030ADV25R0018.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2025-NLS-0067

030ADV25R0018 03-14-2025

Lucas, Tiffany (202) 707-5688 04-14-2025

12:00 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

X 1

Lucas, Tiffany

030ADV25R0018

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 CONTRACT MINIMUM/MAXIMUM

B.3 ORDER PRICING

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-2 ORDERING OFFICERS (OCT 2013)

G.2 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.3 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.5 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.7 LC52.239-1 INFORMATION SECURITY (APR 2021)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV25R0018

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.3 52.216-18 ORDERING (AUG 2020)

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.8 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.9 LC52.216-2 FAIR OPPORTUNITY (FEB 2020)

I.10 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.11 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

L.3 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF

L.4 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF

030ADV25R0018 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a multiple award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. Individual orders will be placed on a Firm Fixed Price (FFP) basis, the cumulative value of which shall not exceed the maximum defined in the contract.

(End of Clause)

B.2 CONTRACT MINIMUM/MAXIMUM

Minimum Amount: The total amount the Library is required to order under each IDIQ contract and the Contractor is required to furnish as ordered, over the entire term of the contract, inclusive of all ordering periods. The total minimum amount of this IDIQ contract is: $12,000.00 per contract.

Maximum Amount: the total maximum amount that the Library may order under each IDIQ contract and the contractor is required to furnish over the term of the contract inclusive of all ordering periods. The total maximum amount of this IDIQ contract is: $37,100,000 per IDIQ contract.

Specific requirements will be identified in individual orders issued under the IDIQ contract. During the life of the IDIQ contract, the Government may order services utilizing the unit price proposed by the offerors up to the specified maximum contract value.

B.3 ORDER PRICING

Orders may be placed for estimated pages at fixed unit prices based on the tables below. Orders shall also indicate a ceiling price.

Ordering Period 1 (August 17, 2025 - August 16, 2026)

Product Category # Supplies/Service Unit of Measure Unit Price

Standard/Priority

Unit Price Rush

Braille Transcription of a Book

1a Braille Transcription Cost per Braille Page

1b Tactile Graphic Cost Per Tactile Page

Braille Book Duplication

2a Pressing and/or Embossing

Cost per Braille

Page

2b Binding Cost per Binding

Ordering Period 2 (August 17, 2026 - August 16, 2027)

Product Category # Supplies/Service Unit of Measure Unit Price

Standard/Priority

Unit Price Rush

Braille Transcription of a Book

1a Braille Transcription Cost per Braille

Page

1b Tactile Graphic Cost Per Tactile

Page

Braille Book Duplication

2a Pressing and/or Embossing

Cost per Braille

Page

2b Binding Cost per Binding

Ordering Period 3 (August 17, 2027 - August 16, 2028)

Product Category # Supplies/Service Unit of Measure Unit Price

Standard/Priority

Unit Price Rush

Braille Transcription of a Book

1a Braille Transcription Cost per Braille

Page

1b Tactile Graphic Cost Per Tactile

Page

Braille Book Duplication

2a Pressing and/or Embossing

Cost per Braille

Page

2b Binding Cost per Binding

Ordering Period 4 (August 17, 2028 - August 16, 2029)

Product Category # Supplies/Service Unit of Measure Unit Price

Standard/Priority

Unit Price Rush

Braille Transcription of a Book

1a Braille Transcription Cost per Braille

Page

1b Tactile Graphic Cost Per Tactile

Page

Braille Book Duplication

2a Pressing and/or Embossing

Cost per Braille

Page

2b Binding Cost per Binding

Ordering Period 5 (August 17, 2029 - August 16, 2030)

Product Category # Supplies/Service Unit of Measure Unit Price

Standard/Priority

Unit Price Rush

Braille Transcription of a Book

1a Braille Transcription Cost per Braille

Page

1b Tactile Graphic Cost Per Tactile

Page

Braille Book Duplication

2a Pressing and/or Embossing

Cost per Braille

Page

2b Binding Cost per Binding

1a & 1b - Transcription includes: transcribing, proofing, and corrections.

2a & 2b - Braille duplication price includes: pressing/embossing, tactile page duplication, binding (standard and signature), packaging/labeling, and mailing of control copy for approval to NLS Quality Assurance and transfer of Braille Book copies to US Postal Service for delivery to libraries. Volumes are sent to libraries as free matter for the blind.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YR _______________

Braille Book Transcription and Duplication Services Contract Period: Base POP Begin: 08-17-2025 POP End: 08-16-2030

GRAND TOTAL _______________

030ADV25R0018 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Braille Book Production Statement of Work

C.1 Background

The National Library Service (NLS) provides reading materials in audio and braille formats to U.S. residents and U.S. citizens living abroad who are unable to use conventional print materials because of visual and physical limitations. NLS has over 170,000 audio and braille titles in its collection and adds over 5,000 titles annually. NLS provides a collection of reading material in braille and audio format available to residents of the United States and American citizens living abroad who cannot hold, handle or read standard print material because of a temporary or permanent visual or physical limitation.

For historical context, approximately 400 braille titles were produced in fiscal year 2024. The average braille book was between 462-500 braille pages and 3 volumes.

C.2 Scope

The contractor shall provide braille transcription and braille book duplication services for the National Library Service for the Blind and Print Disabled.

C.3 Specifications for Braille Transcription and Braille Duplication

The contractor shall perform all work in full compliance with NLS Specifications 410, 800, 806, and 1207, including any subsequent documents referenced within said specifications. A list of specifications and supplemental guidelines are provided in Section J. All NLS Specifications and guideline documents can also be found at:

https://www.loc.gov/nls/about/organization/standards-guidelines/contract-specifications/. See Attachment J5 – Braille Transcription and Duplication Definitions for a list of definitions.

C.3.1 Specification 800 - Braille Book and Pamphlets

The contractor shall transcribe and duplicate the source material specified in the Production Authorization Record (PAR) in compliance with NLS Specification 800. See paragraph C.6.2 for additional information on the PAR.

C.3.1.1 Braille Transcription

Transcription of the source material shall be produced in accordance with NLS Specification 800 and any special instructions provided on the PAR provided by NLS.

C.3.1.1.1 Tables and Columns

When all rows and columns of a table will fit within the braille line, the contractor shall use standard tabular format.

Vertical division or keying may be used to achieve this format. If standard tabular format cannot be used, the contractor shall employ linear format.

However, if either of the above choices would clearly limit the usability of the table by the reader, the contractor must contact the Contracting Officer Representative (COR) for instructions.

C.3.1.1.2 Unified English Braille (UEB)

All transcription shall follow the UEB guidelines set forth by the International Council on English Braille (ICEB), located at http://www.iceb.org/ueb.html.

C.3.1.1.3 Special Symbols

Special symbols shall be used when the literary code does not provide sufficient format guidance. The contractor shall contact the COR for instructions regarding materials for which any doubt exists. See specification 800 for additional guidance.

C.3.1.1.4 Pressing and/or Embossing

Duplication of NLS braille books produced on a press or embosser shall follow Specification 800.

C.3.1.1.5 Binding (Standard and Signature Bindings)

Bindings shall be produced in accordance with NLS Specification 800 and any special instructions provided on the PAR provided by NLS.

C.3.1.2 Specification 806 - Packaging of Electronic Braille Files

The electronic braille files and associated metadata shall be packaged in compliance with NLS Specification 806.

C.3.1.3 Specification 1207

The electronic braille files and associated metadata shall be uploaded in compliance with NLS Specification 1207.

C.3.1.4 Specification 410 - Mailing Carton Labels

The carton labels used for mailing shall be in compliance with NLS Specification 410.

C.3.2 Transcription of Foreign Language

There may be a need to transcribe languages other than English. The contractor shall follow the UEB code requirements of Section 13 in The Rules of Unified English Braille as well as any applicable World Braille Usage standards.

C.3.3 Tactile Graphics

The contractor shall create the most comprehensive and accessible representation of the source material. The contractor shall inspect the source material and make a request to the COR in writing, whenever it is believed that a tactile graphic would best serve the reader's comprehension. The contractor shall not create any tactile graphics without the COR's written authorization.

NLS may explicitly identify source material that requires production of tactile graphics as a special instruction on the PAR.

Upon NLS approval of the control copy, the contractor shall send, at their own expense, a copy of the file(s) used to create all tactile graphics and a hard copy of tactile master(s) to NLS.

C.3.4 Warranty

The contractor shall replace materials that do not conform to the contract requirements for a warranty period of two years.

The warranty period shall extend to the last day of the twenty-fourth month after which the material was approved by NLS.

C.3.5 Retention of Government Property

C.3.5.1 Physical and Digital Production Materials

All physical and digital materials produced under this contract are the property of the Library of Congress. The contractor shall securely dispose of any physical and digital materials after the warranty period. Disposal of these materials does not relieve the contractor from the requirement of the specifications regarding replacement of defective materials.

C.3.5.2 Source Material

All source material is the property of the Library of Congress and shall be retained by the contractor until the expiration of the warranty period. The contractor shall securely store source material until the expiration of the warranty period and ensure that the source material is not used for any purpose other than contract fulfilment. The contractor shall bear all associated storage and maintenance costs. After the warranty period, the contractor shall return, at their expense, all print source material to NLS, or destroy the print source material in a method approved by the production controller.

The contractor shall securely dispose of all digital source material after the warranty period.

C.4 Production Time Standards and Schedule

C.4.1 Production Time Standards

The Estimated Production Timetable (ESTPT) shall be used by the COR to determine the due date for each complete submission package. For each title assigned, NLS will provide an electronic PAR retrieved by the contractor through the Producer Data Exchange (PDE) website.

C.4.1.1 Braille Book Estimated Production Time (ESTPT) Table

NLS will base the delivery schedule on the book’s estimated number of pages, urgency, and difficulty factor. The contractor shall make a request in writing to the COR, should more time be required. The COR may approve or disapprove the request.

Estimated

Braille Pages

Standard Priority Rush

N D VD N D VD N D VD

1-100 74 105 126 67 84 101 56 79 95

101-200 81 114 136 72 90 109 61 86 102

201-300 88 123 146 82 102 125 66 92 110

301-400 95 132 156 89 110 136 71 99 117

401-500 102 141 166 96 119 148 76 105 125

501-600 109 150 176 104 128 160 81 112 132

601-700 116 159 186 111 137 172 86 118 140

701-800 123 168 196 119 146 184 91 125 147

801-900 130 177 206 126 155 196 96 131 155

901-1000 137 186 216 134 164 208 101 138 162

1001-1100 144 195 226 141 173 220 106 144 170

1101-1200 151 204 236 149 182 232 111 151 177

1201-1300 158 213 246 156 191 244 116 157 185

1301-1400 165 222 256 164 200 256 121 164 192

1401-1500 172 231 266 171 209 268 126 170 200

1501-1600 179 240 276 179 218 280 131 177 207

1601-1700 186 249 286 186 227 292 136 183 215

1701-1800 193 258 296 194 236 304 141 190 222

1801-1900 200 267 306 201 245 316 146 196 230

1901-2000 207 276 316 209 254 328 151 203 237

2001-2100 214 285 326 216 263 340 156 209 245

2101-2200 221 294 336 224 272 352 161 216 252

2201-2300 228 303 346 231 281 364 166 222 260

2301-2400 235 312 356 239 290 376 171 229 267

2401-2500 242 321 366 246 299 388 176 235 275

2501-2600 249 330 376 254 308 400 181 242 282

2601-2700 256 339 386 261 317 412 186 248 290

2701-2800 263 348 396 269 326 424 191 255 297

2801-2900 270 357 406 276 335 436 196 261 305

2901-3000 277 366 416 284 344 448 201 268 312

3001-3100 284 375 426 291 353 460 206 274 320

3101-3200 291 384 436 299 362 472 211 281 327

3201-3300 298 393 446 306 371 484 216 287 335

3301-3400 305 402 456 314 380 496 221 294 342

3401-3500 312 411 466 321 389 508 226 300 350

3501-3600 319 420 476 329 398 520 231 307 357

3601-3700 326 429 486 336 407 532 236 313 365

3701-3800 333 438 496 344 416 544 241 320 372

3801-3900 340 447 506 351 425 556 246 326 380

3901-4000 347 456 516 359 434 568 251 333 387

4001-4100 354 465 526 366 443 580 256 339 395

4101-4200 361 474 536 374 452 592 261 346 402

4201-4300 368 483 546 381 461 604 266 352 410

4301-4400 375 492 556 389 470 616 271 359 417

4401-4500 382 501 566 396 479 628 276 365 425

4501-4600 389 510 576 404 488 640 281 372 432

4601-4700 396 519 586 411 497 652 286 378 440

4701-4800 403 528 596 419 506 664 291 385 447

4801-4900 410 537 606 426 515 676 296 391 455

4901-5000 417 546 616 434 524 688 301 398 462

Normal (N) = A braille book with no tactile graphics

Difficult (D) = A braille book with tactile graphics

Very Difficult (VD) = A braille book with or without tactile graphics adapted from source material that contains advanced formatting

C.4.2 Complete Submission Package, Receipt and Acceptance

C.4.2.1 Electronic Braille Files

Electronic braille files, as specified in NLS Specification 800 and 806, must be uploaded per NLS Specification 1207.

C.4.2.2 Control Copy

Upon completion of transcription the contractor shall produce the control copy. If the contractor chooses to do a first run prior to NLS Quality Assurance (QA) section review, i.e. multiple copies of the braille book, the contractor does so at their own risk and expense. The contractor shall send one control copy per title to NLS QA section by an expedited shipping method other than the United States Postal Service (USPS) in order to comply with NLS security requirements, at contractor expense, within 48 hours of upload of the electronic braille files.

C.4.2.3 Source Material

The contractor shall submit one copy of the source material with the control copy if provided by NLS in hard copy format.

C.4.2.4 Receipt and Acceptance

NLS endeavors to review and accept or reject the complete submission package (deliverable) within 7 days. Results of the review will be made available to the contractor through the PDE. If a complete submission package has not been reviewed within 7 days, the contractor may contact the COR.

C.4.3 Quantity and Shipping Destination

The PAR will indicate the title's scheduled ship date (SSD), which is the date by which the contractor shall ship all copies of completed titles per the distribution schedule obtained through the PDE.

Contractors shall be notified through the PDE website of the quantity of copies to press/emboss and the number of bindings required as well as the libraries to which they are to be shipped. The quantity of copies and destination libraries will vary for each book. Contractors shall ship the completed braille books to the requesting libraries by the Scheduled Ship Date (SSD).

C.4.4 Reporting

Using the PDE, the contractor shall report the following information within two (2) business days of the corresponding activity:

• Actual start date (date transcription began)

• Date sent to QA

• Ship Date to Libraries

• Pages (total braille pages transcribed)

• Shipped Copies (number of copies shipped to libraries)

• Tactile Graphics Pages (only entered if greater than zero)

• Embossed (Y/N)

• The information reported through the PDE and the format for reporting this information is subject to change by NLS.

Contractors will be notified of any changes prior to implementation of the change.

C.4.5 Quality Standards

The contractor is required to perform quality control inspections of all work performed as required by each specification. The results of inspections conducted shall be documented, retained by the contractor, and provided to NLS upon request.

C.5 Contractor Staff and Key Personnel Requirements

C.5.1 Security Information

All contractor personnel who access Library information technology systems (such as the PDE) must have passed or be able to pass a US federal government background check as described in LC52.204-4 within three (3) months. Library information technology systems may also require multi-factor authentication.

C.5.2 Key Personnel

The contractor shall designate a project manager as key personnel to be the point of contact for discussion of any concerns with the COR. The project manager shall be responsible for the communication, timeliness, and overall quality assurance of production. The project manager shall have a minimum of three (3) years of experience, managing at least two projects of the same scope and scale to the requirements identified in Section C.

If the key personnel for whatever reason becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) work days, or is expected to devote less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the COR and Contracting Officer (CO) and the contractor shall promptly replace such personnel with personnel of at least equal ability and qualifications in accordance with LC52.237-1 – Key Personnel.

All requests for approval of substitutions hereunder shall be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. They must contain a complete resume for the proposed substitute, and any other information requested by the COR to approve or disapprove the proposed substitution. The COR or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof in writing.

If the CO determines that suitable and timely replacement of key personnel whom the contractor has reassigned or terminated, or who have otherwise become unavailable for the work, is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the services ordered, the CO may terminate the contract for default or for the convenience of the Government as appropriate or, at the discretion of the CO, the CO may adjust the contract price downward to compensate the Government for any resultant delay, loss, or damage, in accordance with FAR 52.243-1.

C.5.3 Braille Transcribers Qualifications

The contractor’s braille transcribers shall at a minimum be UEB certified, and have at least two (2) years of braille transcription experience.

C.6 Government Furnished Materials

C.6.1 Print Copies, BOPF, and Access to the PDE

NLS will provide the contractor with two print copies or an electronic version of the source material for each title assigned, along with bibliographic information (metadata) required for the package file (BOPF). NLS will also provide the contractor password access to a PDE website.

C.6.2 Production Authorization Record (PAR)

For each book assigned, NLS will provide an electronic PAR, to be retrieved by the contractor via the PDE. This record provides detailed information and instruction specific to the individual book. The contractor shall use the information as provided in the PAR. If in the opinion of the contractor, the PAR requires revision, the contractor shall submit proposed changes in writing to the COR for approval. Approved changes to the PAR will be incorporated into the PAR by NLS and be communicated to the contractor in writing.

Rejection of proposed changes will be made in writing. The contractor is responsible for the accuracy of the PAR and must report any inaccuracies they find to the COR. Any errors found in the final product delivered to NLS will lead to a rejection.

C.7 Deliverables/Task Schedule

Task Due date

Kick Off Meeting 5 days after the start of the period of performance

Monthly Status Meetings Monthly

Additional deliverables will be identified in each individual order.

(End of the Statement of Work)

030ADV25R0018 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV25R0018 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services.

030ADV25R0018 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: Performance of the braille transcription and duplication services under this contract shall be completed remotely at the Contractor’s facility. The control copy delivery address will be provided in each order.

Period of Performance: The overall period of performance shall be as stated in section B.

Library’s Hours of Operation: The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

030ADV25R0018 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-2 ORDERING OFFICERS (OCT 2013)

(a) Contracting officer’s ordering representatives, “Ordering Officers,” specifically designated for this contract are authorized to place orders expressly within the terms and conditions of this contract and not exceeding the simplified acquisition threshold.

(b) Specifically, Ordering Officers may not:

(1) Make any changes to the terms or conditions of the contract or agreement;

(2) Order or accept supplies or services not expressly within the scope of the contract or agreement;

(3) Issue instructions to the contractor to perform work that is outside the scope of the contract or agreement;

(4) Split purchases to avoid single purchase limits specified in the ordering officer’s designation letter; or

(5) Further delegate Ordering Officer authority.

(c) The Library is not obligated to pay for orders for products or services not included within the scope of this contract and clause.

(d) The following Library employees are designated as the contracting officer’s ordering officers under this contract:

Name Title Contact Information

Identified at time of award Identified at time of award Identified at time of award

(End of Clause)

G.2 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Lucas, Tiffany

Address: Contracts & Grants Directorate

030ADV25R0018 Section G

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-5688

Email: tluc@loc.gov

Library Contract Specialist: Boone, Stephanie

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-0683

Email: sboone@loc.gov

Library Contracting Officer Representative: Provided at time of award

Phone:

Email:

Contractor Contract Administrator: Provided at time of award

Phone:

Email:

G.3 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: TBD at time of award. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing.

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in each order pursuant to the standards and acceptance criteria defined in the IDIQ contract.

030ADV25R0018 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.5 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Project Manager TBD

(End of Clause)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.7 LC52.239-1 INFORMATION SECURITY (APR 2021)

The work to be conducted is considered Controlled Unclassified Information (CUI) pursuant to National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 (rev 4) or current version. The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the Contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM/CD-R, etc.)

(a) The Contractor shall store hard copies and soft copies contained on removable media (e.g., tapes, floppy disks, flash drives, CD-ROM/CD-R, etc.) in a government-approved storage container per the direction of the Contracting Officer Representative (COR) or the Library of Congress Project Manager when not under the direct control of Contractor Key Personnel.

(b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public information as “CUI”.

(c) The Contractor personnel shall label and protect this information as “Security Category: Moderate”, placing this designation in the footer.

(d) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

(e) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are shredded, burned, or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

(f) The Contractor shall dispose of all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” remaining in the Contractor’s possession at the end of the contract term.

(g) The Contractor shall ensure that all Contractor workstations used to process Library information utilizes anti-virus and anti-spyware utilities that are configured to continuously monitor and to automatically update as well as having automatic operating system patching in place.

(h) The Contractor shall ensure that all Contractor workstations used to process Library information employ a firewall that can either be software running on the workstation or a stand-alone firewall that protects the workstation from unauthorized access from any other devices, including devices on the Contractor’s corporate network.

(i) The Contractor shall ensure that all Library information that is labeled “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” is encrypted using a Federal Information Processing Standards Publication (FIPS) 140-2 validated application configured in FIPS mode. This includes information stored on internal hard drives and removable devices (e.g., CD-Rs, flash drives, etc.)

(j) The Contractor must provide a written list of anti-virus, anti-spyware, firewall, encryption products, versions and proof of licenses, along with the automatic operating system patching status, MAC address (if applicable) and user name for each system being used to process Library information.

(k) In accordance with NIST SP 800-61 (rev 2, as updated), the Contractor shall report to infosec@loc.gov, the Contracting Officer, and the COR any adverse events (adverse events are currently defined as events with a negative consequence, such as system crashes, packet floods, unauthorized use of system privileges, unauthorized access to sensitive data, and execution of malware that destroys data) that are computer security related or computer security incidents (computer security incident is currently a violation or imminent threat of violation of computer security polices, acceptable use policies, or standard security practices) concerning Library CUI within 24-hours of its discovery.

The contractor shall coordinate its response to such an event or incident with the Library.

(l) The Contractor shall not provide any government-furnished non-public documents, information, or licensed material in any form to anyone other than the Contracting Officer, the COR, or the Library of Congress Project Manager without the written approval of the Contracting Officer, the COR, or the Library of Congress Project Manager during the period of this contract or at any time afterwards.

(m) The Contractor shall not release any government documents or information related to IT Security in any form without the written approval of the Library’s IT Security Group.

(n) The Contractor shall ensure that all Contractor personnel sign nondisclosure agreements (NDAs).

(o) The Contractor shall ensure that all Contractor personnel complete the Library of Congress IT Security Awareness Training on an annual basis.

030ADV25R0018 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.203-3 GRATUITIES APR 1984

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS

NOV 2021

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

52.232-25 PROMPT PAYMENT JAN 2017

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.243-1 CHANGES—FIXED PRICE ALTERNATE II (APR 1984) AUG 2018

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[X] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[] (5) 52.204–10, Reporting Executive Compensation and…