06._Exhibit_-3Mandatory_Requirement_specifications.docx

Exhibit#3 Mandatory Requirements & Specifications Solicitation No: EV00000835

This contract is funded through a three-year grant; the first term will start on July 01, 2026, for a renewal of up to two additional one-year terms. contract for the purchase of services regarding The Youth Rapid Re Housing Program, bidder shall assist individuals aged 18 to 24 years of age who are experiencing homelessness with mental health or substance use disorders. The goal of this program is to provide individuals with immediate short term housing assistance while engaging them with intensive recovery support services, connecting them with appropriate treatment, supported employment and education, engaging family and natural support and sustaining long term or permanent independent housing.

Mandatory Requirements The requirements in this section are mandatory; if the bidder is unable to comply with all requirements, they will not be considered.

I. Housing Provision:

Provide stable transitional housing through master leasing or tenant-based rental assistance and supportive services to eligible individuals experiencing homelessness who are

a) Aged 18 to 24 years of age

b) Have diagnosable mental health, substance use, or co-occurring disorders

c) Experiencing homelessness or imminent risk of homelessness

d) Willing to engage and actively participate in appropriate outpatient treatment services

e) Prioritization for youth exiting psychiatric hospitalization, into homelessness

II. Housing Transition Support:

Help clients move from fully paid to subsidized housing within 3 months when possible

III. Staffing Requirements:

Bidder must designate or hire, and appropriately train at minimum

a) One (1) Care Manager

IV. Training and Credentials:

Consumer care staff must be trained in the following to have certificates of training on hand. All certification and training courses must be ODMHSAS approved. Completed certification or proof of attendance of training must be provided. Staff need to ensure their certification status is in good standing. Bidder must include training and credential information for existing staff. Mandatory training must be completed within the first year of award for all new staff.

a) Trauma Informed Care

b) Housing Focused Case Management

c) Mental Health First Aid/Crisis Intervention Support

d) Motivational Interviewing with ongoing coaching meetings

V. Care Coordination:

Bidder must have the capacity to coordinate care through:

a) Coordinate with ODMHSAS or approved referral sources to refer and connect people directly into independent housing from treatment settings.

b) Connecting people served with community mental health services and aid in transitioning/continuing patient clinical care.

c) At least one team member must regularly participate in the local Continuum of Care’s Coordinated Entry system and meetings.

d) Developing individual service plans withing 14 days of enrollment.

e) Provide tenancy skill building and aftercare to enhance participants’ ability to maintain housing independently for up to 3 months post assistance

f) Ensure engagement and retention with outpatient treatment provider of client’s choice through consistent follow along support.

VI. Deliverables and Monitoring:

Bidder must maintain receipts, time sheets, lease agreements, and any other support documentation regarding expenditures, training and certifications.

VII. Reporting:

a) Invoices: Monthly, due by the 25th

b) Data Reports: Quarterly, submitted to ODMHSAS

c) https://officemgmtentserv.sharepoint.com/sites/452-EmploymentHousing

VIII. Technical Assistance:

a) Monthly meetings with OMDHSAS Program Service Staff

b) https://officemgmtentserv.sharepoint.com/sites/452-EmploymentHousing

IX. Performance Metrics:

Metrics bidder must keep throughout the life of the agreement.

a) Staff-to-client ratio

b) Participants served

c) Referrals (sources, numbers)

d) Denials and criteria

e) Participants in fully subsidized rent >3 months

f) Participants engaging in or retaining behavioral health services within 30 days of entry

g) Educational Outcomes if applicable

h) Employment outcomes

i) Housing exits (not to permanent housing) X. Compensation:

a) Cost Reimbursement Model

b) https://officemgmtentserv.sharepoint.com/sites/452-EmploymentHousing

c) Invoiced through eProvider Invoice application

d) Payment is directly correlated to budget and documentation

3.4. The Bid Response shall show the ability of the Bidder to meet or exceed the following technical specifications.

I. Demonstrate the organizational infrastructure necessary to administer and disburse rental and utility assistance on behalf of program participants. To include:

a) The capacity to make timely payments to landlords, utility providers, and other approved vendors.

b) Financial management systems capable of tracking expenditures by category (e.g., rent, utilities, deposits) and by participant.

c) Internal controls to ensure accurate documentation and accountability for all disbursed funds.

II. Provide evidence of past performance by delivering similar collaborative programs or supplying immediate assistance and connection to necessary resources. Including relevant references.

III. Clear strategy for service delivery, coordination with community partners and Continuum of Care CoCs, responsiveness to community needs.

IV. Demonstrates partnerships with community agencies and ability to leverage other funding/resources.

Bidder confirms they are able to meet all mandatory requirements: Yes ☐ No ☐