030ADV25Q0103 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25Q0103

X

X X

See CONTINUATION Page

New Submission Deadline: 05-09-2025 17:00 EDT

Zwahlen, Jennifer

BLOCK 14 ADDENDUM

The purpose of this solicitation amendment is to revise the requirement to focus solely on the replacement of the NAVCC Theater Curtain. As a result of this change in scope, the following revisions are made:

Section B CLINs are revised to reflect only one base year of work for the curtain, valance, and rope replacement.

Section C Statement of Work is revised to reflect only the details and requirements of curtain, valance, and rope replacement.

Section G Schedule of Payments is revised to remove the tasks eliminated from the scope.

52.217-9 Option to Extend the Term of the Contract is removed from Section I.

Sections L and M remove any reference to assessment, repair, and optional tasks in the offer instructions and evaluation criteria.

The Past Performance Questionnaire referenced in Sections L and M is added to the attachments section.

Attachment J2 –Theater Specifications is added.

Attachment J3 – Theater Curtain Specifications is added.

The question period is officially extended until 12:00pm eastern on April 24, 2025. The solicitation period is officially extended until 5:00pm eastern on May 9, 2025.

Apart from those listed herein, all other terms, conditions, and provisions of the original solicitation document apply.

The offeror is responsible for monitoring amendments to the solicitation in the event the Library must issue additional amendments.

CONTINUATION PAGE

030ADV25Q0103 0002

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Attachment J1 – Request for Stage Dimensions

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25Q0103 0002 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Theater Curtain, Valance, and Curtain Cable Replacement Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026

GRAND TOTAL _______________

030ADV25Q0103 0002 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1 OVERVIEW / BACKGROUND

The Library of Congress (Library)’s Packard Campus Theater at the National Audiovisual Conservation Center (NAVCC) has a curtain and valance that are now approximately 17 years old and are exhibiting damage and mold. As part of its public and internal programming, the Library opens and closes the curtain at least five to six times per week throughout the calendar year. The Library requires contract support for the replacement of the curtain, valance, and curtain operation rope. All aspects of the replacement must be fully compatible with the current Gerriets TRUMPF 95 system, including TRAC-DRIVE 8760b motor.

C.2 SCOPE

The contractor shall perform a removal, discard, and replacement of the Library’s Packard Campus Theater curtain, valance, and curtain operation rope. The replacement must adhere to the specifications, use patterns, and aesthetic values described below.

C.3 REQUIREMENTS

The contractor shall reference Attachment J1 – Stage Dimensions, Attachment J2 – Theater Specifications, and Attachment J3 – Theater Curtain Specifications for dimensions, materials, design, and other details regarding the structure and use of the curtain and valance. These attachments are provided as an aid to contractor and do not relieve the contractor from responsibility for full inspection and field measurement of existing conditions prior to fabrication.

The contractor shall use this information to inform their work plan but must field verify all measurements and receive written acceptance of all design, materials, and plans before proceeding with the work.

3.1 KICKOFF

The contractor shall facilitate a meeting with the Library Contracting Officer’s Representative (COR), and any relevant stakeholders identified by the COR, within seven (7) days of the contract start date. This meeting shall review, at a minimum:

A. The proposed work plan and schedule for replacement and major milestones for tracking.

B. Identify shipment or load-in needs to prepare for.

C. Note any personnel required for onsite work so the COR can aid in security clearance for those individuals.

D. Any immediate risks and mitigation efforts considered for the work including material procurement lead times, elevation or removal efforts for the curtain, and confirmation of measurements.

3.2 REMOVAL AND REPLACEMENT

The contractor shall remove, dispose of, and replace the original curtain, valance, and curtain operation rope.

A. Curtain and Valance Specifications

The curtain and valance are on motorized tracks approximately 27 feet high. The current curtain consists of two panels, approximate height 24’1”, width 28’0”. The valance measures approximately 5’8” height x 34’0” width. The fabric type for both: DesignTex 387200248622, color Merlot. See Attachment J3 – Theater Curtain Specifications for additional curtain and valance specifications for reference.

Per Attachment J3, the curtain and valance shall be replaced with the same or similar fabric, which shall be equivalent quality, equivalent or lighter in total weight, equivalent flame-retardant rating, matching color, matching composition (hemming and pleating), and the curtain must feature a black liner. The contractor shall provide a swatch with the post-assessment report recommendation and specifications of any equivalent, similar, or recommended fabrics for approval by the COR in consultation with the Library.

The contractor must field-verify and confirm all measurements and aesthetic specifications before replacing curtain and valance with the COR.

B. Curtain Rope Specifications

The current curtain operation rope shall be replaced with a new rope compatible with the existing Gerriets TRUMPF 95 system, including TRAC-DRIVE 8760b motor, that operates the curtain. The rope must be 3/8” (8mm) in diameter, made of polyester or Kevlar. Rope must be sufficient to support the length, movement, and weight of the replacement curtain.

C. Replacement Work Plan

The contractor shall present a plan to remove the current curtain and valance, install the new curtain and valance, and dispose of the original curtain and valance. The contractor’s plan shall describe the following:

1. Duration of time estimated for project completion.

2. Methods to be used, including:

i. Precautions to be taken to prevent damage to movie screen, masking, carpet, stage, proscenium, and theater.

ii. What equipment will be required and how the contractor will transport those items to and from the theater.

iii. What elevation method will be used for project completion (i.e. scaffolding, mechanical lift, ladders).

3. The Contractor Personnel Safety Plan must identify potential safety hazards of the work to be performed and risk mitigation tactics and procedures.

4. Number of contractor staff members required for work.

5. Any anticipated effect on the Library’s regular public film screening schedule of one film Friday evenings and two film on Saturdays. These screening occur after regular work hours but require an unobstructed view of the screen.

The COR will provide either feedback/revision requests or approval of the plan within five business days. If revisions are needed, the contractor must complete them and return the plan for COR approval within three business days.

The assessment may proceed at the COR-approved date and time only after written approval of the assessment plan by the COR.

D. Replacement Inspection and Acceptance

The complete, replaced curtain and valance will be inspected after installation and prior to acceptance of the deliverables. Inspection will be performed by the COR and subject matter experts to ensure compliance with requirements and adherence to the agreed-upon plan. Final approval authority lies solely with the COR.

3.3 EQUIPMENT

The contractor must provide all work equipment. The contractor shall schedule equipment deliveries in advance with the COR. Equipment deliveries must abide by the terms of LCFAR 52.211-1 Deliveries. Deliveries must occur during the Library’s loading dock hours of 8:00 a.m. to 4:00 p.m.

C.4 CONTRACT PERFORMANCE

4.1 SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date

3.1 Kickoff Meeting Within ten (10) days of contract

start

3.2 C Replacement Work Plan If the COR requires revisions

between award and the start of work, these will be communicated at the Kickoff Meeting. Revisions are due within five (5) days of the kickoff meeting.

3.2 Curtain, Valance, and Rope Replacement Completed per the accepted project schedule and no later than June 29, 2026.

4.2 QUALITY CONTROL

The Library COR and subject matter experts will perform quality control checks to ensure that the contractor is abiding by the terms of the contract and that all deliverables and work are risk and defect free. This will involve periodic communication and requests for updates that may include descriptions and photographs of the work performed thus far as well as onsite supervision by the COR and Library stakeholders of removal and installation of the curtain and valance.

The contractor shall work with the COR to identify, respond to, and mitigate risks and defects that arise during performance by communicating issues as they arise. Delays, issues, or defects that affect the project schedules must be communicated to the COR within three (3) business days so that the COR and contractor can collaborate on resolutions and adjust timelines. Final approval of the completed deliverables is the sole authority of the COR.

C.5 KEY PERSONNEL

The personnel performing under this contract must have experience and intricate technical knowledge of theatrical curtain cleaning, repair, installation, and curtain fabrics, specifically in venues that show films and have movie screens and masking. Personnel must be available between Monday through Friday, between the hours of 9 a.m. and 4 p.m. for administrative calls, and between 8:00 a.m. and 6:00 p.m. when work is being performed onsite, except Federal holidays or when the government facility is closed for administrative reasons.

5.1 PROJECT MANAGER

The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Project Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. At a minimum, the Project Manager must have experience successfully overseeing at least four projects related to theatrical curtain installation, cleaning, and repair of a similar size and scope (i.e. public exhibition venues with screens).

5.2 TECHNICAL LEAD

If different than the project manager, the contractor shall provide the name of a technical lead for onsite work. At a minimum, the Technical lead must have experience performing on at least four projects relating to theatrical curtain installation, cleaning, and repair of a similar size and scope (i.e. public exhibition venues with screens).

C.6 CONTRACTOR TRAVEL

The Library will not reimburse for travel expenses under this contact. The contractor’s prices must be fully inclusive of all direct and indirect costs, including travel.

030ADV25Q0103 0002 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 1.00 06-29-2026

030ADV25Q0103 0002 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section B pursuant to the standards and acceptance criteria defined in this contract.

(End of Clause)

030ADV25Q0103 0002 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Attachment J1 – Request for Stage Dimensions

The Architect of the Capitol and Library of Congress have Stage Dimensions that may assist a business in developing their offer. These materials are available upon request and approval. Interested parties may request the materials from the Contracting Officer and Contract Specialist, Jennifer Zwahlen at jzwa@loc.gov and Colleen Daly at cdaly@loc.gov.

This documentation is subject to Section I Architect of the Capitol clause AOC 52.223-3 Security Markings. Individuals and businesses who receive this documentation must abide by all instructions in this.

See attached document: Attachment J2 - Theater Specifications.

See attached document: Attachment J3 - Theater Curtain Specifications.

See attached document: Attachment J4 - Past Performance Questionnaire.

030ADV25Q0103 0002 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL

2016)

L.2.1 Award Type

The Library anticipates the award of a firm-fixed price contract in response to this solicitation.

L.2.2 Instructions to Offerors

This section discusses general submission instructions, offer requirements, and information regarding the formatting of offers. This is a FAR Part 13 competition.

L.2.3 Clarifications and Questions

For consideration, all questions pertaining to this solicitation must be submitted in writing to the Contract Specialist Colleen Daly at cdaly@loc.gov with a Cc: to the Contracting Officer Jennifer Zwahlen at jzwa@loc.gov no later than 12:00pm Eastern Time, April 24, 2025. Questions received after this time may not be answered. Answers to questions will be posted publicly to SAM.gov as an amendment to the solicitation.

L.2.4 Email Submission Instructions

(a) All offers shall be submitted electronically via email to the Contract Specialist and Contracting Officer no later than the response date and time specified in the solicitation. Offerors must comply with the submission instructions specified in this solicitation. The Library has the right, at its discretion, to determine an offer ineligible for award if an Offeror does not comply materially with the submission instructions. Offers submitted by any means other than email will NOT be accepted.

(b) Email File Size: The email must include the solicitation number in the subject line. The maximum size file allowed through the Library’s email system is 20MB. If needed, the Offeror may send multiple emails but must ensure they are clearly identified. Offeror must not submit zipped or locked files.

(c) Offer Format: Written offers must be submitted in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the Offeror and solicitation number. The format for all documents must be 8.5x11-inch pages, single-spaced with 1-inch margins and 12-point text font. Tables and graphics shall be no lower than 8-point font.

L.2.5 Offer Format and Contents of Offer

The Offeror must submit an offer package that includes three separate volumes. Each volume must include the solicitation number, the Offeror's name, point of contact, mailing address, telephone number, and UEI number.

(a) Offer Format

Volume 1 – Technical Approach

Volume 2 – Past Performance

Volume 3 – Price

(b) Contents of Offer

1. Technical Approach Page Limit – 8 pages maximum

Offerors shall submit a Technical Approach Volume that shows a thorough understanding of the Library’s requirement and demonstrates that the offeror can successfully provide the services identified in Section C.

Statement of Work (SOW). The offeror’s Technical Approach Volume must include a draft curtain replacement work plan that addresses all areas of C.3, especially C.3.2 (C), and includes proposed milestones, safety precautions and risk mitigation, deliverable submissions, and plans for performing the services required. The offeror must also include personnel resume(s) for the Key Personnel identified in C.5. The resume(s) must reflect, at a minimum, the qualifications identified in C.5. If the offeror proposes the same individual for each role, the resume must exhibit the minimum qualifications for each role.

2. Past Performance Page Limit – Offerors must provide Attachment J4 – Past Performance Questionnaire to their references.

Offerors shall use Attachment J4 – Past Performance Questionnaire to provide detailed references for a maximum of three (3) relevant current and/or completed contracts (Government [federal or state] or commercial) performed within three (3) years prior to the solicitation release date that are relevant to this procurement. References may be for the prime or subcontractor; however, at least two (2) references shall concern the relevant past performance of the prime. The information must be clear as to whether the work was done by the offeror as a prime contractor or as a subcontractor, or by a subcontractor working for the offeror.

The questionnaire shall be completed and emailed directly from the agency or company that contracted the offeror to the Contract Specialist with a Cc to the Contracting Officer before the close of the solicitation. Past-performance questionnaires received directly from the offeror shall not be accepted. As the Library receives the complete questionnaires, the Library shall compile them into Volume 2.

3. Price Page limit – None. Offerors must use the Contract Line Items (CLINs) of Section B to structure their pricing.

Offerors shall complete the Section B CLINs with their total price to complete the requirements of Section C.

Pricing must be inclusive of all direct, indirect, and other direct costs.

Offerors must also provide a separate document that details the complete labor and supply cost mix (list of labor and equipment/supply categories and fully loaded costs and rates) to support the firm-fixed-price deliverable prices identified in this solicitation.

All pricing quotes must remain valid until, at least, June 30, 2025.

(End of Provision)

030ADV25Q0103 0002 Section M

SECTION M - EVALUATION FACTORS FOR AWARD

End of Document

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

M.1.1 Competition Factors

The Library will evaluate offers as described below:

The Library will award the contract resulting from this solicitation to the responsible offeror that provides the best value to the Library. The Library intends to evaluate the proposal and award the contract in accordance with FAR Part 13.5 utilizing simplified acquisition procedures. The Library reserves the right to enter clarification and/or communication sessions with some, none, or all potential awardees based upon the discretion of the Library and the information contained in the offers. The Library also reserves the right to award without communications. Therefore, Offeror’s initial offer shall contain offeror’s best terms.

M.1.2 Evaluation Factors

Best value will be determined through a Best-Value Tradeoff (BVTO) approach based on the following evaluation factors:

Volume 1 – Technical Approach

Volume 2 – Past Performance

Volume 3 – Price

In accordance with FAR 13.106-1(a)(2)(iii) and 13.106-1(b)(1), the Library is not required to share the importance of the factors and the Library has broad discretion.

1. Technical Approach

The Library will evaluate the Technical Approach, draft curtain replacement plan, and key personnel resume(s) for technical compliance with Section C. The Library will evaluate these items to determine the degree to which the offeror is familiar with and capable of performing these services. The plan will be evaluated for its ability to meet the timelines and specifications identified and the feasibility of the approach to successfully perform the full requirement. Offeror personnel whose resumes or credentials exceed the minimum requirements of Section C.5 may be considered more favorably. Offerors must provide a sequential, structured approach to providing the solicitation requirement. Offerors shall not simply restate Section C. Statement of Work. At the Library's discretion, responses that merely restate the Statement of Work may not receive consideration for the award.

2. Past Performance

030ADV25Q0103 0002 Section M

The Library will review the submitted past-performance questionnaires to assess the likelihood that the Offeror can successfully perform the required work. In addition, the Library may use the Contractor Performance Assessment Reporting System (CPARS) records to assess the likelihood that the offeror can successfully perform the required work.

The Library reserves the right to contact and use the information provided by the references and any other sources of past performance information available (including the Library’s own knowledge of previous performance). The offeror will be evaluated neither favorably nor unfavorably on past performance if no relevant past performance information is provided by the offeror or obtained by the Library.

The Library does not assume responsibility for correcting false information or tracking down references that are not submitted properly. If it is difficult to determine which offeror a reference is associated with, it may not be evaluated.

Likewise, references may not be evaluated if their contents are erroneous or confusing.

3. Price

The Library will evaluate the pricing quote for CLIN 0001 in Section B to determine how well the pricing proposal demonstrates the offeror’s understanding of the requirement and estimated level of effort. The Library will analyze the proposed price in accordance with FAR 13.106-3 to determine fairness and reasonableness. The Library will also review the proposed labor and equipment categories to assess the offeror’s understanding of the requirement and the feasibility of completing the work.

(End of Provision)