04-Attachment C – Sample W-9.pdf

This is a sample W-9 form attachment provided by the Texas Department of Criminal Justice (TDCJ) in conjunction with the Texas Department of Information Resources (DIR) for the Hyland OnBase Workflow Subscriptions Invitation for Bid (IFB-FY26-RITM1196133-OnBase-TDCJ). The attachment directs bidders to the Internal Revenue Service website to download the most current W-9 form and instructions, which must be completed and submitted as part of the bid package. The W-9 form is required to establish the tax identification information and payment routing details for the selected vendor. Proposals are due by February 2, 2026, and Addendum 1, released on January 22, 2026, requires bidders to acknowledge receipt by signing page one and including it with their submission.

Bidders must ensure that all required documentation, including the completed W-9 form obtained from the IRS website at https://www.irs.gov/forms-pubs/about-form-w-9, is submitted with their bid response. Questions regarding the solicitation or documentation requirements should be directed to Laura Zarate at the Texas Department of Information Resources via email at sts-ifb@dir.texas.gov or by mail at 300 W. 15th Street, Suite 1300, Austin, Texas 78701. The W-9 form serves as a critical compliance document for vendor payment processing and must reflect accurate tax identification information to facilitate contract execution and invoice processing upon award.