04_Ft Wadworth Spec Package_SIGNED.pdf

UNITED STATES COAST GUARD

REQUEST FOR PROPOSAL

RFP GUIDE SPECIFICATIONS

FOR

REBUILD FAMILY HOUSING

FORT WADSWORTH

SFRL NO: 21-14089081 (PHASE 1)

at

USCG SECTOR NEW YORK

STATEN ISLAND, NY

Date: 28 FEBRUARY 2025

DEPARTMENT OF HOMELAND SECURITY

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Norfolk

5505 ROBIN HOOD ROAD SUITE K

NORFOLK, VIRGINIA 23513-2413

FROM: Facilities Design Construction Center (Norfolk)

BENEFITING UNIT: USCG SECTOR NEW YORK

Staten Island, New York

POINTS OF CONTACT:

ORGANIZATION FUNCTION EMAIL PHONE

FDCC DESIGN PM,

Kevin Suriano

Kevin.e.Suriano@uscg.mil (571) 607-8341

SIGNATURES:

Design PM Date

Design Supervisor Date

Project Execution Supervisor Date

Project Execution Branch Chief Date

SURIANO.KEVIN.E.1094887417 Digitally signed by SURIANO.KEVIN.E.1094887417 Date: 2025.03.20 16:11:29 -04'00'

MILLER.WAYNE.K.13918897

Digitally signed by

MILLER.WAYNE.K.1391889712

Date: 2025.03.20 16:38:44 -04'00'

ENGLAND.JARED.WILLIAM.1256901842

2025.03.24 08:25:08 -04'00'

LYNSTER.MEGHAN.MARY.1405

962710

Digitally signed by

LYNSTER.MEGHAN.MARY.1405962710

Date: 2025.03.24 11:08:23 -04'00'

REBUILD FAMILY HOUSING, FORT WADSWORTH Project Number

USCG SECTOR NEW YORK 21-14089081

PROJECT RFP REQUIREMENTS

SECTION TITLE

T.O.C. TABLE OF CONTENTS

01110 SUMMARY OF WORK

01200 PRICE AND PAYMENT PROCEDURES

01300 01320 01330 01352

ADMINISTRATIVE REQUIREMENTS

PROJECT SCHEDULE

SUBMITTAL PROCEDURES

SAFETY

01450 QUALITY CONTROL & REPORTS

01500 TEMPORARY COR FACILITIES AND EQUIPMENT

01781 OPERATION AND MAINTENANCE DATA DOCUMENTATION

01800 DESIGN-BUILD CRITERIA

1.1 GENERAL PROJECT REQUIREMENTS AND DESCRIPTION

1.2 ROLES OF RFP SPECIFICATIONS & DRAWINGS

1.3 SUSTAINABLE DESIGN

1.4 CIVIL AND SITE WORK

1.5 GEOTECHNICAL

1.6 LANDSCAPING

1.7 ARCHITECTURAL

1.8 STRUCTURAL

1.9 DEMOLITION

1.10 FIRE PROTECTION

1.11 PLUMBING

1.12 HEATING VENTILATING AND AIR CONDITIONING

1.13

1.14 1.15

ELECTRICAL

SECURITY AND CLOSED CIRCUIT TELEVISION (CCTV) SYSTEMS

CABLE TELEVISION (CATV) SYSTEMS

1.18 ENVIRONMENTAL DESIGN, PERMITS, CONTROLS, AND PROTECTION

01802 CONSTRUCTION DESIGN DOCUMENTS

01803 RECORD DOCUMENTS AND DRAWINGS

01900 LIST OF RFP DRAWINGS, EXHIBITS, AND ATTACHMENTS

APPENDIX A COMPUTER GENERATED DRAWINGS

APPENDIX B CRITERIA FOR ELECTRONIC DELIVERABLES

APPENDIX C ADEPT FILE NAMING

APPENDIX D DESIGN NARRATIVE

APPENDIX E INDUSTRY STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX F

APPENDIX G

APPENDIX G

APPENDIX G

APPENDIX H

INDIVIDUAL SPACE CRITERIA SHEETS

O&M Part 1 – EXISTING SAM USCG MAINTAINED EQUIPMENT O&M Part 2 – EQUIPMENT ENROLLMENT FORM O&M Part 3 – JOB PLAN DETAILS

CONSTRUCTION FORMS

APPENDIX K

OUTFITTING ITEM INFORMATION SHEETS

ATTACHMENT A

ATTACHMENT B

CONSTRUCTION RECORDS

ENVIRONMENTAL

ATTACHMENT C

ATTACHMENT D

ATTACHMENT E

ATTACHMENT F

ATTACHMENT G

RFP DRAWINGS

PROJECT MANAGEMENT DATA SHEET (PMDS)

FT WADSWORTH WATERSHED STUDY (2010)

FLOW TEST

PHOTOS

CONSTRUCTION STANDARDS TECHNICAL ORDER (CSTO)

SECTION 01110 Page 1 of 8

SECTION 01110

SUMMARY OF WORK

Part 1 GENERAL

1.1 OVERVIEW

1.1.1 Project Background

The project is located within the United States Coast Guard (USCG) Sector New York’s Staten Island, NY family housing area on historical Fort Wadsworth. Fort Wadsworth, along with several other NPS Staten Island sites (Miller Field, Great Kills Park, and Hoffman and Swinburne Islands), is part of the Gateway National Recreation Area that encompasses 26,000 acres of public recreational parks in Staten Island, NY. The NPS is responsible for the preservation and interpretation of Fort Wadsworth’s rich and long historical, natural, and cultural historical resources.

The current USCG Family Housing was constructed as U.S. Navy family housing by the U.S.

Navy circa 1988. In the 1988 the Base Realignment and Closure (BRAC) commission ordered the Navy base shut down and the Family Housing was subsequently transferred over to the USCG.

Under the terms of the transfer agreement, the USCG maintains real-property ownership of the housing site, with exclusion of the roads and utilities that are owned and maintained by the NPS.

Presently, the Fort Wadsworth family housing complex consists of 23 separate three story apartment buildings that total 154 family housing units: sixty-five 2-bedroom, thirty 3-bedroom, and fifty-nine 4-bedroom units. The number of apartment units varies per building. Over the years, various design and construction defects in the original construction resulted in various projects to upgrade, remodel, repair the buildings. These projects included interior apartment layout changes and life safety code and compliance upgrades. Additionally, several of the original buildings have since been demolished.

The Coast Guard has plans to phase the removal of the existing three story apartment buildings (154 family units) and to construct townhouse style multiple housing buildings in a multiplex unit format with a final total of 136 family units. This project constitutes Phase 1.

The project scope includes demolition of several apartment buildings, carports and their foundations, preparation and clearing of existing site for new construction, removal and installation of underground utilities, resurfacing and repair of roads and sidewalks, and new multiplex construction of with new street lighting, landscaping, fencing, and new entrance gates.

See Section 01800-1.1 Project Requirements and Description for detailed scope.

1.2 SCOPE OF WORK

Design-build the demolition and construction of Fort Wadsworth Housing facilities at Sector Staten Island, New York. Do the work according to this specification and as shown on the Government-accepted, Contractor-originated drawings. Provide all services and materials necessary to design and build the project titled, ‘Rebuild Family Housing, Fort Wadsworth’. Refer to Specification 01800-1.1 for Base Bid and Optional bid work.

1.3 DEFINITIONS

The following terms are defined as follows:

A/E: Architect-Engineering Firm

COR: FDCC Contracting Officer's Representative

SECTION 01110 Page 2 of 8

Day(s): calendar day(s), unless otherwise noted

DCR: Design Clarification Request to the Government clarifying contract/RFP requirements

DOR: Contractor's Design Engineer of Record

EPO: Engineering Petty Officer

FDCC: Facilities Design & Construction Center

FE: Facility Engineer

GCI or CI: Government Contracted Inspector

ID: Driver’s License or Company Issued Identification

KO: Contracting Officer

KTR: Contractor

PM: FDCC Project Manager

QAM: Contractor's Quality Assurance Manager

RFI: Request for Information sent internally between Construction Contractor and the Contractors DOR clarifying design

O&M: Operations and Maintenance

RFP: Request for Proposal

1.4 REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies.

(a) Contract

(b) RFP Specification

(c) RFP Drawings

(d) References

(e) Applicable code or standard governing the work in question

1.5 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

1.6 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent

SECTION 01110 Page 3 of 8 construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor.

In each case the meaning is as though written “the Contractor shall….”

1.7 WORK HOURS

1.7.1 Work is authorized at the site from 0700 hours to 1700 hours, Monday through Friday, subject to local jurisdiction approval. No work is allowed on weekends or Federal holidays unless authorized by the Contracting Officer.

1.7.2 Work outside of regular hours requires Contracting Officer approval. Submit a request to work extended hours 7 calendar days in advance and include the specific dates, hours, location, type of work performed, and the justification for the work outside of regular work hours. Based upon the justification provided, the Contracting Office may approve or disapprove the request.

1.8 OTHER BASE WORK

The Coast Guard and other contractors will be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236-8.

1.9 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Before work is started, arrange with the COR a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

The contractor is advised that all areas not within the immediate limits of construction will be occupied throughout the contract period including summer months. All entrances, exits, and access to all buildings must be maintained functional and safe at all times. The contractor will be required to protect facility users from all hazards of construction activities including installation of safety fencing, plywood walkways when necessary and means for overhead protection from potential falling objects when working above a building entryway or walkway.

1.9.1 Coordination with Occupants:

1.9.1.1.1 The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

1.9.1.1.2 The Contractor will not be permitted to enter buildings or areas not covered by the work included within this contract, except by prior approval of the KO.

1.10 CONTRACTOR USE OF PREMISES

Contractor will be working on an operational Coast Guard installation. Perform and conduct the work to minimize interference with Coast Guard operations

1.10.1 PARKING – Contractor vehicle parking shall be located within the indicated contractor staging area and site. Provide two parking spaces for the COR/GCI.

1.10.2 DRIVING RESTRICTIONS

1.10.2.1 Become familiar with and obey all base fire, traffic, and security regulations.

1.10.2.2 Traffic shall come to a stop at 0800 and at Sunset when colors is sounded, and the flag is raised and lowered.

1.10.2.3 Drivers shall follow all posted speed limits and regulations.

SECTION 01110 Page 4 of 8

1.10.2.4 The Contractor is restricted to utilizing the South Gate, expect by prior approval of the KO. Refer to RFP Drawings for designated Haul Route.

1.10.3 SECURITY

1.10.4 The project is within the Gateway National Recreational Area’s Fort Wadsworth Park.

The park is open daily to the public from 0600 to 2100 hours.

1.10.5 All personnel visiting the site will have to present valid picture identification from their state of residence.

1.10.6 All personnel working on the project site must be legal to work in the United States of America.

1.10.7 All vehicles entering the site must always present and carry proof of insurance.

1.10.8 Provide a written list of expected workers with their names, proper identification (ID) numbers, and expected on-site duration to the COR/CI a minimum of 7 days prior to the personnel arriving. A list of all workers onsite shall be available in Contractor’s office at all times.

1.10.9 Proper ID is defined as either the individual’s driver’s license or a company issued identification. All personnel shall carry proper ID when on site. The ID must be laminated and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises. Contractor personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the FE/COR.

1.10.10 During periods of higher level threat conditions, additional security measures and site access controls may be imposed.

1.11 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.12 NEW UTILITY SERVICES

Make all arrangements with the National Park Service and or local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new, temporary during construction, and subsequent permanent utility services required to ensure permanent and uninterrupted utility service at project completion. The contract documents may provide a conceptual plan for utility layouts. These plans shall be confirmed by the contractor during the bidding stage with the local utility provider to determine the exact materials, equipment placement, and other features that may be required by the specific utility provider. The term utility service includes, but is not limited to meters, mains, service lines, high voltage feeders, transformers, force mains, lift stations, tanks, etc. The contractor is responsible for coordinating the work with the utility provider to ensure the utility connection to the site is completed and that there is no delay in the prosecution of the work or completion of the project. Utility services include electricity, water, sewer, telephone and Internet/fiber optics.

1.13 PERMITS

SECTION 01110 Page 5 of 8

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236-7 “Permits and Responsibilities” and in Section 01800 “Design Related Permits”. In addition the contractor shall pay for and obtain all temporary permits for construction of this contract work. The Contractor shall comply with all terms and conditions of permits, whether the Contractor or the Government obtains the permit.

The Contractor must apply for a special use permit to the NPS for use of the roadways at the station. A pre-mobilization meeting to document existing damage is required prior to use. Please expect 30 days for NPS approval of permit.

1.14 WORK SEQUENCE

Security of Ft Wadsworth Housing is a top priority for Ft. Wadsworth, if option is selected the Contractor shall ensure all gate and fence work is sequenced first, but is not limited to sequencing other work at the same time.

Buildings shall not begin until Government has turned over the family housing units/buildings to the Contractor. All family housing units and buildings, per RFP Specification 01800-1.1, shall be vacated and turned over to the Contractor prior to the start of Construction.

Work in Buildings shall not begin until Government has turned over the family housing units/buildings to the Contractor. Where existing utilities may impact occupied family housing buildings, refer to RFP Specification Section 01110-1.17 "Utility Outages and Notifications".

1.15 DRAWINGS FURNISHED

One compact disc (CD) of the plans and specifications will be furnished to the Contractor without charge.

1.16 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered.

Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.16.1 Notification Prior to Excavation.

Notify the Contracting Officer, COR, and the cognizant utility companies at least 48 hours prior to starting excavation work.

1.16.2 Other Underground Utilities Requirements

a. The contractor and their designer of record shall be responsible for locating and identifying underground utilities as identified and referenced in the RFP.

b. The underground utility locations shown on the drawings are not exact. The local “Call Before You Dig“ (CBYD) service does NOT provide locating/marking services for USCG-

SECTION 01110 Page 6 of 8 owned utilities (e.g. water, sanitary sewer, storm drainage, electrical, steam, chilled water, etc.).

c. Prior to any excavation, use a private utility locator service, at contractor expense, to locate underground utilities.

d. Mark the excavation route and intersecting utilities.

e. Where excavation will cross an existing utility line, use hand tools to excavate for 5 feet on each side of the intersection location shown on the drawings.

f. Once exposed, protect underground utilities from damage.

g. See Sect 01140 WORK RESTRICTIONS for Utility Cutovers and Interruptions

1.17 GOVERNMENT-FURNISHED ITEMS

See Section 01800”Government Furnished Items” for information.

1.18 UTILITY OUTAGES AND NOTIFICATIONS

The Contractor shall plan for and work to ensure uninterrupted utility services to the Coast Guard’s Fort Wadsworth family housing area. Before interrupting or shutting down any utility, make a request for the interruption to the COR at least 10 days before the anticipated interruption. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the COR. Conduct utility cut-over and interruptions in accordance with the following:

1.17.1 Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm shall be considered utility cutovers. Outages that affect occupied homes shall be conducted between working hours and shall be coordinated between NPS/COR.

Outages shall not occur between 1700 to 0800. This time limit includes time for deactivation and reactivation.

1.17.2 Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

1.19 SALVAGE MATERIAL AND EQUIPMENT.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location.

Maintain property control records for material or equipment designated as salvage. Provide a system for property control in the salvage plan. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

1.20 RELOCATED EQUIPMENT AND ITEMS

Disconnect, dismantle if necessary, remove, relocate, reinstall, connect, and test items shown on the drawings. Cap disconnected service lines. Provide mechanical and electrical service connections, fittings, fastenings, and other materials needed to assemble and install relocated equipment. Before disconnecting or relocating items, inspect the items in the presence of the COR to determine their existing condition. The contractor is responsible for damage sustained by the items after this inspection.

1.21 MANUFACTURER'S INSTRUCTIONS

Particular items and products specified in the sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the

SECTION 01110 Page 7 of 8 contractor is deemed to be aware of the requirements of these instructions.

1.22 SEVERE WEATHER WARNINGS AND STORM PROTECTION

1.22.1 Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property. Precautions shall include, but not limited to, closing all openings, removing all loose material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.22.2 Should warnings of winds of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work, and to adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.23 MINOR DEMOLITION, CUTTING, AND PATCHING:

Provide Contracting Officer 24 hour notice before commencing demolition.

(a) Cut surfaces such as masonry, plaster, tile, and metal in straight lines at natural points of division.

(b) Materials for patching, filling-in, repairing, and extending work shall be new, and shall be similar in appearance and equal in quality to the materials used in the adjoining construction or the removed materials when they were new.

(c) Protect existing construction, surfaces, and equipment from damage. Damaged existing construction, surfaces, or equipment shall be restored or replaced to match existing conditions or new adjoining work.

(d) Dust: Erect and maintain temporary dust tight partitions or barriers to prevent the spread of dust, fumes, and noise to other parts of the building. Seal off return air grilles in the areas enclosed by dust barriers. Vent areas enclosed by dust barriers to the outside and provide filters on these vents. Before removing the dust barrier, completely clean the area enclosed by the barrier and both sides of the barrier itself. Cover existing equipment to protect it from dust.

(e) Disassemble, disconnect, cut, remove, and alter existing construction and equipment without damaging other construction or equipment that is to remain or be reused. Cut and remove to the limits shown on the drawings, or, if not shown, to the minimum extent necessary for the proper installation of new work. Piping shall be removed and capped so as to be concealed in the finished work.

(f) Cut, move, and remove existing construction as necessary to do the work; replace and restore when work is completed.

(g) Completely remove applied finish flooring such as ceramic floor and base, and resilient tile flooring and base, including mastic, to structural floor.

(h) Patching: Patch to provide a neatly finished installation and to restore surfaces and items to the condition they were in before the work started. Where removals leave holes and damaged surfaces that will be exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces and to provide surfaces that are suitable for the provision of the new work. Install materials according to standard trade practice. Provide a smooth, even line of transition where patched work adjoins existing construction or new work. Patches or repairs shall match existing conditions or new adjoining work and shall provide a uniform finish and texture over the entire surface. When existing finish cannot be matched, refinish the entire surface to the nearest intersection.

SECTION 01110 Page 8 of 8

(i) Transitions: Make smooth and even transitions where new work abuts or aligns with existing construction. Where finished surfaces are cut such that a smooth transition with new work is not possible, terminate the existing surface along a straight line at a natural point of division and submit written recommendations to the COR on how to proceed.

(j) Adjustments: Where removal of partitions results in adjacent spaces becoming one, rework floors, walls, and ceilings to a smooth plane without breaks, steps, and bulkheads.

1.24 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

1.24.1 Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

1.24.2 Store products subject to damage from the elements in weather tight enclosures;

maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

1.24.3 Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

1.24.4 Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material from mixing with foreign matter prevent flow or ponding of rainwater. Prevent mixing of materials.

1.24.5 Material deliveries shall be restricted between 7AM – 11 AM, Monday through Friday.

Deliveries outside these hours may be authorized by the KO or COR.

1.24.6 The Contractor shall provide a vehicle escort for all delivery vehicles with six (6) or more axels.

1.24.7 The Contractor shall provide one main gate road sign to direct deliveries for the express purpose of reducing potential traffic conflicts. The Contractor’s sign may be either a temporary sign, an electronic message board, or a sign with a flashing light.

1.25 CONTRACTING OFFICER’S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

Part 2 PRODUCTS

NOT USED.

Part 3 EXECUTION

NOT USED.

END OF SECTION

SECTION 01200 Page 1 of 6

SECTION 01200

PRICE AND PAYMENT PROCEDURES

This section covers the submittal requirements for design-build progress payments.

1.1 SCHEDULE OF PRICES

1.1.1 Data Required

Within 30 calendar days of Contract Award, prepare and deliver to the Contracting Officer Representative (COR) a Schedule of Prices as directed by the Contracting Officer Representative (COR). Schedule of Prices must have cost summarized and totals provided for each construction category. Provide a detailed breakdown of the Contract price, giving quantities for each of the various kinds of work, unit prices and extended prices. Contractor overhead and profit including salaries for field office personnel, if applicable, must be proportionately spread over all pay items and not included as individual pay items.

1.1.2 Payment Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. For design phase progress payment(s), the Schedule of Prices must include detailed design activities and general (summarized) approach for the construction phase(s) of the project. The Schedule of Prices must be fully developed with detailed construction line items as design progresses. The complete design and construction Schedule of Prices must be submitted and accepted prior to starting construction work.

For Fast-Tracked or Critical Path Submittals of construction projects, the Schedule of Prices must include detailed design and construction line items for each fast-tracked/ critical path phase(s), submitted to and accepted by the Contracting Officer during the Post Award Kickoff Meetings and confirmed prior to starting construction work in that phase. Additionally, the Schedule of Prices must be separated as follows:

a. Primary Facilities Cost Breakdown: Defined as work on the primary facilities out to the 5 foot line. Work out to the 5 foot line includes construction encompassed within a theoretical line 5 foot from the face of exterior walls and includes attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 5 foot line.

b. Supporting Facilities Cost Breakdown: Defined as site work, including incidental work, outside the 5 foot line.

1.1.3 Additional Schedule of Prices Instructions

The Schedule of Prices shall be prepared in conjunction with the development of the complete performance schedule. The contractor may elect to separate the design activities from the construction activities. However, the items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule.

Additionally, the contractor is to separately summarize the construction and design costs associated with the assets listed on the provided Project Management Data Sheet (PMDS). This is a one-time requirement and shall be shown either on the Schedule of Prices form or a separate sheet attached to the Schedule of Prices form. Prepare and deliver to the Contracting Officer a schedule of prices on the forms furnished by the Government. Provide a detailed breakdown of the contract price, giving

SECTION 01200 Page 2 of 6 quantities for each of the various kinds of work, design phases, unit prices and extended prices therefore.

1.1.4 Design Phase Schedule of Prices during Design

a. Initial Design Phase - The following design and permit sub-categories shall be included and values provided on the schedule of prices:

Draft Permit(s) for review Final Permit (ready for signatures) 35% Civil (if applicable see section 1802) 65% Construction Design Submittal Final Construction Design Documents Submittal Corrected Final Construction Design Documents Submittal Any Design Option

b. Design Phase Schedule of Prices during Construction. The following design sub-categories shall be included, and values provided on the schedule of prices:

Construction Submittal Reviews As-Built Drawings Site Visits During Construction & Final Inspection. See Section 01802, Construction Design Documents, paragraph 1.11 Site Visit Inspections, for Scope of Work for Site visits and inspections by the Designer of Record.

1.1.5 Construction Phase Schedule of Prices

a. As noted before, the schedule of prices shall be prepared in conjunction with the development of the complete performance schedule. The items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule. Use unit prices for items when practical (provide quantities, units, labor and materials). Allocate overhead expenses such as field superintendent, temporary facilities and general conditions across all line items; do not show as individual expenses in the schedule of values. The bonds may be billed separately upon receipt by the government. Once approved, the values listed in the schedule of prices shall not be changed. The fields for the schedule of prices are defined below:

b. ID # - The identification or activity number shall be obtained from the complete performance schedule. ID #’s shall not change after the schedule of prices is approved by the Government.

c. Activity Description – The activity description shall be obtained from the complete performance schedule for the corresponding ID #.

1.2 CONTRACTOR'S INVOICE

1.2.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR 52.232-5 Payments Under Fixed-Price Construction Contracts. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies. The requests for payment shall include the documents listed below.

SECTION 01200 Page 3 of 6

a. Certification of Progress Payments Under Fixed-Price Construction Contracts form furnished by the Government.

b. Contractors Monthly Estimate for Voucher form, showing in summary form, the basis for arriving at the amount of the invoice. Form must include certification by Construction Inspector and COR as required by the Contract.

c. Contractors Monthly Payable by CLINS/Suffix form.

d. Other documents, including but not limited to, that need to be received prior to processing payment include the following submittals as required. These items are still required monthly even when a pay voucher is not submitted.

Updated Construction Progress Schedule and tabular reports required by the contract.

Updated submittal register.

Certified payrolls.

Updated testing logs.

Monthly Work-hour report.

Contractor Safety Self Evaluation Checklist.

Solid Waste Disposal Report.

Other supporting documents as requested.

1.2.2 Submission of Invoices

If the Invoice Processing Platform (IPP) Payment Instructions are included in the Contract, provide the documents listed in above paragraph CONTENT OF INVOICE in their entirety as attachments in IPP for each invoice submitted. The maximum size of each IPP attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in IPP due to system or size restriction, provide it as instructed by the Contracting Officer.

Monthly invoices and supporting forms for work performed through the anniversary award date of the Contract must be submitted to the Contracting Officer within 5 calendar days of the date of invoice.

For example, if Contract award date is the 7th of the month, the date of each monthly invoice must be the 7th and the invoice must be submitted by the 12th of the month

1.2.3 Contractor Monthly Voucher Estimate Format

The contractor's monthly voucher estimate consists of the approved Schedule of Prices and the data elements below.

a. Percent of Installation Complete to Date: Insert the percent complete value for this activity.

b. Material Invoices Submitted to Date: The sum of the paid material invoices for the specific activity shall be placed in this field.

c. Amount Payable to Date: The value in this field shall be automatically calculated and shall not be overtyped. The amount payable to date for stored material equals the greater of (1) the material invoices submitted to date column or (2) the material activity cost multiplied by the percent of installation complete to date value for the activity. The total amount shall not exceed the material activity cost. The labor value payable to date is calculated by multiplying the labor value activity cost by the percent of installation complete to date.

SECTION 01200 Page 4 of 6

d. Amount Payable to Date Last Month: The value in this field is carried over from the previous months approved invoice amount payable to date column.

e. Amount Payable This Month: This value shall be automatically calculated and shall not be overtyped. The value is calculated by subtracting the amount payable to date last month value from the amount payable to date column. This value represents the amount earned for a specific activity without regard to retainage.

f. Required Calculations: The last page of the contractor monthly voucher estimate shall include the following calculated values:

1. The Total Contract Value which is the sum of the activity cost field column values which shall also equal the current total contract price, including approved modifications.

2. Subtotals of the amount payable columns (to date, to date last month, this month)

3. Percent Complete Based on Installed Material which is the sum of the activity cost labor column multiplied by the percent of installation complete to date and then divided by the sum of all of the values listed in the activity cost labor column.

4. Percent Earned To Date which is the total amount payable to date divided by the total contract value.

g. Signature of Inspector: During construction phase, voucher should be reviewed (and signed) by Government’s inspector with contractor’s superintendent indicating agreement with requested percentage of work complete.

1.3 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.3.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this Contract will, at the discretion of the Contracting Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR 32.103 Progress Payments Under Construction Contracts:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this Contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to maintain accurate "as-built" or record drawings in accordance with FAR 52.236.21.

1.3.2 Payment for Onsite and Offsite Materials

Although Section I contract clause 52.232-5 does not require payment for materials received but not installed, the Contracting Officer may consider requests for, and may authorize payment for the cost of the material based on the lesser of the following: (1) The total value of all invoices submitted for the activity; and (2) The value listed in the material total cost field.

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Progress payments may be made to the Contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), and high-voltage electrical cable. Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Schedule of Prices requirement of this Contract. Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 Payments Under Fixed-Price Construction Contracts have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to are subject to written approval by the Contracting Officer.

g. Materials in transit to the job site or storage site are not acceptable for payment.

h. Paid invoices for materials stored on site for which progress payments are requested shall accompany the application for payment.

i. Field verification of the materials stored on-site including required submittals, the material invoices, and material costs for the applicable activity on the schedule of values shall be conducted.

1.3.3 Material Invoices

Material invoices shall be legible and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

1.3.4 Progress Payments Requests

a. Progress payment requests may be submitted once a month to coincide with the progress update.

b. Payment requests during design may be made upon submission of each design submittal and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for

SECTION 01200 Page 6 of 6

Payment Voucher" which includes (form FDCC-4) and the required payment certification that are available from the Contracting Officer. Electronic copies are available.

c. Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly.

d. Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Section 01802 Construction Design Documents) and will be based on the portion of the Base Bid for Design Services indicated.

e. Required Schedule Updates. In accordance with FAR Clause 52.236-15, Schedules for Construction Contracts and section 01320, submit updated progress documentation along with the request for payment, including request for final payment.

Part 2 PRODUCTS

NOT USED.

Part 3 EXECUTION

NOT USED.

SECTION 01300 Page 1 of 6

SECTION 01300

ADMINISTRATIVE REQUIREMENTS

1.1 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.2 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Include aerial photographs if possible. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs via DOD Safe. Indicate photographs demonstrating environmental procedures.

Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch as a digital file.

Include a date designator in file names. Photographs provided are for unrestricted use by the Government.

1.3 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.4 SUPERVISION

1.4.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 year’s experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.4.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the jobsite at all times during the performance of Contract work. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.4.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or

SECTION 01300 Page 2 of 6 qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.4.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.5 POST-AWARD/DESIGN KICKOFF MEETING

The Post-Award/Design Kickoff Meeting will be primarily to familiarize project team members with each other and assist in the development of effective working relationships. Also discussed will be the project scope to ensure that there is reasonable alignment on the scope of work prior to the initial Design/Build submittal. The Preliminary Performance Schedule, as required under Section 01320, shall be submitted by the Contractor to the COR prior to this meeting for discussion/review purposes.

Immediately after award, coordinate with the Contracting Officer a time and place for the Meeting.

The meeting must be held within 35 calendar days after contract award and prior to commencing work.

1.5.1 Post-Award/Design Kickoff Meeting Outcomes

a. Integrate the Contractor and all client representatives into the project team.

b. Achieve consensus from the project team on any issues and concerns with the Contractor's technical proposal and the User's functional requirements.

c. Review the administrative requirements of the contract that are critical during the design phase.

d. Establish clear lines of communication and points of contact for Government and Contractor team members.

e. Obtain an acceptable conceptual design including floor and site plans, signed by the client, Contractor and other key team members.

f. Review the project design schedule and design package requirement, design submittal packaging, and preliminary construction schedule. Discuss design milestones and events that will be included in the Quality Control Communication Plan.

g. Establish clear expectations and schedules for facility turnover, Guiding Principle Validation, Third Party Certification (if applicable), and training of Government maintenance personnel.

h. Establish procedure for design packages reviews, Contractor's resolution to comments, and Government's role in review of packages.

i. Establish clear expectations for Design Model presentations for projects implementing Building Information Management/Modeling (BIM).

j. Establish RFI, Deviations, and Variations procedures.

k. Establish Submittal Register and Site Visit Inspections requirements.

l. Establish Progress Payments procedure and requirements

1.5.2 Post-Award/Design Kickoff Meeting Contractor Attendees

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The following Contractor personnel must attend the Post-Award/Design Kickoff Meeting; Project Manager, Project Scheduler, Lead Designer-of-Record (DOR), Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Superintendent, QC Manager, DQC Manager and the Commissioning Authority (CA). Optional attendees include: Principal, Assistant Project Manager, major subcontractors and specialized supplemental QC personnel.

1.6 STAKEHOLDER DESIGN PRESENTATION (SDP)

Prior to the 65% design submittal, the Contractor and his design team shall meet at the project site and conduct a stakeholder design presentation to update the stakeholders on the design for the project. This presentation is not intended to be an interactive design charrette, although some critical design modifications may be identified through the course of the meeting which may be included later by contract modification. The design presentation shall be a refinement of the design presented in the technical proposal and shall include design modifications and betterments accepted in the contract award. The presentation shall include the building floor plans developed to approximately 35% design level, site plan and key site features, conceptual building elevations and a basic narrative description of the overall project/building systems, including GPFS, Environmental permitting, stormwater management (SWM), structural, mechanical, electrical, telecommunications and security systems for the project.