01._Attachment-A-agency-purpose_.docx

Attachment A

AGENCY SOLICITATIONS

SOLICITATION NO. EV00000835

This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) from potential suppliers to provide a contract for the purchase of services regarding The Youth Rapid Re Housing Program, under which the bidder shall provide unhoused individuals who are aged 18 to 24 years of age with mental health or substance use disorders with immediate short term housing assistance, while engaging them with intensive recovery support services, connecting them with appropriate treatment, supported employment and education, engaging family and natural support and sustaining long term or permanent independent housing.

Location of service is Oklahoma Statewide, Oklahoma County, and Cleveland County.

A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

The Contract is awarded on behalf of ODMHSAS for Youth Rapid Re Housing Program.

1. Contract Term and Renewal Options

1.1 The initial Contract term, which begins July 1, 2026, and ending June 30, 2027, there are (2) one-year options to renew the Contract ending June 30, 2029.

1.2 ODMHSAS Contracts will be renewed annually for the length of the agreement term. Annual renewal notices will be supplied by the agency in the form of a current purchase order. This does not change any substantive terms and conditions of the executed contract; a written termination notice shall be sent at least 30 days prior to the end of the contract term.

2. Solicitation Criterion

2.1 The bid will be evaluated at best value, based on the following criteria:

2.1.1 Executive Summary

2.1.2 Technical Response

2.1.3 Price.

2.1.4 Past performance.

3. Scope and description

3.1 The bid response must reflect for each requirement on Exhibit#3 whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2 The bid response shall show the ability of the bidder to meet or exceed the mandatory specifications: See Exhibit#3.

3.3 Objective: This program is intended to support individuals discharged from psychiatric hospitals (or similar facilities) by:

I. Providing immediate transitional housing II. Offering intensive recovery support III. Ensuring access to community mental health services IV. Facilitating transition to permanent independent housing

4. Pricing

4.1 Pricing shall be proposed as one of the following: using Template Exhibit#2

4.1.1 Using hourly rates and roles for additional professional services in connection with the project, including, without limitation, maintenance and support services and enhancement services to the extent not included in a mutually agreed Statement of Work.

Bidder responses shall be proposed using the suggested cost categories, which suggested cost allocation can be found on Exhibit 02: Cost Template.

4.2 Housing Assistance:

Leasing Agreement for a period of 12 months and receipts for deposits and monthly payments.

4.3 Utilities:

expenses not included in leasing agreement such as water, electricity, and gas provide receipts upon request.

4.4 Personnel:

will include a minimum of one full-time case manager, and one full-time peer support specialist per 25 housed participants. Provide a list of employees whose work is or will be tied to the proposal.

4.5 Fringe Benefits:

list all components of fringe benefits rates. Must be compliant with IRS Publication 15-B (2025) https://www.irs.gov/publications/p15b

4.6 Travel:

All travel rates determined by GSA by ZIP https://www.gsa.gov/travel/book/per-diem-rates/per-diem-rates resultaction=perdiems_report&fiscal_year=2026&state=OK&city=zip=. Identify the need for all travel to include all estimated travel such as required visits to ODMHSAS, doctor appointments, therapy, etc.

4.7 Capitol Equipment:

Item with a unit price of $500.00 or more and a usable life of one year or more.

4.8 Supplies:

Includes materials or equipment costing less than $500 per unit and often having one-time use.

4.9 Value-added products and/or services within scope of the acquisition may be included in the bid.

5. Executive Summary and company information. Located in Exhibit #3, to record answers use Exhibit# 1

6. All technical responses. Located in Exhibit #3, to record answers use Exhibit #1.

7. The response to pricing shall be proposed using Exhibit #2: Price Template.

8. Value-added products and/or services within scope of the acquisition are to be included in Exhibit 1.

9. Business references - (Intentionally Omitted).

10. Third-party vendor information (Intentionally Omitted).

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