Certificates of Compliance shall be supplied where applicable.”

Appendix A – Construction Requirements

CONTRACTOR SITE VISIT

When required by the Contractor to adequately prepare a Work Plan or as identified in the Scope of Work Requirements, the project location identified in the scope of work will be visited to perform a site survey. The site survey shall provide the basis of the Contractor’s Work Plan and no formal site survey report submission shall be necessary when the site survey is conducted to produce a Work Plan.

CONTRACTOR WORK PLAN

The Contractor shall be required to produce a Work Plan and the Work Plan will follow the guidance provided below. When the requirement for a site visit is waived by the Contractor in order to develop a Work Plan, the Work Plan will include no less than a summary of work to be completed (with limitations, exclusion and assumptions) and schedule to complete the work. Work Plan will also include the following items (unless waived or documentation provided with base contract). List of Quality Control Activities, Definable Features of Work, Materials, Verification and Testing Activities, Submittal Register, Non-compliance/Deficiency Process, Change Management Process, Construction Reporting and Inspection, Construction Tolerances, Workmanship and Warranty Requirements. Each of these items will be defined as described below:

FEATURES OF WORK: Include a list of defined features of work (DFOW) with descriptions of work requiring any preparatory inspections and descriptions of the verification, inspection, testing, acceptance, and quality control requirements for each element of work to be reviewed (such as photographs, measurements, and tests).

MATERIALS: All equipment and materials to be incorporated into the design and construction drawings are to be identified and appropriate documentation to be provided to government to assure the proper materials are being utilized and will not affect the service, capacity or operation of the constructed tactical infrastructure. The equipment and materials incorporated into require a certification. Certifications will be provide as one of the following types of certifications:

Type A: Manufacturer prepared certification consisting of a certified report detailing tests conducted by a laboratory certified on samples obtained from the lot of material in shipment.

Type B: Manufacturer prepared certification showing the limits of test values as determined by a laboratory certified, qualified commercial laboratory or another approved laboratory.

Type C: Manufacturer certification certifying that the material in the shipment conforms to the same formula or is essentially the same as the material previously approved for construction.

Type D: Manufacturers prepared certification stating that the material meets the contract requirements, listed by specification reference number, section reference or other appropriate identification approved by the Resident Engineer/Government Inspector.

Type E: Fabricator prepared certification covering a composite item incorporating two or more materials previously approved on an individual basis, but that lose their identities when incorporated into the composite item.

Type F: Resident Engineer’s acceptance based on confirmation that supplier delivery invoices materially matches contract required materials, all contract requirements have been met and visual inspection at the point of incorporation shows satisfactory workmanship and condition of the material.

Type F Certifications will not be accepted for equipment or materials specified in the design and construction drawings where the source or supplier of the equipment is known in advance of construction. When equipment or materials are specified by brand and model name the equipment or material or equal must provide a Type A

– Type E Certification as a part of the final design submission package. All other materials where the source, supplier or model and brand name are unknown until the date of delivery by the contractor a Type A – Type F Certification may be accepted. All equipment and/or material certifications collected after the beginning of construction will be supplied with the as-built submission package.

Certifications will be required for all equipment and materials incorporated into the design and construction of the project. Material certifications will not be required for any of the following reasons;

Equipment and/or Material provided as Government Furnished Equipment or Materials

Equipment and/or Material salvaged or produced from local sources adjacent to project permanent and/or temporary easements. This does not alleviate necessary documentation to validate material meets sampling and testing requirements.

Equipment and/or Material is on approved State Department of Transportation (SDOT) Material List.

Materials meeting this condition must still be documented as approved SDOT Material and furnished to the Resident Engineer during construction.

HEALTH AND SAFETY PLAN: The HSP will identify the local emergency services and provide a local emergency preparedness plan. The HSP shall conform to the requirement of the United Facilities Guide Specifications, division 01, Section 01 35 26 (Government Safety Requirements), Parts 1.7 and 1.8.

Government will not be held responsible for wellbeing of Contractor Personnel. The Contractor shall conform to all applicable safety standards published in the Federal Register, OSHA or applicable life safety code. The Contractor shall ensure employees observe all safety, security, traffic control, and fire prevention requirements in effect at the site. Government safety personnel may observe Contractor operations/processes at any time on Government premises. Imminent danger situations shall be corrected on the spot; other safety issues shall be processed through the Contracting Officer’s Representative (COR). The HSP shall be specific to the project site and identify emergency contact information, communication and reporting procedures.

QUALITY CONTROL ACTIVITIES: Include a description of the quality control activities that will be performed (e.g., the steps that will be taken to successfully review the specific elements of the construction, including visual inspection (periodic or continuous), measurement, frequency and other checks designed to verify compliance with stated requirements) to include Contractor acceptance of the construction elements such as construction tolerances and other criteria used to approve craftsmanship and work.

QUALITY CONTROL PLAN: Include how the Contractor plans to develop and maintain quality, timely and efficient operations. QCP should include a description of the inspection and monitoring of services provided with the process for identifying, reporting and preventing/correcting nonconformities. When material, equipment, or components are unacceptable to the Government, the Contractor shall, at no cost to the Government, remove, replace, and rework material, equipment, and components so that compliance with the Government's requirements are satisfied.

VERIFICATION & TESTING ACTIVITIES: Identify the verification and testing laboratory facilities, qualifications and procedural requirements that complement the quality control activities and definable features of work.

Include in project schedule milestones for verification and testing. All verification and testing should be with the project close out package and include conducted, by whom, the standard to which it is verified / tested, and the documentation to provide evidence of verification / test results.

SUBCONTRACTOR MANAGEMENT PLAN: Identify the list of subcontractor(s)’s employees employed in the execution of the contract, services performed, certifications, licenses, qualifications, and experience. The Contractor shall describe in detail how the subcontractors will be managed to ensure quality, timely performance of contract requirements.

SUBMITTAL REGISTER: Include a submittal register for all anticipated materials certifications, verification/testing/acceptance logs, shop/fabrication drawings, cut sheets, manufacturer installation instructions, and other reports, as necessary, to include when submittals are due to the Government.

NON-COMPLIANCE / DEFICIENCY PROCESS: Describe the non-conformance management and resolution process and how non-conformities are resolved when identified.

CHANGE MANAGEMENT PROCESS: Describe the process for addressing and proposing changes to awarded documentation.

WARRANTIES: Describe the warranty of all craftsmanship and materials incorporated into Customer Assets and/or Facilities.

WEEKLY PROGESS MEETINGS

The Contract Manager shall be required to meet weekly during the implementation of Contractor Work Plans unless waived. Meetings may be held onsite or via a teleconference with government representatives.

HOURS OF OPERATION

Government core duty hours are Monday through Friday, 0600 to 1800. Typical work hours are 0700 to 1700 with no work being done before 30 minutes after sunrise and after 30 minutes before sunset. Some emergency situations may require the Contractor to work outside core duty hours. These situations include, but are not limited to, disruption of services, e.g., unscheduled/scheduled outages of facility services, or contingency accidents/incidents, or other emergencies. Late or nighttime work hours may be permitted to avoid the high summer temperatures.

FAA personnel observe the following days as holidays:

New Year's Day, Martin Luther King's Birthday Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

Any other day designated by Federal statute, by Executive Order or by the President's proclamation or as identified on scope of work.

When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for an extension to the delivery schedule or period of performance or adjustment to the price, except as set forth in the contract. Except for designated around-the-clock or emergency operations, Contractor personnel will not be able to perform on site under this contract with FAA on holidays set forth above unless identified on the scope of work or Work Plan. Extreme weather conditions, other emergency situations, and other acts of nature (e.g. floods, earthquake) may warrant an office closure or a delay in normal operating hours.

WORK COORDINATION

The Contractor shall coordinate with the government manager’s or building manager’s office to ensure the work to be performed does not disrupt customer operations. A twenty-one (21) calendar day notice to the government and facility personnel is required for all work that require site access, service interruption, disconnects or cut-off of any utility to or within the facility, or requires the facility to be vacated. This is not intended to include outrages associated with the communication cutover plan. Notices will be identified with the submission of Site Access Forms. Site Access Forms are required to properly conduct a background check. All Contractor Personnel who fail background investigation will be denied access and the cost and impacts associated will be borne by the Contractor. All contractor personnel will be required to provide name, title, company, home address, last four of social security number, date of birth, driver’s license number and state driver’s license is issued. All information will be used to perform at a minimum a criminal records search at local, state and federal levels.

ELETRONIC DATA REQUIREMENTS

The Contractor shall provide all submittals and requested data in electronic format, except when requested in hardcopy by the government. The data and information obtained through the execution of the contract is hereby owned solely by U.S. Government. FAA shall have unlimited and unrestricted use of such data. The associated rights and privileges are assignable only by FAA. The Contractor shall maintain all records and submittals generated electronically for 2 years and hard copy for the remaining duration of the contract..

The Contractor shall provide document source files in Microsoft Office Professional formats; provide each document in Portable Document Format (PDF) which is book-marked and fully text retrievable; and provide a cover sheet containing key cataloging formation and a table of contents.

Appendix B – Security Clearance Form

All contractor and sub-contractor personnel must undergo a CBP background check. All personnel entering in or working on Federal Property will be screened and checked for criminal history and proper immigration status.

Personnel who do not meet the minimum standards will not be allowed on the job site. The following items determine whether or not a person has met the minimum standards as it relates to the criminal history requirement:

. Any felony conviction (at any time) . Immigration violation (unless exonerated by a judge) . Active warrant (anywhere)

Be advised that if an individual does not clear vetting, CBP cannot disclose (for privacy reasons) why they failed.

Date:

MEMORANDUM FOR: Office of Internal Affairs

Security Management Division

FROM (CBP federal employee): Name

Office

Room, Phone Number

SUBJECT: Contract Worker Pre-Clearance Request

Floor and room location where visit will take place Floor Room #

Name of visitor escort (must be DHS/CBP employee) Name

Telephone number of visitor escort Office Mobile

Date(s) and Time of visit

From Date

Time

To Date

Time

Contractor Name & Home Address U.S.

(Last name, first name, middle name) DOB POB Citizen (List in alphabetical order by last name) SSN (MM-DD-YYYY) (City, State) (Y / N)

SUBMISSION: The Office of Internal Affairs requires a mandatory submission of 72 hours prior to arrival of visitor(s) in order for any visitor to be considered for approval. Email request to SMDSECURITYSERVICESBRANCH@dhs.gov or fax to Internal Affairs, ATTN: Security Management Division at 202-344-1075.

NOTICE: All visitors must present a U.S. Government issued Photo Identification Card.

All visitors must check in at the 14TH Street Security Desk upon arrival and check out at the desk upon departure.

Visitor escorts are responsible for constant escort of headquarters visitors. The designated escort must accompany visitors at all times, to include returning visitors back to the front desk upon departure. Any visitors found in U.S. Customs and Border Protection space without an escort will be immediately reported to security.

PRIVACY ACT NOTICE: This information is provided to PL 93-579 (Privacy Act of 1974). The purpose of this document is provide information necessary for a minimum security check prior to limited authorized access to U.S. Customs and Border Protection facility. Failure to provide this information may result in denial of access.

Revised 1/25/2021

U. S. Customs and Border Protection Headquarters

Contract Worker Pre-Clearance Request