030ADV25R0046 - 08082025.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0046 08-08-2025

Samuel, Ramon (202) 707-3086 08-27-2025

12:00 PM ESTEDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

X 1

Samuel, Ramon

030ADV25R0046

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.8 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.9 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.10 LC52.239-1 INFORMATION SECURITY (JUL 2025)

H.11 LC52.239-7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (JAN 2025)

H.12 LC52.244-1 SUBCONTRACT NOTIFICATION (OCT 2016)

030ADV25R0046

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989)

I.3 52.246-18 WARRANTY OF SUPPLIES OF A COMPLEX NATURE (MAY 2001) ALTERNATE IV (APR 1984)

I.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.6 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

I.7 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.8 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.9 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.10 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.11 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.237-1 SITE VISIT (APR 1984)

L.2 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.3 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25R0046 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a solicitation for a firm fixed price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Mary Pickford Theater A/V Upgrades in accordance with Section C Contract Period: Base POP Begin: 09-19-2025 POP End: 09-10-2026

0002 1.00 YR _______________

1 Year Warranty per section C.3.26 Contract Period: Base POP Begin: 09-10-2026 POP End: 09-09-2027

0003 1.00 LOT _______________

OPTION: Projector Screen Frame in accordance with Section C.3.3.B Contract Period: Base POP Begin: 09-19-2025 POP End: 09-10-2027

0004 1.00 LOT _______________

OPTION: Curtain Motor in accordance with Section C.3.5.B Contract Period: Base POP Begin: 09-19-2025 POP End: 09-10-2027

030ADV25R0046 Section B

0005 1.00 LOT _______________

OPTION: Digital Video Projector in accordance with Section C.3.27.1 Contract Period: Base POP Begin: 09-19-2025 POP End: 09-10-2027

0006 1.00 LOT _______________

OPTION: DCI Compliant Projector in accordance with Section C.3.27.2 Contract Period: Base POP Begin: 09-19-2025 POP End: 09-10-2027

0007 1.00 LOT _______________

OPTION: Audio Processing Unit in accordance with Section C.3.27.3 Contract Period: Base POP Begin: 09-19-2025 POP End: 09-10-2027

GRAND TOTAL _______________

030ADV25R0046 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work

C.1 OVERVIEW / BACKGROUND

The James Madison Memorial Building, part of the Library of Congress complex is the national monument to the fourth U.S. president, James Madison. The building opened in 1980, and on the third floor, houses the Mary Pickford Theater.

The Moving Image Research Center hosts film screenings at of classic and contemporary movies and television shows.

Some components of the current system are inoperable or in need of replacement. In its current capacity, the Pickford Theater also supports lectures, and hybrid meetings in addition to the film screenings. This audiovisual upgrade project will modernize the visual, audio, and infrastructure elements in the theater and its control booth. The architectural integrity of the theater will be preserved, and any upgrades required must not impact the current look and feel of the theater. The theater’ physical design and the two 35mm film projection capabilities must not be altered. Current wall and ceiling penetrations, and cable paths will be re-used to the extent possible. The contractor must identify the need for proposed new surface mounting points, and submit these to the Library for approval, by the Architect of the Capitol (AOC) and the Space Utilization Planning & Design (SUPD) office of the Library. Currently the L. Qunicy Mumford Room of the Library has been upgraded to a Q-SYS control system. The Library will not incorporate any solution that proposes Crestron or AMX automation systems.

C.2 SCOPE

Contractor shall remove existing equipment and provide, deliver, and install audiovisual equipment and presentation lecterns for the Library of Congress.

C.3 REQUIREMENTS

The contractor shall provide the following:

C.3.1 Site Survey & System Design

A. Site Survey Contractor shall coordinate with the COR to schedule and attend a site visit with Library staff and the Architect of Capitol (AOC) to review the Mary Pickford Theater (see attachment J-1 for Theater diagram and images), take measurements and confirm the electrical draw and the allowable heat load for potential equipment.

B. System Design Within 60 days after the site visit, the contractor shall submit to the COR a draft system design for the Mary Pickford Theater that includes:

a. the final equipment list;

b. rack elevations; and

c. associated equipment heat loads.

Within 10 days of receiving the draft system design, The COR will schedule meetings to discuss and finalize the system design.

C.3.2 Infrastructure Removal Services The contractor shall remove existing inoperable audio and video infrastructure from the theater and its control booth.

Contractor shall:

a. Remove the curved screen 126” x 221” projector screen and curtains;

b. Remove “left”, “right”, “center”, and subwoofer speakers and corresponding wiring located behind the projector screen;

c. Remove the surround speakers and corresponding wiring located in the walls of the theater;

d. Remove seven (7) ceiling speakers and corresponding wiring;

e. Remove all devices and corresponding wiring located in the equipment racks in the projector booth;

f. Remove the physical equipment racks from the projector booth;

g. Remove all audio & video wiring between the projector booth and the theater;

h. Remove the video and control wiring between the projector booth and the ceiling mounted video projector located in the theater;

i. Remove the 16mm film projector located in the projector booth;

The Library will provide the Contractor with a designated space to store inoperable equipment and infrastructure that Contractor removes. The Library will dispose of these items after the contractor has removed them.

C.3.3 Projector Screen The contractor shall provide a fixed-mounted projector screen. The projector screen may be curved or flat. The projector screen must be 126” x 221” or of nearly identical dimensions in order to fit into the current space. The projector screen must also meet the following specifications:

Must be flame resistant;

Acoustically transparent to allow speakers behind the screen; and Have a peak gain of 1.0 or 1.3 to ensure image brightness for the closeness of the seats. (Contractor shall measure distance to verify throw distance.

C.3.3.A – Current Projector Screen Frame Evaluation The Contractor shall evaluate the Library’s current projector screen frame for viability of reuse. At a minimum, Contractor shall evaluate if the projector screen frame is durable enough to support the new projector screen and match the dimensions of the new projector screen. Contractor shall determine if the projector screen frame can be reused or if the projector screen frame must be replaced with a new screen frame. Contractor shall meet with the COR and Library staff to present evidence for their determination. If the Contractor determines the current projector screen frame must be replaced, the Library will be responsible for disposing the screen frame.

C.3.3.B – OPTIONAL: Projector Screen Frame

At the sole discretion of the Library, the Library may choose to order a projector screen frame for the projector screen described in C.3.3. The contractor shall provide, deliver and install a projector screen frame with dimensions that shall allow the projector screen to be installed within the frame.

C.3.4 Projector Screen Masking The contractor shall provide and install a mask for the projector screen. The masking must cover the top, bottom, left and right of the screen – and include all drapery/fabric and motors required for operation. Fabric must be flame resistant. The left and right sides of the masking must be able to move independently via a control system. The top and bottom masking can be fixed, provided all aspect ratios can be projected sufficiently. The masking must be matte black and suitable for theatrical film projection.

C.3.5 Projector Screen Curtain The contractor shall provide and install a projector screen curtain, with dimensions suitable for the projector screen.

The projector screen curtain shall meet the following specifications:

Color must be black;

Curtain must be fire resistant; and Motor control of the curtain shall be compatible with the QSC control system.

C.3.5.A Current Curtain Motor Evaluation The Contractor shall evaluate the Library’s current curtain motor for viability of reuse. At a minimum, the Contractor shall evaluate to confirm that motor is operable with newly installed equipment. Contractor shall determine if the curtain motor can be reused or if the curtain motor must be replaced with a new curtain motor. Contractor shall meet with the COR and Library staff to present evidence for their determination. If the Contractor determines the current curtain motor must be replaced, the Library will be responsible for disposing the curtain motor.

C.3.5.B – OPTIONAL – Curtain Motor At the sole discretion of the Library, the Library may choose to order a new curtain motor for the projector screen described in C.3.5. The contractor shall provide, deliver and install a new curtain motor with dimensions that shall allow the motor to be installed and operate with the new curtains.

C.3.6 Ceiling Speakers The contractor shall provide seven (7) ceiling speakers which must be the same diameter of the existing ceiling penetrations. The ceiling speakers will be used to amplify microphones and media played from non-theatrical presentations. Contractor shall also provide appropriate amplifier for each speaker.

C.3.7 Theatrical Speakers

The cinema speakers will be used to amplify audio from the 35mm projector, video playback system, or the Library’s legacy video players listed in C.3.23. The contractor shall provide:

a. Three (3) theatrical grade speakers for stage Left, Right and Center.

b. One (1) subwoofer to be installed behind the fixed mounted projector screen.

c. Two (2) Theatrical grade Surround speakers to be installed in the walls of the theater.

The dimensions of the new speakers must fit within the current penetrations behind the walls. Contractor shall provide appropriate amplifiers for each speaker. Contractor shall also provide all required stands or mounting apparatus for all speakers.

C.3.8 Wireless Handheld Microphones The contractor shall provide two (2) wireless handheld microphones. The microphones must operate on Shure’s “H50” frequency band and be compatible with the Library’s existing Shure ULX-D inventory (see attachment J-2 for inventory).

Each wireless handheld microphone must include a rechargeable battery.

C.3.9 Wireless Lavalier Microphones The contractor shall provide two (2) wireless lavalier bodypack microphones with elements. The wireless lavalier bodypack microphones must operate on Shure’s “H50” frequency band and be compatible with the Library’s existing Shure ULX-D inventory (see attachment J-2 for inventory). Each wireless lavalier bodypack microphone must include a rechargeable battery.

C.3.10 Wireless Microphone Chargers The contractor shall provide a cradle style drop-in solution to charge two wireless handheld microphones and two wireless bodypack lavalier microphones in the lectern.

C.3.11 Wireless Microphone Receivers The contractor shall provide eight (8) wireless microphone receiver channels. The wireless receivers must operate on Shure’s “H50” frequency band and be compatible with the Library’s existing Shure ULX-D inventory (see attachment J-2 for inventory). The form factor of the wireless receivers must be rack mountable.

C.3.12 Wireless Microphone Antennas The contractor shall provide and install ceiling mounted wideband antennas in the venue that are compatible with the wireless audio equipment listed in sections C.3.8, C.3.9, C.3.10 and C.3.11.

C.3.13 Custom Lectern

C.3.13.A – Design Specifications:

The contractor shall provide one (1) custom designed lectern. When in use, the lectern will position above a floor box in the theater to allow connection to house power, audio, and control system. The lectern must meet the following specifications:

Must be semi-portable (with locking wheels);

Dimensions of the lectern must be about 28 inches deep, about 35 inches wide, and about 48 inches tall;

Includes integrated rack mounting capability with a minimum of 10 standard rack units;

Has a slide-out shelf for a keyboard & mouse;

Has a flip-up shelf on the right-hand side to support a laptop;

Has a storage compartment on the left-hand side to store accessories such as presentation clickers and adapters;

Includes an integrated hard-wired gooseneck microphone.

Has an integrated LED reading light.

Includes a clock/timer.

Includes a docking station to provide power, data, and audio in/out connectivity with all types of laptops (Windows, MacOS, etc).

Has a touch-screen interface that allows control of microphone volumes;

Has an input/output connection panel near the base that has connections for lectern power, connection to control system, SDI video output (from computer docking station), XLR audio output (from hard-wire microphone), Library of Congress IT network connection (for docking station);

Includes four (4) unique Library logo inserts, which are easily interchangeable via “Z” clip & stored inside the lectern when not in use. The Library will provide the designs for the logo inserts;

Stained in a color that compliments the venue. and Includes a step stool that can be stored inside the lectern when not in use.

C.3.13.B – Draft and Final Lectern Design The Contractor shall provide a draft lectern design to the COR and Library as described in C.3.13.A. Within 10 days of receiving the draft design, the Library will provide feedback on the draft design to the contractor. The contractor shall submit a final design based on the Library’s feedback within 10 days.

C.3.14 Broadcast PTZ Cameras and Lens The contractor shall provide and install two (2) ceiling mounted full-frame Pan/Tilt/Zoom cameras. The contractor shall provide two (2) 28-135mm zoom lens with remote focus, zoom, and iris control. Contractor shall also provide all required stands or mounting apparatus. The cameras must meet the follow specifications:

Supports up to UHD 4K120 Video;

Has a 4K Full-Frame Sensor;

12G-SDI, HDMI & Streaming Output;

Support variable electronic ND filter; and E-mount lens for interchangeability.

C.3.15 Broadcast PTZ Camera Control System The contractor shall provide a broadcast camera control system which includes one PTZ controller, a monitor and a recording solution.

C.3.15.1 PTZ Controller The contractor shall provide one (1) Pan/Tilt/Zoom camera controller with the ability to save and recall preset positions.

Controller shall be affixed to a slide-out rack shelf that will be installed in the equipment racks inside the projector booth.

C.3.15.2 Rack Mount Monitor The contractor shall provide a “dual” rackmount monitor for the purpose of viewing the video signal from the Pan/Tilt/Zoom cameras. The rackmount monitor shall be installed above the Pan/Tilt/Zoom controller.

C.3.15.3 Recording Device The contractor shall provide a video recording device to record four different video feeds. The video recording device shall be mounted in the equipment racks located in the projection booth. The video feeds that will be recorded are: PTZ Camera 1, PTZ Camera 2, Lectern Presentation Feed, and Video Playback System (non-encrypted feeds).

C.3.16 Video Playback System The contractor shall provide a Video Playback System to play non-encrypted video files. The system shall show welcome videos, tutorial videos, documentary films, or other produced content. The Video Playback System must meet the following specifications:

Includes one (1) mini computer in a rackmount form factor installed in the projection booth equipment racks. The computer must have the ability to operate as a stand-alone configuration without connection to the Library’s data network, or outside internet;

At a minimum, the computer must support presentation software such as PowerPoint, Keynote, and Mitti Has a pull-out keyboard/mouse shelf in a rack mount form factor;

The computer must include professional video playback software that supports H.264, H.265, ProRes, and DNxHD;

The primary video monitor output shall be displayed on a rackmount form factor monitor and installed in the projection booth equipment racks; and The secondary video monitor shall be a routable video signal via the QSC control system to the ceiling mounted presentation projector.

C.3.17 Ultra HD Blu-Ray Player The contractor shall include one (1) Ultra HD Blu-Ray Player. The Ultra HD Blu-Ray player shall support playback of various display formats, including SD DVD, HD Blu Ray, and UHD Blu Ray. The Ultra HD Blu-Ray player shall support playback of HDCP, DRM and other types of protected content.

C.3.18 Fiber Optic Transceivers The contractor shall provide a fiber optic transceiver system to allow bi-directional 12G SDI & ethernet communication between the venue and the Library’s control room. The fiber optic transceiver system shall include an “A” unit, and a “B” unit that link to each other via a pair of single mode fiber strands. The fiber optic infrastructure is pre-existing and will be re-purposed for these devices. Each unit shall be in a rack-mountable form factor and include all hardware required for rack mounting. Each unit (“A” and “B”) must support the following connectivity:

(2) 12G-SDI Video Inputs;

(2) 12G-SDI Video Outputs;

Gigabit Ethernet;

Single-mode fiber connectivity with Neutrik opticalCON Duo connector; and Local power.

C.3.19 Control System The contractor shall provide a Q-SYS control system or equivalent to manage the audio/video signals and corresponding devices within the Pickford Theater. The Control System must have the following capabilities:

Ability to route audio signals from lectern microphone, computer audio & video signals from the lectern docking station;

Ability to route audio signals from wireless audio receivers, and physical input panels;

Ability to route audio & video signals from the government furnished equipment (C.3.23) installed in the equipment racks , including any required signal/format converters required for display compatibility;

Ability to route audio signals from the existing 35mm film projector’s audio processing system currently present in the projection booth;

Supports Dante audio protocol;

Has automatic feedback control;

Ability for end users to control the volume of ceiling speakers and microphones via the touch panels that will be in the projection booth, on lectern, and on the wall of the theater;

Ability to control power to the ceiling mounted digital video projector;

Ability to operate the motorized projector screen curtain;

Ability to control a PTZ camera in the room for virtual meetings; and Includes any third-party integrations or customization needed to facilitate communication with wireless audio receivers, screens, and PTZ cameras.

The control system hardware should be installed in the equipment racks located in the projection booth.

C.3.20 Control Panels The contractor shall provide wall mounted volume/audio control panels, along with the associated wiring in the Pickford theater and projection booth.

C.3.20.1 Projection Booth Panel The contractor shall provide a touch-screen panel in the projection booth, which will be operated by trained Library staff. This panel must have the following control capabilities:

Room volume control;

Custom preset recall;

Individual microphone volume control;

Projector power;

Projector video input selection;

Audio system input selection;

BluRay player control;

Screen curtain control; and PTZ camera preset recall

C.3.20.2 Lectern Control Panel The contractor shall provide a touch-screen control panel installed in the lectern to be operated by event presenters and event organizers. This panel must have the following control capabilities:

Ceiling speaker volume control;

Custom preset Recall;

Individual microphone volume control;

Ceiling mounted projector power; and Ceiling mounted projector input selection (if necessary)

C.3.20.3 Theater Control Panel The contractor shall provide a single gang wall control panel installed on the wall of the theater in an existing 1-gang panel. This panel must have the following limited control capabilities: ceiling speaker volume control, and custom preset recall.

C.3.21 Input/Output Panels The contractor shall provide input/output panels and associated wiring in the Pickford theater and projection booth.

C.3.21.1 Lectern Input/Output Panel The contractor shall provide and install a panel on the side of the lectern. This panel shall include two (2) balanced mic/line XLR inputs, and two (2) balanced XLR line outputs.

C.3.21.2 Projection Booth Input/Output Panel The contractor shall provide and install a panel in the projection booth. This panel shall include two (2) balanced mic/line XLR inputs, and two (2) balanced XLR line outputs.

C.3.21.3 Network Connection The contractor shall provide a network connection to the control system, installed in each of the three floor boxes in the front of the theater. These connections must facilitate communication with the lectern.

C.3.22 Equipment Racks The contractor shall provide three (3) broadcast equipment racks to be in the Projector Booth. The equipment racks must not exceed a height of 61”, to ensure proper clearance from the sprinkler heads. Each equipment rack must include:

Rear doors;

A ventilation fan on the top;

Two (2) 20-amp surge protectors that run the vertical length of each side of the rack;

A battery backup uninterrupted power supply (UPS) unit for each circuit. The UPS units should be capable of absorbing a brief loss of power; and

Any unutilized rack spaces must be filled with solid or ventilated blank panels.

C.3.23 Government Furnished Equipment Installation The following operational audiovisual devices will be furnished by the COR and Library staff at the time of installation for the contractor to install, wire, and integrate into the final system design, and installation plan:

Sony VP-7020 ¾” UMATIC Video Tape Player (Samsung SV-5000W SQPB VHS Video Tape Player Pioneer CLDV-2600 Laserdisc Video Player Epsom EB-PU1008B Ceiling mounted projector Dolby Audio Processing System which is used to process audio from existing 35mm projectors. This system includes the following components:

o Dolby MPU-1 o Dolby CP200 (qty 2) o Dolby PS1B

C.3.24 Installation & Integration Services The Contractor shall install, configure, and test all devices. Any devices requiring mounting to physical structures, and running/terminating wiring, of the venues shall be conducted by contractor under the supervision of the Architect of the Capitol (AOC). The contractor shall provide all mounting equipment, control devices, communication devices, converters, wiring, and all other items required for proper installation, configuration, and operation. All wires must be clearly labeled and use a naming convention specific to the Library, which will be provided by the COR.

The contractor shall be responsible for the programming the control system (C.3.19) and the associated control panels (C.3.20).

C.3.25 – Diagrams Upon completion of installation and integration, the contractor shall provide final “As-built” wiring diagrams in “PDF” & “DWG” formats. Diagram must also include flame resistant certifications for all applicable deliverables.

C.3.26 - Warranty Upon Acceptance of the diagrams (C.3.25) by the COR, the contractor shall provide warranty for all equipment and systems under this contract for one (1) year against bugs, defects or any issues impacting the expected system operations.

C.3.27 – ADDITIONAL OPTIONAL UPGRADES

At the sole discretion of the Library, the Library may choose to order the following optional upgrade equipment and services:

C.3.27.1 OPTION - Professional Digital Video Projector The contractor shall provide, deliver and install a digital video projector. The digital video projector shall be used to project non-theatrical grade media originating from a computer at the lectern, or from the non-encrypted video playback system. The projector must meet the following specifications:

No less than 10,000 lumens of brightness;

A minimum resolution of 1,920 x 1,200 (WUXGA);

Supports connectivity via HDMI 2.0a inputs and 3G-SDI inputs;

Controllable by the Q-SYS control system;

Includes a compatible lens that takes into consideration the position of the projector to compensate for any projection shift;

And if available and compliant, the color shall be white.

C.3.27.2 OPTION - DCI Compliant Projector The contractor shall provide, deliver and install a DCI compliant projector inside the projection booth. The DCI compliant projector shall occupy the physical footprint previously occupied by the 16mm film projector. The DCI compliant projector will be used exclusively to show theatrical films. A DCI compliant projector must meet the following specifications:

A base for the projector to sit upon;

No less than 12,000 lumens of brightness;

Include an Integrated Cinema Media Processor with 4TB of storage and capable of supporting the following formats

DCI 4K 2D up to 60fps, DCI 4K 3D (24 or 30 fps per eye), JPEG 2000 bit-rates up to 625Mbps, and MPEG-2 (4:2:0 and 4:2:2 up to 60fps);

Supports connectivity via HDMI 2.0a inputs, 3G-SDI inputs, USB 3.0 for ingest, and Video and audio watermarking;

Supports closed captioning; and Has a compatible lens that takes into consideration the position of the projector to compensate for any projection shift.

C.3.27.3 OPTION - Audio Processing Unit The contractor shall provide, deliver and install an audio processing unit that replaces the existing audio processing system. The Audio processing unit must meet the following specifications:

Supports audio processing of Dolby Surround 7.1 and 5.1 formats;

Provides an option to upgrade for Dolby Atmos audio processing at a future date; and Is in a rackmount or integrated form factor.

C.4 CONTRACT PERFORMANCE

C.4.1 Kick-Off Meeting

The contractor shall participate in a kick-off meeting with the COR and Library staff to discuss contract requirements, contractor’s plan and project schedule. The meeting may occur onsite at the Library or virtually using a virtual meeting platform (such as Microsoft Teams or Zoom). Contractor shall coordinate with the COR to schedule the kick-off meeting.

C.4.2 Travel

All travel undertaken under this contract is non-reimbursable.

C.5 PERSONNEL REQUIREMENTS

C.5.1 Special Qualifications The contractor’s personnel performing onsite installation and commissioning must possess CTS (Certified Technology Specialist) certification. The contractor’s personnel performing programming of the control system and associated panels must possess Q-SYS certification.

C.5.2 Key Personnel

The following positions are considered Key Personnel

A. Project Manager and Alternate:

The contractor shall provide a Project Manager and Project Manager Alternate who shall be CTS certified and have a minimum of five (5) years’ experience in managing audiovisual system integration projects. OR, if not CTS certified both must have a minimum of 10 years’ experience in managing audiovisual system integration projects. The Project Manager shall be responsible for the performance of the work. The Project Manager alternate shall act for the contractor during the Project Manager’s absence. The Project Manager or Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

030ADV25R0046 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV25R0046 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

030ADV25R0046 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.247-34 F.O.B. DESTINATION NOV 1991

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: The contractor’s usual place of business and onsite at the Library of Congress:

101 Independence Ave SE

Washington, DC 20540

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

The Contractor shall communicate any problems or potential delays to the Contracting Officer’s Representative (COR) as soon as possible. Contractor must deliver all deliverables listed below to the COR at the following address:

The Library of Congress – Multimedia Group

Attn: Thomas Odom

101 Independence Ave, SE

Office: LM-G05

Mail Stop: 1220

Washington DC 20540-9360

Paragraph reference

Deliverable Due date Payment Amount

C.4.1

Kick-Off Meeting Within 5 days of the POP start date

Not Separately Priced (NSP)

C.3.1.A Site Survey No later than (NLT) 11/12/2025

NSP

C.3.1.B System Design NLT 1/31/2026

030ADV25R0046 Section F

C.3.2 Infrastructure Removal Services

NLT 3/31/2026

C.3.3.A Projector Screen Frame Evaluation

NLT 1/31/2026

C.3.5.A Curtain Motor Evaluation NLT 1/31/2026

C.3.3 - C.3.12, C.3.14 - C.3.24

Hardware & Installation/Commissioning

NLT 8/31/2026

C.3.13 Lectern Design NLT 4/31/2026

C.3.13 Lectern Fabrication, Delivery and Installation

NLT 8/31/2026

C.3.25 Diagrams NLT 9/10/2026

C.3.26 1 Year Warranty 9/10/2026 – 9/9/2027

OPTIONAL CLINS

C.3.3.B Optional CLIN 0003: Projector Screen Frame

NLT 8/31/2026

C.3.5.B Optional: Curtain Motor NLT 8/31/2026

C.3.27.1 Optional CLIN 0004: Digital Video Projector

NLT 8/31/2026

C.3.27.2 Optional CLIN 0005: DCI compliant projector

NLT 8/31/2026

C.3.27.3 Optional CLIN 0006: Audio Processing Unit

NLT 8/31/2026

030ADV25R0046 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Ramon Samuel

Address: The Library of Congress, Contracts and Grants Directorate

101 Independence Ave., Washington, DC 20540

Email: rsamuel@loc.gov

Library Contracting Officer Representative: TBD

Phone: TBD

Email: TBD

Contractor Contract Administrator: TBD

Phone: TBD

Email: TBD

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return

030ADV25R0046 Section G these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippgroup@bos.frb.org or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section F pursuant to the standards and acceptance criteria defined in this contract.

030ADV25R0046 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library…